12 CV cover letter examples
AĀ cover letter Ā for your CV, or covering note is an introductory message that accompanies your CV when applying for a job.
The purpose of the cover letter is simpleā¦ Persuade the reader to open your CV.
Learn how to write a cover letter properly, and you will hugely increase your chances of getting responses and landing job interviews.
This guide, with 12 annotated cover letter examples will show you everything you need to know about creating a winning cover note.
CV templatesĀ
How to layout a cover letter for your CV
This annotated example of a cover letter shows you how you should structure your cover letters, and the type of information you should be including.
You should always write your CV in the body of your email (or j ob site messaging system) so that it can be read instantly. Never attach it as a separate document,Ā or the recipient probably won’t open it.
Example CV cover letters
These 11 example CV cover letters from a range of industries should give you some good inspiration for creating your own cover letter.
Admin CV cover letter
This cover letter is aimed at administrative roles , so it highlights the candidate’s abilities in efficiency, report writing and meeting deadlines, whilst demonstrating the types of environments they have worked in.
Learn how to write a cover letter step-by-step here.
Customer service CV cover letter
This customer service cover letter briefly explains the candidate’s length of experience in the field and highlights some of the more important customer service skills such as call handling, order taking and complaint resolution.
This gives the reader an excellent introduction to the candidate and should certainly encourage them to open the CV.
See our full customer service cover letter guide,Ā sales assistant cover letter example Ā and waiter/waitress cover letter example .
Finance CV cover letter
As a finance professional, it’s important to highlight your specialisms within finance, the types of companies you’ve worked for, and high level functions you’ve carried out within your cover letter. This will give the hiring manager a good overall feel of your abilities, and if it’s well tailored to the role, should provide them with enough info to excite them about your CV.
Quick tip: Use our job application tracker spreadsheet to track your applications and follow up with employers who don’t respond.
Events CV cover letter
This events manager candidate has done a great job of summarising the type and size of events they manage, along with details of core skills such as leadership, project delivery and stakeholder management.
This certainly provides enough info to create a buzz around the CV attached and encourage the recipient to open it.
Executive assistant CV cover letter
This executive assistant CV cover letter provides a good high level intro to the candidate showing the reader key business support knowledge in areas such as admin, diary management and document management. It also shows that the candidate is confident supporting senior business figures.
GraduateĀ CV cover letter
As a graduate , your cover letter will need to be a little longer than an experienced candidates,Ā to compensate for your lack of experience and really sell yourself.
This candidate speaks in lots of detail about their education, qualifications, and extra-curricular work which relates to the roles they are applying for.
IT CV cover letter
As an IT candidate, it’s important not only to highlight your technical skills, but also show how you apply those skills in the workplace to translate real benefits for your employer.
This candidate gives a good overview of the candidates technical abilities and the types of projects they apply them to, along with results they achieve.
MarketingĀ CV cover letter
This marketing cover letter provides readers with a summary of the candidate’s core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with – a great high-level intro.
Cover letter examples
Warehouse Operative cover letter – Training Contract cover letter – Cleaning Job cover letter – Nursery Assistant cover letter – Recruitment Consultant cover letter – Dental Nurse cover letter –
Chef cover letter – Editorial Assistant cover letter – Aircraft Mechanic cover letter – Biomedical Science cover letter – Cabin Crew cover letter – Finance Assistant cover letter – Hotel Receptionist cover letter – Asset Management cover letter – Assistant Psychologist cover letter – Beauty Therapist cover letter – Cafe Worker cover letter – HR Administrator cover letter – NQT cover letter – Quantity Surveyor cover letter
More cover letter examples
- Academic cover letter
- Account Manager cover letter
- Accountant cover letter
- Accounting cover letter
- Accounts Assistant cover letter
- Acting cover letter
- Admin Assistant cover letter
- Administrator cover letter
- Apprenticeship cover letter
- Architecture cover letter
- Assistant Manager cover letter
- Banking cover letter
- Bar Staff cover letter
- Barclays cover letter
- Barista cover letter
- Bartender cover letter
- Business Analyst cover letter
- Business Development Manager cover letter
- Car Sales Person cover letter
- Care Assistant cover letter
- Career Change cover letter
- Catering Assistant cover letter
- Civil Engineer cover letter
- Computer Science cover letter
- Consulting cover letter
- Copywriter cover letter
- Cyber Security cover letter
- Data Entry Clerk cover letter
- Data Scientist cover letter
- Delivery Driver cover letter
- Digital Marketing cover letter
- Electrician cover letter
- Engineering cover letter
- Estate Agent cover letter
- Event Manager cover letter
- Exam Invigilator cover letter
- Executive Assistant cover letter
- Fashion Designer cover letter
- Finance cover letter
- Financial Analyst cover letter
- Google cover letter
- Graduate cover letter
- Graduate Engineer cover letter
- Graduate Scheme cover letter
- Graphic Design cover letter
- Health Care Assistant cover letter
- Hospitality cover letter
- HR Assistant cover letter
- HR cover letter
- Interior Designer cover letter
- Internal Position cover letter
- Internship cover letter
- Investment Banking cover letter
- Investment Manager cover letter
- IT Support cover letter
- Journalist cover letter
- JP Morgan cover letter
- Lawyer cover letter
- Legal Assistant cover letter
- Legal cover letter
- Library Assistant cover letter
- Manager cover letter
- Marine Engineer cover letter
- Marketing Assistant cover letter
- Marketing cover letter
- Marketing Intern cover letter
- Marketing Manager cover letter
- McKinsey cover letter
- Mechanical Engineer cover letter
- Medical Receptionist cover letter
- Medical Writer cover letter
- Model cover letter
- Nanny cover letter
- Nurse cover letter
- Nursing cover letter
- Office Assistant cover letter
- Office Manager cover letter
- Operations Manager cover letter
- Optical Assistant cover letter
- Paralegal cover letter
- Part Time cover letter
- PE Teacher cover letter
- Personal Assistant cover letter
- Personal Trainer cover letter
- Pharmacist cover letter
- Pharmacy Assistant cover letter
- PHD Application cover letter
- Photographer cover letter
- Placement cover letter
- Private Equity cover letter
- Product Manager cover letter
- Production Assistant cover letter
- Production Operator cover letter
- Project Coordinator cover letter
- Promotion cover letter
- PWC cover letter
- Quantity Surveyor cover letter
- Receptionist cover letter
- Research Assistant cover letter
- Researcher cover letter
- Retail Assistant cover letter
- Retail cover letter
- Retail Manager cover letter
- Sales Advisor cover letter
- Sales Executive cover letter
- Sales Manager cover letter
- Scrum Master cover letter
- Security Officer cover letter
- Ski Season cover letter
- Social Media Executive cover letter
- Social Media Manager cover letter
- Software Developer cover letter
- Software Engineer cover letter
- Speculative cover letter
- Student cover letter
- Support Worker cover letter
- Teaching Assistant cover letter
- Team Leader cover letter
- Trainee Dental Nurse cover letter
- University cover letter
- UX Designer cover letter
- Volunteer cover letter
Project managerĀ CV cover letter
A project manager’ s cover letter needs to quickly explain to recipients the types of projects they lead and the technical expertise they bring to the projects. It’s also important to describe level of experience, seniority and background.
See full project manager cover letter example + writing guide
Operations manager cover letter
This operations management CV provides a brief introduction to the types of operations the candidate manages and the firms they work for.
They also touch upon some core operations skills such as efficiency, logistics and ROI improvement.
SalesĀ CV cover letter
As a sales candidate, this cover letter shows the types of business this person can generate and the size and scale of the impact they create by highlighting some sales results.
It also mentions some core sales skills like business development, presenting, working under pressure and closing deals.
Cover letter templates
TeacherĀ cover letter
This teacher cover letter does a great job of introducing the candidate, and showing the recipient the key facts they will be looking for, such as; the age group they teach, subject specialisms, and the results they have achieved.
The cover letter is brief and gets to the point quickly, so that readers will instantly look to open the attached CV .
How to write your CV cover letter
Now that you’ve seem good examples of cover letters to accompany your CV (or resume if you are in the USA) this guide will show exactly how to write your own, and the content that needs to be included .
Send your CV cover letter in email format (when possible)
When applying for jobs online you usually have 2 choices…
1) Send a message via the job websiteās messaging system
2)Ā Send the recruiter an email directly
If you can find an email address for the recruiter, then I would always recommend sending an email directly because it gives you more control.
When you send a message through a job website, it will transfer into an email with basic formatting and an auto-generated headline , which will look like this when the recruiter receives it.
If you cannot find an email address for the recruiter on the job advert, then try searching LinkedIn or the company website to find the relevant contact.
You may not always be able to find an email address, but when you can ā always send a job application by email .
Make your subject lineĀ appealing
As you can see in the picture above, a bad subject line can kill your chances of actually having your email read in the first place.
Your subject line should stand out and give the recruiter a reason to open your email.
When recruiters look into their inbox, they are looking for one thing; a candidate who can do the job they are advertising ā so give that to them in your subject line.
Your subject line should be a short summary of your experience that relates directly to the job you are applying for.
The following are good subject line examples;
KS2 Teacher with 5 years experience
Front End Web developer with HTML, HTML & JavaScript experience
Junior Graphic designer with 1st BA Hons Graphic Design
If your subject line shows that you have one or two of the most important requirements for the job, your email should get opened every time.
Address the recruiter by name
To get the relationship off on the right foot, you should try to address the recruiter by name if you can.
Often the recruiterās details will appear on the job advert but sometimes you may have to check out the company website or do some digging around on LinkedIn.
If you really canāt find the name, then itās not the end of the world ā just start with a simple friendly opening like ā Hi ā
(If you applying to a more traditional organisation such as an academic post for a university, you may want to use something a bit more formal like ā Dear sir or madam ā)
Use a friendly yet professional tone
Itās important to sound professional when writing a cover letter but you also need to demonstrate your ability to communicate with other people and show some personality.
If your email is too casual and written in an over-familiar tone, then you will come across us un-professional.
But on the other hand, if your email is too formal and shows no signs of rapport building, you risk appearing as somebody who lacks social skills.
So when writing your cover letter, try to strike a nice balance of professionalism and friendliness.
Opening with a line such as ā hope youāre well ā is a nice way to breathe a bit of personality into your cover letter.
Ensure that your spelling and grammar is perfect throughout your cover letter because sloppy mistakes are a huge red flag for recruiters.
Quick tip: Ā If you struggle with spelling and grammar, try our quick-and-easy CV Builder
Keep it brief
Unless the job advert specifies otherwise; keep your cover letter short and sweet.
Recruiters and employers receive hundreds of job applications per week, so they donāt want to read a 2 page cover letter.
Depending on the role, around 2-4 sentences should be enough for the content of the cover letter.
You just need to write enough to persuade them to open your CV – It should roughly contain the same amount of information as your CV profile or personal statement.
Show how your skills match the job
To ensure that recruiters open your CV, you simply need to explain how your skills and experience match the job requirements from the advert.
Scan the job advert to discover what the most important candidate abilities are, and show how your previous experience has prepared you to cover these.
In particular, look out for any requirements that are essential to the job .
Focus on what you have to offer at this stage and not what you want.
At this stage, your covering letter is simply a means of getting the recruiter to open your CV, so itās too early to talk about salary demands etc. Save that for your initial conversation with the recruiter.
Include a professional signature
End your cover letter with a friendly salutation such as āRegardsā and a smart signature which includes your name and most direct contact method (usually mobile phone for most people)
A professional email signature will show recruiters that you understand business-email etiquette and ensure they have a means of contacting you ā even if they canāt open your CV for any reason.
Writing a CV cover letter
Hopefully this guide has given you everything you need to create a winning cover letter that will ensure you CV gets opened every time you send it.
Just remember to keep it brief, be friendly, tailor it towards your target role, and give recruiters some good reasons to be interested in you.
Good luck with the job hunt!
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- Cover Letter
How to Format a Cover Letter: Examples for 2024
Our customers have been hired by:
Designing the perfect layout, using the right paragraph order, and anything connected to formatting a cover letter comes with a stressful act.
But don’t worry. There’s a set of rules that will help you get your head around it. You’ll find all you need about cover letter format in this guide.
Want to see your perfectly written and formatted cover letter in 15 minutes? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.
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Sample cover letter for a resume— See more cover letter examples here .
Here’s a quick rundown to help you navigate through the article:
- What Is a Cover Letter (And Its Formats)
- How to Format a Cover Letter (Including Layout and Structure)
Key Cover Letter Format Tips
- How to Format an Email Cover Letter
Cover Letter Format Examples for Different Types of Jobs
What is a cover letter.
A cover letter is a document attached to your job application along with your resume . It can be a standard business letter or an email. Each aims to complement the information on your resume and present you as the best candidate for a job.
- Standard cover letter , or an application letter , is the most popular cover letter type. You send it as an attachment in response to a job ad.
- Email cover letter is a shorter cover letter type that you write directly in the email message. It’s less formal.
Choosing either depends on the type of job application process you’re in. Most online applications allow you to upload your resume and cover letter, but in some cases, you’ll be asked to email the recruiter and attach your cover letter there.
First, let’s discuss how to format a standard cover letter:
How to Format a Cover Letter?
See this infographic for the first idea of a correct cover letter structure:
1. Create a Header
A cover letter header is the first thing a hiring manager or recruiter sees, and it carries arguably the most important details of your application—your contact information. The key details are:
- Your contact information : full name, mailing address (optional), phone number, email, and LinkedIn profile handle (optional)
- City and date of writing
- Employer contact information : hiring manager’s or recruiter’s name, job title, company name, and location
See the below example:
Cover Letter Format—Header Example
Digital Marketing Specialist
4710 Oak Way
Omaha, NE 68102
402-214-2558
linkedin.com/in/mary.chao
Omaha, 01/28/2019
Ashley Alameda
Head of Marketing
Avanix, Inc.
2509 Hall Valley Drive
Omaha, NE 72662
2. Start With a Personal Salutation and “The Hook”
Research shows nothing activates your brain like hearing or seeing your name. Open your cover letter with the correct hiring manager’s or recruiter’s name, and you’ll get your deserved attention. Addressing the cover letter right is the most crucial thing in cover letter writing .
You can look for their name in the job description, on the company website, or on LinkedIn. Call the company and ask for the hiring manager’s name if you struggle. By no means should you open your cover letter with “ To Whom It May Concern ” or “ Dear Sir or Madam .” Nothing screams generic more than these two. Go for “ Dear Hiring Manager ” if all strategies have failed.
Cover Letter Format—Salutation Examples
- Dear Ashley,
- Dear Ms. Jones,
- Dear Ashley Jones,
- Dear Hiring Manager,
Now that you have their interest, use one of those opening strategies to create the hook (something that will keep their attention for longer):
- Mention a significant (yet relevant) accomplishment you’re proud of.
- Discuss something you love about the company you’re applying to.
- Comment on the recent award or news the company was honored by.
- Showcase your passion, skill, or other outstanding quality.
- Drop names.
See this example of a powerful opening paragraph with a hook using an accomplishment:
Cover Letter Format—Opening and Hook Example
Two months ago, I hit a goal I never thought I'd reach. I pushed SEO traffic to 20 million monthly views. One year ago, traffic for our four sites—which I manage through a team of 25 employees—rested at just 4 million per month. Upper management challenged me to lead the team toward doubling our traffic. We hit that goal in just six months, blowing away our sales revenue forecasts.
3. Craft Central Paragraphs: Your Offer and Motivation
In the body of your standard cover letter, focus on what you have to offer, not what you want from a job. Emphasize how your expertise will help solve their problems. You can use bullet points to break up the text and highlight your achievements with numbers.
Make them feel special. Your cover letter should say why you’re motivated to join the company and not any other. Once your employer understands they want you, they’ll want to know why you want them.
Cover Letter Format—Central Paragraphs Example
I know your main upcoming challenge will be growing revenue from your new website. With over seven years of experience in SEO and social media marketing, and as someone passionate about staying on the leading edge of tech, I'm confident I can repeat the growth I achieved with XYZ as your new Digital Marketing Manager.
In my current position, I successfully lead creative strategy and internal development teams. Specifically, I have:
- Skyrocketed Inbound Marketing ROI by 43%.
- Reduced Cost Per Lead by 35%.
- Boosted Landing Page Conversion Rates by 55%
What impresses me most about your online marketing strategy is that you’ve managed to build a self-reliant team aligned with two basic key metrics only: traffic and conversions. This perfectly reflects my core professional values.
If you’re beginning your journey, read more: Cover Letter Writing Tips for No-Experience Candidates .
4. Include a Call to Action
The hiring manager wants to give you a shot already, so don’t let them change their mind. Finish your cover letter with a compelling call to action. It should reiterate your value and summarize your qualifications in a single sentence. Then, ask for a call or a meeting. Restate that you can help them achieve their objectives.
Cover Letter Format—Call to Action Example
I'm adept at reading Google and user search intent and then translating that into measurable returns. Can we schedule a call to discuss ideas for growing your revenue by 25% in 2024?
5. End With a Sign-Off
The complimentary closing of a standard cover letter is the same as any other formal business letter. Write “Sincerely,” “Regards,” or “Respectfully,” followed by your full name, one or two lines underneath. Optionally, include a digital copy of your handwritten signature.
Pro tip : When providing a paper copy of your cover letter, handwrite your full name between the signature line and your typed name.
The tips below will let you create and maintain the proper cover letter format and layout:
- Pick a legible cover letter font , like Arial, Calibri, or Verdana, and keep it between 10 and 12 font-size points.
- Set margins to 1 inch on each side of the page.
- Adjust cover letter spacing : double-spacing between paragraphs and 1–1.15 between lines.
- Left-align all contents.
- Limit the length of your cover letter to one page.
- Save your cover letter in PDF. It’s the best choice to keep the cover letter layout intact.
- Name your cover letter file as follows: YourName—JobTitle—CoverLetter.pdf.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.
How to Format an Email Cover Letter?
If you reached this chapter, it means you’re required to send a cover letter as an email message . Below, you’ll learn exactly how to do it.
We won’t cover a section on the layout because email software predetermines it, and you can use what their text editors offer you by default.
1. Write a Strong Subject Line
Statistics show a continual growth in the number of emails sent and received daily. It means that recruiters and hiring managers get their inboxes flooded, too. So, how do you get through? By forging a solid subject line. Focus on the first few words to let the recipient know what you’re about straight away.
In your case, the best approach is to name the position you’re after and include the ID of the role, if it’s available, along with your full name next to it. For example: Software Developer Position (ID:12345) — Johnny Smith.
2. Begin With a Personal Greeting
Compared to a standard cover letter, you’re not required to type your and your employer’s contact information, but you can go directly to greeting them. Yet, again, address them by name.
3. Write a To-The-Point First Sentence
No need for storytelling. Be precise about why you’re sending them the email and what it is about. It can be as follows: Attached you will find my resume with detailed work experience for the position of software developer.
4. Create a Relevant Main Paragraph
To nail this part, read the job description carefully to identify the most pressing needs of your employer (growth objectives, skill set, qualifications) and prove with your professional acumen and accomplishments that you’ll help them meet those needs.
5. Use a Clear Call to Action
Ask them to contact you and restate your offer.
6. End With a Formal Sign-Off
This is where you choose between “Thank You,” “Sincerely,” or “Best regards.” In addition, you need to mention your contact information for them to contact you. Include your full name, cell phone number, and LinkedIn handle (optionally).
7. Attachment(s)
Cover letter enclosures make your email job application complete. Remember to name your files professionally and attach them to your email, for instance:
Now that you’re stocked with cover letter formatting tips see what the best cover letter looks like :
Professional Cover Letter Format
If you want to structure your cover letter to focus on what’s important, you’re right to choose this cover letter format. The darker sidebar covers the usual, leaving your hiring manager with the juicy and plenty of white space which they can rest their eyes on.
That format will also work for these cover letters:
- Accounting Cover Letter
- Administrative Cover Letter
- Business Analyst Cover Letter
- Operations Manager Cover Letter
Business Cover Letter Format
Looking at that cover letter format, you can tell this is a cover letter for C-suite professionals . It’s elegant. It’s neat. It’s perfect. The heading is designed to highlight your position, so use it to your advantage if you’re a senior candidate with an impressive resume.
- Consulting Cover Letter
- Law Firm Cover Letter
- Manager Cover Letter
- Program Manager Cover Letter
Modern Cover Letter Format
Entry-level candidates—here’s something just for you. A splash of color and square icons will add personal vibes to the cover letter structure. It is precisely what employers are looking for in candidates like yourself.
- Data Entry Cover Letter
- Entry-Level Cover Letter
- Human Resources Cover Letter
- Product Manager Cover Letter
Creative Cover Letter Format
Are you recruiting to the creative industry? Then this is a perfect cover letter format for someone with a knack for design and communication. It’ll help you tell your story thanks to a sleek layout that feels complete.
- Copywriter Cover Letter
- Event Manager Cover Letter
- Journalism Cover Letter
- Public Relations Cover Letter
Basic Cover Letter Format
Sometimes you want things to be uncomplicated, be direct, and put your thoughts down uninterrupted. This cover letter format gives you just that. It’s a simple cover letter format that lets your words take the stage.
- Federal Cover Letter
- Personal Assistant Cover Letter
- Social Work Cover Letter
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaway
In a nutshell, this is how to format a cover letter:
- Use one-inch margins, single line spacing, and 11 to 12–pt font.
- In the top-left corner, put your contact details, city and date, and the employer's contact details.
- Open with a personal salutation.
- In the body of your letter, open with the hook, make an offer, and explain your motivation.
- Finish with a clear call to action.
- Sign off with a “sincerely” and your full name.
All check? Then, you can be sure you perfected the proper cover letter format for a job application.
Want to learn more about cover letter structure? Have additional questions we didn’t answer above? Drop me a line in the comments, and I’ll be happy to chat!
About Zety’s Editorial Process
This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.
Frequently Asked Questions about Cover Letter Format
How to format a cover letter correctly.
Even if you know what a cover letter should say , it’s still important to structure the message correctly:
- Put your contact information at the top of the letter.
- Address the cover letter to the hiring manager.
- Add today’s date.
- Use a professional cover letter greeting and the hiring manager’s name.
- Open the letter with a hook .
- Explain why you’re a good fit for the position in a few bullet points.
- Finish the letter with a call to action .
- Add a cover letter closing and sign the letter.
How to format a cover letter for an internship?
Candidates applying for an internship can use a business cover letter format . The main difference is that instead of referring to their work experience , they should put emphasis on their academic accomplishments, extracurricular activities , and relevant knowledge they learned while studying—very similar to an entry-level cover letter .
This is how you should format a cover letter for an internship:
- Put your name, field of study, and contact information at the top.
- Address the cover letter to the hiring manager or internship coordinator.
- Add the date.
- Use a professional greeting and the hiring manager’s name.
- Introduce yourself and provide an attention-grabbing accomplishment .
- Explain why you’re interested in the internship and how well you fit the position.
- Provide relevant examples of academic achievements, extracurricular activities, personal projects, etc.
- Finish with a call to action.
Remember to use a cover letter template matching your internship resume . And don’t forget to get into the details of cover letters for internships here.
What’s a good cover letter email format?
A good email cover letter format, or an online cover letter format, is shorter and less formal than a classic cover letter format. You can use such a format when the job advertisement doesn’t specifically request a cover letter. This way, you can introduce yourself and present your qualifications for the job without spending extra time on making the layout for your cover letter or choosing a Word cover letter template .
Follow our guide to read more about the best email cover letter format .
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How to write a great cover letter in 2024: tips and structure
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A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Hereās everything you need to know about how to write a cover letter ā and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, theyāre about half a page or around 150ā300 words.
An effective cover letter doesnāt just rehash your CV; itās your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer youāre likable, talented, and will add to the companyās culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice ā but that doesnāt mean you canāt use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldnāt have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager ā preferably by name. You can use the personās first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, āDear Mr. John Doe.ā
Avoid generic openings like āTo whom it may concern,ā āDear sir or madam,ā or āDear hiring manager.ā These introductions sound impersonal ā like youāre copy-pasting cover letters ā and can work against you in the hiring process.
Be careful, though. When using someoneās name, you donāt want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure youāre addressing the right person in your letter ā ideally, the person whoās making the final hiring decision. This isnāt always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job youāre pursuing.
Thereās no need for a personal introduction ā youāve already included your name in the heading. But you should make reference to the job youāre applying for. A simple āThank you for considering my application for the role of [job title] at [company],ā will suffice.
Then you can get into the āWhyā of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps youāre a fan of their products, youāre passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Hereās an example opening paragraph. In this scenario, youāre applying for a digital marketing role at a bicycle company:
āDear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits nā Bikes.
My parents bought my first bike at one of your stores. Iāll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country ā and I want to be part of that.ā
4. Emphasize why youāre best for the job
Your next paragraphs should be focused on the role youāre applying to. Highlight your skill set and why youāre a good fit for the needs and expectations associated with the position. Hiring managers want to know what youāll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of whatās important to the hiring manager.
Search for details that match your experience and interests. For example, if youāre excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
āIāve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits nā Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% ā we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.ā
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether youāre willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include āSincerelyā and āKind regards.ā
Hereās a strong closing statement for you to consider:
āI believe my enthusiasm, skills, and work experience as a PR professional will serve Bits nā Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as youāre writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . Youāre an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, donāt tell . Anyone can say theyāre a problem solver. Why should a recruiter take their word for it if they donāt back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you donāt have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichƩs and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
Itās time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if youāre really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that youāre a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
Elizabeth Perry, ACC
Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
3 cover letter examples to help you catch a hiring managerās attention
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How To Write a Cover Letter for a CV (With Examples)
Tips for Writing a Cover Letter for a CV
Proofread before sending, cover letter template, cover letter sample, sending an email cover letter, more cover letter examples.
When you apply for a job with a curriculum vitae (CV), it's important to include a cover letter, also known as a covering letter. This letter allows you to make a favorable first impression, using narrative in your own tone of voice to catch the readerās attention and encourage them to seriously review your attached CV.
Like a resume, a CV summarizes your skills and experience. The difference between a CV and a resume is length, the focus on credentials, and what the documents are used for. Typically, a CV is required to apply for roles in academia, scientific research, and medical fields.
While your CV provides a detailedāand often lengthyālook at your experience and credentials, the cover letter is an opportunity to call out your most important qualifications and make a compelling case for your candidacy for the role at hand. Here's what you need to know to write a successful curriculum vitae cover letter.Ā
Tailor the Letter to Fit the Organization
The CV cover letter should be tailored to respond to the unique and specific requirements requested by each organization you are approaching.
Do not use the same cover letter for every job you apply to, even though it may seem like a timesaver.Ā
Each letter needs to provide detailed information about why are you are qualified for the specific job in question, and it should outline the reasons for your interest in the company or organization. Being specific is advantageous. Even if you're applying for two similar roles in two different hospitals, the two hospitals may serve different populations or require slightly different responsibilitiesĀ for people in the role. Your letters to each hospital should reflect that.Ā
Use your cover letter to identify the skills or experiences most specific to the job, rather than copying directly the information in your CV.
What to Include
As a candidate, it's tempting to feel like the cover letter is unnecessary, since itĀ isĀ likelyĀ that all the pertinentĀ information is included in your CV. Still, as you can see, the cover letter is aĀ helpful tool in your application. Here's what to keep in mind as you write a cover letter.Ā
Format Matters
The content of your cover letter should be brief and structured. Aim for 3-5 paragraphs in your letter.Ā Start with aĀ salutation.Ā Your letter should address the relevant contact, whose name often appears in the job advertisement. Avoid āSirā or āMadamā if possible.
If the letter recipient's name isn't provided, try these tips to determine the correct contact person .
Start With an Introduction
Typically, the first paragraph will be an introductionāif you are applying to a job ad, mention it here. Mention the job title, any reference number, and where and when you saw it. The first paragraph is also where you should mention if someone referred you to the position.Ā
The Body of the Cover Letter
The body of the letterāthe second and third paragraphsāshould highlight your relevant skills and experience. Highlight your transferable skills , achievements, and versatility. Explain what you can contribute and what makes you stand out from your competition. Include mention of your current or last job, qualifications, and professional and academic training, tailoring your information to make it as relevant as possible to the organization or job applied for.
In the body of the cover letter, you can mention personality traits relevant to the role at hand. You can also use this space to call out why you're interested in this specific role, at this specific company. Potential employers and hiring managers will appreciate it if you can show you've read the job ad and researched the company.Ā
Avoid lengthy repetition of information covered in your CV. Unlike a CV, it is acceptable to write a cover letter in the first person.
Conclude the letter by succinctly summarizing why an employer may want to meet and employ you.Ā Include a polite expression of interestĀ in further dialogue with the recruiter. Do mention that you would like the opportunity to discuss your suitability further in a personal interview and that you await a response in due course.
Follow InstructionsĀ
In some cases, an advertisement will indicate that a more substantial letter is required.Ā
Always follow specific instructions and include any information if it is specifically requested. For instance, some employers may ask you to include your current salary or your desired salary range.Ā
Make Sure the Letter Reads WellĀ
Ensure that your CV cover letter flows freely. You do not need to preciselyĀ match every point on the job description. The reader should be left with an overall impression that you are a potentially valuable addition to the workforce.
The letter should be readable and engaging.Ā
Negative information of any sort should be avoidedĀ in your cover letter, as well as on your CV.
You'll want to be sure your letter is free from grammar or spelling errors. It should also be clearly presentedāthat means using standard formatting, and common readable fonts (such as Times New Roman or Verdana) in an appropriate size.
This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Depending on the employer's submission requirements, cover letters can be submitted online with your CV, uploaded online, or mailed. Be sure to follow the application instructions and follow the directions on how to apply. Consider this template for how to structure your letter:Ā
Belinda Applicant 123 Main Street Anytown, CA 12345 555-555-5555 belinda.applicant@gmail.com
October 25, 2021
Clark Lee, PhD Biology Department Chair Northwestern University 123 Business Rd. Business City, NY 54321
Dear Dr, Lee:
I am writing to apply for the position of assistant professor in the Biology department, as described in theĀ Northern University website. The opportunity to teach biology appeals to me, and I believeĀ I can be anĀ assetĀ to the departmentĀ due to my experience as a field biologist, as well as my work as an adjunct professor at Southern StateĀ University. In accordance with your job description, I have the following skills:
ā¢ Experience lecturing to large audiences
ā¢ Experience with learning management systems and course design
ā¢ Ability to assist with labs for other professors
ā¢ Experience with grant writing and research
I have enclosed my curriculum vitae so you may examine my work and research experience, the papers Iāve published, and my educational background.
I can be reached anytime by email at Belinda.applicant@gmail.com or my cell phone, 555-555-5555. Thank you so much for your time and consideration. I look forward to speaking with you about thisĀ position.
SignatureĀ (hard copy letter)
Belinda Applicant
When you are sending your cover letter by email, list yourĀ contact information in your signatureĀ rather than at the top of the letter. List your name and the job title in the subject line of the message.Ā
Here are more examples of cover letters that you can use as a starting point for your own correspondence.
How to Format a Cover Letter for 2024 [ + Examples]
Looking for a job but canāt remember the last time you wrote a cover letter? Keep reading to learn how to format a cover letter that lands your dream job.
Build my letter
As seen in:
What is a cover letter?
A cover letter is a document you use to apply for a job with your resume. The cover letter lets you introduce yourself to the employer and share your experience and enthusiasm for the role.
Most job ads require you to submit a cover letter while some make it optional. In both cases, you should write a cover letter to include with your job application and provide more information to sway recruiters in your favor.
In his article, weāll discuss:
TABLE OF CONTENTS
- The correct cover letter structure
How to format a cover letter for email
Cover letter format examples, how to format a cover letter with the proper structure.
Want to jump ahead and create your cover letter in just a few minutes? Use our quick and easy Cover Letter Builder , or check out our library of 15+ cover letter templates for extra inspiration.
Format your header correctly.
The first thing that should appear in every cover letter header is the applicant’s contact information. Doing this allows recruiters to immediately identify you with your accomplishments so make sure your name is at the top.
The contact information includes:
- Phone number
- Basic location (city, state and ZIP code)
- LinkedIn or relevant social media accounts (optional)
Make the recruiter’s job easier by using a professional-sounding email that preferably includes your first and last name.
Below your contact information, you will add:
- The date you plan to send the letter
And then the hiring manager’s information:
- Hiring manager’s name and job title
- Company name
- City, state and ZIP code
Here’s how it should look:
- Sept. 23, 2023
- Lisa M. Wong
- The Atlanta Gazette
- 341 12th Ave.
- Atlanta, GA 30304
Greet the hiring manager.
We always recommend you strive to find the name of your recruiter or hiring manager because it shows youāve put the effort in to personalize your cover letter.
For example:
Dear Jamie Ferrer,
Try to use the recipientās full name, and avoid outdated terms like āMr.ā, āMs.ā or āMrs.ā These identifiers imply a personās gender or marital status, neither of which youāre aware of nor are relevant in a professional setting.
If youāve exhausted all channels and canāt find the recruiterās name, you should use āDear Hiring Managerā only as a last resort. Check out our article on addressing a hiring manager when you donāt know their name for even more tips.
Examples of cover letter greetings when you donāt know the recipientās name
- Salutations by job title
- Dear Hiring Manager,
- Dear HR Director,
- Dear Marketing Manager,
- Salutations by team or department
- Dear Customer Service Team,
- Dear Research and Development Department,
Never, under any circumstance, use āTo Whom It May Concernā. This salutation denotes a total lack of effort and many recruiters are put off by it.
Write a compelling opening paragraph.
Begin your cover letter with a strong first paragraph that expresses your desire for the job and gives a peek at your credentials for the position.
Formula for an opening paragraph
I saw the opening for [job title] and knew my [1-3 skills] and [X] years of experience in [area of expertise] made me the ideal candidate for the [Company name] team.
Opening paragraph example
āWhen I saw the job advertisement for the junior account executive position at LCL Global, I knew I had to take advantage of the opportunity after excelling as a copywriter with brands like Burger King, Lancome and Porsche for the past three years.ā
Share top achievements in the body paragraph.
When writing your cover letterās body, you need to take the time to craft a brief story of your career.
You can include several paragraphs in the cover letter body provided youāre sharing relevant information. You can also use bullet points to break down the information for easier reading.
Share the milestones that made you successful in previous roles. Explain how you got to where you are and how this experience can help you bring similar results to the new position.
A few examples of achievements you can include in your body paragraphs are:
- Projects youāve led
- Money saved by your productivity/efficiency
- Positive feedback from clients
- Research you conducted that benefited the company
- Training you imparted to staff
- Deals and negotiations that were a win
Body paragraph example
āAs a store manager in one of the busiest stores in the largest shopping mall in the state, Iāve trained over 400 employees in sales, stocking, customer service and warehouse operations. Iām confident I am ready for a promotion to district manager, partly because my peers have consistently recognized me for outstanding leadership and for increasing and maintaining a high level of sales and client satisfaction. When I began my career as a cashier, I knew my discipline, attention to detail and interpersonal skills would allow me to be a district manager one day.ā
Seal the deal in the closing paragraph.
Your closing paragraph should tell the hiring manager youāre excited about the prospect of working for their company. You should be straightforward and confident about your desire for a job interview. Close with a summary of your top qualifications and finish with a compelling call to action.
Cover letter closing paragraph example:
āMy content and UX writing skills and SEO experience make me an ideal candidate for this position. I look forward to hearing from you to discuss how I can be an asset to the team.ā
And finally, remember to add a proper sign-off and your name.
List of appropriate cover letter sign-offs:
- Best regards,
- Kind regards,
- Respectfully,
- Thank you for your consideration,
If you need more help with writing and even more examples, check out our extended cover letter writing guide .
Write my cover letter now
Employers may require you to submit a cover letter via email. You can opt for writing your cover letter in the body of the email or send it as an attachment, but never do both.
Here are the steps for sending your cover letter as an attachment via email:
Write a subject line that quickly identifies you.
Your emailās subject line should include:
- The desired job title
- Job ID (if available)
You can find the job ID in the job advertisement, but your name and job title will suffice if there isn’t one.
Senior Software Engineer – Paul Lipovetsky (ID: 38461)
Draft a brief body paragraph.
Donāt just attach your letter and send it without context. Share a short introduction where you share your name, your motivation to apply to the job and one or two professional qualifications.
Hereās an example of a cover letter email:
Dear Bruno,
Please find a copy of my cover letter attached to this email with an overview of my qualifications for the position of Senior Software Engineer at XYZ Company ID: 38461.
After seven years in the startup industry in Silicon Valley, I am eager to challenge myself in a new position and offer my expertise in object-oriented design (OOD) and mobile applications.
Iām looking forward to speaking with you.
Best regards, Paul Lipovetsky
Donāt forget to attach your letter!
Finally, attach your letter to the email. You should attach your letter as a PDF to prevent editing or tampering. However, always follow the instructions of the recruiter or job advertisement.
You should also be naming your cover letter file with your name, for example, āPaul Lipovetsky CoverLetter.ā
Writing a cover letter directly via email
When writing your cover letter directly in the email, you should follow the same rules for writing a cover letter. The main difference is that you wonāt include a copy of your cover letter as an attachment.
When drafting a cover letter directly via email, include the following:
- A subject line
- Introduction paragraph
- Body paragraph(s)
- Closing paragraph
Hereās an example of a cover letter format for email:
These cover letter examples will show you our top-rated cover letter templates and the right content for various in-demand jobs. Feel free to pick your preferred cover letter format and edit it with your information.
Accountant cover letter
This accountant cover letter does a great job of sharing highly relevant expertise for the job in the body paragraph. Pairing the letter with this traditional style template makes it all the more appropriate for an accounting job.
Project manager cover letter
Starting strong by sharing their experience in top companies, this cover letter cleverly hooks the reader in the opening paragraph. A simple and clean template like this one is ideal for practical job seekers like this project manager.
Registered nurse cover letter
This registered nurse cover letter shows how to use bullet points in the body paragraph, making this a straightforward and easy-to-read letter, enhanced by our Charismatic template.
Customer service representative cover letter
The compelling closing statement sets this customer service representative cover letter apart, demonstrating the candidateās communication skills. The Whitespace template leaves plenty of room for this slightly longer letter.
High school teacher cover letter
This brilliant cover letter contains professional skills, qualifications and highly relevant knowledge for this education role. This job seeker opted for one of our bolder templates that will surely leave a good impression.
Sales agent cover letter
This sales agent cover letter hits the mark by listing all the requirements this role entails, assuring recruiters they are well-trained for the job. The pop of color makes this otherwise simple template a favorite for many job seekers.
View all cover letter examples
Key takeaways
As an overview, make sure you do the following formatting for your cover letter:
- Always accompany your cover letter with an equally strong resume .
- Ensure your cover letter includes the five essential sections: header, greeting, opening paragraph, body paragraph and closing paragraph .
- Include your contact information, date, recipient name and address in your header.
- Greet your recipient by name, for example, āDear Suzanne J. Phillipsā or āDear Hiring Manager.ā
- Introduce yourself and share one or two relevant achievements to hook the reader in the opening paragraph.
- Share your accomplishments, skills and qualifications in the body paragraph. You can do this in paragraph form or bullet points.
- Write a compelling closing statement with a call to action for a future interview. Donāt forget to sign off with your name or signature.
- Opt for a professional cover letter template or use a Cover Letter Builder that saves you time and perfects your cover letterās formatting.
Build my cover letter
Learn more about cover letters
How to Write a Cover Letter + Examples
CV vs Resume
3 File Formats to Use for a Resume
Is a cover letter ever optional?
Smart job seekers include a customized cover letter for every job application. Even when not mandatory, writing one allows you to show off your communication skills and willingness to go the extra mile. Additionally, writing a cover letter will enable you to draw direct connections between your skills and experience and the requirements of the role. A cover letter is optional only if the job ad explicitly states not to include one with your application.
Do I need a cover letter for every job application?
Yes. Applying with a generic cover letter is a sure way to get passed over for a job. Customizing your cover letter with skills and tailored accomplishments that demonstrate you possess the correct skill set to excel at one particular position is crucial. Remember that employers are looking for specific qualifications and expect to see them in your cover letter and resume.
How to write a cover letter with no experience?
If youāve never had formal work experience, your cover letter should focus on experiences in other settings that show you have the necessary knowledge for the job. You can mention academic achievements, internships, hobbies or volunteer work related to the qualifications you need for your desired position.
You should focus on soft skills that help you be an efficient worker and collaborator, which is key for any role. You can also find transferable skills from seemingly unrelated experiences and apply them to this new job. We have a whole article you should check out dedicated to including transferable skills on a cover letter .
What are some common mistakes when writing a cover letter?
Some things you should never do when writing a cover letter are:
- Extending your cover letter beyond one page.
- Not utilizing the correct cover letter format.
- Rewriting whatās already on your resume.
- Using informal greetings or sign-offs.
- Never proofreading.
If youāre worried about making a mistake when writing a cover letter, check out our ā 8 Cover Letter Mistakes ā article.
See more on our FAQ page
More resources
3 Qualities of a Great Cover Letter
How to Showcase Your Soft Skills in a Cover Letter
Cold Contact Cover Letter Example & Expert Writing Advice
About the Author
Gabriela Hernandez • CPRW, Career Advice Expert
Gabriela Hernandez is one of LiveCareer's resident writers. She graduated from the University of Puerto Rico with a degree in Journalism. Throughout her career, she has tackled copywriting, blog articles, journalistic writing, academic writing, resume writing, and even prose and verse.
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*The names and logos of the companies referred to in this page are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with LiveCareer.
60+ Cover Letter Examples in 2024 [For All Professions]
No matter where you are in your career, or what job youāre applying for, submitting a cover letter with your resume is a must .Ā
Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why youāre the right person for the job.
Writing a cover letter, however, is easier said than done.Ā
You have to effectively demonstrate that youāll be able to perform the responsibilities listed in the job description and that youād be a better fit for the company compared to other candidates.Ā
And unless youāre a professional writer, this can be a very hard task.
Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!
Letās dive in!
21 Cover Letter ExamplesĀ
#1. career change cover letter exampleĀ .
Hereās what this cover letter does right:
- Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
- Relevant introduction. The candidate explains that theyāre changing careers and why they want to work in this new field from the get-go.
- Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.
Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!
#2. Recent Graduate Cover Letter ExampleĀ
- Personally greets the hiring manager. The candidate has taken the time to find the hiring managerās name and address them by it, which makes the opening of the cover letter much more personal.
- Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
- Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how theyāve previously interned in a different firm, which gives them the experience to succeed in this role.
Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish!Ā
#3. Middle Management Cover Letter Example
- Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements.Ā
- Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job.Ā
- Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows theyāve done their research on the companyās needs.Ā
#4. Business Manager Cover Letter Example
- Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career.Ā
- Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through.Ā
- Wraps up with a call to action. By letting the hiring manager know theyāll be contacting them soon, theyāre more likely to make an impression.
Check out this article for a complete writing guide and an inspiring business manager resume sample.Ā
#5. Ph.D. Cover Letter Example
Hereās what this cover letter does right:Ā
- Attention-grabbing introduction. In the opening paragraph, this candidate explains why theyāre passionate about pursuing a Ph.D. in great detail.Ā
- Explains the candidateās qualifications in detail. The candidate builds on their passion by explaining how theyāre also qualified for the degree because of their education history and academic achievements.Ā
#6. Senior Executive Cover Letter Example
- Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking.Ā
- Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring managerās attention.Ā Ā
- Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression.Ā
#7. Architect Cover Letter ExampleĀ
- Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time.Ā
- A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression.Ā
- Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.
Struggling with your architect resume ? Check out our full guide!
#8. Business Analyst Cover Letter ExampleĀ
- Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.Ā Ā
- Mentions what the candidate can do for the company. This cover letter doesnāt just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right?Ā
- Error-free and reader-friendly. Itās super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.
Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume .Ā
#9. Consultant Cover Letter ExampleĀ
- Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesnāt steal the spotlight from their achievements.Ā
- Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job.Ā
- Highlights the candidateās passion. To show they want the job, this candidate has also explained how passionate they are about their profession.
For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .
#10. Digital Marketing Cover Letter Example
- Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template.Ā
- Lists the candidateās awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry.Ā
- Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.
Want to take your digital marketing resume to the next level? Check out our guide!
#11. Graphic Designer Cover Letter ExampleĀ
- Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.Ā Ā
- Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish. Ā
- Draws attention to the candidateās strong points. Although this candidate is a recent college graduate, theyāve managed to effectively show that they have enough knowledge and experience to do the job right.
Read this guide to write a graphic designer resume thatās just as good as your cover letter!
#12. Administrative Assistant Cover Letter Example
- Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter.Ā
- Focused on skills and achievements. This cover letter is packed with the candidateās skills and achievements, proving he can be an excellent employee.Ā
- Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression.Ā
Our article on how to write an administrative assistant resume can help you take your job application to the next level.
#13. Front Desk Cover Letter Example
- Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing.Ā
- Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression.Ā
- Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability.Ā
#14. Human Resources Cover Letter Example
- It is concise and to the point. The candidate doesnāt dwell on unimportant details the HR wonāt be interested in.Ā
- Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better.Ā
- Highlights the candidateās strong points. The candidate has rich work experience and they use the cover letter to elaborate on it.Ā
This HR resume guide can help you get your resume just right.
#15. Sales Agent Cover Letter ExampleĀ
- Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so theyāve picked a catchy cover letter template.Ā
- Has an ideal length. At the same time, theyāve also made sure to keep their cover letter at just the right length.Ā
- Lists the candidateās career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements.Ā
Check out this sales agent resume guide to create an attention-grabbing sales resume .
#16. Receptionist Cover Letter Example
- Modern but minimalistic cover letter template. The templateās design hints the candidate is creative but professional at the same time.Ā
- Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HRās attention.Ā
- Concludes the cover letter formally. The candidate proves that theyāre polite and well-spoken, a quality very much important for the role theyāre applying for.Ā
Take your receptionist resume to the next level with this receptionist resume guide .
#17. Information Technology Cover Letter Example
- Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements.Ā
- Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are.Ā
- Contains relevant contact information. The candidateās GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume.Ā
Looking for tips to help you write a great IT resume ? Check out our guide!
#18. Real Estate Cover Letter Example
- Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager.Ā
- Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action.Ā
- Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication .Ā
This real estate resume guide will help you take your resume from good to great.
#19. Teacher Cover Letter Example
- Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles.Ā
- Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter.Ā
- Highlights the candidateās passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job.Ā
Our guide on how to write a teacher resume has all the tips you need to land the job.
#20. Project Manager Cover Letter Example
- Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HRās attention and get them to read the rest of their cover letter.
- Lists measurable accomplishments. This candidate explains exactly what theyāve achieved using numbers and hard data.Ā
- Personally greets the HR. A personal greeting sounds much better than āDear Sir/Madam,ā and the candidate knows this.Ā
This guide on how to write a project manager resume can help you perfect your appication.
#21. Paralegal Cover Letter Example
- Minimalistic cover letter template. This cover letter design looks good but doesnāt steal the show from the candidateās abilities.
- Mentions the candidateās academic achievements and extracurricular activities. Although the candidate is a recent graduate, theyāve used the cover letter to explain they have enough skills and achievements to do the job.
- Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.
Check out this paralegal resume guide to perfect yours.
40+ More Cover Letter Examples and GuidesĀ
Couldnāt find a cover letter example for your field? Do not worry.
Below you can find a number of other cover letter examples for different fields and industries:
- Acting Cover Letter Examples
- Accounting Cover Letter Examples
- Administrative Assistant Cover Letter Examples
- Architecture Cover Letter Examples
- Attorney Cover Letter Examples
- Barista Cover Letter Examples
- Bartender Cover Letter Examples
- Business Cover Letter Examples
- Business Analyst Cover Letter Examples
- College Student Cover Letter Examples
- Computer Science Cover Letter Examples
- Construction Cover Letter Examples
- Consultant Cover Letter Examples
- Customer Service Cover Letter Examples
- Data Analyst Cover Letter Examples
- Data Entry Cover Letter Examples
- Dental Assistant Cover Letter Examples
- Digital Marketing Cover Letter Examples
- Elementary Teacher Cover Letter Examples
- Engineering Cover Letter Examples
- Executive Assistant Cover Letter Examples
- Finance Cover Letter Examples
- Graphic Design Cover Letter Examples
- Healthcare Cover Letter Examples
- Human Resources Cover Letter Examples
- IT Cover Letter Examples
- Law Cover Letter Examples
- Management Cover Letter Examples
- Marketing Cover Letter Examples
- Mechanical Engineering Cover Letter Examples
- Medical Assistant Cover Letter Examples
- Nurse Practitioner Cover Letter Examples
- Physician Cover Letter Examples
- Project Manager Cover Letter Examples
- Receptionist Cover Letter Examples
- Retail Cover Letter Examples
- Sales Cover Letter Examples
- Social Work Cover Letter Examples
- Software Engineer Cover Letter Examples
- Substitute Teacher Cover Letter Examples
- Teacher Assistant Cover Letter Examples
- Team Leader Cover Letter Example
What is a Cover Letter?Ā
A cover letter is a one-page document that you submit as part of your job application, alongside your resume .Ā
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).
So, to make sure this doesnāt happen, itās essential to know how to write a convincing cover letter.
The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldnāt just repeat whatever is mentioned in your resume and call it a day.Ā
Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didnāt have space for in your resume (e.g. a career gap or why youāre changing careers).
If youāre writing a cover letter for the first time, though, putting all this together might seem pretty tough.Ā
Fortunately, you can follow our tried-and-tested format to make the experience much easier:
- Header - Input your contact information.
- Greeting the hiring manager - Open the cover letter with a āDear Sir or Madam,ā or use the hiring managerās name if you know what that is.
- Opening paragraph - Grab the hiring managerās attention by getting straight to the point. Mention what your professional experiences are, and what role youāre applying for.
- The second paragraph - Explain why youāre the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
- The third paragraph - End your cover letter with a call to action. E.g. āI would love to meet personally and discuss how I can help Company X.ā
- Formal closing - Something like this: āThank you for your consideration. Best, John Doe.ā
Hereās what this looks like in practice:
9 Tips to Write a Cover Letter (the Right Way)
Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."
#1. Pick the right template
A good cover letter is all about leaving the right first impression.
And whatās a better way to leave a good impression than through a professional, well-formatted, and visual template?
You can simply pick one of our tried-and-tested cover letter templates and youāll be all set!
#2. Add your contact details on the header
The best way to start your cover letter is through a header.Ā
Hereās what you want to include there:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company youāre applying to
Optionally, you can also include the following:
- Social Media Profiles - Any type of profile thatās relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Letās say youāre a professional writer. In that case, youād want to link to your content portfolio site or blog.
#3. Greet the hiring manager the right way
Once youāve listed all your relevant contact information, itās time to address the hiring manager reading your cover letter.Ā
A good practice here is to find the hiring managerās name and address them directly instead of using the traditional ādear sir or madam.ā This shows that youāre really invested in the company and that you took your time to do some research about the job.
So, how can you find out the hiring managerās name?
One way to do this is by looking up the head of the companyās relevant department on LinkedIn. Letās say youāre applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.
Or letās say youāre applying for the position of server at a restaurant. In that case, youād be looking to find out who the restaurant manager is.
If this doesnāt work, you can also check out the āTeamā page on the company website; thereās a good chance youāll at least find the right person there.
If you still canāt find out the hiring managerās name, here are several other greetings you can use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
#4. Create an attention-grabbing introduction
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, theyāre not going to be reading every single cover letter end-to-end.
So, itās essential to catch their attention from the very first paragraph.
The problem with most cover letter opening paragraphs, though, is that theyāre usually extremely generic, often looking something like this:Ā
Hey, my name is Jonathan and Iād like to work as a Sales Manager at XYZ Inc. Iāve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that Iād be a good fit for the position.
As you can probably tell, this opening paragraph doesnāt tell the hiring manager anything other than that youāve worked the job before - and thatās not really helpful in setting you apart from other candidates.Ā
What you want to do, instead, is start off with 2-3 of your top achievements to really grab the readerās attention. Preferably, the achievements should be as relevant as possible to the position.Ā
For example:
My nameās Michael and Iād like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. Iāve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.
The second example shows how the candidate is a top performer. The first just shows that theyāve worked a sales job before.
Which one are YOU more likely to invite for an interview?
#5. Show youāre the perfect person for the job
One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that youāre the right person for the job.Ā
A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, Iāve also delved into other online PPC channels, including:
- Google Search
#6. Explain why youāre a great company fit
The HR manager doesnāt only look at whether youāll be good at the job or not. Theyāre looking for someone thatās also a good fit for the company culture.
After all, employees that donāt fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employeeās annual salary .Ā
To convince the hiring manager that youāre a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:
- Whatās the companyās business model?
- Whatās the company's product or service? Have you used it?
- Whatās the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
Then, turn your top reasons for liking to work there into text and add them to your cover letter!Ā
#7. Wrap up with a call to action
To make the end of your cover letter as memorable as possible, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Mention anything youāve left out that you think could help the hiring manager make up your mind.
- Thank the hiring manager for their time. After all, it never hurts to be polite.Ā
- Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible.Ā
#8. Write a formal closing
Once youāre done with the final paragraph, all you have to do is write down a formal āgoodbyeā and youāre good to go.
Feel free to use one of the most popular conclusions in a cover letter:
- Best Regards,
- Kind Regards,
#9. Proofread your cover letter
Last but not least, make sure to always proofread each and every document that youāll be including in your job application - cover letter included.Ā
The last thing you want is to be claiming youāre a great candidate for the job with a cover letter full of typos!Ā
For an even more comprehensive guide on how to write an impactful cover letter , check out our article !Ā
Cover Letter Writing ChecklistĀ
Frequently Asked Questions
Do you still have some questions about cover letters? Check out the answers below:
1. How do I write a simple cover letter?Ā
To write a cover letter thatās simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why youāre a good candidate for the job, and a formal closing (preferably with a call to action).Ā
2. What are the 3 parts of a cover letter?Ā
The three parts of a cover letter are:Ā
- The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph.Ā
- The sales pitch is usually the body of the cover letter.Ā
- The conclusion involves a formal closing and a signature line.
3. What makes a great cover letter?
A great cover letter should be personalized for each job youāre applying for, instead of being overly generic. Itās also preferable to address the hiring manager by their name and not use the overly-used āDear Sir/Madam.ā
To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, donāt stop at showing the hiring manager why youāre a great candidate for the job. Make sure to also talk about how youāre a good culture fit for the company.
Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by.Ā
4. When is a cover letter necessary?
Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .
Even if the hiring manager doesnāt read it, you will look more professional simply by including one.
And thatās a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.
If youāre looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles:Ā
- How to Write a Resume
- Cover Letter Mistakes to Avoid at All Costs
- Cover Letter Format (w/ Examples & Free Templates)
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- Cover Letter
How to Format a Cover Letter: Examples & Tips for 2024
A proper cover letter format can score you a few points. Read on, and learn how to format your cover letter so it won't go unnoticed.
Imagine you’re a recruiter, and you’ve got a pile of 300 cover letters to sift through. Which ones would you choose? The ones with tiny font, typos, or with sloppy structure, or the ones that invite you to read and are easy to scan? Take a few minutes and learn how to format your cover letter, so you won't get ignored.
This guide will show you :
- Cover letter format examples that will land you the interview.
- How to format a cover letter, so it won't go unnoticed.
- Avoid rookie cover letter formatting mistakes.
- What is the best cover letter structure for different types of jobs.
Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.
Create your cover letter now
What users say about ResumeLab:
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
Cover Letter Format Example
Sonia F. Quattlebaum
Senior Android Developer
1641 McDonald Avenue
Apopka, FL 32703
407-889-0490 [email protected]
linkedin.com/in/sonia.quattlebaum/
github.com/soniaquattlebaum
Mark M. Elliot
IT Hiring Manager
Skyscraper Avenue
Tampa, FL, 33606
Dear Mr. Elliot,
Cindy Murphy suggested that I apply—she knows how I discovered a vulnerability in the municipal parking app in Rocherster MN that could have given hackers access to all information on the citizens’ phones, and stepped up to fix it.
I see you’re looking for an Android developer with experience in leading cross-departmental efforts to create highly secure financial apps. At Goldcoin Bank, I:
- Oversaw the development of a mobile banking app that was ranked #1 in the Most Secure Bank Apps ranking.
- Collaborated with UX/UI designers and UX writers to provide the best customer experience, as proven by the 4.5-star rating of Bigcoin’s app.
- Ensured that the app was ready for release 2 months before schedule.
When Bigbank introduced a new-generation fraud alert system in its mobile banking app, I could not help but admire the hard work and dedication of its developers—and I was not surprised when it won the Banking App of the Year award. It would be an honor to join your team and make Bigbank Mobile even more reliable and secure in the face of ever-changing cyberthreats.
Can we schedule a meeting next week to discuss how I could contribute to the upcoming versions of Bigbank Mobile?
Sonia Quattlebaum
PS. I can’t wait to tell you how I helped a well-known online store prevent a massive cyber attack that put the bank accounts of 50,000 clients who used its mobile app in immediate danger.
This cover letter follows all the best practices for cover letter structure and format. Let’s go through all the steps you need to have a cover letter like that.
1. How to Format a Cover Letter Like a Pro
The best practices of formatting a cover letter are always the same, no matter if you’re writing your first cover letter with no experience or applying for an executive job. To make sure your cover letter format is as effective as possible, follow these steps:
- Adjust the page layout and the font settings so that your cover letter looks professional
- Start your cover letter with a header
- Use the proper greeting
- Open with an attention-grabbing paragraph
- In a separate paragraph, list specific achievements that prove you’re the best person for this job
- Add another paragraph where you “confess” your passion for the company
- End your cover letter with a call to action
- Sign off according to business etiquette rules
- Add a P. S. if necessary
This cover letter format works wonders for entry-level candidates and seasoned pros alike, so it’s worth mastering no matter where you are in your career. Now we’ll look at each step in more detail.
2. Set Up Your Cover Letter Format: Page Layout and Fonts
If you use a cover letter template , this part of cover letter formatting will take care of itself. But if you prefer to start with a blank page, here’s how to format a cover letter:
- Set the page margins to 1” on all sides
- Pick a classic typeface that matches your professional resume font , such as Arial, Helvetica, Calibri, Times New Roman, or Verdana
- You can also try fonts like Lato, which looks professional but friendly, or Garamond, a classic font that looks good when applying for academic jobs
- When in doubt, stick with the default font in your word processor
- Avoid fonts that look handwritten or otherwise unusual, even if you’re applying for a creative job
- Set the line spacing to 1 or 1.15
- Set the font size to 11 or 12 pt
- Make sure you add a blank line between paragraphs
- Align the paragraphs to the left—justifying looks good in newspapers, not in business letters
Expert Hint: Save your cover letter as a PDF file so that it looks the same on all devices. A Word file that looks great on your computer can look like a trainwreck when opened on someone else’s device.
3. Format Your Cover Letter Header
Every business letter needs a header, and cover letters aren’t an exception. The header goes into the top left corner of the page and contains contact information—both yours and the recruiters. Addressing a cover letter is pretty straightforward in most cases. Here’s a cover letter header template that you can copy and paste straight away:
Cover Letter Heading Format — Basic Template
Your Job Title
Street, City, State
Phone Number
LinkedIn Profile
Hiring Manager’s Name
Hiring Manager’s Job Title
Company Name
If it makes sense to include other professional online profiles like GitHub, feel free to do so. Just avoid mentioning any personal profiles , especially if they contain potentially awkward photos or posts. Oh, and remember to use your “best” email address for your job application. It’s hard to take a candidate seriously if their email address is [email protected].
This cover letter header is an indispensable part of a business cover letter format if you send your cover letter as a PDF or print it out. If you choose to send your cover letter in the body of an email , omit the header and go straight to the opening.
Expert Hint: Do your best to find out the hiring manager’s name. Sometimes it’s mentioned in the job ad. But if it’s not, do some research on LinkedIn, browse the company’s website, or do a quick Google search.
4. Craft a Successful Cover Letter Opening
The cover letter header was easy. Now comes the hard part… but we’ll make it easy, too. First, you need to greet the reader. If you know the hiring manager’s name, choose between these three salutations:
Cover Letter Format—Salutation
Dear Mr. Jones / Dear Ms. Jones,
Dear Alex Jones,
Pick the first variant ( Dear Mr. / Ms. Lastname ) if you’re formatting a cover letter for a federal job or any other position with a formal work environment. Most business cover letters for corporate positions fall under this category, too. If you can’t tell the hiring manager’s gender by their first name, opt for Dear First-name Last-name to avoid awkward misunderstandings.
Last but not least: you can also address the hiring manager by their first name only, but only if you know that your prospective employer has a relaxed company culture.
But… what if you couldn’t find the hiring manager name, even though you tried? In this case, it’s acceptable to write Dear Hiring Manager . It’s not as personal as greeting someone by their name, but it’s still better than these opening formulas:
To Whom It May Concern,
Dear Sir or Madam,
Good morning,
The first two greetings are way too impersonal and outdated. Hi there is too informal, and starting a letter with Good morning is not the best idea—you never know if your letter will actually be read in the morning.
5. Write a Compelling First Paragraph
This part is important when it comes to the cover letter formatting. You’ve attracted the reader’s attention by mentioning their name. Now you want them to continue reading. So… how do you start a cover letter without turning the reader off immediately? Your best bet is to mention a big professional achievement and suggest that you could do the same for your new employer.
Cover Letter Format Example—Opening
Well, that’s nice if you do have a big achievement to brag about. But what if you’re just starting out in your career? You can opt for these attention-grabbing strategies:
- Drop a name
- Congratulate the company on an award or some other achievement
- Mention a fact you love about the company
But whatever strategy you pick, be specific and straightforward. Don’t write things like this:
This intro contains zero proof that the candidate is either an excellent customer service professional or at least passionate about this specific company.
6. Let Your Cover Letter Format Prove That You’re the Best Candidate
Done with the intro? Make a new paragraph (remember to leave a blank line between paragraphs!) and show why you’re the best person to solve the company’s specific challenges.
How do you approach this paragraph? First, re-read the job ad and research the company’s website. Are they hiring people for a new project? Are they looking for a pro who can help the company navigate a specific challenge? Once you’ve found the answer, make it clear that you understand the company’s unique needs .
After that, list a few relevant achievements that clearly show you’re the superhero the company needs. By “relevant” we mean “closely related to the skills and requirements listed in the job ad”. You can list these achievements in plain text, but bullet points are easier to read. Here’s an example:
Cover Letter Formatting Example —Paragraph
I see you’re looking for an Android developer with experience in leading cross-departmental efforts to create highly secure financial apps. At Bigcoin Bank, I:
- Oversaw the development of a mobile banking app that was ranked #1 in the Most Secure Bank Apps ranking
- Collaborated with UX/UI designers and UX writers to provide the best customer experience, as proven by the 4.5-star rating of Bigcoin’s app
- Ensured that the app was ready for release 2 months before schedule
Note how the candidate uses numbers to describe their achievements. This makes their expertise more believable. Let’s look at another example and compare the two:
This example is full of meaningless achievements and unproven claims. Also, why was the software dev responsible for the aquarium? But anyway, no one cares.
Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.
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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .
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7. Make it Clear that it’s Your Dream Job
Time for another paragraph in your letter of application ! Now that you’ve explained why you’re the best person for this job, it’s time to show why this job is the best opportunity for you.
Why is it so important to write about it? Well, if you don’t really want to work for this specific company, why should hiring managers bother to invite you? So go ahead.
Compliment the company on a recent achievement, praise its values (and explain how they resonate with your values), show your excitement about its upcoming projects. Don’t be afraid to confess your passion.
Cover Letter Formatting Example—Paragraph
Make it very clear that you’ve tailored this paragraph to a specific company. If you write a bunch of generic clichés , the hiring manager will assume you’ve copied and pasted this paragraph from somewhere else.
This candidate might think they’re a great fit, but no recruiter would agree with them.
8. Add a Confident Call to Action
Your cover letter isn’t a school essay. You write it with a specific goal in mind: namely, you want the recruiter to take action and call you back. So make a new paragraph and ask the reader to take action—this is an important and often overlooked element of cover letter structure. This is what a cover letter call to action can look like:
How to Format a Cover Letter—Call to Action
This call to action is confident and professional. See how this candidate makes a specific offer? They haven’t been hired yet, but they’ve already got some ideas on improving the company’s business results.
Look, no one cares. If you can’t explain how you’re going to contribute to the company’s success, you’re not getting hired. Period.
9. Follow Best Practices in Cover Letter Formatting When Signing Off
It’s time to end your cover letter . Write “Sincerely” (or some other classic business letter closing) and type your name. It’s also a good idea to repeat your contact information under your signature. If the recruiter wants to contact you straight away, they won’t have to waste their time looking for your phone number or email address.
You can also add a P. S. at the very end of your cover letter. For example, you can promise to tell a story about a hard-to-believe achievement. The hiring manager might call you back just to hear the story!
Expert Hint: Before you submit your cover letter, check how long it is. The best length for a cover letter is under one page, so aim for 200–350 words.
10. Cover Letter Format Isn’t Everything: Don’t Forget Your Resume!
Your cover letter is just a part of your job application. Check out our full guide on how to write a resume or our best resume writing tips to make sure your resume is up to par—otherwise, you won’t get your coveted job!
With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .
CREATE YOUR RESUME NOW
Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .
Now you know how to format a cover letter like a pro! The best professional cover letter format consists of the following elements:
- Cover letter header
- Business greeting
- Attention-grabbing first paragraph
- Proof why your expertise makes you perfect for the job
- Proof that you’re passionate about the company
- Call to action
It’s also important to stick to basic formatting rules:
- One-inch margins
- Classic business font
- Line spacing between 1 and 1.15
- Extra lines between paragraphs
Questions? Concerns? Not sure about anything to do with cover letter formats? Let me know in the comments, and I’ll get back to you!
About ResumeLab’s Editorial Process
At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.
Cover Letter Format: Frequently Asked Questions
How to format a cover letter in 2024.
For a professional format, use a cover letter generator that will take care of the structure. Then, do the following:
- Create a header with contact info
- Begin with a personal greeting
- Mention a big professional achievement to grab the reader's attention
- Give specific proof why you're qualified for the job
- Show your passion for this particular company
- Ask the hiring manager to schedule a call or meeting
- Add a P. S. (optional)
For more information and tips, follow our in-depth guide to writing a cover letter .
How should you format your cover letter when sending it by email?
- You can send your cover letter as a separate attachment or right in the body of your email
- Write a clear subject line that won’t get lost in the recruiter’s inbox
- When sending your cover letter in the body of your email, avoid fancy formatting
- If you send your cover letter as an attachment, give it an easy-to-read filename
- Save your cover letter as a PDF file before attaching it—find out more about the best file format for job applications in our special guide.
- Check our in-depth guide to emailing cover letters
How do I write a good cover letter?
- Keep it relevant to the specific job opening
- Don’t rehash your resume
- Show that you’ve researched the company’s values and challenges
- Follow business formatting rules
- Keep it short
- Use a cover letter builder to make your cover letter look professional
What should a cover letter layout look like?
Cover letter layout is just like the layout of any business letter:
- One-inch margins on all sides
- Left-aligned paragraphs
- Header with contact info in the top left corner
- Font size 11 or 12 pt
- Extra spaces between paragraphs
Check out cover letter templates to see what a professional cover letter layout looks like.
What font is best for cover letters?
There’s no single best font for cover letters. Your cover letter should be easy to read, so opt for a classic business font like Arial, Times New Roman, Helvetica, Trebuchet MS or Calibri. Use the same font in your resume for a consistent look—consider using a matching resume builder and cover letter builder for best results.
Olga is a career expert with a background in teaching. At ResumeLab, she writes actionable guides to help job-seekers highlight their unique strengths and unlock their career potential.
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Master the art of first impressions with our comprehensive guide on cover letter formats. Unlock the secrets to crafting a cover letter that stands out and lands you your dream job.
- 30% higher chance of getting a job
- 42% higher response rate from recruiters
As seen in: * Foot Note
A cover letter is a one-page document, formatted as a business letter, which offers additional insights about yourself not covered in your resume. It’s an opportunity to display your personality, communication skills, and enthusiasm for the role.
A compelling cover letter can distinguish you from other candidates, enhancing your prospects of securing the job. Discover inspiration in our extensive collection of over 200 cover letter examples .
How to format a cover letter
A cover letter is an introduction to your resume. The purpose of a professional cover letter format is to effectively frame your qualifications ā including your character and interest in the position ā so you can get a chance at a job interview. Your cover letter format has to be perfect if you want employers to read your letter.
Follow this guide to learn how to format a cover letter for a job application correctly. Youāll want to include:
Your contact information
A proper cover letter format begins with a header that contains the job seekerās contact information. Your contact information should match your resume, and it must be current and professional. Leave the unprofessional email addresses like [email protected] for personal correspondence and have a professional email address like [email protected] ready for job applications.
Contact information in a cover letter format should include:
- Your full name
- City, state and ZIP code
- Phone number
- Email address
- A link to your LinkedIn profile, professional website or portfolio if you have them
Hiring managerās contact information
Every business letter includes the recipientās contact information. A cover letter address format looks like this:
January 13, 2022
Leona Evans, Office Manager Climate Solutions Corp Franklin Park, IL 60131 555-555-5555 [email protected]
The job application letter format calls for a professional and formal greeting. Use āDearā rather than āHelloā or āHiā in your cover letter salutation, and address the reader by name. Do your best to find the name through the company’s website, LinkedIn or by searching online.
Donāt use formal titles such as āMr.ā āMissā and āMs.ā unless you know the personās gender; otherwise, you run the risk of misidentifying the person youāre addressing. Instead, use their full name, like āDear Bruce Jackson.ā
If you canāt find the hiring managerās name after doing some research, it is acceptable to greet your reader by their title, like āDear Professor” or āDear Doctor.ā You may also address a department, like āTo the Hiring Managerā or āTo the Human Resources Department.ā Never write a generic greeting like āTo Whom It May Concern.ā
Opening paragraph
Like all business letters, cover letter formats start with a brief but engaging opening paragraph.
In three to four sentences, grab the hiring managerās attention by enthusiastically making an opening āpitchā in which you tell them what you can do for them and then back it up. Convey passion for the work and confidence in your abilities ā they wonāt be able to turn away!
The format of a cover letter introduction follows a basic formula: Brief introduction + why youāre writing + why you are the best person for the job.
This cover letter formatting example shows what that looks like in practice:
Iām a marketing coordinator with five years of experience driving social media campaigns for Company B. Iāve been following Gadgets, Inc. on Instagram since the company was launched last year and was excited to see you have an opening for a social media manager. My consistent track record of conversion-winning campaigns at Company B shows that I can increase your customer base and retention by 25% in my first three months as your social media manager.
- Pro tip Numbers make a big impact! Quantify your achievements and goals in your cover letter format when possible.
Body paragraphs
Itās time to provide details about your skills and job experiences. A good cover letter format will have two or three body paragraphs that connect your top job qualifications with the requirements and responsibilities detailed in the job description.
Take a look at this cover letter format example paragraph to see what we mean:
Over the past two years, Iāve worked as a store manager, engaging with customers and handling inventory distribution for three sister stores. My experience working with transportation brokers, managing database information and maintaining high-level service aligns with what youāre looking for in a logistics manager.
Cover letter body paragraphs are also where you can show youāve done your homework on the company, underscoring your interest and enthusiasm.
While youāre at it, mention specific aspects of the job and organization that attract you, like this:
Iām impressed with your companyās dedication to improving your products while sticking to environmentally friendly production processes. I share your passion for caring for the environment. To that end, I volunteer weekly at my local chapter of Natural Resources Defense Council, Inc.
- Pro tip The format for cover letter body paragraphs is three to four sentences each, so make every word count. Use action verbs throughout to pack a punch!
Closing paragraph with a call to action
How do you close a cover letter? As they say in show business, āleave them wanting more.ā
The format for a cover letter closing is one paragraph with three to four short sentences that confidently recap why youāre the best candidate for the role. Itās also a good idea to thank the reader for their time, reiterate genuine interest in the job, and invite the hiring manager to follow up with you for an interview.
For example:
Thank you for considering my application. Iām certain my talent for contract negotiations, eye for design and aptitude for organization make me the event planner youāve been looking for. Iād be honored to show you why Atlanta Magazine named me āPlanner of the Yearā in 2018 and 2019. Please contact me by phone or email at your earliest convenience to discuss how we can work together to achieve your event planning goals this year and beyond.
The cover letter standard format for a signoff is a simple formal phrase, followed by a comma, then a space, then the writerās name.
Wrap up your cover letter with phrases like āBest regards,ā āRegards,ā āRespectfully,ā or āSincerely,ā for your signoff.
Donāt use informal terms like āThanks!ā Take care,ā āCheers!ā or āHave a nice day!ā
Best regards,
Best cover letter format
The best way to format a cover letter is with a professional cover letter template .
Download one of our expertly designed templates for free to create a cover letter from scratch, or use a template with our Cover Letter Builder and let us do the work for you!
Our cover letter templates are sure to organize your qualifications with the correct formatting and they meet the latest applicant tracking system (ATS) requirements, making it a breeze to write a professional cover letter in minutes.
In addition, our builder offers the following features:
Job-specific phrases and skills:
No matter the job youāre applying for, we give you the right words and relevant skills you can incorporate with just one click.
Easy customization:
Write a cover letter for every job application and save as many versions of it as you need.
Step-by-step guidance:
Get expert advice at every step to help you present your best self and get the job.
Multiple download formats:
Save and export your cover letter as a PDF, DOCX or plain text.
How to format a cover letter for an email
An email cover letter format differs slightly from a standard cover letter format. If the job description requires you to send your letter in the body of an email, then use these tips to organize your email message perfectly:
Create a professional subject line:
If the employer doesnāt give you specific instructions for submitting a cover letter for a job application, put the title of the position youāre interested in and your name in the subject line.
Start with the salutation:
You donāt need to include the employerās mailing address when you format a cover letter for an email message, so jump straight to writing a formal greeting (e.g., āDear Mrs. Jonesā).
Include your contact information at the bottom:
A professional format for a cover letter places your contact information underneath your signoff, in this order:
- City and state of residence
- Job profile link (if available)
Your email cover letter message should look like this:
Learn more about how to format a cover letter for an email in our in-depth guide.
Free cover letter format examples
Get inspiration from a cover letter sample format. We have an extensive library of cover letter layouts for most jobs, industries, career levels and circumstances, so youāre sure to find the best cover letter format for your needs.
Modern cover letter format example
This format for a cover letter presents a sleek, readable appearance ā perfect for situations where you want to present yourself as an up-to-date, cutting-edge employee.
Cover letter professional format example
You canāt go wrong with this professional cover letter format for jobs that emphasize reliability, efficiency and productivity.
Creative sample cover letter format
Make your cover letter layout stand out from the crowd with this design, utilizing elegant colors and a stylish monogram design.
Simple job application cover letter format example
Even simple can look good as long as you organize your letter in a streamlined format, as this cover letter structure demonstrates.
Professional cover letter format tips
Having a professional cover letter format isnāt just about filling in each section of a cover letter. A good-looking document is in the details, including margins, fonts and spacing.. Follow these rules of thumb to ensure your cover letter looks great.
Our samples show you how to format a cover letter so the side, top and bottom margins are one inch all the way around.
A proper cover letter format uses standard fonts such as Times New Roman, Helvetica or Arial, in 12-point size. Unusual fonts can confuse applicant tracking systems (ATS) that employers use to scan cover letters and resumes.
As our cover letter examples demonstrate, your cover letter layout should be single-spaced, with a double space between paragraphs.
Your text should be left-justified throughout your cover letter. The one exception to this might be your cover letter header , depending on the template youāre using.
File format
Unless the employer specifies the preferred cover letter format to save your file in, itās best to send it as a PDF or Word document.
- Pro tip Our Cover Letter Builder, you can save your letter in both formats and plain text.
Check out our 5-Star Reviews
Key takeaways.
Hereās a quick recap so you can write the perfect cover letter and get an interview .
- A cover letter format follows a straightforward business letter format.
- Use 1-inch margins with a common font like Helvetica in 12-point size for maximum legibility.
- Align the date and hiring managerās address at the top left under the cover letter heading.
- Start with an attention-grabbing opening paragraph that shows interest in the position and confidence that you are the best fit.
- There are two or three body paragraphs in a cover letter format. Use them to elaborate on why youāre interested in the job and the skills you can bring.
- Emphasize professional achievements and use numbers to make an impact.
- Donāt be afraid to invite the hiring manager to contact you for an interview in your cover letter closing.
- Your letter should be one page and 500 words long.
- A cover letter template makes creating a professional cover letter easy. Use one with our Cover Letter Builder, and we will format a cover letter for you.
What is a cover letter format?
A cover letter format is a framework that organizes information in a cover letter. The best format for most cover letters is the same as a standard one-page business letter. It should contain the following sections: a header with the applicant and hiring managerās contact information, a salutation, an opening paragraph, one or two short body paragraphs, a closing paragraph and a signoff.
Read up on what to include in a cover letter for additional guidance and advice from career experts.
How to format a cover letter in the body of an email?
The format for cover letters written in the body of an email is slightly different than those written in a document. When writing a cover letter in an email, remember the following:
- You can omit a header if you send your cover letter as an email.
- Sign your cover letter with your name, followed by your city and state of residence, email address, phone number and job profile link (if available).
- Check the job description to see if the employer wants you to use a specific subject line. If not, write the subject line with the job title, such as āApplication for Teacherās Assistant roleā followed by the job number if it has one.
How long should a cover letter be?
The general rule for standard cover letter formats is one page. One page is enough to convey your qualifications and interest in the job without overwhelming the reader with too much information. Explore our guide on basic cover letters for additional guidance creating a succinct yet compelling letter.
When writing a cover letter, it’s important to be concise and to the point. Use short paragraphs and bullet points to highlight your relevant skills and experience, and avoid repeating information that is already in your resume.
Keep in mind that employers may receive many applications for a single job posting, so you want to make sure that your cover letter is easy to read and makes a strong impression. By keeping your cover letter to one page, you can ensure that it is well-written and focused and demonstrates your suitability for the job.
What should I write in my cover letter if I don't have any work experience?
If you donāt have any work experience, you can still write a great cover letter! To do this, focus on the transferable and hard skills you can apply to the job and explain how you would do so. Tell stories about how you used those skills in personal, school or volunteer experiences.Ā
For example, if you have strong interpersonal skills and have previously used them to achieve something or support someone, write about it. Or, if you are applying for a job that requires good writing skills, explain how you have used this skill to achieve something.
What are some common mistakes when writing a cover letter?
Some of the most common mistakes when writing a cover letter are:
- Not using the correct format.Ā
- Writing lengthy letters.
- Using informal salutations and signoffs.
- Rehashing their resumes.
- Forgetting to include a call to action.
- Not proofreading.
Check out the best AI cover letter generators and use one to make an error-free cover letter in minutes.Ā
What format should a cover letter be in?
A cover letter should be in a professional format with a clear and concise structure. Here are some tips for formatting your cover letter:
- Use a standard font: Choose a standard font such as Times New Roman or Arial, and use a font size of 10-12 points.
- Use a professional tone: Your cover letter should be written in a professional tone, with correct grammar and punctuation.
- Use a clear structure: Your cover letter should have a clear structure, with a header, introduction, body paragraphs, and conclusion.
- Address the hiring manager: If possible, address the hiring manager by name in your opening paragraph.
- Use keywords: Use keywords from the job description to tailor your cover letter to the role you are applying for.Ā
- Keep it concise: Your cover letter should be no more than one page in length, and you should aim to keep your paragraphs short and to the point.
- Proofread your letter: Before submitting your cover letter, make sure to proofread it carefully for spelling and grammatical errors and to ensure that it is well-written and professional.
Overall, your cover letter should be well-structured, professional, and easy to read, with a clear focus on your skills and qualifications for the position.
How do you format a cover letter for an internship?
When formatting a cover letter for an internship, it’s important to follow a professional format and tone while highlighting your relevant skills and experience.Ā
Use a standard business letter format, with your contact information, the date and the employer’s contact information at the top. Address the employer by name, if possible. If you don’t know the employer’s name, use a professional greeting such as “Dear Internship Coordinator” or “Dear Hiring Manager.”
In the opening paragraph, introduce yourself and explain why you are writing the letter. Mention the specific internship you are applying for and why you are interested in the position. In the second paragraph, highlight your relevant skills and experience, and explain how they make you a good fit for the internship. In the third paragraph, explain why you are interested in the company and what you admire about its mission, values, or culture.Ā
In the closing paragraph, thank the employer for considering your application and express your interest in discussing the internship further. Include your contact information and a call to action, such as “I look forward to hearing from you soon.”
How do you write and format a cover letter when you donāt know who to address it to?
If you don’t know the name of the person to whom you are addressing your cover letter, there are a few options. Here are some tips on how to write and format a cover letter when you don’t know who to address it to:
- Do some research: Try to find the name of the hiring manager or recruiter by doing some research online or by calling the company’s HR department. If you’re applying to a specific job posting, the contact information may be listed in the job description.
- Use a generic but professional greeting: If you don’t know the name of the person you’re addressing, you can use a generic greeting such as “Dear Hiring Manager,” “Dear Recruiting Team,” or “Dear Sir/Madam.” This is a polite and professional way to address your letter when you don’t have a specific name.
- Use a departmental address: If you can’t find a specific name, you can address your cover letter to a department rather than an individual. For example, you could address it to “Dear Marketing Department” or “Dear Human Resources Team.”
Keep it professional: Regardless of how you address your cover letter, make sure to keep your tone professional. In the body of your cover letter, focus on your qualifications and how they make you a good fit for the position.
How do you format a cover letter for an online application?
When applying for a job online, it’s important to format your cover letter in a way that is easy to read and upload to the company’s website or application portal. Use a standard business letter format with a professional font such as Times New Roman or Arial.
Save your cover letter as a PDF file to ensure that the formatting remains intact and the document is easy to read. Use a clear structure with a header, introduction, body paragraphs and conclusion. Before submitting your cover letter, proofread it carefully for spelling and grammatical errors and to ensure that it is well-written and professional.
If you are writing the cover letter directly into the companyās application portal, you should still include a heading, professional greeting and signoff in addition to the body of your letter. Check that the body paragraphs are separated and that the letter is well-structured and easy to read.
More cover letter formatting tips
Our career center has plenty of additional tips and guides to help you get the best cover letter format.
5 Qualities That Are Part of Every Successful Cover Letter
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February 17, 2023
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Often, in the world of job searching and resume writing , people are told how important it is to make a good first impression. But job seekers often overlook the significance of a well-structured, easy-to-read and relevant cover letter format as part of this first impression.
When you prepare for a job interview , you spend time and energy deciding what to wear and how to style your hair, and you make sure to arrive on time. All these aspects contribute to your appearance and how you are first perceived by the potential employer .
So it is absolutely necessary to dedicate that same amount of time and effort, if not more, to producing an effective, well-formatted cover letter and resume.
An effective cover letter layout convinces a hiring manager to put your application on the shortlist , even if your resume doesnāt entirely fit their needs, if you know how to market your transferable skills and achievements that relate to the vacancy.
This is why it is crucial for all candidates, whether looking for a first job or taking the next step up the career ladder, to learn how to write a cover letter , and the best job application letter format to get them noticed.
How to format/layout a cover letter
Just as there are different formats for resumes such as the chronological, functional and combination resumes, there is a certain style guide that should be considered when deciding on the correct cover letter format for a job application.
Letās take a look at a cover letter layout example for the beginning of the document.
- The beginning of a cover letter should include a header with the candidateās full name and contact details.
- The contact details should include the applicantās telephone and email address but it is not a requirement to put a full physical address.
- You should date the letter and remember always to change this when adapting your cover letter for new vacancies.
- Below this information, candidates should then list the name and title of the recipient , in this case the hiring manager, as well as the company address.
- Address the recipient , using āDear + first nameā or āMr./Mrs. + surnameā or simply ā(company Hiring Managerā ).
Next, you will want to carefully craft your introductory paragraph . You can find full details about the best cover letter format for this paragraph in our guide to starting a cover letter.
Crafting a good finale and signing off on your cover letter layout is crucial in order to leave the audience wanting to know more and planning on contacting you. You can read more about this in our expert advice on how to end a cover letter .
Cover Letter Format Advice
Now for the more technical part of job application letter formatting and some general considerations for job seekers working on their first cover letter layout or improving an existing one.
- Ensure to use a letter sheet and do not exceed this length.
- Maintain left alignment throughout except in the case of headers or personal contact information, which can either be centralized or in a right-hand column.
- The cover letter spacing should be Simple or 1,5 at most. There is little space on just one letter sheet to create a cover letter that includes everything you want to say to a hiring manager to convince them to take a closer look at your candidacy so although the wording is limited to 300 words maximum, it is advisable not to space out the text too much.
- Cover letter font should never be a āfunā font. All applicants should use a professional font on their cover letter such as Arial, Calibri or Times New Roman. The size of the font should be no smaller than 11 as it can become illegible but should also not be so big as to look unprofessional.
- All cover letter margins should be approximately 0.6ā-1ā and neither larger, nor smaller.
- In all documents candidates should include the cover letter date and remember always to update it when making changes or sending a new job application. In email cover letters it is not necessary to include the date.
For email cover letter formats , there is no need to add a header or to include the address of the company. You should however, include your personal contact details in your professional signature in email cover letters .
Other cover letter layout considerations
Before we wrap up this guide, letās look at some other things that can make the best cover letter format stand out above the pack.
In the main sections of a professional cover letter, similar to a resume work experience section , you can use lists or enumerate achievements. The act of including facts and figures in a cover letter is seldom used by jobseekers but is a sure-fire way to attract attention from the potential employer.
Cover letter bullet points can even be used to give a structure to elements that are significant to the candidacy. This allows you to add more key points that you might otherwise not be able to detail.
As with a professional resume , jobseekers should ensure they include cover letter keywords and expressions taken from the job description or company website, throughout the document.
In some cover letter formats, candidates choose to include a cover letter table where they introduce the requirements or needs of the business/position in question. They then add a corresponding column indicating how they as applicants fulfill these needs, using examples of previous accomplishments, experience and training.
Jobseekers can use thisĀ formatting advice to create an effective cover letter Ā from scratch but remember that we also have plenty of andĀ cover letter examples Ā available which allow applicants to use as a base they can then personalize!
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How to write the perfect cover letter
Y ouāve found your ideal job, youāve crafted the perfect CV, and now you sit down to send your application to what you hope will be your future employer. You just need one more thing ā a cover letter.
While this can feel like an unnecessary step in an already time-consuming job hunt, it is an opportunity for you to sell yourself outside the confines of a CV. Done well, a good cover letter can put you in a good light before the recruiter has even opened the rest of your application.
Here, Telegraph Money outlines how to write the perfect cover letter. In this piece we will cover:
- What is a cover letter?
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Europass will guide you step by step through the process to help you create a good cover letter with all the essential information. You can create, store and share cover letters in 31 languages , choose from different templates to customise your application and share them easily from your Europass Library .
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How to write a good cover letter
A cover letter should highlight your motivation to apply for a specific job or opportunity, and demonstrate why you consider yourself to be the best candidate. Your cover letter should refer to particular examples in your CV and describe why these are relevant for the job vacancy you are applying for.
Read carefully
Read the vacancy notice carefully and highlight the skills that relate to the requirements of the position in your cover letter.
Use keywords
Use the keywords when you list your soft skills as mentioned on the vacancy notice (punctual, organised, team-player and so on).
Have short and clear paragraphs that show different aspects clearly.
Get to know the employer
Take time to research the employer to gain valuable insights into the culture of their organisation and make references in your cover letter to one or two key points.
Keep it short
You cover letter should not be longer than one page.
- First paragraph - why you are motivated to apply for the position,
- Second paragraph - how you are the most suitable candidate for the position, and
- Third Paragraph - why the company is a good match for you.
Use formal tone
Use a formal, polite tone and make sure there are no spelling mistakes.
Use simple fonts
Use simple non-decorative font styles, normal font-sizes (11-12) and optimal spacing (1 or 1.5).
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More From Forbes
Writing Cover Letters For A Career Change: Tips And Examples
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Embarking on a career change is a pivotal moment, fraught with uncertainty but brimming with potential. And especially in cases where your resume might not directly align with the job at hand, your cover letter becomes the narrative that connects the dots. A well-crafted cover can illuminate your strengths, align your past experiences with your future aspirations, and persuade potential employers to see the value you bring.
The Importance Of A Cover Letter In Career Changes
In career transitions, your cover letter is your storyteller. It explains the why and the how of your career change, showcasing your enthusiasm and demonstrating how your background equips you with unique perspectives and transferable skills. It addresses potential concerns about your career shift head-on, presenting your transition as an asset rather than a liability.
Tips For Writing A Career Change Cover Letter
1. Personalize Your Approach : Address the letter to a specific person whenever possible. Doing so demonstrates attention to detail and a genuine interest in the position. You want to show that youāre not conducting a generic job search, but that youāve done your research. Youāve perused (not skimmed) the company website and you read that 20-page yearly report from the CEO. Youāve even read their blog and can quote freely from it. Youāve educated yourself.
2. Emphasize Transferable Skills : Highlight the skills and experiences from your previous roles that are relevant to the new position. Be specific and quantify achievements where possible.
3. Show Enthusiasm and Commitment : Employers want to know that you are genuinely interested in the new field. Express your passion for the career change and your eagerness to contribute.
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4. Tailor Your Narrative : Connect your past experiences to the job you're applying for, demonstrating how your unique background can bring a fresh perspective to the role.
5. Address Potential Concerns : Be upfront about your career change, framing it as a positive decision guided by clear motivation and a strong understanding of the new field.
6. End with a Strong Call to Action : Conclude by expressing your desire to discuss your application further in an interview, showing proactivity and determination.
7. Use Strategic Language : Avoid clichƩd adjectives. Opt for vivid, specific language that paints a clear picture of your capabilities and achievements.
Example: General Career Change Cover Letter
Dear [Hiring Manager's Name],
I am excited to apply for the [Position] at [Company], transitioning from a career in [Current Industry] to [New Industry]. My experience in [Current Industry] has equipped me with valuable skills that I am eager to apply in [New Industry]. For instance, while working as [Previous Position], I developed a keen ability to [transferable skill], resulting in [specific achievement].
In [Current Industry], I honed my skills in [relevant skill] and demonstrated my ability to [relevant achievement], directly benefiting my team by [specific outcome]. I am particularly drawn to [New Industry] because [reason for interest], and I am enthusiastic about the opportunity to bring my [specific skill] and [another skill] to the [Position] at [Company].
[Your Name]
Tweaks For Various Career Stages
Whether you are making a change early in your career or transitioning later, your cover letter should reflect your rationale and excitement for this new path.
Example: Early Career Cover Letter
As someone at the early stages of my career, I am eager to leverage the foundational skills I gained in [Initial Field], such as [specific skill], in [New Field]. My recent role as [Previous Position] allowed me to develop [relevant skills or experiences], which align closely with the requirements of the [Position] at [Company].
Example: Late Career Cover Letter
Transitioning into [New Field] at this point in my career is a deliberate and enthusiastic choice, driven by my deep-seated interest in [aspect of New Field]. With extensive experience in [Previous Field], I bring a wealth of knowledge and a unique perspective that can contribute to innovative solutions and strategies at [Company].
Tweaks For White And Blue-Collar Roles
Transitioning between white and blue-collar roles offers a unique opportunity to highlight diverse skills and experiences.
Example: White To Blue Collar Cover Letter
I am eager to apply the strategic and managerial skills honed in my white-collar career to the hands-on, dynamic environment of [Blue Collar Field]. My experience in [White Collar Role], where I developed [specific skills], aligns well with the challenges and responsibilities of the [Blue Collar Position] at [Company].
Example: Blue To White Collar Cover Letter
Transitioning from [Blue Collar Field] to [White Collar Field], I bring practical, on-the-ground experience that can inform and enhance the strategic decisions in [White Collar Role]. My background in [Blue Collar Role], where I mastered [specific skills], equips me with a unique perspective beneficial for the [White Collar Position] at [Company].
Including A Career Change Statement On Your Resume/CV
While your cover letter is the ideal place to elaborate on your career change, your resume/CV should also reflect this transition. A brief career change statement, positioned at the beginning of your resume, can effectively set the context for your career narrative. This statement should succinctly convey your transition, emphasizing your commitment to the new field and highlighting any transferable skills or relevant experiences.
How To Craft A Career Change Statement For Your Resume
1. Objective Statement : Begin with a clear, concise objective that outlines your career goals and demonstrates your enthusiasm for your new field.
2. Summary of Qualifications : Follow your objective with a brief summary of your most relevant qualifications, focusing on skills and experiences that transition well into your new career.
3. Highlight Transferable Skills : Clearly identify and emphasize any skills from your previous career that are pertinent to your new path. This not only demonstrates your capability but also shows your proactive approach in aligning your skill set with the new role's requirements.
4. Tailor Your Experience : Adjust the descriptions of your past positions to highlight the responsibilities and achievements most relevant to your desired career path. Use quantifiable achievements to underscore your adaptability and impact.
5. Education and Training : If you have pursued any education or training relevant to your new field, highlight this prominently on your resume to illustrate your dedication and commitment to your career change.
Make Your Language Unique
To avoid sounding like everyone else, remember to use distinctive and precise adjectives in your cover letter and resume. For instance:
- Instead of "experienced," try "seasoned" or "accomplished," providing specific examples that demonstrate this experience, like spearheading a successful project or leading a team to exceed its targets.
- Replace "passionate" with "enthused" or "committed," detailing a project or initiative you pursued with zeal, which can resonate more authentically with hiring managers.
- Substitute "results-driven" with "outcome-focused," illustrating this with a particular scenario where your focus on results led to tangible success for your organization.
Your cover letter and resume are your advocates, narrating your professional journey and articulating why you are not just seeking a new job, but embarking on a new career with purpose and passion. By carefully crafting these documents to reflect your individual story, you position yourself as a memorable and compelling candidate, someone who stands out from the crowd.
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Follow these guidelines: Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs.)
A cover letter is structured like an ordinary letter with a formal salutation, introduction, body, and professional closing. While a CV contains specific details about a candidate's skills, experience, academic achievements, and education, a cover letter contains only general information.
Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.
Here's how to write a cover letter for a formal job application: 1. Choose a professional cover letter format and layout. Cover letter outline: consisting of three paragraphs. First paragraph: mention the job you're applying to and your biggest work accomplishment. Middle paragraph: describe the top ways you fit the job.
Here's a breakdown of how a cover letter should be structured: 1. Add your name and contact information to the header. At the top of your cover letter, include the following information: Name: Your full name should be the focal point of your cover letter's header, so use a large font size and bold text. Phone number.
Marketing CV cover letter. This marketing cover letter provides readers with a summary of the candidate's core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with - a great high-level intro.
Pantheon. The "Pantheon" cover letter template's bold header projects confidence, making it ideal for executives. 2024. Designed for the modern job seeker, our "2024" cover letter template is perfect for people in any industry. Classic. "The Classic" cover letter template is clean, traditional, and the perfect format to start off your application.
In a nutshell, this is how to format a cover letter: Use one-inch margins, single line spacing, and 11 to 12-pt font. In the top-left corner, put your contact details, city and date, and the employer's contact details. Open with a personal salutation.
Check out our guide on how to start a cover letter effectively! #4. Cover Letter Body. The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job. We have a few pointers to help you do that: Don't just rehash your CV.
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
Cover Letter Sample. Sending an Email Cover Letter. More Cover Letter Examples. Photo: Wutthichai Luemuang / EyeEm / Getty Images. A cover letter should be included with every curriculum vitae you send. Learn about what to include in a cover letter for a CV and review some examples.
How to format cover letter spacing properly: Leave space between each section (i.e., date, recipient's address, salutation, body paragraphs, closing, and sign-off.) Use business letter format spacing: 1 or 1.15. š Margins & Alignment. Align your text to the left and use standard 1"-1.5" margins for all four sides.
A cover letter is a one-page document sent alongside a resume or CV that summarizes your professional experience and explains why you're an excellent fit for the job. It consists of contact details, a greeting, three to four paragraphs and a formal signature. Your cover letter should: Include two to three examples of your top achievements.
Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.
Close with a summary of your top qualifications and finish with a compelling call to action. Cover letter closing paragraph example: "My content and UX writing skills and SEO experience make me an ideal candidate for this position. I look forward to hearing from you to discuss how I can be an asset to the team.".
Consultant Cover Letter Example #10. Digital Marketing Cover Letter Example #11. Graphic Designer Cover Letter Example #12. Administrative Assistant Cover Letter Example #13. Front Desk Cover Letter Example #14. Human Resources Cover Letter Example #15. Sales Agent Cover Letter Example #16.
GOOD EXAMPLE. Dear Mr. Jones / Dear Ms. Jones, Dear Alex Jones, Dear Alex, Pick the first variant ( Dear Mr. / Ms. Lastname) if you're formatting a cover letter for a federal job or any other position with a formal work environment. Most business cover letters for corporate positions fall under this category, too.
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
The cover letter standard format for a signoff is a simple formal phrase, followed by a comma, then a space, then the writer's name. Wrap up your cover letter with phrases like "Best regards," "Regards," "Respectfully," or "Sincerely," for your signoff. Don't use informal terms like "Thanks!".
1. Begin by introducing yourself. To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2.
How to format/layout a cover letter; Cover Letter Format Advice; Other cover letter layout considerations; Often, in the world of job searching and resume writing, people are told how important it is to make a good first impression.But job seekers often overlook the significance of a well-structured, easy-to-read and relevant cover letter format as part of this first impression.
If you have used the name of the person you are writing to at the start of the letter, the formal sign-off is "yours sincerely". If you have used a generic term, it's "yours faithfully ...
Europass will guide you step by step through the process to help you create a good cover letter with all the essential information. You can create, store and share cover letters in 31 languages, choose from different templates to customise your application and share them easily from your Europass Library . Create your Europass.
CV Cover Letter Templates. Need a cover letter to pair with your CV template? Our free CV cover letter templates feature a variety of styles and are available for both Word and Google Docs. If you're looking for something different, browse the rest of our cover letter templates. Build My Cover Letter Now.
Tips For Writing A Career Change Cover Letter. 1. Personalize Your Approach: Address the letter to a specific person whenever possible. Doing so demonstrates attention to detail and a genuine ...
Computer science cover letter example. This technical support cover letter example will give you a blueprint for writing your own cover letter: Technical Support full text-only cover letter example. Dear Mr. Brooke, I am writing to express my strong interest in the Technical Support position at Apple Inc.