how to write application letter for passport renewal

Passport Renewal Request Letter Sample Format and Example

If your passport is going to expire soon then you must write a passport renewal request letter to the authorities to have it renewed. This is a kind of document that talks about renewing the document for a certain period. You can follow the sample Application format for the Renewal of Passport which includes the details about the passport as well its expiry.

Shared in this post is the Passport Renewal Request Letter Format . You can use this urgent passport renewal request letter sample which will be extremely helpful in creating a personalized request letter.

Sample Letter Requesting for Passport Renewal

Robin Smith

54, Anthony Apartments

Date: December 26 th , 2022

The Passport Officer

Passport Office

Sub: Renewal of Passport

Dear Sir/Madam,

I am writing this letter to submit my application for the renewal of my passport bearing passport no. 86532. My passport is going to expire on December 30, 2022 and therefore, I would like to have it renewed at the earliest. I have gone through the procedure and list of documents for passport renewal on the official website and therefore, I am attaching with this letter, the following documents for renewal.

Passport renewal application form
Original passport
Receipt for passport renewal payment
Address proof

In case you need any more documents or information then please feel free to contact me at 9898989898.

Thanking you.

More Renewal Letter Format

Request Letter for Renewal of Insurance Policy Trade License Renewal Request Letter

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View all contributions by Marisa

Montoh Wenceslaus montoh June 3, 2023, 5:08 am

Sir, I am writing this letter for renewal of my passport bearing the number 0897150. My passport is going to expire in December ,so I will wish its being renewed as soon as possible. I have gone through the process of renewal, thus am attaching the following requirements . -Passport renewal letter. -origimal passport -ID Card No,101217792. In case u need any more information pls do contact me through -680756876

U.S. passports

Find out how to apply for or renew a passport and what to do if your passport is lost or stolen.

Apply for a new adult passport

You need a passport to travel to most countries outside the U.S. Learn how to apply in person.

Renew an adult passport

Find out if you can renew your passport or have to get a new one. Learn how to renew your passport by mail or in person in an emergency.

Get a passport for a minor under 18

Find out how to get a child's passport, depending on their age.

Lost or stolen passports

If your passport is lost or stolen you must report it to the State Department right away. How you replace it depends on if you are inside or outside the U.S.

Passport Renewal Request Email: How To Draft It Right!

In this article, I’ll share my personal experience and provide a step-by-step guide, along with a handy template, to help you write an effective passport renewal request email.

Key Takeaways

Understand the Purpose : Learn the essential elements of a passport renewal request email.
Step-by-Step Guide : Follow a simple, structured approach to craft your email.
Template Included : Use the provided template to create your email efficiently.
Personal Experience : Gain insights from my personal journey in assisting friends with their passport renewal emails.
Do’s and Don’ts : Essential tips to ensure your email is effective and professional.

Understanding the Purpose of Your Email

The goal of your email is to communicate your request for passport renewal clearly and professionally. It’s not just about asking for a renewal; it’s about providing the necessary information in a concise and organized manner.

Step-by-Step Guide to Writing Your Email

1. subject line.

Start with a clear, direct subject line, like “Passport Renewal Request – [Your Full Name]”.

2. Greeting

Use a formal salutation such as “Dear [Recipient’s Name/Title]”.

3. Introduction

Briefly introduce yourself and state the purpose of the email. For instance, “My name is [Your Name], and I am writing to request the renewal of my passport.”

4. Provide Necessary Details

Include essential details such as your full name, date of birth, current passport number, and expiration date.

5. Specify Any Special Requests

If you have any specific requirements or requests (like expedited processing), mention them here.

6. Attach Required Documents

Inform the recipient of any attachments, like a scanned copy of your current passport.

End with a polite closing, like “Thank you for your assistance with this matter.”

8. Signature

Include your full name and contact details.

Personal Experience: A Real-Life Example

When I wrote a renewal request for a friend, I focused on clarity and brevity. We ensured all necessary details were included, and this straightforward approach led to a smooth renewal process.

Email Template for Passport Renewal Request

Subject: Passport Renewal Request – [Your Full Name]

Dear [Recipient’s Name/Title],

My name is [Your Name], and I am writing to request the renewal of my passport. My current passport (Number: [Passport Number]) is due to expire on [Expiration Date].

I am attaching a scanned copy of my current passport along with this email. [Include any other necessary documents or details].

Thank you for your assistance with this matter. Please let me know if you need any additional information.

[Your Full Name] [Your Contact Information]

Do’s and Don’ts for Your Passport Renewal Email

Be clear and concise.
Double-check for any spelling or factual errors.
Attach all required documents.
Avoid using informal language.
Don’t forget to include essential details like your passport number.

Tips for Writing an Effective Passport Renewal Email

Personalization : Tailor the email to address the specific recipient or department.
Proofreading : Always proofread your email for any errors or omissions.
Follow-Up : If you don’t receive a response, send a polite follow-up email.

Frequently Asked Questions (FAQs)

how to write application letter for passport renewal

Q1: What is a request letter for passport renewal?

Answer : A request letter for passport renewal is a formal written communication addressed to the passport authorities or relevant government agency.

It is used to request the renewal of an expiring passport by providing necessary personal information, expressing the intent to follow the renewal procedures, and submitting required documents.

Q2: Why do I need to write a request letter for passport renewal?

Answer : Writing a request letter for passport renewal is a standard procedure in many countries. It serves as a formal document that informs the passport authorities about your intention to renew your expiring passport and provides them with the necessary details and documents required for the renewal process.

Q3: What should I include in a request letter for passport renewal?

Answer In a request letter for passport renewal, you should include the following information: your full name, passport number, current passport expiration date, contact information (address, phone number, email), and any supporting documents required for the renewal process (such as identification proof, passport copies, and photographs).

Q4: How should I address the recipient in a request letter for passport renewal?

Answer : When addressing the recipient in your request letter, use a formal salutation such as “Dear Sir/Madam” if you don’t know the specific person’s name. However, if you have the name of the individual responsible for passport renewals, it is preferable to address them directly.

Q5: Is it necessary to mention the urgency in a request letter for passport renewal?

Answer : If you have any urgent travel plans or require expedited passport renewal, it is advisable to mention the urgency in a concise and polite manner. Specify the reasons for the urgency, provide relevant supporting documents (such as travel tickets or reservations), and request the authorities to expedite the renewal process if possible.

Q6: Can I request confirmation of receipt in a request letter for passport renewal?

Answer : Yes, it is appropriate to request a confirmation of receipt in your request letter for passport renewal. Politely ask the recipient to acknowledge the receipt of your letter and express your willingness to provide any additional information or documentation required for the renewal process.

Q7: What should be the tone of a request letter for passport renewal?

Answer : The tone of a request letter for passport renewal should be polite, formal, and professional. Use respectful language throughout the letter and maintain a positive tone. Remember to express gratitude for the consideration of your request.

Q8: How should I end a request letter for passport renewal?

Answer : Conclude your request letter with a formal closing, such as “Sincerely” or “Yours faithfully.” Leave enough space for your handwritten signature between the closing and your printed name.

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First-Time Passports

First-time applicants and people who aren’t allowed to get a new passport by mail.

Apply at a Post Office

Expedited Delivery

Renewing Passports

Most people renewing a passport should mail their application directly to the State Department.

Renew by Mail

Passports for Minors

Passports for children under 16 have special requirements. Make sure you are prepared.

Apply for a First-Time Passport

If you've never had a U.S. passport, are 16 or under, or aren't allowed to renew an existing passport by mail, you need to apply for a new passport in person at the Post Office.

Step 1: Gather Documents Early

Generally, you should apply for your new passport as soon as you know you’ll be traveling internationally—at least several months in advance. Passport processing times may vary, so be sure to check the latest State Department service estimates . First-time applicants, minors, and applicants who need a new passport but may not renew by mail may submit their passport application at the Post Office. The U.S. State Department website explains what you'll need to bring with you.

Application forms (unsigned)
Proof of identity document and a photocopy of the front and back
Proof of U.S. Citizenship document and a photocopy of the front and back
Passport fees

Apply for a Passport in Person

Step 2: Prepare Your Application Package

Visit the U.S. Department of State website to learn how to apply for a passport and what documents you need.

Complete your Form DS-11 Application for U.S. Passport on the State Department website.
Print your completed application. DO NOT SIGN YOUR APPLICATION. A Postal employee must witness your signature.
Have a passport photo taken.
Photocopy your proof of identity and U.S. Citizenship documents.
Post Offices accept credit cards, checks, and money orders for Post Office acceptance fees.
State Department fees are mailed with your application. You can pay with a personal, certified, cashier's, traveler's check, or money order, payable to "U.S. Department of State."

Get Started on Your Application

Step 3: Schedule an Appointment

Post Offices that offer passport services have set hours, and you'll need to schedule an appointment using the online Retail Customer Appointment Scheduler or a Post Office lobby self-service kiosk.

Scheduling Online

Go to Schedule an Appointment .
Choose the passport service you need, along with the number of adults and minors who need appointments.
You can search for appointment by location or date first. If you search by location first, you'll then be asked to choose a date and time; if you search by date first, you'll then need to choose a location and time.
After you choose your appointment location and time, provide your contact information, and agree to the Terms and Conditions.
Click Review Appointment , then confirm your appointment.

If you need to modify or cancel your appointment, click the Manage Appointments tab and enter your confirmation number and email address or phone number.

Using a Self-Service Kiosk

Go to a Post Office location with lobby self-service kiosks. Find USPS Locations
At the self-service kiosk, touch the screen to begin, then select "Other Services," then "Passport Scheduler."
Choose the passport service you need, then enter the number of adults and minors who need appointments.
Search for Post Office locations by ZIP Code™ or City/State and choose a location.
Select an available appointment date and time, then agree to the Terms and Conditions.
Enter your contact information and decide if you'd like to receive SMS text notifications.
Review and confirm your information, then select “Schedule Appointment” to finalize.
Take your printed receipt listing your confirmation number and appointment details.

Step 4: Pay Passport Acceptance & Processing Fees

First-time passport applications have two types of basic fees, the application acceptance fee and the application processing fee. Passport photos and fees for faster processing are extra. Learn how to calculate fees and what you can use to pay for them.

Application Acceptance Fees – Postal Service

Pay acceptance fees in person at the Post Office. You may pay by check or money order, payable to "Postmaster," debit card, or credit card.

$35.00 - Post Office acceptance fee
$15.00 - Post Office photo fee (if needed)

Application Processing Fees – Department of State

State Department payment is sent with your application package. State Department fees are paid separately from USPS fees.

State Department Fees State Department passport fees vary. Calculate passport fees online .
Personal, certified, cashier's, or traveler's check, payable to "U.S. Department of State."
Money order payable to "U.S. Department of State." You can buy a money order at the Post Office with cash, a debit card, or a traveler's check. You cannot pay with a credit card.

Application Status Updates

Use the Online Passport Status System to check your application status if you applied by mail or in person. You may not be able to get a status update for 2 weeks after you apply or renew. During these weeks, your application and supporting documents are on their way to the Department of State. See more information about current processing times on the Department of State page " U.S. Passports ."

Renew a Passport by Mail

If you are eligible to renew your passport, please complete Passport Renewal Application Form DS-82 (see completion instructions on the form), and mail your completed renewal application directly to the State Department for processing. To verify if your passport is eligible for renewal by mail, please visit State Department Renew By Mail .

Step 1: Check Your Eligibility to Renew by Mail

A minor's passport may not be renewed by mail; to renew a minor's passport, you need to submit a new, first-time passport application in person . An adult passport may be renewed by mail if it meets certain requirements.

You can renew your adult passport by mail if you answer "Yes" to all 5 of the following statements:

Your passport:

Is in your possession to submit with your application.
Is undamaged other than normal "wear and tear."
Was issued when you were age 16 or older.
Was issued within the last 15 years.
Was issued in your current name or you can document your name change. (Name changes are explained on Change a Passport .)

If your passport does not meet all these requirements, do not mail your renewal application. You must prepare the same application package as a first-time passport applicant.

State Department Renew by Mail

Apply early for renewals as many countries require that passports be valid for at least 6 months after you enter their country. Learn how to properly prepare your application package and include all the necessary documents so your passport is processed on time.

Complete your Passport Renewal Application Form DS-82 on the State Department website.
Print and sign your DS-82 form.
Have a passport photo taken. You can schedule a passport photo-only appointment at a Post Office ™ location.
Calculate your passport renewal fees .
Collect your most recent passport, completed and signed application, renewal fees, and name change documents, if needed.
Use an envelope large enough to fit the application without folding it.
TIP : Pay for Priority Mail Express ® or Priority Mail ® service and get free envelopes that are large enough to hold your application. Order easily online: Priority Mail Express Flat Rate Envelope or Priority Mail Flat Rate Envelope .
Address the envelope to the location for your state. See page 2 of your DS-82 form.

How to Renew a Passport - Details

Step 3: Mail Your Renewal Application

Department of State recommends using a USPS delivery tracking service to mail your renewal application.

Choose one of the following services:

USPS Priority Mail ® Service with Delivery Confirmation
USPS Priority Mail ® Service with Signature Confirmation
USPS Priority Mail Express ® Service (for overnight delivery requests)

Compare Delivery Tracking Services

Step 4: Follow Your Application Progress

If you use a USPS delivery tracking service, go to USPS Tracking ® to see when your package is delivered.

With a USPS tracking service, you can see when your application arrived using the tracking number on your receipt.

USPS Tracking Status

U.S. Passport Application Status

Expedited Passport Delivery

Get a new passport faster in emergencies & special cases.

If you need your passport faster for emergency travel or another special case, you can send your passport application via Priority Mail Express ® service and pay the State Department fee for faster delivery.

Life-or-Death Emergency

If you need to travel within 72 hours (3 business days) for an immediate family member who is dead, dying, or has a life-threatening illness or injury:

Visit the Life-or-Death Emergencies page on travel.state.gov to learn if you are eligible.
The State Department processes these requests by appointment only.
Your appointment date must be within 72 hours (3 business days) of travel.

Urgent Travel in Less than 10 Weeks

If you are traveling in less than 10 weeks, you must call the State Department Passport Agency to schedule an appointment:

You can call 1-877-487-2778 (1-888-874-7793 TDD/TTY) to schedule an appointment.
Your appointment date must be within 72 hours (3 business days) of travel, and you must provide proof of travel.

Note : An extremely limited number of appointments are available for customers who are traveling internationally in the next 72 hours (3 business days), and other restrictions apply .

Get My Passport Fast

Renew Your Passport Fast

If you pay an additional $60 for expedited service and mail it with Priority Mail Express , you can get your renewed passport within 10 weeks.

Check your eligibility under Renew Your Passport by Mail, Step 1: Check Your Eligibility to Renew by Mail .
Prepare your application as listed under Renew a Passport by Mail, Step 2: Prepare Your Application Package .
Add these special fees, both payable to the U.S. Department of State, to your regular processing fees.
$60.00—Expedited application processing at the State Department
$18.32—1- to 2-day delivery service for faster return shipping to you from the State Department
Clearly mark "EXPEDITE" on the outside of the envelope.
Ship your application to the State Department by Priority Mail Express. Cost varies by location.
Both parents/guardians must authorize the issuance of a child's passport. The best way to give consent is for both parents/guardians to go with the child when applying.
Children need evidence of citizenship.
Parents/guardians need proof of parental relationship.
NOTE: Children's passports are only valid for 5 years. They are not "renewable": When a child's passport expires, you must apply for a new passport for them. When making a passport appointment for a child, please choose "New Passport Only" or "New Passport with Photo Services."

Apply for a Minor's Passport

Department of State Passport Website English | Español
Ask Questions at the National Passport Information Center
Enroll in Smart Traveler Enrollment Program (STEP)
Plan Your Trip with the Traveler's Checklist
Get Help in an Emergency Overseas

Lost or Stolen Passports

If your passport has been lost or stolen, you should report it immediately to the U.S. Department of State.

Report Your Lost/Stolen Passport

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https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

U.S. Department of State

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Passport Forms

Form Finder -- Passport Forms

If you are applying for a U.S. passport, use the Passport Form Filler to fill out our primary forms (DS-11, DS-82, DS-5504, and DS-64) online and print them. The Form Filler will save you time and reduce the chance of errors on your form.

Passport Renewal Passport Request Letter Sample

First, you will need to gather the required documents. These usually include your current passport, a passport photo, and other forms required by your country’s passport office.

Next, you will need to write a letter requesting a renewal of your passport. In this letter, you should include your full name, date, place of birth, current address, and passport number. You should also have a statement explaining why you request a passport renewal.

Once you have gathered the required documents and written the letter, you must submit them to the passport office. Depending on your country’s requirements, you may be able to submit your application online or by mail.

After your application has been processed, you will receive your new passport in the mail. Depending on the country, this process can take several weeks. Once you have received your new key, you should keep it in a safe place and update your travel plans accordingly.

If you have any questions about the passport renewal process, please contact your country’s passport office or refer to their website for more information.

Date: …………….

(Name of the Applicant)

(Phone number)

The Passport Officer

…………. Passport Office

(City Name)

Sub.: Authorization for passport renewal application

Dear Sir/Madam,

I am writing to request a renewal of my passport. My current visa will expire in _____, and I will be travelling to _____ on _____. I would appreciate it if you could process my renewal as soon as possible.

Thank you for your time,

Yours faithfully,

(Signature)

Signature of authorized representative: …………………

Name of the authorized representative: …………………

Above name and signature verified by:

Signature of the applicant: ………………

Name of the applicant: …………………….

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Letter Sample for Passport Request

Home » Letters » Request Letters » Passport Cancellation Letter – Sample Letter for Cancellation of Passport

Passport Cancellation Letter – Sample Letter for Cancellation of Passport

To, The Passport Officer, ________ (Passport Office Address)

Date: __/__/____ (Date)

Subject: Cancellation of passport

Respected Sir/ Madam,

I am __________ (Name) and I write this letter in order to request you for cancellation of my __________ (Country) passport bearing passport number ___________ (Passport) which was issued on __/__/____ (Date) as I have _______ (applied for new passport /obtained new passport/any other reason) on __/__/____ (Date).

I request you to kindly cancel my passport at the earliest. I shall be highly obliged. Kindly consider this letter genuine.

Regards, __________ (Signature), __________ (Name), __________ (Contact Number)

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3 Ways to Renew Your Passport in a Hurry — and Everything Else to Know

Posted: February 6, 2024 | Last updated: February 6, 2024

Excited to have a vacation on the horizon, I bought airline tickets for a trip out of the country recently. To my shock, the airline alerted me that my passport would expire before my trip. Suddenly, I needed to move fast to get the passport renewed.

There’s been a big demand for passports in recent years, with the growth of overseas travel. “In 1990, only 5 percent of Americans had a passport. Today, that number is 48 percent,” the State Department says . For a time the agency fell behind its goal of processing applications within six to eight weeks for routine applications, although it says that it has caught up now.

Besides the routine approach for renewing a passport, there are three other, faster ways to renew: expedited, urgent and emergency. Each has rules, fees and processing times.

Read on to learn about your options to renew a passport, including official routes (click the timelines for details) and how to speed up a renewal application that’s already in the system. We also look briefly at private companies — couriers and expediters not affiliated with the government — that claim to process passport renewals quickly.

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<ul> <li><strong>Time left before travel: </strong>Eight weeks or more</li> <li><strong>Fees</strong><strong>:</strong> <a href="https://travel.state.gov/content/travel/en/passports/how-apply/fees.html">Passport book,</a> $130; passport card (not good for international air travel), $30. Postage not included. Optional <a href="https://travel.state.gov/content/travel/en/passports/passport-help/faqs.html#:~:text=If%20you%20were%20age%2016,front%20of%20your%20passport%20card.">one- to two-day delivery</a> service, $19.53, is available for passport books only.</li> </ul> <p>Submit a routine renewal application if you’re not in a rush. Routine processing time is six to eight weeks, not including mailing.</p> <p>According to a hotline agent I spoke with, you can either <a href="https://travel.state.gov/content/travel/en/passports/have-passport/renew.html">renew by mail</a> or <a href="https://passportappointment.travel.state.gov/">make an appointment</a> with a passport agency near you. (For now, a trial online system<a href="https://travel.state.gov/content/travel/en/passports/have-passport/renew-online.html"> has been paused</a>.) Download and complete <a href="https://travel.state.gov/content/travel/en/passports/how-apply/forms.html">Form DS-82</a>, or use the <a href="https://pptform.state.gov/">online Form Filler Tool</a> and print the completed form at home.</p> <p>As you’d expect, government forms and rules can be fussy. <a href="https://travel.state.gov/content/travel/en/passports/how-apply.html">This link explains</a> how to apply, including how to take a good photo. Children under age 16 <a href="https://travel.state.gov/content/travel/en/passports/need-passport/under-16.html">aren’t eligible</a> to renew using Form DS-82. Instead, use <a href="https://eforms.state.gov/Forms/ds11_pdf.PDF">Form DS-11</a> and apply in person. You can get help — no charge — filling out forms, answering questions and assembling your application at one of many official <a href="https://iafdb.travel.state.gov/">passport acceptance facilities</a> (including post offices, libraries and some local government offices).</p>

Routine passport renewal timeline

Time left before travel: Eight weeks or more
Fees : Passport book, $130; passport card (not good for international air travel), $30. Postage not included. Optional one- to two-day delivery service, $19.53, is available for passport books only.

Submit a routine renewal application if you’re not in a rush. Routine processing time is six to eight weeks, not including mailing.

According to a hotline agent I spoke with, you can either renew by mail or make an appointment with a passport agency near you. (For now, a trial online system has been paused .) Download and complete Form DS-82 , or use the online Form Filler Tool and print the completed form at home.

As you’d expect, government forms and rules can be fussy. This link explains how to apply, including how to take a good photo. Children under age 16 aren’t eligible to renew using Form DS-82. Instead, use Form DS-11 and apply in person. You can get help — no charge — filling out forms, answering questions and assembling your application at one of many official passport acceptance facilities (including post offices, libraries and some local government offices).

<p>Back when boomers were beginning to travel, it was common to head to one’s bank and buy a batch of <a href="https://www.nytimes.com/1996/05/18/your-money/IHT-travelers-check-at-105-shows-its-age.html">traveler’s checks</a>. Users signed the checks when they received them and then added a (presumably matching) signature when they purchased something. The main draw? Unlike cash, a lost traveler’s check could be easily replaced.</p> <p>But banking and spending have changed, and today, you can spend money on vacations much as you do at home — by using credit or debit cards, or withdrawing local currency from a bank machine.</p>

1. Expedited passport renewal

Time left before travel: Less than eight weeks

Fees: $60 expediting fee on top of application fee

Submit your expedited renewal application by mail or in person at a passport acceptance facility . Processing time (not including mailing) is two to three weeks.

Here’s how I made my expedited renewal application:

On advice from the National Passport Information Center hotline (1-877-487-2778), I took my completed application, regulation passport photos , old passport and a check for the application and processing fees to a U.S. Post Office. The passport hotline is open weekdays 8 a.m. to 10 p.m. ET and on weekends from 10 a.m. to 3 p.m.
I put everything in a USPS’ Priority Mail Express envelope, since I was in a hurry to receive my renewed passport. I called the passport hotline, and they advised using the one- to two-day delivery service for an additional fee.
My new passport arrived in two weeks, quicker than I’d dared hope. My old passport was returned separately.

Using USPS Priority Mail Express was a great tip from the hotline. Otherwise, an application can spend up to two weeks in the mail to the passport agency; and your new passport could spend another two weeks in the return mail.

<ul> <li><strong>Time left before travel: </strong>Two to three weeks</li> <li><strong>Fees:</strong> $60 expediting fee on top of application fee</li> </ul> <p>For <a href="https://passportappointment.travel.state.gov/">urgent travel</a> (if you’re traveling within 14 days or if you need a foreign visa within four weeks), you can skip the mail and <a href="https://passportappointment.travel.state.gov/">make an appointment</a> (no charge) online to visit <a href="https://travel.state.gov/content/travel/en/passports/get-fast/passport-agencies.html">a passport agency or center</a>. It’s OK to make your appointment as many as 14 days in advance, but the appointment itself must fall within five calendar days of your departure. No specific processing time is given for urgent applications.</p> <p><a href="https://www.moneytalksnews.com/10-small-money-moves-that-will-make-big-difference/">Related: 11 Small Money Moves That Will Make a Big Difference</a></p> <p>One hitch: “Appointments are limited and we cannot guarantee one will be available,” <a href="https://travel.state.gov/content/travel/en/passports/get-fast.html">the State Department says</a>. Walk-ins are not accepted.</p>

2. Urgent passport renewal

Time left before travel: Two to three weeks

For urgent travel (if you’re traveling within 14 days or if you need a foreign visa within four weeks), you can skip the mail and make an appointment (no charge) online to visit a passport agency or center . It’s OK to make your appointment as many as 14 days in advance, but the appointment itself must fall within five calendar days of your departure. No specific processing time is given for urgent applications.

Related: Half of All Retirees Say They Fear This

One hitch: “Appointments are limited and we cannot guarantee one will be available,” the State Department says . Walk-ins are not accepted.

<p>In general, checked baggage fees are nonrefundable. However, if your flight is canceled or impacted by a significant delay, and you opt not to travel, you are eligible for a refund from United.</p> <p>According to <a href="https://www.united.com/en/us/fly/contract-of-carriage.html">United’s contract of carriage</a>, passengers who are eligible for a refund of tickets, bags, or other fees, must request a refund within “90 days of the date the fee(s) was original paid or flight date, whichever is later.”</p> <p>Beyond that time frame, United is not obligated to provide a refund.</p> <p>United will only compensate damaged or lost baggage and baggage contents up to $3,800, and they exclude numerous items from being claimed (all items are listed in their contract of carriage), such as: antiques, flowers and plants, eyeglasses and musical instruments.</p>

3. Emergency passport renewal

Time left before travel: Three business days (72 hours)

This category of renewals is reserved for a life-or-death emergency that requires international travel. You’ll need an appointment. It’s OK to book the appointment as far as two weeks in advance but the appointment itself must be within three business days of your international travel.

Before making the appointment you’ll need to document the emergency. Here’s how to apply for an emergency passport renewal . Bring proof of travel to your appointment.

The emergency provision is for a documented “life-or-death” emergency involving an immediate family member (not aunt, uncle, cousin, or other relative) outside of the United States who:

Is dying (in hospice care)
Has a life-threatening injury or illness

Upgrading a passport application already in the system

If you’ve already submitted a passport renewal application but need to travel sooner than you’d thought, you can apply to upgrade your application.

The State Department explains how to proceed if you’ve already got an application in the system and have urgent travel. Call the passport hotline for instructions.

Are couriers and expediters worth it?

Some people, hoping to move quickly and willing to spend more money, use private courier and expediter companies . Such companies are not affiliated with the government, despite what some may say or imply.

A service may promise fast service for an additional fee. But with an outside service, “you will not receive your passport faster than applying at one of our passport agencies ,” the State Department says.

Some services may offer to wait in line for you, mail your documents or make an appointment on your behalf. But the State Department doesn’t charge for appointments and says, “If you are asked to pay for an appointment, you should consider the request to be fraudulent.”

The State Department doesn’t back promises from private companies or guarantee documents’ safety in the hands of couriers and expediters.

Also, scammers sometimes pose as passport expediters and courier companies. Experian, the credit agency, tells how to protect yourself from passport scams . The State Department also maintains a list of registered couriers .

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Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
You cannot renew your child's passport using Form DS-82.
Passports for children under age 16 are only valid for 5 years.

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF .

Tips to complete your child's form :

Do not sign your child's form until asked to do so by a passport acceptance agent or employee.
You can apply for a passport book , a passport card , or both documents.
You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or certified, physical copy. A certified copy is any document that has the seal or stamp of the official issuing authority. You must submit one of the following documents for your child:

Issued by the city, county, or state of birth
Lists applicant's full name, date of birth, and place of birth
Lists the parent(s)' full names
Has the date filed with registrar's office (must be within one year of birth)
Has the registrar's signature
Has the seal or stamp of the city, county, or state which issued it
Consular Report of Birth Abroad or Certification of Birth
Certificate of Citizenship
Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16.

If you cannot submit one of these documents, go to our Citizenship Evidence page for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document.

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

Black and white (no color)
Use 8.5 inch by 11 inch paper
Use a single side of the paper

If you do not submit a photocopy, you must submit a second, certified copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document lists the parent(s) or legal guardian(s) of the child. Examples include:

U.S. birth certificate (also evidence of U.S. citizenship)
Foreign birth certificate
Adoption decree
Divorce or custody decree
A court order

Some documents, like a U.S. birth certificate, show both U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID.

You must show at least one of these photo IDs:

Valid or expired, undamaged U.S. passport book or passport card
In-state, fully valid driver's license or enhanced driver's license with photo
Certificate of Naturalization
Certificate of Citizenship
Government employee ID (city, county, state, or federal)
U.S. military or military dependent ID
Current (valid) foreign passport
Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
Enhanced Tribal Cards and Native American tribal photo IDs
In-state, fully-valid learner's permit with photo
In-state, fully-valid non-driver ID with photo
Temporary driver's license with photo

If you do not have one of these photo IDs, go to our Identification page for more information.

5. Show More Documents (if both parents or guardians cannot apply)

Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

Important : Submit Form DS-3053 and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our Passport Photo page for photo requirements and to see examples of photos.

Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
Some passport acceptance facilities
A company which offers photo services
Home. Ask your friend or family member to take your child's photo.

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application.

Add $60 to your application fee if you want expedited service .
Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.

Child Applicants :

For more information on how to pay and a full list of fees, go to our Passport Fees page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee.

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

Traveling in more than 3 weeks? Go to a passport acceptance facility such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment.
Traveling in less than 3 weeks? Make an appointment to apply at a passport agency or center.

In another country:

Contact your U.S. embassy or consulate .

9. Track Your Application Status

You can subscribe to email updates about your application status, and learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.”

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

New passport book
New passport card
Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your citizenship documents, call us at 1-877-487-2778 .

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport 1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid.

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a U.S. embassy or consulate and cannot be notarized by a local notary public. Currently, these countries include:

Special Passport Fairs

Find a Special Passport Fair near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine: 6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel. Processing times only include the time your application is at a passport agency or center.

It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it.
Processing times + mailing times = total time to get a passport

Urgent Travel: See our Get my Passport Fast page.

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

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U.S. Passports
Routine: 6-8 weeks* Expedited: 2-3 weeks and an extra $60* *Consider the total time it will take to get a passport when you are booking travel. Processing times only include the time your application is at a passport agency or center.. It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we ...
3 Ways to Renew Your Passport in a Hurry
Fees: $60 expediting fee on top of application fee; Submit your expedited renewal application by mail or in person at a passport acceptance facility. Processing time (not including mailing) is two ...
Apply for a Child's U.S. Passport
Apply for a Child Under 16. Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person. If one or both parents or guardians cannot apply with their child, you will need to show us more documents. You cannot renew your child's passport using Form DS-82.