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Handbook on Problem Solving Skills

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Eglantina Zyka

In this article will be treated different skills for public administrators, during the process of decision making, which affect the effectiveness of their decisions, and thus will also affect the fulfillment of the objectives of the organizations they lead. The main purpose of the article is to identify the skills that demonstrate public administrators during decision making in order to define how good are their decison making process. On the basis of secondary and primary research, the authors would discuss the findings in order to identify the problems faced during these processes of decision-making public administrators

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Qualitative methods are relatively scarce in public administration research. This imbalance between qualitative and quantitative methods poses three significant concerns. First, there is a risk that measurement hurdles, coupled with the distance that quantitative methodology fosters between academics and administrative practice and practitioners, focuses researchers' gaze on inconsequential policy problems. Second, and related, the causality underlying the real problems that policymakers and public organizations face are often much too complex to be captured by one type of methodology, and quantitative methods, which are by design insensitive to context, are particularly ill adapt to such task. Third, quantitative methodology is most conducive to testing already available theories and hypotheses, as opposed to theory building. We propose that the answer to these concerns lays in denouncing commitments to abstract ontological and epistemological philosophies and advancing collaboration between qualitative and quantitative researchers and version of mixed methods that transcend mere triangulation. Still, doing so would tell us little as to what problems are worth studying, and how to balance the values of theoretical generalizability and policy significance.-1

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In this paper we discuss how the interests and field theory promoted by public administration as a stakeholder in policy argumentation, directly arise from its problem solving activities, using the framework for public administration problem solving we proposed in [1,2]. We propose that calls for change of policy in public administration mainly arise from model-based diagnosis problem solving.

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Time-tested heretic’s problem solving guide

problem solving steps pdf

Think like a heretic, questioning conventional wisdom, something AI does not do. Be ready to accept paradox and the fuzziness of ambiguity. The problem with ambiguity is that our brains are literally not wired for ambiguity. We are cause-and-effect engines.

problem solving steps pdf

By  David J. Abbott

aCatalyst Consulting

Management is a single player game. It’s all in your head. In the age of artificial intelligence (AI) and a constant tsunami of hype, what has really changed? Are there new-fangled rules for managers in 2024?

What is different in management? Each year comes with another management and tech fad, thought to be ‘the game changer’, that soon fades into the mists of corporate obscurity, in the glare of the noon day sun.

Remember, for example: the balanced scorecard, reengineering, web 2.0, crowd sourcing, augmented reality, and ESG? These are fads like disappearing waves on the Mombasa beach, the tide being the underlying trend. Is there nothing new under the sun?

problem solving steps pdf

Power of reframing turnkey management decisions into a game

problem solving steps pdf

Game of business: Why unconventional strategies always win

It’s not what you know.

Critical to gobble up learning, like a hungry worker devours a plate of chicken and chips. And learn from the basic foundations of thought?

Be a perpetual learning machine. In the past, you went to school, got a qualification and practiced what one learnt for the next 40 years. Now, when it is hard to know what is going to happen at the end of the day, in many instances, what was taught five to 10 years ago is soon obsolete.

With an abundance of knowledge freely available, the internet has become a space for the possibility of world class university learning. Today it is not what you know; it’s the ability to learn that matters. Those that get just a little wiser each day stand out.

Humility matters

“Today’s most successful leaders listen… learn from others, exhibit humility… and bring courage and conviction to their decision” notes Clive Gillinson, artistic director of New York’s Carnegie Hall.

Listen to the words someone uses, not only what they say, but how they say it. Look out for ‘red flag’ words like, for instance, transformed, enhanced.

Is there real substance there, is it just mindless fluff? Watch body language. People are dying to tell you who they really are.

Ability to solve enigmatic problems

Astute problem solving – based on the scientific method - never goes out of fashion. With its origins dating back to the works of Aristotle, the scientific method approach proposed an examination of empirical evidence, as opposed to pure reason and debate.

Being able to apply inductive thinking, setting a hypothesis, a best guess, about what is happening, and then doing the work to figure whether it is true – is a required skill. Then comes, adapting, the possible pivot, based on the hard facts and figures.

Business reality is neutral, it has no judgements. It is the way it is.

Perception counts

Business awareness is everything. Being able to see what others may miss. Being able to connect the dots, and see patterns, where others see a chaotic jumble of facts and figures.

Read:  Myth of rationality: Does regret impair your decision-making ability

In Kenya, the next big thing, the next game-changing company will be based on the young founders seeing a need, an urgent customer problem, that others ignored and took for granted.

Invert, always invert

Be able to think forward and to shift into reverse gear. “Invert, always invert” advised legendary Berkshire Hathaway investor Charlie Munger.

Inversion thinking goes back to the Stoics, a school of philosophers in ancient Greece, dating back 2,300 years. Yes, it’s good to have a ‘can do’ optimistic mindset, but naivety can be fatal.

Map out on a piece of paper what possibly could go wrong, what is being missed. For instance, if the product launch of the new finance app failed, what would have happened? Think a few moves ahead like an astute chess player.

It’s often the case that “What you think will happen, doesn’t happen”. While thinking ahead about the multitude of first order, and second order consequences of action is tricky – it’s helpful to try and visualize the management problem on a logic tree.

Learn from 23 -year- old Alexander the Great

About 95 percent of the time when managers use the word ‘strategy’ they are talking about a good old fashioned ‘to do list’ like operational plan. A plan is not a strategy - a strategy is not a plan.

In 313 BC a 23-year-old Alexander the Great defeated the army of Darius with one million men, with a force of just 50,000. With a distinctive leverage point approach, based on insights about the ‘competition’, he wrote himself into the pages of history. Quite simply: Alexander understood strategy.

David J. Abbott is a director at aCatalyst Consulting. [email protected]

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IMAGES

  1. A Simple 5 Step Process for Problem Solving

    problem solving steps pdf

  2. The 5 Steps of Problem Solving

    problem solving steps pdf

  3. 7 Step Problem Solving Process

    problem solving steps pdf

  4. What Is A Two Step Problem

    problem solving steps pdf

  5. The ABCs of Problem Solving Steps {Free Printable Included!}

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  6. Problem Solving Steps

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COMMENTS

  1. PDF A Problem Solving Approach to Designing and Implementing a Strategy to

    Learn how to use a problem-solving approach to improve performance in your organization. This PDF guide from Harvard Business School and Harvard Graduate School of Education outlines eight steps and provides guiding questions for each step.

  2. PDF Creative Problem Solving

    Learn how to use a proven method for approaching problems or challenges in an imaginative and innovative way. This handbook explains the CPS process, its stages, tools, roles and principles, with examples and references.

  3. PDF Six-step Problem Solving Model

    Learn how to use a simple and effective problem solving model to address issues and operational problems in the workplace. The model consists of six steps: define, diagnose, develop, select, implement and evaluate.

  4. PDF Principles of Algorithmic Problem Solving

    Algorithmic problem solving is the art of formulating efficient methods that solve problems of a mathematical nature. From the many numerical algo-rithms developed by the ancient Babylonians to the founding of graph theory by Euler, algorithmic problem solving has been a popular intellectual pursuit during the last few thousand years.

  5. PDF 6 Step Problem Solving Using the A3 as a Guide

    In the Lean Operating System, we achieve operational excellence by: Defining our standards. Continuously compare our operations against those standards. Engaging in aggressive and rigorous problem-solving when there is any deviation from the standard. Step 1: Identify the Problem. Step 2: Set the Target.

  6. PDF THE IDEAL PROBLEM SOLVER

    THE IMPORTANCE OF PROBLEM SOLVING New Views about Thinking and Problem Solving 3 Some Common Approaches to Problems 7 Mental Escapes I 0 The Purpose and Structure of This Book 12 Notes 13 • Suggested Readings 14 PART I A fRAMEWORK FOR USING KNOWLEDGE MORE EFFECTIVELY I 7 CHAPTER 2 A MODEL FOR IMPROVING PROBLEM-SOLVING SKILLS 19

  7. PDF ANALYTICAL THINKING AND PROBLEM-SOLVING

    look at the steps of the 80/20 rule:1. Identify the problems and make a list - Wr. te down all the problems that you have. Always try to gather feedback from co-workers, customers or ot. er. who can provide useful information.2. Identify the main cause of each problem - Examine each problem from different persp.

  8. PDF SIX STEP PROBLEM SOLVING PROCESS

    5.Impleme nt /test the solution. g15j0543. 1.Identify the problem. What is really causing the problem? Identifying the problem is the first step in the six step solving process. There is need to think of what the difficulty might be . This needs one to review what had happened before . This can include the actions he or she took before knowing ...

  9. 5.1: Problem Solving

    In his famous book "How to Solve It," Polya introduced a four-step process for solving math problems: understanding the problem, making a plan, carrying out the plan, and looking back to review the solution. This structured method gives both students and teachers a clear framework, making problem-solving more approachable and organized.

  10. PDF Problem Solving Worksheet

    Step 1. Identify the Problem Break it down into smaller steps and decide what you need to action first. Step 2. Brainstorm and write down as many ideas as you can that might help solve the problem, no matter how silly they seem - don't dismiss any possible solutions. Step 3. Consider the pros and cons of each possible solution, using a ...

  11. PDF Problem Solving Steps

    Problem Solving Steps Example Here's an example for you: 1. STOP: What's the problem? * Who: Bully at school * What: Called me a "punk" * When: 12:30 * Where: At recess, in front of everyone * Why: He likes to show off or maybe it's his way of getting attention 2. THINK: What can I do? Brainstorm solutions. Remember to

  12. PDF Structured Problem Solving

    Structured Problem Solving. Problem solving is different to worrying or ruminating. Worrying and ruminating are passive, unhelpful processes where we shift from one thought to the next without fully processing our worries. We don't come up with a solution or a plan for action. In contrast, problem solving is when we spend some time thinking ...

  13. (PDF) Handbook on Problem Solving Skills

    So it can be used to examine real problems and issues. According to 'brainstorming' creator Alex Osborn and Dr Sidney Parnes, creative problem-solving process involves six steps, which together provide a structured procedure for identifying challenges, generating ideas and implementing innovative solutions. Following are the six steps: 1.

  14. PDF Problem solving: Steps and Strategies

    Problem solving: Steps and Strategies Problem Solving means engaging in a task for which the solution method is not known in advance. (NCTM's Standards 2000). In this sense, a problem is an opposite to routine in which solution method is known from the very beginning. A problem is a relative concept: Add 6 and 7 is obviously a routine task ...

  15. PDF SECTION 1.1 Introduction to Problem Solving

    a problem, new or perhaps more novel approaches may occur to you. Also, while solving a problem, you may find other interesting questions or variations that are worth exploring. Polya's problem-solving steps will be used throughout the text. The purpose of this section is to help you become familiar with the four-step process and to ac-

  16. PDF Problem Solving Six-Step Problem-Solving Process

    from data and not from assumptions or opinion. Obtain "before" and "after" measures. Step Two: Identify the Cau. es of the Problem: "Why is this happening. • Identify the root causes of the problem. Ask the te. WHY up to five times for each suggested cause. Remember the 4 .

  17. PDF Chapter 1: Problem Solving: Strategies and Principles

    George Polya's Problem-Solving Method. Step 1: Understand the problem. Step 2: Devise a plan. Step 3: Carry out your plan. Step 4: Check your answer.

  18. PDF Polya's four-step approach to problem solving

    3. Carry out the plan— If the plan does not seem to be working, then start over and try another way. Often the first approach does not work. Do not worry, just because an approach does not work, it does not mean you did it wrong. You actually accomplished something, knowing a way does not work is part of the process of elimination.

  19. PDF The 4-Step Problem-Solving Process

    The 4-Step Problem-Solving Process. This document is the third in a series intended to help school and district leaders maximize the effectiveness and fluidity of their multi-tiered system of supports (MTSS) across different learning environments. Specifically, the document is designed to support the use of problem solving to improve outcomes ...

  20. PDF SIX STEPS TO EFFECTIVE PROBLEM SOLVING STRATEGIES

    more specific problem. 4. Carry out your plan • Using all of the information the problem gives, translate the problem into a mathematical. uation (or a system of equations if necessary). • Follow the st. i. your plan; make sure e. er. step is correct. 5. Solve the equation(s) 6. Check your solut.

  21. PDF A 5 Stage Model for Problem Solving

    c. Draw a visual representation of the problem in the form of a flow chart, factor labeling, diagram, or table. Stage 3: Plan & Monitor a Solution As a solution is developed step-by-step, check to see if each step is reasonable and in the units asked for. Without the correct units, an answer will not be logical. Stage 4: Solve the Problem

  22. PDF Strategies for Solving Problems

    STRATEGIES FOR SOLVING PROBLEMS problem is in fact solvable), so you can go searching for it. It might be a conservation law, or an F = ma equation, etc. 3. Solve things symbolically. If you are solving a problem where the given quantities are specifled numerically, you should immediately change the numbers to letters and solve the problem in ...

  23. PDF General Problem Solving Steps

    General Problem Solving Steps This step-by-step guide was adapted from Dr. Dedra Demaree's Ph213 course from the Oregon State University, the University of Minnesota's Physics Education Research page, and the Workshop Physics Activity Guide. 1. Understand the problem and devise a plan. a. Read and translate the problem statement.

  24. PDF Polya's four-step approach to problem solving

    To begin this task, we now discuss a framework for thinking about problem solving: Polya's four-step approach to problem solving. Polya's four-step approach to problem solving 1. Preparation: Understand the problem Learn the necessary underlying mathematical concepts Consider the terminology and notation used in the problem: 1.

  25. Time-tested heretic's problem solving guide

    Time-tested heretic's problem solving guide Wednesday, August 21, 2024 - 4 min read Think like a heretic, questioning conventional wisdom, something AI does not do.

  26. NIRPC to hold public comment period on a Non-Profit Transportation

    The study's purpose was to develop recommendations for a demonstration program as a next step in solving transportation problems among nonprofit agencies. Agencies that currently provide transportation and have some capacity in their fleets were involved in a workshop to define the successful outcomes for a transportation program.