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PowerPoint for Microsoft 365 cheat sheet

Are you getting the most from PowerPoint for Microsoft 365/Office 365 in Windows? Learn about the key new features in Microsoft’s powerful presentation app.

Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, Microsoft PowerPoint for Windows.

Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase a Microsoft 365 or Office 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

When you purchase a perpetual version of the suite — say, Office 2019 or Office 2021 — its applications will never get new features, whereas apps in the “365” subscriptions are continually updated with new features. For more details, see “Microsoft Office 2021 vs. Microsoft 365: How to choose ” Confusing matters even more, Microsoft has renamed most, but not all, of its Office 365 subscriptions under the “Microsoft 365” moniker, which generally means the plan includes everything from the old Office 365 plans plus some additional features and apps.

This cheat sheet gets you up to speed on the features that have been introduced in the Windows desktop client for PowerPoint in Office 365 and Microsoft 365 since 2015. We’ll periodically update this story as new features roll out. (If you’re using the perpetual-license PowerPoint 2016 or 2019, see our separate PowerPoint 2016 and 2019 cheat sheet .)

Use the Ribbon

The Ribbon interface that you came to know and love (or perhaps hate) in earlier versions of PowerPoint hasn’t changed much in Microsoft 365/Office 365. Because the Ribbon has been included in Office suite applications since Office 2007, we assume you’re familiar with how it works. If you need a refresher, see our PowerPoint 2010 cheat sheet.

Over the years, Microsoft has tweaked the way the Ribbon looks several times, including a recent facelift that aligns with the look of Windows 11. It has a flattened look that’s cleaner and less cluttered than in previous versions of PowerPoint, and its high-contrast colors make the icons and text easier to see. But it still works in the same way, and you’ll find most of the commands in the same locations as in earlier versions.

The Ribbon in PowerPoint for Microsoft 365/Office 365 has been cleaned up, with text and icons that are easier to see. (Click image to enlarge it.)

To find out which commands live on which tabs on the Ribbon, download our PowerPoint for Microsoft 365 Ribbon quick reference. Also note that you can use the search bar on the Ribbon to find commands.

As in previous versions of PowerPoint, if you want the Ribbon commands to go away, press Ctrl-F1. (Note that the tabs above the Ribbon — File, Home, Insert, and so on — stay visible.) To make them appear again, press Ctrl-F1. You can also make the commands on the Ribbon go away by clicking the name of the tab you’re currently on. To make the commands reappear, click any tab.

You’ve got other options for displaying the Ribbon as well. To get to them, click the down arrow at the bottom right of the Ribbon. A drop-down menu appears with these four options:

• Full-screen mode: This maximizes the content portion of PowerPoint, which now takes up the entire screen, eliminating the entire Ribbon as well as the Quick Access toolbar. To show the Ribbon again, click at the top of PowerPoint.
• Show tabs only: This shows the tabs but hides the commands underneath them. It’s the same as pressing Ctrl-F1. To display the commands underneath the tabs when they’re hidden, press Ctrl-F1 or click a tab.
• Always show Ribbon: Selecting this shows both the tabs and the commands.
• Hide/Show Quick Access toolbar: This hides or shows the Quick Access toolbar, which gives you fast access to PowerPoint features you want to have always available, such as New, Undo, Repeat, and so on. It can appear above or below the Ribbon. To customize the toolbar, click the small down arrow at its right, and from the drop-down menu that appears, choose which features to put on it. If you don’t see a command you want, click More Commands , find the command you want on the left, and click Add .

To customize the title bar above the Ribbon, select File > Options > General . In the “Personalize your copy of Microsoft Office” section, click the down arrow next to Office Theme and select Dark Gray , Black , or White from the drop-down menu. To make the title bar red again, instead choose the Colorful option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board in the title bar.

When you click the File tab on the Ribbon, you get sent to a useful area that Microsoft calls backstage. If you click Open , Save a Copy , or Save As from the menu on the left, you can see the cloud-based services you’ve connected to your Office account, such as SharePoint and OneDrive. Each location now displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You’ll be able to see at a glance which is which.

The backstage area (under the File tab) shows which cloud-based services you’ve connected to your Office account and lets you connect to additional ones. (Click image to enlarge it.)

You can also easily add new cloud-based services. From the screen that shows you your online locations, click Add a Place and choose which service to add. Note, though, that you’re limited to SharePoint and OneDrive.

Possibly in the works: A simplified Ribbon

Microsoft has been working for some time on a simplified version of the Ribbon for all Office applications. Like the existing Ribbon, it will have tabs across the top, and each tab will have commands on it. But it’s more streamlined and uses less space than the existing Ribbon.

For now, only Outlook for Windows is the only Microsoft 365 desktop app that uses the simplified Ribbon. However, you can get a preview of what it will look like in PowerPoint by going to the online version of PowerPoint. Click the down arrow at the bottom right of the Ribbon and choose Single Line Ribbon . To revert to the regular Ribbon, choose Classic Ribbon .

A cleaner, simpler Ribbon will be available in PowerPoint at some point. To try it now, head to the online version of PowerPoint, pictured here. (Click image to enlarge it.)

In the simplified Ribbon, all the commands are still there for each tab, but only the most commonly used are visible. Click the three-dot icon at the far right end of the Ribbon to show the rest of the commands in a drop-down menu.

All that said, the simplified version of the Ribbon has been in the works for years and still hasn’t made an appearance in the desktop app. We’re eagerly awaiting its appearance but are beginning to lose faith that it will ever arrive.

Use the Search bar to accomplish tasks quickly

PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. Microsoft 365/Office 365 has made it easier via the Search bar, which can put even buried tools or those you rarely use in easy reach. (Note that at one point, the feature was called Tell Me.)

To use it, click in the Search bar — it’s above the Ribbon in the title area. (Keyboard fans can instead press Alt-Q to go to the Search box.) Type in a task you want to do, such as change handout orientation . You’ll get a menu showing potential matches for the task.

In this instance, the top result is a Handout Orientation listing that when clicked gives you two options — one to set the orientation to horizontal and the other to vertical. Just click the one you want to use. If you’d like more information about your task, the last items that appear in the menu let you select from related Help topics or display additional search results.

The Search bar gives advice on changing the handout orientation (or any other task you query). (Click image to enlarge it.)

Even if you consider yourself a PowerPoint pro, give Search a try. It’ll save you lots of time and is much more efficient than hunting through the Ribbon to find a command. It also remembers the features you’ve previously clicked on in the box, so when you click in it, you first see a list of previous tasks you’ve searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible.

Search is gaining more capabilities, too. Some users of enterprise and education editions of the subscription version of Office are now able to use the Search box to find people in their organization, SharePoint resources, and other personalized results from within PowerPoint. (These features are being rolled out in stages, so you might not have them yet.)

Get a jump-start on your presentations

QuickStarter is a great tool for anyone who hates being confronted with a blank slate when starting a presentation. It jump-starts your presentation by helping you with research and outline creation.

To use it, when you create a new presentation, select QuickStarter, type in the topic of your presentation, and then choose from a list of subtopics. QuickStarter suggests a set of slides you might want to use, based on Bing searches and information from Wikipedia. Choose which slide(s) to keep, and then select a look for your slides, including a theme complete with background graphics. You’ve now got a good start on your presentation.

QuickStarter recommends slides you might want to use for your presentation, based on Bing searches and information from Wikipedia. (Click image to enlarge it.)

When Microsoft releases its AI assistant Microsoft 365 Copilot this fall, you may get a far more powerful tool than QuickStarter to help create presentations. Microsoft claims that Copilot will be able create entire presentations from scratch, using your existing documents. It says you’ll be able to “create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year.”

Try Smart Lookup for online research

If you do research to gather information for presentations, you’ll want to check out another useful feature, Smart Lookup. It lets you do online research from right within PowerPoint while you’re working on a presentation, so there’s no need to fire up your browser, search the web, and then copy the information to your presentation.

To use Smart Lookup, right-click a word or group of words and select Search xxx (where xxx is the word or words you’ve highlighted) from the menu that appears. PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia entries, related media, and other results from the web in the pane that appears on the right.

You can do web research from right within PowerPoint. (Click image to enlarge it.)

Smart Lookup has been getting smarter over time. When the feature first launched, it wasn’t very good at finding specific, timely information such as the current inflation rate in the United States. It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. But Microsoft has done a lot of work on it, and it now works well when finding granular information as well.

Keep in mind that in order to use Smart Lookup in PowerPoint or any other Microsoft 365/Office 365 app, you might first need to enable Microsoft’s intelligent services feature, which collects your search terms and some content from your presentations and other documents. (If you’re concerned about privacy, you’ll need to decide whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven’t enabled it, you’ll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Microsoft 365/Office 365 applications.

Also note that there’s a reasonably high likelihood that Smart Lookup (and all search functions in Office and Windows) will get a serious makeover when Microsoft 365 Copilot is released. Microsoft has indicated that Copilot’s features will generally live in the right pane of its apps and Windows itself. We’ll keep you updated when that happens and include all the details you need to know about how to use it.

Tap Designer for slide design ideas

PowerPoint’s Designer feature makes it easy to quickly create high-quality slides without you doing much work. When you insert an image into a slide, the Designer panel opens on the right side of the screen, offering you a choice of multiple layouts for the slide. Choose the layout you want and take it from there.

Microsoft claims the feature was built with the help of graphic designers and takes into account the content of the image. A Microsoft blog post about Designer claims that “if the visual contains a natural scene, Designer can zoom, crop and frame it. But if the image contains a chart, it focuses in on the relevant region to ensure the important data is highlighted.”

When you insert an image into a slide, the Designer panel offers suggestions for the best layouts to use. (Click image to enlarge it.)

To make sure your version of PowerPoint has enabled Designer, click File > Options , and at the bottom of the screen in the PowerPoint Designer section, click the box next to Automatically show me design ideas , then click OK .

Add new types of charts

In PowerPoint (as well as Excel and Word) for Microsoft 365/Office 365, you get eight new types of charts you can add to documents: Treemap, Sunburst, Waterfall, Histogram, Pareto, Box & Whisker, Funnel, and Map. Each provides a unique way to display data visually. See our Excel for Microsoft 365 cheat sheet for details about the new chart types, including what each one looks like and what type of data it’s best suited for.

To insert any of the new chart types (or any other chart) in a document, select Insert > Chart from the Ribbon or click the chart icon in the area that appears when you create a new slide — it’s in the box that also lets you add text, tables, graphics, and other content. Either way, you’ll be shown the full gallery of charts you can insert. Make a selection and click OK, and it appears in your document with placeholder data; at the same time a pop-up window appears that looks like a mini Excel spreadsheet. Enter or edit the data, or else click the Edit in Excel button to open it up in Excel and edit it there.

When you insert a chart, a window where you can edit the data pops up. (Click image to enlarge it.)

Note that the Pareto chart does not show up in the main list of chart types. To insert one, you’ll have to first select Histogram from the list of chart types, and at the top of the screen that appears, select the option to the right, Pareto .

Morph from one slide to the next

This feature lets you show motion in transitions and inside slides, but without having to use the Animations tab. To use it, duplicate an existing slide: Select the slide, then, on the Home tab, click the down arrow next to New Slide and select Duplicate Selected Slides .

Then make changes to that duplicate, such as shrinking an element or elements in it, making them bigger, moving them to new locations, and/or rotating them. Now select Morph from the Transitions tab, and PowerPoint automatically creates an animated transition between the slides. Onscreen, they look like a single slide morphing.

Collaborate in real time

An important feature in PowerPoint Microsoft 365/Office 365 for those who work with others is real-time collaboration that lets people work on presentations together from anywhere in the world with an internet connection. Microsoft calls this “co-authoring.”

Note that in order to use co-authoring, the presentation must be stored in OneDrive, OneDrive for Business, or SharePoint Online, and you must be logged into your Microsoft 365/Office 365 account. Also, co-authoring works in PowerPoint only if you have AutoSave turned on. To do it, move the AutoSave slider at the top left of the screen to On.

To collaborate on a document, open it, then click the Share button in the upper-right part of the screen and select Share . The “Send link” window opens. Enter the email addresses of the people with whom you want to collaborate and type in a message if you want.

Here’s how you invite others to collaborate in PowerPoint.

By default, the people you share the document with can edit the document, but you can give them read-only access by clicking Anyone with the link can edit just above the input box, and on the “Share settings” screen that appears, select Can edit in the “More settings” area.  From that screen you can also set an expiration date for the sharing link and set a password that people to whom you’ve send the link will need to access the spreadsheet. (If you use a business, enterprise, or education edition of Office, your IT department may have set up different default sharing permissions and options.)

In the “Send link” window, you can alternatively copy a link to the file and send that yourself instead of having PowerPoint send it for you, or send the link through Outlook. A final option is to send a copy of the presentation instead of the link, either as a PowerPoint presentation or as a PDF, but that option doesn’t allow live collaboration.

When you’re done, click the Send button.

To begin collaboration: When the email recipient gets your invitation to collaborate, they click a button or link to open the document, which opens in PowerPoint Online in a web browser, rather than in the PowerPoint desktop client. They can either edit or read it in PowerPoint Online, depending on the permissions you granted, or click Open in Desktop App and use it from the PowerPoint desktop client.

Different colored icons identify the different people working on the document. You’ll see all their comments, they’ll see yours, and you can see the changes everyone makes.

Collaborating on a presentation. (Click image to enlarge it.)

You can do more than see each other’s work. Everyone can make comments, and others can respond to them, live. To make a comment, right-click an area and select Comment from the menu that appears. The Comments pane appears. Type in your comment and click the arrow at the bottom of the comment, and everyone can see it. They can then respond, so that comments are threaded, making it easy to follow conversations.

You can open and close the Comments pane by clicking the Comments button towards the top right of the screen. From the pane, you can review people’s comments and make comments of your own.

If you want a co-worker who isn’t actively collaborating on the presentation to know you need their input on one of your comments, in the comment type @ and the first few letters of the person’s name, then choose their name from the list that appears. When you click the arrow to post the comment, they’ll get an email telling them they were @mentioned and linking to the comment in the presentation.

Be aware that how well real-time collaboration works depends on the strength of your internet connection. On slow or flaky connections, you won’t immediately see edits that other people make and they won’t see yours immediately — there will be a lag. So it’s always best, when possible, to have the strongest connection possible when collaborating.

Use AutoSave as a safety net while you work

Worried about losing your work on a presentation because you forgot to constantly save it? Worry no more. AutoSave automatically saves your files for you, so you won’t have to worry about system crashes, power outages, PowerPoint crashes, and similar problems. Be aware, though, that it works only on documents that are stored in OneDrive, OneDrive for Business, or SharePoint Online.

You may think you’re already protected against these problems because of the AutoRecover feature built into earlier versions of Office. But AutoSave is significantly different and better than AutoRecover. AutoRecover doesn’t save your files in real time, so it’s easy for you to lose work. Instead, every several minutes it saves an AutoRecover file that you can try to recover after a crash. But this feature doesn’t always work — for example, if you don’t properly open Office after the crash, or if the crash doesn’t meet Microsoft’s definition of a crash. And Microsoft notes, “AutoRecover is only effective for unplanned disruptions, such as a power outage or a crash. AutoRecover files are not designed to be saved when a logoff is scheduled or an orderly shutdown occurs.” And the files aren’t saved in real time, so you’ll lose several minutes of work even if all goes as planned.

AutoSave is turned on by default in PowerPoint for Microsoft 365/Office 365 for .pptx files stored in OneDrive, OneDrive for Business, or SharePoint Online. To turn it off (or back on again), use the AutoSave button on the top left of the screen.

Using AutoSave may require some rethinking of your workflow. Many people are used to creating new presentations based on existing ones by opening the existing file, making changes to it, and then using Save As to save the new version under a different name, leaving the original file intact. Be warned that doing this with AutoSave enabled will save your changes in the original file. Instead, Microsoft suggests opening the original file and immediately selecting File > Save a Copy (which replaces Save As when AutoSave is enabled) to create a new version.

If AutoSave does save unwanted changes to a file, you can always use the Version History feature described next to roll back to an earlier version.

Review or restore earlier versions of a presentation

Another useful feature you should know about is Version History, which lets you go back to previous versions of a file, review them, and copy and paste from an older file to your existing one. You can also restore an entire old version.

To use it, with a file open, click the file name at the top of the screen. A drop-down menu appears with the location of the file and a Version History section. Click Version History, and the Version History pane appears on the right side of the screen with a list of the previous versions of the file, including the time and date they were saved.

Scrolling through previous versions of a presentation. (Click image to enlarge it.)

Click any older version, and that version appears in a new window. Scroll through the version and copy any content you want. You can also overwrite your existing presentation with the earlier version or save the earlier version in a separate file.

Version History works best when used in conjunction with AutoSave. You can use it without AutoSave, but it’s not as useful because you don’t get as many saved versions to go back to.

Use Zoom to present nonsequentially

Ever wish you could jump around in your presentation, showing your slides in nonsequential order? The Zoom feature does this by creating a kind of visual shortcuts table that lets you quickly zoom from one section to another — handy in case you want to go back to a previous slide or skip over a section of your presentation.

When you’re in a presentation, select Insert > Zoom . You get a choice of three different kinds of Zoom:

• Summary Zoom: This lets you create a visual summary of your presentation. You select the slides you want included in the summary. Each of those slides becomes the beginning of a section of the presentation. When you’re giving a presentation, you can click a thumbnail on the Summary Zoom slide to go to the beginning slide of a section.
• Section Zoom: If you’ve already created sections in your presentation, when you choose Section Zoom you’ll see those sections. Choose which you want to put on your Section Zoom slide. Then when you’re giving a presentation, click any thumbnail to jump to that section.
• Slide Zoom: This lets you jump from a slide to any other slide in the presentation. It’s generally best used for short presentations without many sections. After you click Slide Zoom , you select which slides you want to be able to jump to, and they’ll show up in a Slide Zoom slide. Click any slide to jump to it.

Here’s how to insert a Summary Zoom slide, with thumbnails of your entire presentation. (Click image to enlarge it.)

Other useful PowerPoint for Microsoft 365/Office 365 features

PowerPoint for Microsoft 365/Office 365 has several more useful features. Although they’re not as significant as the other features we’ve covered here, they’re worth knowing about.

Insert 3D models: This visual trick lets you show full three-dimensional details of an object. Select Insert > 3D Models and choose the 3D model you want to insert, either from your computer or from an online Microsoft library. Once it’s inserted, you can tilt or rotate the model any way you want during your presentation.

Text highlighter: Here’s a simple way to draw people’s attention to specific pieces of text: Use the new text highlighter to choose different colors to emphasize different portions of your presentation. It’s the same highlighter that Word has had for some time. To do it, select the text you want to highlight, then choose Home > Text Highlight Color .

Easier background removal: After inserting a picture, you can remove its background as a way to focus more on the photo’s subject or a detail. In earlier versions of PowerPoint you could remove backgrounds but had to use the drawing tools to select and fine-tune the item you wanted to keep; now the process is more automated. To do it, select the picture whose background you want to remove, then select Picture Format > Remove Background .

Royalty-free images: To get access to thousands of royalty-free images, icons, and stickers, go to Insert > Pictures > Stock Images , select the type of image you’re looking for from the top of the screen, and scroll though the images. You can also do a search for images as well.

Use a Bluetooth-enabled pen to control a presentation : If you’ve got a Bluetooth pen like the one that comes with a Surface device, you can use its button as a clicker to move to the next slide or a previous one. First pair the pen with your computer. Then go to the Windows Settings app and select Bluetooth and devices > Pen & Windows Ink . Under Pen Shortcuts, check the box next to Allow apps to override the shortcut button behavior . A single click will now move to the next slide in a presentation, and holding down the button will move one slide backward in the presentation.

Record a presentation: You can record your presentation ahead of time and then share it with others. Click the Record button toward the top right of PowerPoint, then select either From beginning or From Current slide . You can choose from three views: Teleprompter, Presenter, and Slide. You can pause and retake the video as many times as you want. When you’re satisfied, click Export . You can then share the video with anyone you want. See Microsoft’s video recording blog post for details.

Check for the Microsoft 365 Copilot launch

Microsoft has been building generative AI capabilities, called Copilot, into its entire product line. Microsoft 365 Copilot is currently being tested in private trials at 600 enterprises and is scheduled to be launched generally on Nov. 1. Here’s how Microsoft describes what Copilot will do in PowerPoint :

Copilot in PowerPoint helps you turn your ideas into stunning presentations. As your storytelling partner, Copilot can transform existing written documents into decks complete with speaker notes and sources or start a new presentation from a simple prompt or outline. Condense lengthy presentations at the click of a button and use natural language commands to adjust layouts, reformat text, and perfectly time animations.

Note that not everyone will have access to Copilot. The service will be available to Microsoft 365 corporate customers as an add-on , for $30 per user per month.

Use keyboard shortcuts

Using keyboard shortcuts is one of the best ways to accomplish tasks quickly in any version of PowerPoint. See “ Handy PowerPoint keyboard shortcuts for Windows and Mac ” for our favorites.

And don’t forget to download our PowerPoint for Microsoft 365 Ribbon quick reference guide, which explores the most useful commands on each Ribbon tab and provides keyboard shortcuts for each.

This story was originally published in February 2021 and updated in October 2023.

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Preston Gralla is a contributing editor for Computerworld , a blogger for ITworld, and the author of more than 45 books, including NOOK Tablet: The Missing Manual (O'Reilly 2012) and How the Internet Works (Que, 2006).

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This application requires a qualifying Microsoft 365 subscription. Microsoft 365 includes premium Word, Excel, and PowerPoint apps, 1 TB cloud storage in OneDrive, advanced security, and more, all in one convenient subscription. With Microsoft 365, you get features as soon as they are released ensuring you’re always working with the latest. Create, edit, collaborate, and share presentations using PowerPoint for Mac. Now it’s easier than ever to create, edit, and share presentations seamlessly across your devices and with others. Share your files and collaborate in real time within a document or edit Office docs attached to emails. Get smart assistance features as soon as they are released in Word, Excel, and PowerPoint so you’re always working with the latest. Whether you need to show off your school project, business plan, or family vacation photos, PowerPoint is your go-to app for presentations. Kickstart your creativity • Achieve more and enhance your documents with access to a growing catalog of premium templates for Word, Excel, and PowerPoint. • Advanced formatting and layout options produce beautifully pristine documents on any device including laptops, iPads, and iPhones. Present with confidence • Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models, and icons. • Save documents right to Microsoft OneDrive or another cloud provider to access them on any device and at any time you have internet access. • Dark Mode allows you to focus on creating presentations in low-light environments. Accomplish more together • Whether it’s a school project, sales pitch, or family slideshow, seamlessly work with others with real-time co-authoring to bring your ideas and plans together faster. • Share your documents with the click of a button to invite others to edit in real time. Easily manage permissions and see who’s currently working in a document. • Add comments or assign tasks to people in your group for clean editing and organization. Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people work today. Please visit: http://go.microsoft.com/fwlink/?linkid=2015120 for information on Licensing Terms. Unlock the full Microsoft Office experience with a qualifying Microsoft 365 subscription for your phone, tablet, PC, and Mac.  Microsoft 365 annual subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled beforehand. You can manage your subscriptions in your App Store account settings. This app is provided by either Microsoft or a third-party app publisher and is subject to a separate privacy statement and terms and conditions. Data provided through the use of this store and this app may be accessible to Microsoft or the third-party app publisher, as applicable, and transferred to, stored, and processed in the United States or any other country where Microsoft or the app publisher and their affiliates or service providers maintain facilities. Please refer to the Microsoft Software License Terms for Microsoft Office. See “License Agreement” link under Information. By installing the app, you agree to these terms and conditions.

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Canvas Rearranges Design Elements when Uploading

If you are a college student and you create a PPT on Mac and you save and then upload itt as an assignment on Canvas, a lot tof tthe design elements get moved around and it makes a mess of the presentaion. pics and texts boxes are no longer where you placed hem, so your design looks bad. What I have to do no is export the presentation to a PDF an dupload that as the assignment, and then email the instructor to tell them that Canvas is wrecking my presentaion so I sent a pdf instead. My college moved from Moodle to Canvas last year and I have had this trouble ever since. When the PPT presentation is saved as a PDF, you lose all the extras you added like voice narration and sound effects, music, notes, etc.

You're getting better but the product still has many frustrating parts. For instance the open folder is now gone on this version and on other versions I use with different customers, it's there and useful. The library of icons and art that you can use is also lacking. Why don't you allow all the types of icons that Visio uses? It would make it usable. Also, the section part is great but it's clumbsy and when you open you always have to collapse. Why can't you select a flag that lets you open collapsed. that would make the tool much more usable. Integration with teams is still terrible and with email if the product is open, you can't send the file. Why? just version it and send. Theres' much more but it's useful but not a product that has the power of things like Lucid, or visio, but it could be much more usable, so you get a three for teasing me with function and ideas, then falling short when I try to use it my way as the main unit. It's keeping this type of work, design and developent documentation, a dark art...who knows maybe AI might help you.

Printing Slides is a Joke

To my knowledge, this is mainly an issue with PowerPoint for Mac as my colleagues who use PCs don't have this issue. When you go to print the slides, they look fine if there are multiple on a page or if you print the notes version, but if you try to print 1 slide per page the images blur when printing! And not just a little fuzzy, they turn out with lines going through them and just look like they never completed loading. This also happens when exporting to a PDF. The PDF looks fine on the screen, and then as soon as you go to print it, a random image will blur out like that. Is it the same image everytime? NOPE! It picks and chooses which image it wants to blur out each time it prints. There is no rhyme or reason to this issue. I exported to PDF, Exported each slide to jpeg, even took screen shots as a last resort and had to just deal with the fact that the color was completely different on the printed screen shot slides. This has been an issue for MONTHS and is all over every forum - the fact that this hasn't been addressed by the MS team is unacceptable! If I'm printing client copies of proposal presentations it shouldn't take me all day due to troubleshooting!

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Case Study: Microsoft Corporation

Sep 18, 2010

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Professor Rajendra K. Lagu Department of Electrical Engineering e-mail: [email protected] Case Study: Microsoft Corporation Outline of the Presentation Historical Perspective Corporate Fundamentals Products Processes and Organizational Culture Financial Performance Future

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Professor Rajendra K. Lagu Department of Electrical Engineering e-mail: [email protected] Case Study: Microsoft Corporation

Outline of the Presentation • Historical Perspective • Corporate Fundamentals • Products • Processes and Organizational Culture • Financial Performance • Future

Historical Perspective: Dateline • Company incorporation • Growth • Market Dominance • Saturation • Decline

Corporate Fundamentals: Dimensions • Products • Processes and Organizational culture • Financials

Timeline • January 1975: Popular Electronics announces the release of Intel 8080 based microprocessor kit -- Altair • August 1975: Microsoft Corp incorporated by Bill Gates and Paul Allen in Albuquerque, New Mexico • October 1975: Basic compiler for Altair • April 1978: Intel announces 8086 processor, Microsoft adds COBOL compiler to its range • January 1979: Microsoft moves to Seattle, Washington • February 1980: Microsoft ports Unix to microcomputers under the name Xenix • August 1980: IBM managers visit Microsoft

Timeline... • February 1991: MSDOS runs for the time on an IBM PC prototype • March 1982: Microsoft released FORTRAN compiler for IBM PC • March 1983: Microsoft creates its publishing division -- Microsoft Press • January 1985: IBM releases “TopView” • April 1989: Microsoft releases SQL server • May 1990: Microsoft releases Windows 3.0 • June 1995: Microsoft releases Windows 95

Products • Operating Systems -- DOS, Windows 98/2K/XP • Office Productivity Suite: Word, Excel, Powerpoint, Front Page • Back-office: SQL Server, MTS, IIS, SBS • Developmental Platforms: VC++, .Net • Web services bandwagon • Games and entertainment: Flight simulator, Encarta

Processes and Organizational Culture • Chaos and lack of structure • Emphasis on quality hiring • Extremely hard working staff, privacy • Pride in the company and its products; almost bordering to arrogance • Global mindset • Infighting, cannibalization, giant egos • Non-existent software engineering processes

Financial Performance • Market Capitalization • Revenues per employee per year • Number of millionaires through stock options • Growth: revenue growth, earnings growth

Numbers… • Stock price on NASDAQ: USD 45-55 • Market Capitalization: USD 254 Billions • Number of shares: 5.4 Billions • P/E ratio: 34.8 • Book Value / Share: 10.03 • Sales: USD 28.3 Billion • Earnings (Net Profit): 7.83 Billions • Net Profitability: 27.6 % • Head Count: 50,000 • Revenue per employee: USD 600,000 • Reference: http://www.cnbc.com --- MSFT

Future • End of Client-Server paradigm • Saturation of growth in desktop penetration • Mobile computing: hand-helds, cell phones • Web services: Sun ONE vs .NET vs IBM ?? • Refusal of customers for Office upgrades • Do have to upgrade to Windows XP?? • Linux and free software movement

References • Daniel Ichbiah and Susan Knepper,”The Making of Microsoft”, BPB Publications, 1992 • G. Pascal Zachary,”Show-Stopper”, Little, Brown and Company, 1994 • Michael A. Cusumano and Richard Selby,”Microsoft Secrets”, The Free Press, 1995 • Julie Buick,”The Microsoft Edge”, Pocket Books, 1999

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Basic tasks for creating a PowerPoint presentation

PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the File tab of the Ribbon, select New , and then choose a theme.

PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.

Click Create , or pick a color variation and then click Create .

Read more: Use or create themes in PowerPoint

Insert a new slide

On the Home tab, click the bottom half of  New Slide , and pick a slide layout.

Read more: Add, rearrange, and delete slides .

Save your presentation

On the File tab, choose Save .

Pick or browse to a folder.

In the File name box, type a name for your presentation, and then choose Save .

Note:  If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).

Tip:  Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you. 

Read more: Save your presentation file

Select a text placeholder, and begin typing.

Format your text

Select the text.

Under Drawing Tools , choose Format .

Do one of the following:

To change the color of your text, choose Text Fill , and then choose a color.

To change the outline color of your text, choose Text Outline , and then choose a color.

To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.

Change the fonts

Change the color of text on a slide

Add bullets or numbers to text

Format text as superscript or subscript

Add pictures

On the Insert tab, select Pictures , then do one of the following:

To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .

(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .

To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .

You can add shapes to illustrate your slide. 

On the Insert tab, select Shapes , and then select a shape from the menu that appears.

In the slide area, click and drag to draw the shape.

Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

Click inside the Notes pane below the slide, and begin typing your notes.

Add speaker notes to your slides

Print slides with or without speaker notes

Give your presentation

On the Slide Show tab, do one of the following:

To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .

If you’re not at the first slide and want to start from where you are, click From Current Slide .

If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:

Broadcast your PowerPoint presentation online to a remote audience

View your speaker notes as you deliver your slide show.

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc .

You can quickly apply a theme when you're starting a new presentation:

On the File tab, click New .

Select a theme.

Read more:  Apply a design theme to your presentation

In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.

On the Home tab, select the lower half of  New Slide .

From the menu, select the layout that you want for your new slide.

Your new slide is inserted, and you can click inside a placeholder to begin adding content.

Learn more about slide layouts

Read more: Add, rearrange, and delete slides

PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.

To change the name of the automatically saved file:

In the title bar, click the file name.

In the File Name box, enter the name you want to apply to the file.

If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .

On the Home tab, use the Font options:

Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .

On the  Insert  tab, select  Pictures .

From the menu, select where you want to insert the picture from:

Browse to the image you want, select it, then select Insert . 

After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image. 

On the slide canvas, click and drag to draw the shape.

Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

A horizontal Notes pane appears at the bottom of the window, below the slide.

Click in the pane, then enter text. 

On the  Slide Show  tab, select  Play From Beginning .

To navigate through the slides, simply click the mouse or press the spacebar.

Tip:  You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.

Read more:  Present your slide show

Stop a slide show

To get out of Slide Show view at any time, on the keyboard, press Esc.

The full-screen slide show will close, and you will be returned to the editing view of the file.

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

Choose an audience-friendly font size

The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.

Keep your slide text simple

You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.

Some projectors crop slides at the edges, so that long sentences might be cropped.

Use visuals to help express your message

Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.

As with text, however, avoid including too many visual aids on your slide.

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or graph comprehensible.

Apply subtle, consistent slide backgrounds

Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.

However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.

For more information about how to use themes, see Apply a theme to add color and style to your presentation .

Check the spelling and grammar

To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .

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Get live feedback using Forms in PowerPoint

march 21, 2024

by Deb Ashby

Hello, everyone! I'm Deborah Ashby, and today I'm excited to guide you through a simple but powerful way to transform your PowerPoint presentations by integrating live feedback using Microsoft Forms .

If you're like me, you've likely endured your fair share of dreary presentations, packed with endless text and bullet points that do little to engage or inspire. We've all been there, right? Well, one way to effortlessly keep your audience interested is to ask questions and gather real-time insights throughout your presentation. Not only does responding to feedback and questions in real-time keep your audience engaged, but it also helps ensure that your audience has all the info they need to get the most out of your presentation!

And thanks to Microsoft Forms and PowerPoint, gathering this feedback has never been easier. Let’s walk through a step-by-step process for making your presentations more interactive by integrating Forms.

1. Find and customize the perfect template

Starting with a template means the graphic design pros knock out all the essentials for you, helping your presentation look great before you write a single word. Microsoft Create is your go-to resource for visually appealing presentation templates of every variety.

• Visit create.microsoft.com .
• Navigate to the PowerPoint section or look through the presentation templates (there should be lots of overlap here).
• If you have a specific theme or color in mind, use the search bar to enter your keywords and/or filter by color. If you find a template you like that isn’t in your target color, don’t limit yourself—you can easily update the colors later.
• Select a template that aligns with your presentation's theme and objectives. Download it or customize it directly in PowerPoint.
• Tailor the design, color scheme, and content to match your brand or message.

2. Integrate a Microsoft Form

Integrating a Form into your PowerPoint lets your audience provide their insights on the spot. Help your attendees effortlessly scan and access the form by showcasing a QR code on a slide.

• Access Microsoft Forms and create a form by exploring the templates or selecting New Form . You can explore even more Forms templates on Microsoft Create.
• Add the questions you want your audience to answer. You can either leverage Copilot’s help by filling out the prompt box at the top of the page or use your own questions if you have a clear vision.
• Customize the form settings to make it cohesive with the rest of your presentation.
• Grab the link to your form and drop it into your preferred QR code generator to create a code. If you don’t have a preferred QR code generator, head back to PowerPoint and navigate to the Insert tab, then click Get Add-In and search for "QR." Select QR4Office.
• Add the QR code to appropriate places in your PowerPoint: At the beginning, on Q&A slides, and wherever else you plan to engage your audience. Make sure it’s visible and easily accessible from your slide layout.
• Whenever you share the QR code, share the full link to the form, too. This gives people an alternative way to access the form if they have technical difficulties.

3. Engage your audience

Share the QR code at the beginning of your presentation so participants can begin interacting with it right away. At various points throughout the presentation, you might decide to directly solicit questions, reflections, and experiences. Share a slide with the QR code every time you break for questions.

• During your presentation, direct your audience to provide feedback by accessing the form. Encourage them to scan the QR code or follow the link and participate actively.
• As responses come in, monitor the feedback in real time.
• Use this valuable input to address questions, adapt your presentation to audience needs, or foster discussions.

4. Leverage feedback for future improvements

Let’s say your presentation is over and it went great. Congratulations! There’s just one thing left to do: review all collected feedback and use the insights to make your next presentation even better.

• After your presentation, review all collected feedback to gain insights.
• Apply these learnings to enhance future presentations and ensure continuous engagement.

Closing thoughts

Integrating live feedback through Forms in your PowerPoint presentations is a game-changer! This simple strategy transforms your standard presentations into engaging, dynamic experiences that captivate and communicate effectively.

I encourage you to head over to Microsoft Create and start experimenting with Microsoft Create and Forms .

Great presentations are well within your reach, and with Microsoft Create, you can design slides that not only look fantastic but also foster meaningful engagement. Happy presenting!

Related topics

How to make a slide show

Learn how to make a slide show with photos, videos, music, and custom settings using a slide show maker.

Learn how to make a slide show with PowerPoint

Discover how to make a slide show with photos, videos, music, and custom settings using a slide show app like PowerPoint.

What is a slide show maker?

To create a slide show, you’ll want to use a slide show maker—or slide show app—which is a software program or online service that enables you create digital slide shows with text, photos, videos, music, and other special effects. The full range of slide show features and functionality varies from program to program.

Once you’ve created a slide show, it can be published on the internet or shared with others as a video file. Additionally, you can use slide shows to create dynamic, interactive content on websites.

Slide show software can be used for a variety of purposes, such as creating presentations for work, school, and even your personal life. For instance, slide shows are often used to:

Display photos during an event

Slide shows are a great way to share photos and videos with guests at a wedding, birthday, or other special event.

Create a digital photo album

Some slide shows are created for personal reasons, such as sharing important memories with family or friends.

Highlight products or services

Businesses can use slide shows to showcase their products, promote special offers and sales, or pitch their services to potential clients.

Enhance teaching, training, and public speaking

Slide shows can also provide helpful visuals in educational settings, classroom presentations, and public speaking forums.

What you need to make a slide show

When it comes to creating a slide show, there are a few things you'll need to get started. First and foremost, you'll need a device equipped with presentation software or access to an online slide show app. Secondly, you’ll need a way to display your slide show, which usually means connecting your device to a projector or big screen TV. Beyond that, you’ll need some visual aids and other media to bring your slide show to life.

Explore each of these slide show requirements in more detail:

Devices and equipment —To create a slide show, you’ll use a computer or other device—such as a tablet or mobile phone—with PowerPoint or a similar program installed. You will also need a way to project the slides onto a screen or wall. This can be done with a projector, but if you don't have one available, you can use your TV or computer monitor. Simply connect your device to the TV or monitor using an HDMI cable and select the correct input. Your slides will now be projected onto the screen.

Media —Of course, creating a slide show requires media that adds visual and even audio elements to your presentation. This can be anything from photos and videos to music and text. You can use search engines to find copyright-free media to use in your slide show.

Another option is to purchase royalty-free stock footage, images, and audio files from online media libraries. This could be a bit more expensive, but it guarantees that you have the legal right to use the media in your presentation.

Finally, you can also use your own videos, images, and even music. While this can be a time-consuming process, it does allow you to create custom content specifically for your slide show.

Slide show creator —To bring your slide show together, you’ll need a slide show creator. The slide show software you choose will depend on your presentation requirements and preferences. There are many slide show makers on the market, with Microsoft PowerPoint being one of the most popular and widely used programs globally.

How to choose a slide show maker

When choosing slide show software, it's important to consider the features and specifications that are most important to you. Some of the questions you might ask when choosing a slide show maker include:

• How easy is the software to use?
• Is the software Mac or PC compatible?
• Can I access and edit my slide show on the cloud?
• What kind of slide shows can be created with the software?
• How many photos and/or videos can be included in a slide show?
• Can text and other elements be added to slide shows?
• Are transitions and effects available for slide shows?
• Is music accompaniment an option?
• What are the options for saving and sharing your slide show?

Building a slide show doesn't have to be difficult. With the right software, you can create an engaging presentation in no time.

Six steps for creating a slide show

1. Plan your slide show

Before getting too deep into your slide show project, it’s a good idea to select and save the photos and videos you want to use. This helps you create a slide show more efficiently and purposefully, ensuring a better outcome.

4. Import media

Start adding photos, videos, and other desired media to your slides. You can upload these from your device or online media libraries. If you planned your slide show in advance, you should have all your media saved in one place.

2. Launch your slide show app

Once you’ve decided on a slide show maker, you’ll want to launch the app from whatever device you’ll be using to create your presentation.

5. Add text, music, and transitions

After you’ve arranged the visuals in your slide show, you can provide additional information and communicate sentiment using custom text, music, and timed slide transitions.

3. Choose your theme

Most slide show software offers a variety of pre-set themes, colors, and designs. You can choose one that best suits your slide show or create a custom theme using the program’s various tools and features.

6. Record, save, and share your slide show

Now you’re ready to record your slide show, which can include a voiceover or Cameo . Once your slide show is complete, you can save it as a video to your device or to the cloud, such as OneDrive . You can access your saved slide show at any time to display at events, use in meetings, share online, or send directly to other people.

How to make a slide show with photos

Adding photos to your slide show is a great way to enliven your presentation and make it more visually interesting. Here are a few different ways you can add photos to your slide show in PowerPoint.

Add photos from your device

Whether you’re using a computer, tablet, phone, or other device, you can use photos that are saved to your device to create your slide show. In PowerPoint, simply select “Insert” then “Pictures” from the program menu, then choose “This Device.” This will open your photo library and allow you to find the photos you want to use. Once you’ve selected the photos that you want to import, just click on the "Insert" button and they will be added to your slide show. If you’re using a pre-made theme, you can also right-click the image in the slide show and select “Change Picture.” Again, you will choose “This Device” to access your photo library. After inserting your photo, you can reposition it on your slide or resize it however you like.

Use stock photos

Another way to add photos in PowerPoint is to follow the same process you would when adding photos from your device, but when prompted to choose your photo source, select “From Stock Images” instead of “This Device.” This will display a library of photos that you can use in your slide show without worrying about copyright infringement. There are thousands of stock images available in most slide show maker programs. Once the library is open, you can explore existing photo categories or use keywords to search for photos that fit your needs.

Explore online photo sources

Online photos are images you can insert into a PowerPoint slide show directly from the internet, as opposed to using those you have saved on your device. This is a convenient option if you don't have photos already prepared for your slide show, or if you can’t find the right kind of photo in the stock image library. However, there are some potential risks associated with using online photos, namely that you must be careful to use royalty-free images so not to infringe on any copyrights. In PowerPoint, there is a filtering option to ensure your search results only show royalty-free photos. Inserting photos from online sources follows the same process as the previous two methods, but this time, you’ll select “From Online Sources.”

How to add videos, music, and text

How to add videos to PowerPoint slide shows

Adding videos to your slide show involves accessing videos from your device, a stock video library, or online video sources—just as you would when adding photos. In this case, however, you’ll navigate to the menu in PowerPoint and select “Insert,” followed by “Media,” then “Video.” Once your video appears on your slide, you can resize or reposition it to fit your presentation needs. You can also set your video to play automatically in the slide show by selecting “Playback” on the menu and choosing “Start Automatically.”

How to add music to PowerPoint slide shows

Much like adding videos, you can add music to individual slides in PowerPoint by navigating to “Insert” on the menu, then “Media,” and finally “Audio.” You can then import music from your device, or you can record your own audio directly in PowerPoint. However, if you want your audio to play across multiple slides in your presentation—for example, as background music for a slide show—you’ll have to take a couple of extra steps. Once you’ve imported your audio file, select “Playback” from the menu and choose the “Play in Background” option. Your music will now play across all slides. You can set one song to loop for the duration of the slide show, or you can add more songs to play continuously throughout the slide show.

How to add text to PowerPoint slide shows

Premade themes in PowerPoint make adding text slide shows easy. On slides that already have templated content, you can simply click on the text and begin editing. In addition to changing what the text says, you can resize, recolor, reposition, and add special effects to the text. Of course, you can also change the font—or style—of the text. Most of this can be done from the “Home” tab on the menu while certain effects, such as shadows, can be found on the “Shape Format” tab. If you’re designing your presentation slides from scratch, or want to create additional text, find “Insert” on the menu, then choose “Text Box” or “Word Art,” depending on your desired text effect.

Discover custom slide show settings

Add even more effects to your PowerPoint slide show with custom settings like timing, transitions, and looping.

Set slide show timing

Adding timing to your slide show is a great way to control the pacing and flow of your presentation. To add timing in PowerPoint, go to the "Transitions" tab on the menu and find the "Advance Slide" area. Make sure the box next to “After:” is checked, then input the amount of time you’d like each slide to appear on-screen. The slides will automatically advance, creating a movie-like effect that’s great for events and special occasions.

Create slide show transitions

Now that you’ve added automatic timing to your slide show, you can make it more visually appealing by creating slide transitions. Transitions are special effects that allow you to animate the way your slides change from one to the next, and there are a variety of different transitions in PowerPoint that you can choose from. You can add these transitions to your slide show from the "Transitions” tab. From there, you’ll select the transition you want to add. To preview the transition, simply click on it. You can click “Apply To All” to automatically add the same transition to every slide in your slide show, or you can manually add different transitions to different slides.

Loop your slide show

If you want your slide show to play continuously until you choose to turn it off, you can set your PowerPoint presentation to loop. This will ensure your slide show automatically starts over from the beginning once it reaches the end. To get started, navigate to the “Slide Show” tab on the menu and select “Set Up Slide Show.” When the settings window opens, check the box next to “Loop continuously until ‘ESC’” and then click “OK.” When you’re ready to turn your slide show off, simply press the Esc key on your keyboard.

Slide show template and theme tips

Search themes and templates online.

With numerous slide show themes and templates available, it’s easy to find one that fits your needs.

Customize your design

If you can’t find the perfect theme or template, you can change things like colors and fonts.

Build a custom template

If you want a blueprint to use with future slide shows, you can create your own template.

Add new slides

If you need more slides, you can choose a specific layout and your theme will be carried over.

Edit your slide layouts

Even when using a theme or template, you can rearrange slide content to highlight key information.

Add photos, videos, and text

Themes and templates make adding media easy since most slides have designated content areas.

Change or resize your fonts

If your theme’s font is too small, you can resize it or choose a new font to make it easy to read.

Reorder your slide show

Some themes and templates have a predefined sequence, but you can reorder slides to meet your needs.

Create your own slide show

Slide shows are a great way to engage your audience and present important information. Whether you're creating a slide show for personal or professional reasons, slide shows are an essential tool for anyone who wants to share information in a visually appealing manner.

Discover more ways to improve your slide show

What options are available to create a slide show?

Slide show makers come in many forms. Some slide show software can only be used on specific devices, while other slide show creators can be accessed via the cloud from any device at any time.

It’s a good idea to evaluate a variety of slide show makers to ensure that you find one with all the features you need. For instance, some slide show software skews toward business use cases and others toward personal.

Microsoft PowerPoint is a popular slide show app that allows you to save presentations to your device or the cloud, and is widely used for personal, professional, and educational purposes.

Frequently asked questions

What are slide show apps and software.

Slide show apps and software are used to create and share slide shows. Slide show programs are typically used to communicate information, diagrams, plans, or processes. They can also be used to display photos and videos at events or retail stores. Usually, slide show makers have a range of built-in features and layouts, making them easy to use, regardless of technical skill levels.

What should a slide show include?

An effective slide show should be engaging, visually appealing, and informative. To achieve this, you'll want to make sure to include the following elements:

• A catchy headline or title. This will help grab your audience's attention and set the tone for the rest of your presentation.
• A variety of images. Don't just rely on text—incorporate photos, illustrations, or even video to maximize viewership.
• Bullet points or short blocks of text. Keep your slide content concise and easy to digest; too much information will only overwhelm your viewers.

How do I make a picture slide show?

There are a few different ways to make picture slide shows. You can use online programs, or you can create a slide show directly on your computer, phone, tablet, or other device using slide show software. Some programs, such as Microsoft PowerPoint, can be accessed on your personal device and on the cloud.

How long should a slide show be?

The length of your slide show will depend on several factors, such as the topic of your presentation, the audience you're presenting to, and the amount of time you have. That said, slide shows are generally between five and ten minutes long.

How can I make a slide show better?

Here are a few tips to make your slide show more engaging:

• Add images, videos, and music to bring your slide show to life.
• Use a font that is easy to read from a distance.
• Try not to use too many words on each slide.
• Use custom transitions and timing to make your slide show flow.
• Ensure a cohesive slide show by using a theme or template.
• For live presentations, practice with the Speaker Coach feature .

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