do cover letters need dates

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Do you need to put a date on a cover letter in 2024?

A cover letter is a document that accompanies a resume and introduces the job seeker to a potential employer. It is typically one page in length and highlights the applicant’s skills, qualifications, and interest in the job.

Importance of Cover Letter in Job Application Process

While a resume provides a summary of a person’s work experience, education, and skills, a cover letter allows job seekers to communicate their motivations and reasons for wanting to work for a particular company. It also gives candidates an opportunity to showcase their writing style and demonstrate their attention to detail.

A well-written cover letter can make the difference between getting an interview or not. In fact, a survey conducted by the Society for Human Resource Management found that 90% of employers consider cover letters to be important in the hiring process.

The Role of Cover Letter in Job Applications

As a job applicant, you may have heard about the importance of submitting a well-written cover letter, but you might be unsure about what exactly a cover letter is and why it matters. In this section, we will explore the definition of a cover letter, its role in job applications, and the importance of crafting a successful one.

A. Definition of Cover Letter

A cover letter is a document that accompanies your resume when you apply for a job. It is usually a one-page letter that introduces you to your potential employer and highlights your qualifications and skills. Unlike your resume, which is a summary of your job history, a cover letter is an opportunity to explain why you are the perfect fit for the position you are applying for.

B. Role of Cover Letter in Job Applications

The role of a cover letter in job applications is to provide additional context and information about your qualifications and experience to the employer. While the resume is a structured document that presents your work history and achievements, the cover letter is your chance to showcase your personality, interests, and passion for the job.

In addition to introducing yourself, a well-written cover letter will demonstrate your knowledge about the company and position you are applying for. It should also address any specific requirements in the job posting and explain how you are uniquely qualified to meet those requirements.

C. Importance of a Well-Written Cover Letter

Submitting a well-written cover letter is crucial to making a positive first impression with potential employers. It is an opportunity to showcase your writing skills, attention to detail, and communication abilities.

A successful cover letter will help you stand out from other applicants and increase your chances of getting a job interview. On the other hand, a poorly written cover letter can harm your chances of being considered for the role you are interested in.

A cover letter plays a critical role in job applications, especially when submitting an application online. As a job seeker, it is important to craft a well-written cover letter that showcases your qualifications and enthusiasm for the position you are applying for. So, to answer the question, yes, you need to include the date in your cover letter, and ensure that it is well-written and tailored to the job you are applying for.

The Purpose of Including Dates in a Cover Letter

A. Explanation of why dates are included

Dates are important in a cover letter as they provide a clear timeline of when the letter was written and sent. It helps both the employer and the applicant keep track of correspondence and deadlines. The inclusion of dates can also help demonstrate the timeliness and relevance of the information presented in the letter.

In addition, including dates can also show the employer that the applicant has put thought and effort into the application process, as it highlights a level of organization and attention to detail.

B. Importance of dates in a cover letter

The importance of including dates in a cover letter cannot be overstated. It helps to establish a sense of professionalism and organization from the outset of the application process.

From the employer’s perspective, having clear dates on the cover letter can help them to quickly and easily sort through applications and prioritize responses. This is particularly important when there is a tight timeline for the hiring process.

For the applicant, including dates can demonstrate a level of commitment and engagement with the hiring process. It shows that they are invested in the position and are taking the necessary steps to ensure that their application is in order.

Including dates in a cover letter is a best practice that should be followed by all applicants. Not only does it provide a clear timeline of communication, but it also demonstrates organization and attention to detail. As such, it can positively impact the applicant’s chances of receiving a call back and advancing in the hiring process.

When to Include Dates in a Cover Letter

When preparing a cover letter, many job seekers often wonder whether or not to include dates in their application. The truth is that including dates in a cover letter can make a significant difference, as it helps to convey a sense of urgency and provides a reference point for the employer. However, there are times when adding dates is mandatory and others when it may not be that important.

A. The Scenarios When Adding Dates is Mandatory

There are a few specific scenarios where adding dates to your cover letter is absolutely mandatory. If the job listing states an application deadline, including the date in your cover letter serves as a crucial reminder to the employer. This will demonstrate that you are aware of the deadline and have taken the time to get your application in on time.

If the job posting indicates that the position is available for a limited time, it may also be important to include dates. Showing your awareness of this timeline demonstrates your attention to detail as well as your ability to work under pressure.

Additionally, adding dates can be important in situations where your employment history requires some explanation. For instance, if you have gaps in your work history, explaining those gaps shows that you have given careful thought and consideration to your job search. It also helps counter any assumptions the employer may make on their own about why you had a gap in your employment.

B. When May it Not Be Important to Include Dates?

While adding dates to a cover letter can be beneficial, there are times when it may not be necessary or even advantageous. If you are applying for a position where you have a personal connection or the job posting doesn’t specify any deadline or timeline, you may want to reconsider including dates. In such a case, adding dates may make it seem like you are only concerned about meeting the deadline, rather than focusing on why you are the best fit for the position.

Moreover, if the job is a remote job, gig work, or part-time work, you may not need to include dates in your cover letter. Remote jobs or gig work may not be tied to a specific timeframe or deadline, and since part-time jobs may not be considered as a primary career, you can get away with not adding dates in these cases.

There are situations where including dates in a cover letter is mandatory, such as when there is a specific deadline or limited timeframe. However, there are other situations where it may not be important or even necessary to mention dates. It is important to exercise your discretion and assess the job you are applying for properly before deciding whether or not to include dates in your cover letter.

Advantages of Adding Dates in a Cover Letter

A. benefits of adding dates.

Including the date in a cover letter can provide a number of benefits. First and foremost, it shows that the job seeker is on top of their communication and organizational skills. It gives the impression that the applicant is proactive and takes their job search seriously.

Another advantage of adding dates is that it provides context for the reader. The hiring manager can see exactly when the cover letter was written and can assume that the applicant is following up within a reasonable timeframe.

B. How adding dates may impact your application

Although adding dates may seem like a small detail, it can actually have a big impact on your application. For one, it can make the applicant stand out from the crowd if other applicants have neglected to include a date.

Furthermore, if a job posting has a specific deadline or start date, including the date on the cover letter can show that the applicant is aware of these details and is ready to start working at the appropriate time.

However, if the applicant misses the deadline or if the date is already passed when they submit their application, it could have a negative impact on their candidacy. This shows that they are not paying attention to details or are not managing their time effectively.

C. Best practices for including dates on a cover letter

When including a date on a cover letter, it is important to do so in a professional and consistent manner. Here are some best practices to keep in mind:

Use the same format for the date every time you submit a cover letter. For example, if you choose to include the day of the week, make sure to do so consistently.

Choose a clear and easy-to-read format. Common formats include “August 5, 2021” or “5th August 2021.”

Always include the date at the top of the cover letter, either aligned with the left margin or centered.

If the job posting specifies a deadline or start date, make sure to include this information along with the date on your cover letter.

By following these best practices, applicants can ensure that they are presenting themselves in the best possible light and making a good first impression with the hiring manager.

Potential disadvantages of including dates in a Cover Letter

When writing a cover letter, you may question whether or not to include dates. There are situations where dates may harm your application and it’s important to weigh the pros and cons before deciding to include them.

A. Situations where dates may harm your application

Employment gaps: If you have an extended period between jobs, including dates may draw attention to employment gaps and potentially raise red flags for the hiring manager.

Age discrimination: Including dates on your cover letter may reveal your age and potentially lead to age discrimination during the hiring process.

Unrelated experience: If you have work experience that is unrelated to the job you’re applying for, including dates may highlight this and create doubt about your ability to perform in the role.

Short-term employment: If you’ve had multiple short-term positions or job hopping, including dates may give the impression that you’re not reliable or committed.

B. Pros vs Cons of including dates in a cover letter

Shows career progression: Including dates on your cover letter can demonstrate your career progression and highlight your relevant experience in the industry.

Helps with organization: Dates can help the hiring manager keep track of your work history and accomplishments.

Demonstrates work ethic: Including dates on a cover letter can showcase your work ethic and dedication to your professional pursuits.

May cause bias: As mentioned, including dates can lead to age discrimination and other biases.

Draws attention to short-term employment: If you’ve had multiple short-term positions, including dates can draw attention to this and potentially harm your application.

May reveal gaps: Including dates may reveal gaps in your work history, which could potentially harm your application.

The decision to include dates on a cover letter should be made based on the individual’s specific situation. It’s important to weigh the pros and cons and consider how including dates may impact your chances of getting the job. Ultimately, the focus should be on the qualifications and experiences that make you the best fit for the role, regardless of whether or not you choose to include dates on your cover letter.

Alternatives to Including a Date on a Cover Letter

When it comes to writing a cover letter, including a date may seem like a given. However, there are some situations where you may want to take a different approach. Here are some alternatives to using a date in your cover letter:

A. Other Approaches to Using Dates in a Cover Letter

• Using a Season or Month Instead of a Date

If you are concerned about appearing too specific with a date, consider using a season or month instead. For example, instead of saying “I graduated in May 2015,” you could say “I graduated in the spring of 2015” or “I graduated in May.” This can still give the employer an idea of your timeline without providing an exact date.

• Using Years Only

Another option is to use only the year in your cover letter. This can be helpful if you have a longer history of experience and do not want to list every date on your resume. For example, instead of saying “I worked at XYZ company from January 2016 to October 2018,” you could say “I worked at XYZ company from 2016-2018.”

B. How to Handle Gaps in Employment When the Date is Ambiguous?

If you choose not to include dates on your cover letter or resume, you may encounter a situation where there is a gap in your employment history that is not immediately apparent. Here are some tips for handling this situation:

If there is a gap in your employment, be upfront about it. Employers appreciate honesty and transparency, and it is better to address the gap in your cover letter than to wait for the employer to ask about it later.

• Focus on Transferable Skills

If you have been out of work for some time or have gaps in your employment history, focus on the transferable skills you gained during that time. For example, if you took time off to care for a family member, you may have developed strong communication and problem-solving skills.

• Highlight Professional Development

If you have been out of work, use your cover letter as an opportunity to highlight any professional development you have undergone during that time. This could include taking classes, attending workshops, or volunteering in your field.

Including a date on your cover letter is not always necessary. By using alternative approaches to dates and being honest about any gaps in your employment history, you can still present yourself as a qualified and professional candidate for the job.

Examples of Cover Letters with and without Dates

A. sample cover letters with dates.

Here is an example of a cover letter that includes a date:

As you can see, the date is included at the top of the letter, just under the contact information. This is a common way to format a cover letter that includes a date.

B. Sample Cover Letters without Dates

Here is an example of a cover letter that does not include a date:

While this cover letter does not include a specific date, it is still clear and professional in its tone and content.

C. Analysis of Cover Letters with and without Dates

The question of whether to include a date on a cover letter is one that many job seekers face. While it can be helpful to include a date to provide context and show that your application is timely, it is not always necessary or expected.

Cover letters with dates, like the sample above, can be useful in situations where you are responding to a specific job listing or have a connection to the company or position that you are applying for. In these cases, the date can help demonstrate that you have taken the time to research and tailor your application to the specific opportunity.

However, there are also times when it may be more appropriate to leave the date off of your cover letter, as shown in the second sample. For example, if you are submitting an application through a general job board or website, or if you are applying to a company without a specific job opening in mind, including a date may not be necessary.

Ultimately, the decision of whether to include a date on your cover letter should be based on the specific circumstances of your application. Consider the context of the job listing, the expectations of the company or hiring manager, and the nature of the position you are applying for. By being mindful of these factors, you can craft a cover letter that is professional, targeted, and effective at making a strong first impression.

Practical Tips for Writing a Strong Cover Letter

A. how to make your cover letter stand out.

Your cover letter is your first opportunity to impress a potential employer. Here are some tips to make sure it stands out:

• Personalize it: Address the hiring manager by name and include details about the company and position you’re applying for.
• Be concise: Keep your cover letter to one page and use bullet points or short paragraphs to break up blocks of text.
• Highlight your accomplishments: Use specific examples of how you’ve contributed to previous companies or organizations to demonstrate your skills and experience.
• Use keywords: Tailor your cover letter to the job posting by including important keywords and phrases.

B. Common Mistakes to Avoid

There are a few common mistakes that can make your cover letter less effective. Here’s what to avoid:

• Being generic: Don’t use a one-size-fits-all approach. Tailor your cover letter to each job posting.
• Focusing too much on yourself: Your cover letter should focus on how you can help the company, not just on your own career goals.
• Using cliches: Avoid overused phrases like “team player” or “detail-oriented”. Instead, use specific examples to demonstrate your skills.
• Making errors: Proofread your cover letter carefully for spelling and grammar mistakes.

C. Suggestions for Improving Your Cover Letter

To improve your cover letter, try these tips:

• Keep it focused: Stick to the most important details and avoid unrelated information.
• Show your personality: Use your cover letter to showcase your personality and enthusiasm for the job.
• Proofread: Read your cover letter out loud to catch errors or awkward phrasing.
• Get a second opinion: Ask a friend or mentor to review your cover letter for feedback.

Remember, your cover letter is your chance to make a good first impression. Use these tips to make sure it catches the hiring manager’s attention and demonstrates why you’re the best candidate for the job.

Frequently Asked Questions about Including Dates in a Cover Letter

When it comes to creating a cover letter, many job seekers wonder whether or not they should include the date. While there is no one-size-fits-all answer to this question, we’ve compiled some of the most commonly asked questions about date handling in a cover letter to help clear up any confusion.

A. Answers to Some Common Questions About Date Handling in a Cover Letter

Do I need to include a date on my cover letter?  There is no hard and fast rule about whether or not you need to include the date on your cover letter. However, many job seekers choose to do so as a way of showing that their application is up-to-date.

If I do include a date, where should it go?  If you choose to include a date on your cover letter, it should be positioned at the very top of the letter, either aligned with the left margin or centered.

What format should I use for the date?  The date should be written in full (e.g., May 26, 2021) and be free of any abbreviations or shorthand.

If I’m sending my cover letter via email, do I still need to include the date?  If you’re sending your cover letter via email, it’s not strictly necessary to include the date in the body of the message, since your email program will usually timestamp the message automatically. However, it’s still a good idea to include the date on your cover letter as a way of showing that your application is current.

B. Misunderstandings That Job Seekers Regularly Have About Putting a Date on a Cover Letter

Misunderstanding:  If I don’t include the date, my application will look more recent than it actually is.  Correction:  While it’s not strictly necessary to include the date on your cover letter, omitting it won’t make your application appear more recent. In fact, it may have the opposite effect, since employers may perceive your application as incomplete or out-of-date without a timestamp.

Misunderstanding:  The date format doesn’t matter as long as it includes the month, day, and year.  Correction:  While it’s true that you should include the month, day, and year in the date, it’s also important to make sure that you follow the standard format for dates in your region. For example, in the United States, dates are typically written as Month/Day/Year (e.g., 05/26/2021), while in Europe, they are often written as Day/Month/Year (e.g., 26/05/2021).

Misunderstanding:  I should use the same date format that I use on my resume.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Quick Formatting Tips for Cover Letters

Welcome to the Purdue OWL

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Remember that the basic format of a cover letter follows that of a business letter. As you design the page, think about the following:

• Keep it to one page.
• Write one introductory paragraph, one to three paragraphs to highlight your skills, and one concluding paragraph.
• Single-space your cover letter.
• Leave a space between addresses and dates in the heading.
• Leave a space between your heading (contact info) and greeting ("Dear...:").
• Leave a space between each paragraph.
• Leave at least three spaces between your complimentary close ("Sincerely,") and typed name.
• Sign your name in ink between your complimentary close and typed name.

Margins and Alignment

• Use standard margins (one-inch margins, usually).
• Can use smaller margins (to about 0.7-inch) as long as you are consistent on all sides.
• Align all paragraphs to the left of the page. (You can also indent the first line of each paragraph, but that is not used as often.)

What Is the Appropriate Date Format for a Cover Letter?

by Leyla Norman

Published on 26 Sep 2017

Cover letters are formal documents that require much attention to detail. An employer looks at your cover letter as an introduction of yourself and your capabilities. It highlights your experiences and career goals. One small aspect of your cover letter that requires as much attention as its wording and format is the date.

Long Format

When you write your cover letter, it is important to use the long date format. This includes the entire written month of the year, the date and the year, written with four digits. Depending on where you live, the exact formatting of the date will be different.

United States

In the United States, you generally will begin your date with the name of the month. Then, you will write the numbered date next to the month. Follow the date with a comma and a space. Then write the entire year. For example, instead of using the date’s short format, such as 04/24/2010, 4/24/’10 or another similar shortened format, you would write April 24, 2010.

Outside the United States

If you live outside the United States or are applying for a job out of the United States, you would use a slightly different date format for your cover letter. In this case, the date is written before the name of the month. The full year with four digits follows the month. No comma is used. For example, April 24, 2010, would be written 24 April 2010. Another option is to write “th,” “nd,” or “rd” after the numbered date to indicate that the date of the letter is, in this example, the 24th day of the month. It would look like 24th April 2010. If you wanted to write a date for November 3, 2010, you would write 3rd November 2010. This would be read “the third of November 2010.”

The long format of the date generally is the first thing you write on a cover letter. Whether you choose to put it at the top of the left-hand side of the page, in the middle at the top or at the top of the right-hand side of the page will depend on what type of cover letter format you use.

Do Cover Letter Need Date? (Career Advice)

A cover letter should include a date. This is because it makes your cover letter look professional, helps potential employers understand what you’re talking about, and tells them how relevant your information is. 

Your cover letter should give the recruiter context for the rest of your application materials. In other words, if they don’t know where they are going (in terms of timeline), they can’t get there!

Table of Contents

Your Cover Letter Should Include A Date

It’s a sign of professionalism, and it shows that you know how to date a document. It also gives the recruiter context for the rest of your cover letter.

For example, if you’re talking about an internship that ended three months ago, but you don’t include a date, then it can seem like the work experience is still current (it’s not). 

Or, if you mention that you’ve been working at an organization for ten years and only give them eight months’ worth of information in your cover letter instead of filling in all ten years with dates and job title changes throughout those eight months well then they may think they have missed something in their background check.

Addressing a cover letter can be a tricky task, but it’s important to get it right to make a good impression. Our article on addressing a cover letter provides helpful tips and examples to help you address your cover letter with confidence.

1. It Gives Your Cover Letter Structure

The date gives structure to your letter. It helps the reader follow the flow of your letter and gives them a clear idea of what you’re writing about. It allows them to know when to stop reading, when to start reading, and when to read the next section.

The date also makes it clear that you are going back through old letters with new information in mind so that anything outdated or incorrect can be corrected or updated as needed (if at all).

2. It Shows You Know How To Date A Document

A cover letter is a document that accompanies your resume and tells the hiring manager why you’re a good fit for the job. They’re not just an afterthought, either, as they can make or break your chances of getting an interview!

Since a cover letter is both business-like and personal at the same time, it’s important to address it correctly. 

Many recruiters consider addressing as one of their biggest pet peeves when receiving cover letters but if done correctly (or incorrectly), addressing will make all the difference in helping you get noticed by employers. When writing your next cover letter or formal email correspondence? Make sure that you address it properly!

3. It Gives The Recruiter Context For The Rest Of The Document

It gives the recruiter context for the rest of the document. If you don’t include a date, it’s hard for them to know when you wrote it. Maybe you wrote it last week and then had a minor revision two days ago? 

Maybe it’s something that was written six months ago but still applies today. The date is also a marker of time, and recruiters are often looking at hundreds of applications at once, so having this information on each document helps them understand where in their process any particular applicant stands.

It shows you know how to date your documents. This is an easy mistake to make when using email applications like Gmail or Microsoft Outlook (which automatically add dates), but since many job seekers use these programs as their default word processors, they may not realize that adding dates here can impact formatting later down the line! 

When applying for jobs via LinkedIn or other online platforms that allow users to submit cover letters through web browsers instead of software packages like Word or Pages (or even Google Docs), these documents must be formatted correctly so they display properly within those platforms’ systems.”

A well-crafted cover letter that explains why you’re a good fit for the job can make all the difference in landing an interview. Check out our article on why you’re a good fit in a cover letter for tips and examples to help you showcase your skills and experience.

4. The Date Plays A Role In Formatting

The date should be written in the same format as the rest of the cover letter. In other words, if your cover letter is written in European format (day-month-year), then your date should also be written in European format: June 22nd, 2017.

However, it’s important to note that some employers may require a different format for certain positions. For example, if you’re applying for a merchant services position at Citibank or Wells Fargo Bank and need to fill out an online application form, then their standard formatting will be day-month-year (i.e., July 2nd, 2018).

5. It Makes You Look Professional

It makes you look professional. A cover letter is the first thing a hiring manager sees, and it’s your introduction to them. If your cover letter has typos or looks like it was written by a teenager, then the hiring manager will assume that your work will also be sloppy and careless. 

This is one of the reasons why many employers ask for a cover letter in the first place they want to know if they can trust you with important tasks!

It shows that you know what you’re doing. If there’s one thing employers are looking for when hiring someone new it’s confidence! 

And while this may seem like an obvious point on its own (of course they want confidence), what most people don’t realize is that much of this desire stems from other parts of our lives too: 

Whether we’re applying for college admissions or applying at our local Starbucks cafe job; whether we’re going through high school graduation exams or taking another round of SATs tests at some point down the road; whether we’re starting up new businesses under our name instead of simply being employed by others…you get my drift now? 

So even though it might seem hard sometimes trying to always keep up with these things especially if they aren’t necessarily related directly together…the truth remains: being confident does translate into being successful everywhere else too!

It shows how organized/motivated/committed etcetera

You might think this sounds strange but after reading through all those points above about needing good organization skills etcetera (which aren’t necessarily true) here’s another one: having good communication skills

Writing a cover letter can be daunting, but it’s an essential part of the job application process. Our guide on how to write a cover letter provides step-by-step instructions and helpful tips to help you create a compelling cover letter that stands out to potential employers.

6. It’s A Sign Of Preparedness

If you’re going to go through the effort of hand-writing a letter, it shows that you’ve done your homework. A cover letter without a date is like a resume without an objective it makes it seem like you jumped right in and started writing when you first got the job listing, rather than doing any research on the company before applying for its position.

The date also helps show how much time and effort went into writing your cover letter. While it doesn’t matter if your work is perfect (as long as it gets its point across), it does matter that someone took their job seriously enough to put effort into making sure their application was well thought out, researched, and written with care. 

The same goes for putting the date at the bottom: no one wants to hire an employee who cares more about getting free food at happy hour than working hard at their job!

It may seem minor or even silly to some people, but adding dates helps demonstrate that not only are you serious about getting this job but also about working at this company specifically. 

Having stated where you heard about them or saw their ad in action demonstrates that they’ve made an impression on someone else too and maybe even piqued their interest enough so they’ll consider either hiring themselves or forwarding along some other opportunities related to what was advertised there!

7. Using A Date Shows Attention To Detail

The seventh and last reason you should use a date in your cover letter is that it shows that you’re detail-oriented. It shows that you paid attention to the details, which is an important thing for a professional who will be managing others or working on projects.

And again, when people read your cover letter, they are going to put it into one of two categories: 1) “This person knows what they’re talking about and is professional; I want them for my team/with my company” or 2) “This person doesn’t know what they’re talking about and is probably not very good at their job; I don’t want them working with me at all!”

If there’s anything we can learn from our parents (or grandpas), it’s that showing off how well organized we are goes a long way toward impressing other people. 

If you don’t have anything else going for you in terms of experience, skill set or education then being someone who follows directions well might be enough to get noticed as someone who cares about details and ultimately hired by an employer looking for someone like that!

An effective cover letter can greatly improve your chances of getting the job you want. Check out our article on how an effective cover letter can affect your job prospects to learn more about the importance of a strong cover letter in the hiring process.

8. The Right Date Can Streamline The Review Process

It’s not just a matter of the right date, though. It’s also about when you submit it. The right date will streamline the review process and make sure your application gets noticed by recruiters, who may otherwise overlook it because they don’t have time to read through all candidates’ documents in their inboxes.

Here are some ways that a cover letter with an outdated date can hold back your chances:

It could throw off recruiters into thinking you’re applying for an old job posting – which means they may quickly skim over the rest of your materials

It could lead recruiters to toss out your application because they think you sent it too late (even if there’s still time left on the posting)

Cover Letters Should Include The Date You’re Writing It On!

If you are sending out cover letters, you need to include the date that you are writing them. This is important because it can be used to identify when the letter was written and when it was sent. 

It can also be used to identify when your letter was received by someone else and who received it. In other words, a cover letter is not just a neat little introduction for yourself but something that shows what kind of person you are in terms of punctuality, professionalism, and responsibility.

A good example would be: “I am writing this letter on March 5th.” If there is no date at all on your cover letter then readers may think that there wasn’t enough time spent on creating this document or even worse they might think that your work has been rushed through or hurriedly done without any care whatsoever!

Whether or not a cover letter needs a signature is a common question among job seekers. Our article on whether a cover letter needs a signature provides answers and explanations to help you ensure that your cover letter is professional and effective.

And that’s all there is to it! As we’ve discussed, including the date on your cover letter is essential. 

It helps you show your attention to detail, it makes you look professional, and it streamlines the review process. By keeping this information in mind as you write your letter, you’ll be well on your way to writing a strong one.

Further reading

Here are some additional resources to help you improve your cover letter writing skills:

Key elements of a cover letter : This article from the University of Washington provides an overview of the key components that should be included in a successful cover letter.

Do you need to put a date on your cover letter? : This blog post offers insights into the question of whether or not to include a date on your cover letter.

Writing a career change cover letter : This article from Indeed provides tips and advice on crafting a cover letter when making a career change.

Q: Do cover letters need to be one page long?

A: While there is no hard and fast rule, most experts recommend keeping your cover letter to one page in length.

Q: What should I include in my cover letter?

A: Your cover letter should introduce yourself, explain why you’re interested in the position, highlight your relevant experience and skills, and express your enthusiasm for the opportunity.

Q: Do I need to address my cover letter to a specific person?

A: Whenever possible, it’s best to address your cover letter to a specific person. If you don’t know the hiring manager’s name, you can use a generic salutation such as “Dear Hiring Manager.”

Q: Should I customize my cover letter for each job application?

A: Yes, it’s important to customize your cover letter for each job you apply for. This allows you to highlight your relevant skills and experience and tailor your application to the specific needs of the employer.

Q: How can I make my cover letter stand out?

A: To make your cover letter stand out, try to personalize it as much as possible, use strong and specific language, and highlight your unique skills and experiences that make you a good fit for the job.

Costantine Edward is a digital marketing expert, freelance writer, and entrepreneur who helps people attain financial freedom. I’ve been working in marketing since I was 18 years old and have managed to build a successful career doing what I love.

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How to Sign a Cover Letter (With Signature Examples)

• Do You Need to Sign a Cover Letter?
• Sign Uploaded or Printed Cover Letters
• Cover Letter Signatures Examples
• Signatures If You're Emailing
• Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

  South_agency / E+ / Getty Images

When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

Georgetown University. Cawley Career Education Center. " Cover Letters ."

Microsoft Office. " Insert a Signature ."

How Long Does a Cover Letter Need to Be?

If you are looking for a job and want to quickly establish contact with employers, you need to not only have a high-quality resume but also a stand-out cover letter. This small but very important document helps you make a positive first impression on recruiters and establishes a friendly rapport with them.

A cover letter is an important complement to a resume in that it includes an appeal to the reader and attracts their attention. Unlike a resume, a cover letter can be tailored to the selected job and company to highlight the exact skills you have that the employer needs.

Seven Tips on How to Write a Cover Letter

1. study the job description in detail..

Often, the employer indicates clear criteria that must be followed in a cover letter. When writing your letter, it is imperative to bear in mind all of these requirements and incorporate them into your composition. By attentively addressing each element, you exhibit a thorough understanding of the expectations and effectively convey your professionalism.

2. Emphasize your skills.

Describe in detail the skills and abilities you possess that will be valuable to the company in the desired position. Give examples to show how you have used these skills in the past.

3. Edit and check your work.

If there are mistakes, typos, and so on, in the letter, your application could be immediately screened out, even if you are ideally suited for the position based on your skills and experience.

4. Be concise.

Break the letter into short paragraphs, and don’t develop any idea for more than two or three sentences. If your cover letter is difficult to read or understand, the employer can easily lose you among the other candidates.

5. Stick to the truth.

You should never deceive or embellish the facts in a cover letter or your resume. Write honestly about your experience and education, as all this can be verified.

6. Describe the benefit you can bring to the company.

Your cover letter should indicate what you can bring to the table by working in this position.

7. Personalize it.

Don’t send identical cover letters to each and every company. Instead, write a unique letter to each employer. While it may demand a bit more of your time, adopting such an approach serves as a testament to your enthusiasm and commitment. By investing the effort to show genuine interest and the seriousness of your intentions, you demonstrate a level of dedication that can leave an indelible impression on prospective employers.

Cover Letter Length

A cover letter should not be too long; keep it no more than a page in length, and preferably between 200–400 words. The body of the text can contain up to 5–7 paragraphs to highlight your main points. 

Remember that employers do not have the time to carefully read two pages of text. Therefore, it is necessary to be concise; you must skillfully show your experience in the cover letter in a way that enhances your resume. 

Also, a cover letter should not simply duplicate the information in your resume as this renders the letter useless—not to mention wasting the recruiter’s time.

Cover Letter Structure

To make your cover letter both interesting and easy to read, you should follow a clear structure. We also recommend writing an outline before sitting down to pen a cover letter. This allows you to follow a clear writing plan and not lose the logical flow of thought in the text.

When you plan the structure of your cover letter, be sure to include the following sections in order:

1. Contact information.

First and foremost, write your first and last name. Next, provide a number of ways they can contact you. You can include your email and phone numbers as well as more contemporary platforms like instant messaging services and even your professional LinkedIn account. 

Additionally, don’t overlook the significance of specifying your current city, as it may pique their interest if you’re local (and therefore available for an in-person interview).

2. The introduction.

When writing a cover letter, pay special attention to the introduction, since its main task is to interest the recruiter or potential employer enough to get them to continue to read the letter through to the end.

An introduction invariably begins with a greeting. Depending on whether you know the recipient, you can use different greetings, such as:

• “Dear Hiring Manager,”
• “Dear Recruiter,”
• “Dear Recruiting Team,”
• “Dear Customer Service,”

We recommend that you clearly specify your goal in the first paragraph of the letter. For example, immediately announce that you are writing about a vacant position. It is also worth noting where you found out about the vacancy. If you are submitting an application on the recommendation of an employee of the company, be sure to mention their name and position as well.

3. The body.

The main body is the most important part of the letter because it reveals your motivation for wanting to work for the company. When writing the body of your cover letter, we recommend you clearly state the reasons you are interested in the vacant position as well as what skills you have that might be suitable for it. Simply put, give multiple reasons why the company should hire you.

A few recommendations on how to write the body of the cover letter include the following:

• Identify and describe your main skills, experience, and achievements that would be useful to the potential employer in the selected position.
• Write briefly, confidently, and persuasively. Remember that you are a professional and just as you need a job, the company needs a qualified employee.
• Avoid overused words like “attentive,” “stress-resistant,” and “competent.” Stick to listing real achievements that characterize you as a real professional.
• When describing your work experience, it is also worth mentioning any lessons learned related to software and presenting them for the benefit of the employer.

4. The conclusion.

The end of the cover letter has one goal: to convince the employer to invite you in for an interview. Here are several techniques that can greatly benefit recruiters as they delve into the depths of your cover letter:

• Indicate that you have attached your resume to the letter.
• Be sure to write that you hope to meet soon.
• Specify several dates when you would be available to communicate with the recruiter in person or by phone. By doing this, you express your intention to cooperate in the future.
• Restate your contact details so they don’t have to go back to the top of the letter to find your email or phone number.

Also, always be sure to end the letter by thanking the reader. Here are the most common ways to do this:

• “Thank you for taking the time to read this letter.”
• “Waiting for your reply. Thank you!”
• “Thank you for your time.”

Example Cover Letter

Each cover letter must be unique and written specifically for the job, which makes it hard to come up with a standard template that will help you land your dream job. However, by adhering to the above principles, honing in on the coveted position, and highlighting your exceptional personal qualities and strengths, you have the power to craft a superior cover letter—one distinguished from the rest and that truly sets you apart from the sea of candidates. Check out this example:

I am excited to apply for the Tech Sales Specialist position at . With a strong tech sales background and a passion for the tech world, I am confident I can contribute to your organization's growth.

I have a track record of exceeding sales targets and driving revenue growth. By effectively articulating the value of complex technological solutions, I have successfully secured lucrative business opportunities and fostered lasting client relationships.

I am dedicated to customer satisfaction, actively listening to clients' needs to provide tailored solutions that address their pain points. My adaptability and problem-solving skills enable me to capitalize on market trends and drive sales growth.

I am drawn to for its commitment to innovation and cutting-edge technological solutions. I am eager to join your company and contribute to your ongoing success.

Thank you for considering my application. I have attached my resume and would welcome the opportunity to talk about how my experience and skills can benefit . I will have an opportunity to talk about this vacancy on June 3, 4, and 7—how about you?

When it comes to job applications, a cover letter acts as an extraordinary gateway for employers to discover your potential, and it helps you secure the coveted position you've long envisioned. 

Should the need arise, seeking assistance from a trusted source to craft a meticulously tailored cover letter can be a wise choice, amplifying your chances of success in pursuit of your dream job. Careerist offers an extensive list of training for entering a tech career that is easy to master. In addition to the important skills and knowledge you’ll need, you will be able to get help writing a resume and a cover letter and passing an interview.

​Passionate about the Tech Profession? Dive into the world of Manual Quality Assurance with our comprehensive training. Equip yourself with the skills and knowledge to thrive in the dynamic landscape of Software testing.

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Do I Need a Cover Letter? When is a Cover Letter Necessary?

• September 15, 2022
• In Resumes & Cover Letters

Is writing a cover letter necessary if the job listing doesn’t ask for one? And should you spend time writing one for each job application? Writing cover letters is often time-consuming and confusing. This is why many applicants try to avoid it if possible. Especially if the job listing doesn’t require it, you may be tempted not to send one. But in most cases, that is not a good idea. While you should include it for most applications, there are exceptions.

Why is Cover Letter Necessary?

When applying for a job, a cover letter boosts your chances of landing an interview . It is your opportunity to present yourself to the employer and highlight what makes you the perfect candidate. These could be your qualifications, volunteering experience, or similar strengths. It can provide the context and details you couldn’t include in your resume. Along with your resume, it is the first impression your future employer gets of you.

A well-written cover letter will also illustrate your interest in the job. The hiring manager will appreciate the work you have put in and your determination.

How Important is a Cover Letter?

Interestingly, more than half of all recruiters consider a cover letter necessary. Yet only about a quarter of recruiters actually read them. This is because it might help them make the final decision on who to hire. Also, it can be passed on to the employer to choose the right applicants. In short, it is your chance to impress the hiring manager or the employer in narrative form. It is the best supplement to the resume and can cement the hiring manager’s decision to invite you for an interview.

When is a Cover Letter Necessary?

You should always include a cover letter if the job description or the hiring manager asks for one. Apart from that, include one if you know the recruiter’s name, or if somebody referred you. Unless the job description says not to add one, you can also share it to give extra information. For example, if you have gaps in employment , are relocating, or changing careers, this is your chance to provide context to these.

On the other hand, there are instances when you should not include a cover letter. For example, if a job description explicitly says not to send one. Also, it is better not to attach a cover letter than to attach a poorly written, generic one. To avoid this, find out How To Write a Great Cover Letter in 6 Steps .

4 Tips to Write a Compelling Cover Letter

• Use keywords – Pay attention to the qualities required by the job description. Then, make sure to include these in your cover letter as well as your resume. This will catch the recruiter’s eye and help you stand out. Primarily, highlight those skills and qualifications that align with the job description.
• Keep it short –  Be straight to the point and concise. Aim for a maximum of one page or five paragraphs. Each sentence you include should include why you are the ideal candidate. Avoid using filler sentences or sharing unnecessary information. Instead, focus on your qualifications and professional strengths.
• Don’t repeat your resume –  Try going beyond your resume. Expand on examples of your experience and accomplishments. Also, provide details on things you only mention briefly in your resume. These may be volunteering, non-traditional professional experience, or similar. Your cover letter should supplement and enforce your resume, not repeat it.
• Don’t get off-track –  Your main aim is to prove that you are the perfect fit for the job. Avoid going off-topic and talking about things not related to the position. Irrelevant and lengthy sentences will only put the reader off.

Even if the recruiter does not read your cover letter, it is still better to include one in your application. At the very least, it will show your interest and ability to put in the extra work. If you can and have the time, then definitely include it in your applications. This will set you apart from the rest of the applicants, and give you a chance to make the best first impression.

Popular related posts:

• Strengths and Weaknesses for Job Interviews [Great Answers]
• 15 Best Skills for a Resume (With Examples)
• 7 Ways to Improve Your Cover Letter Today

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What to Know About the Trial Donald Trump Faces in Manhattan

Prosecutors accused Mr. Trump of falsifying business records to cover up a sex scandal. It is the first criminal trial of a former president.

• Share full article

By Ben Protess ,  Kate Christobek and Jonah E. Bromwich

Follow our live coverage of Trump’s hush money trial in Manhattan.

Donald J. Trump is now on trial in Manhattan — the first former U.S. president to be criminally prosecuted.

Opening arguments in the trial are set for Monday, following a week of jury selection that whittled hundreds of prospective jurors to a panel of seven men and five women. The trial, which is expected to last about six weeks, will oscillate between salacious testimony on sex scandals and granular detail about corporate documents.

Mr. Trump faces 34 felony counts of falsifying business records in the first degree, all tied to the former president’s role in a hush-money payment to a porn star, Stormy Daniels.

But that payoff is not the only such deal that prosecutors plan to highlight. The prosecutors, from the Manhattan district attorney’s office, have accused Mr. Trump of orchestrating a broader scheme to influence the 2016 presidential election by directing his allies to purchase damaging stories about him to keep them under wraps.

It is the first of Mr. Trump’s four criminal cases to go to trial — and it could be the only one to do so before Election Day.

Mr. Trump, who is again the presumptive Republican nominee for president, has denied all wrongdoing. He also assailed the district attorney, Alvin L. Bragg, for bringing the charges, accusing him of carrying out a politically motivated witch hunt. And he has attacked the judge, Juan M. Merchan.

Here are answers to some key questions about the trial.

Will the trial be televised?

No. There will be no audio or video broadcast of the trial available, though cameras will be stationed in the hallway outside the courtroom to capture Mr. Trump’s remarks going in and out of the trial.

Court will generally be in session every weekday except Wednesdays, from 9:30 a.m. to 4:30 p.m.

What is Mr. Trump accused of?

The charges trace back to a $130,000 hush-money payment that Mr. Trump’s fixer, Michael D. Cohen, made to Ms. Daniels in the final days of the 2016 campaign. The payment, which Mr. Cohen said he had made at Mr. Trump’s direction, suppressed her story of a sexual liaison that she said she had with Mr. Trump.

Paying hush money is not always illegal.

The Donald Trump Indictment, Annotated

The indictment unveiled in April 2023 centers on a hush-money deal with a porn star, but a related document alleges a broader scheme to protect Donald J. Trump’s 2016 campaign.

But while serving as the commander in chief, Mr. Trump reimbursed Mr. Cohen, and the way he did so constituted fraud, prosecutors say.

In internal records, Mr. Trump’s company classified the repayment to Mr. Cohen as legal expenses, citing a retainer agreement. Yet there were no such expenses, the prosecutors say, and the retainer agreement was fictional too.

Those records underpin the 34 counts of falsifying business records: 11 counts involve the checks, 11 center on monthly invoices Mr. Cohen submitted to the company, and 12 involve entries in the general ledger for Mr. Trump’s trust.

Why did prosecutors cite other hush-money payments?

Mr. Bragg’s office linked Mr. Trump to three hush-money deals. While Mr. Trump is indicted only in connection with the business records related to Ms. Daniels, the prosecutors most likely mentioned the other deals to begin the work of proving that Mr. Trump intended to conceal a second crime.

In addition to the indictment, the prosecutors filed a so-called statement of facts that referenced the other payoffs.

That document, common in complex white-collar cases, provides something of a road map for what the prosecutors could reveal at trial. And based on evidence presented to the grand jury, the document details the two hush-money deals involving The National Enquirer, which has longstanding ties to Mr. Trump.

The first involved the tabloid’s payment of $30,000 to a former Trump Tower doorman who claimed to know that Mr. Trump had fathered a child out of wedlock. The publication later determined that the claim was untrue.

The National Enquirer also made a payment to Karen McDougal, Playboy’s Playmate of the Year in 1998, who wanted to sell her story of an affair with Mr. Trump during the 2016 campaign. She reached a $150,000 agreement with the tabloid, which bought the rights to her story to suppress it — a practice known as “catch and kill.”

The deals suggest that the payment to Ms. Daniels was not an isolated incident but rather part of a broader strategy to influence the 2016 election.

Why is it a felony to falsify records?

Falsifying business records in New York State can be a misdemeanor. But it can be elevated to a felony if prosecutors prove that the records were falsified to conceal another crime.

In this case, there are three potential additional crimes that Mr. Bragg has accused Mr. Trump of concealing: a federal campaign finance violation, a state election-law crime and tax fraud.

The campaign crimes, prosecutors say, involve the hush-money payoffs to Ms. Daniels and Ms. McDougal. The payments, they argue, were illegal donations to Mr. Trump’s campaign.

The potential tax fraud stems from the way in which Mr. Cohen was reimbursed for his payment to Ms. Daniels.

Do prosecutors need to convict Mr. Trump of the other crimes?

No. Prosecutors do not have to charge Mr. Trump with any secondary crime or prove that he committed it.

They still must show, however, that there was intent to “commit or conceal” a second crime.

What do we know about the jury?

Because of concerns about the privacy and safety of the jury, the judge restricted the release of identifying information. The panel includes seven men and five women from neighborhoods around the city. Some are middle-aged, and some are young.

Six alternates were also selected and will listen to the testimony in case one of the seated jurors drops out.

The jury was drawn from a pool of residents of Manhattan, where Mr. Trump is deeply unpopular, and during jury selection, dozens of prospective jurors were excused because they said they could not be impartial in deciding a case involving the polarizing former president. Several others were dismissed because of critical social media posts about Mr. Trump.

But the 18 New Yorkers who were selected each pledged to be impartial and decide the case based on the facts. And two of them, during the jury selection process, expressed some affection for the former president.

Who will the witnesses be?

Mr. Cohen is expected to be a crucial witness for the prosecution. His testimony could take days.

Mr. Bragg’s prosecutors are also expected to call David Pecker, the former publisher of the National Enquirer, as well as Hope Hicks, a former campaign and White House aide to Mr. Trump, to shed light on the tumultuous period surrounding the hush-money payments.

Ms. Daniels and Ms. McDougal could be witnesses as well.

Who Are Key Players in the Trump Manhattan Criminal Trial?

The first criminal trial of former President Donald J. Trump is underway. Take a closer look at central figures related to the case.

What will the defense do?

The defense will most likely try to paint Mr. Cohen as a Trump-hating liar, noting that he and the former president had a falling-out years ago. Mr. Trump’s lawyers are expected to emphasize that Mr. Cohen pleaded guilty to a variety of federal crimes in 2018 — including for his role in the hush-money payment.

Much of Mr. Cohen’s testimony is expected to be corroborated by other witnesses, but he might be the only one who can directly tie Mr. Trump to the false business records, a potential weakness of the case that Mr. Trump’s lawyers could seek to exploit.

Whether Mr. Trump’s lawyers will call any witnesses is unclear, but Mr. Trump has said he plans to take the stand in his own defense.

Will Trump attend the trial?

Nothing is ever certain with Mr. Trump, but he is currently expected to attend much of the trial, and he attended each day during jury selection. To be absent, he would need to seek a waiver from the judge. Mr. Trump has already indicated a potential conflict — his youngest son’s high school graduation in May — though it is unclear whether the judge will pause the trial that day or excuse him from attending.

When Mr. Trump is there, it will create a host of security and logistical issues around the Lower Manhattan courthouse. In addition to the U.S. Secret Service protecting Mr. Trump, there will be a heavy police presence outside the building, as protesters and counterprotesters could fill the streets.

Who is the judge?

Justice Merchan is a veteran judge known as a no-nonsense, drama-averse jurist. This case is already testing his patience.

Since the Manhattan district attorney charged Mr. Trump last year, the former president has used campaign emails, social media and repetitive legal filings to attack the judge’s integrity and family. Recently, the former president demanded for a second time that Justice Merchan step aside , citing his daughter’s position at a Democratic consulting firm that worked for the 2020 Biden campaign.

The judge, who denied that request on Monday, has also issued a gag order to protect prosecutors, witnesses and his own family from Mr. Trump’s vitriol. And yet the former president has continued to post articles with pictures of the justice’s daughter.

During the trial, Justice Merchan will be in charge of keeping order in the courtroom and ruling on objections made by prosecutors and Mr. Trump’s lawyers. The jury will ultimately decide whether Mr. Trump is guilty.

What is the maximum sentence if Mr. Trump is convicted?

The charges against Mr. Trump are all Class E felonies, the lowest category of felonies in New York. Each count carries a maximum prison sentence of four years. Justice Merchan has made it clear that he takes white-collar crime seriously and could throw Mr. Trump behind bars. It’s likely, however, that Justice Merchan would impose a concurrent sentence — under which Mr. Trump would serve all prison time simultaneously — if the former president were convicted of more than one count.

And nothing in the law requires Justice Merchan to imprison Mr. Trump if he’s convicted by a jury. The judge could instead sentence him to probation.

Can Trump appeal?

Yes, if he is convicted, Mr. Trump will appeal, a process that could take months or longer.

Mr. Trump could first take the case to the Appellate Division in Manhattan, and, ultimately seek review from the state’s highest court, the Court of Appeals in Albany. In other words, any appeal is unlikely to be resolved before Election Day. And he would most likely remain free at least until it is resolved.

Ben Protess is an investigative reporter at The Times, writing about public corruption. He has been covering the various criminal investigations into former President Trump and his allies. More about Ben Protess

Kate Christobek is a reporter covering the civil and criminal cases against former president Donald J. Trump for The Times. More about Kate Christobek

Jonah E. Bromwich covers criminal justice in New York, with a focus on the Manhattan district attorney’s office and state criminal courts in Manhattan. More about Jonah E. Bromwich

Our Coverage of the Trump Hush-Money Trial

News and Analysis

Manhattan prosecutors delivered a raw recounting of Donald Trump’s seamy past  as they debuted their case  against him, reducing the former president to a co-conspirator in a plot to cover up three sex scandals that threatened his 2016 election win. Here are five takeaways .

Trump has assembled a team of defense lawyers with extensive experience representing people charged with white-collar crimes to defend him. Here’s a look at his defense team .

With support from demonstrators in Lower Manhattan spotty so far, Donald Trump issued a call to “rally behind MAGA,”  and suggested the poor turnout was a result of a plot against his supporters.

More on Trump’s Legal Troubles

Key Inquiries: Trump faces several investigations  at both the state and the federal levels, into matters related to his business and political careers.

Case Tracker:  Keep track of the developments in the criminal cases  involving the former president.

What if Trump Is Convicted?: Could he go to prison ? And will any of the proceedings hinder Trump’s presidential campaign? Here is what we know , and what we don’t know .

Trump on Trial Newsletter: Sign up here  to get the latest news and analysis  on the cases in New York, Florida, Georgia and Washington, D.C.