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How to Write a Statutory Declaration

Last Updated: August 18, 2021 References

This article was co-authored by wikiHow staff writer, Jennifer Mueller, JD . Jennifer Mueller is an in-house legal expert at wikiHow. Jennifer reviews, fact-checks, and evaluates wikiHow's legal content to ensure thoroughness and accuracy. She received her JD from Indiana University Maurer School of Law in 2006. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 45,205 times. Learn more...

A statutory declaration is a sworn, written statement used to prove a fact that you have knowledge of where there are no formal legal proceedings, such as a trial, where you could testify under oath. These declarations are used primarily in the UK and in British Commonwealth countries, such as Australia and New Zealand. Once you write your statutory declaration, you must sign it in front of an authorized witness. After your declaration is signed and witnessed, you may submit it to the organization that has requested it. [1] X Research source

Drafting Your Declaration

Step 1 Search for forms or templates.

  • The website of your country's attorney general may also have generic forms that you can use if no specific form is available. However, most agencies have specific forms that are preferred.
  • If you received a written notice requesting a statutory declaration, a form may have been included with that notice.

Step 2 List your full name, address, and occupation.

  • If you were able to find a form, there typically will be blanks for you to enter this information.
  • Make sure you enter the same information that is on your government identification. Include other information if there is a blank for it on the form.

Step 3 Open with a statement that you

  • Your declaration is a sworn statement that may be admissible in court, depending on the circumstances under which you're writing it.
  • It is illegal to lie in a statutory declaration in all countries. The penalty varies but may include fines or prison time.

Step 4 State each of the facts you're declaring in separate paragraphs.

  • For example, the fact that you were asked to send something to someone else would be one fact. Your response would be a second fact in a second paragraph.
  • Only write statements that you personally know to be true, not something you heard from someone else.
  • Stick to the facts that are relevant to the reason you're writing the affidavit.

' Tip: Include a page number on every page, including the first page. Format the page number so that it reads "x of x," where the first "x" is the number of the page and the second "x" is the number of pages in the entire document.

Step 5 Create a signature block at the end of your declaration.

  • Your signature blocks shouldn't be a separate page. If you're drafting your own document from scratch, insert a page break, if necessary, to ensure that at least one or two lines of your declaration continue over to the page with the signature blocks.

Step 6 Include any documents mentioned in your declaration.

  • For example, if one of the facts in your declaration is that you received a notice dated September 1, 2019, you should include a copy of that notice along with your declaration.

Signing Your Declaration

Step 1 Find out who's authorized to witness your declaration in your country.

  • For example, in Australia, you may also have your statutory declaration witnessed by a police officer, bank manager, medical practitioner, or dentist. [9] X Research source
  • A full list will typically be available on the website of the organization or government agency that requested the statutory declaration. You may have to do some searching locally beyond that to find someone who is authorized to witness your declaration.
  • Keep in mind that you'll typically have to pay a fee to the professional who witnesses your statutory declaration. This fee may be governed by statute, but will likely vary among professionals.

Tip: Call ahead once you've found someone who is authorized to witness your declaration, rather than just showing up at their office. Some professionals may be unwilling to witness statutory declarations and others may require you to make an appointment.

Step 2 Sign each page of your declaration.

  • Signing each page prevents pages from later being added that include facts you didn't state or agree to.
  • If you've attached documents to your declaration, you may also have to sign a certificate identifying that document as an "exhibit" to your declaration.

Step 3 Make your oath in front of your witness.

  • For example, in Australia, you must say "I," followed by your full name and address, "declare that the contents of this declaration are true and correct."
  • The certificate also identifies the document as an exhibit to the declaration

Step 4 Sign and date the last page of your declaration.

  • Your witness will need to write their professional information and qualification to witness a statutory declaration. They may have a seal they also have to affix.

Submitting Your Statutory Declaration

Step 1 Make a copy of your signed and witnessed declaration for your records.

  • Make sure you send you're sending your declaration to the right place. Some government departments or agencies may want you to submit your declaration to another department or agency for processing.

Step 3 Scan...

  • If you received a notice requesting the declaration, you may find instructions there. You can also check the agency directly.

Tip: If you send a scanned document to the organization that requested it, make sure you keep the originals in your records in case they are requested.

Step 4 Mail your statutory notice to the appropriate address.

  • If you have the option, mail it using a method that provides tracking and confirmation of receipt, so you'll know when the agency received it. Keep your confirmation and receipt for your records.

Expert Q&A

You might also like.

Write an Attestation Letter

  • ↑ https://www.lawaccess.nsw.gov.au/Pages/representing/lawassist_readingwritinghome_wysk/lawassist_affidavits_wysk/lawassist_stat_decs_wysk.aspx
  • ↑ https://www.govt.nz/browse/law-crime-and-justice/making-a-statutory-declaration/
  • ↑ https://www.justice.vic.gov.au/statdecs
  • ↑ https://www.lawaccess.nsw.gov.au/Pages/representing/lawassist_readingwritinghome_wysk/lawassist_stat_dec_checklist.aspx
  • ↑ https://tfl.gov.uk/modes/driving/congestion-charge/penalties-and-enforcement/challenge-a-penalty-charge/make-a-statutory-declaration
  • ↑ https://iihelp.iinet.net.au/How_to_Lodge_a_Statutory_Declaration_Form
  • ↑ https://www.service.nsw.gov.au/transaction/submit-statutory-declaration-toll-notice

About This Article

Jennifer Mueller, JD

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Statutory declaration

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Creating the statutory declaration to be submitted with your electronic dissertation.

Sex: Please select     männlich weiblich

Title of the dissertation::

Please select faculty and institution. Bitte die Fakultät und das Institut wählen Fak. I, Institut für Pädagogik Fak. I, Institut für Sonder- Rehabilitationspädagogik Fak. I, Institut für Sozialwissenschaften ------------------------------------------------------------------------ Fak. II, Department für Informatik Fak. II, Department für Wirtschafts- und Rechtswissenschaften Fak. II, Institut für Volkswirtschaftslehre Fak. II, Institut für Betriebswirtschaftslehre und Wirtschaftspädagogik Fak. II, Institut für Rechtswissenschaften Fak. II, Institut für Ökonomische Bildung ------------------------------------------------------------------------ Fak. III, Institut für Fremdsprachenphilologien Fak. III, Institut für Anglistik/Amerikanistik Fak. III, Institut für Niederlandistik Fak. III, Institut für Slavistik Fak. III, Institut für Germanistik Fak. III, Institut für Musik Fak. III, Kulturwissenschaftliches Institut: Kunst-Textil-Medien ------------------------------------------------------------------------ Fak. IV, Institut für Evangelische Theologie Fak. IV, Institut für Geschichte Fak. IV, Institut für Philosophie Fak. IV, Institut für Sportwissenschaft ------------------------------------------------------------------------ Fak. V, Institut für Biologie und Umweltwissenschaften (IBU) Fak. V, Institut für Chemie und Biologie des Meeres (ICBM) Fak. V, Institut für Mathematik Fak. V, Institut für Physik Fak. V, Institut für Psychologie Fak. V, Institut für Chemie

statutory declaration thesis

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Declaration about the thesis

What should the declaration about the thesis look like.

For digital delivery from 22.03.2020:

The declaration for the digital submission can be found here: Template – Declaration about the digital final thesis according to §22 (7) APB

Note: The last sentence „For a thesis of the Department of Architecture, the submitted electronic version corresponds to the presented model and the submitted architectural plans“ is only needed for theses of the Department of Architecture and can be omitted in statements for theses of other Departments.

The students upload their final thesis in TUbama (the declaration about the final thesis is part of the uploaded electronic final thesis) and send at the same time an e-mail to the office for student affairs with the signed and scanned declaration about the final thesis according to §22 (7) APB.

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statutory declaration thesis

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Did you know...

  • … you have to register a thesis resit attempt within three semesters if you do not pass the first time?

Registration

Before you can register your thesis, we at the ZPA first check whether you meet the admission requirements. In most degree programs, we confirm this on the registration form, which is then further completed by your examiner.

If the registration form is not available for download on the faculty or department website, you will receive it by email from your responsible clerk here at the ZPA. Please contact your ZPA contact person for this. They will also be happy to explain to you exactly how the registration process works for your degree program.

Once we have checked the admission requirements, we will either send you or the supervising chair the registration form by email. This is regulated differently among the degree programs. If the chair of your degree program sends us the registration form directly, please provide us with the necessary contact information in advance. In some degree programs, the registration form must also be signed by the examination board or the occupational field supervisor.

Once we have received the completed and signed registration form, we will register your thesis in RWTHonline. You can then view it there in the "My achievements" tab. Your latest submission date will also be published there.

In most degree programs, you have to submit your thesis to us at the ZPA. You can find out whether this also applies to your degree program in your subject-specific or discipline-specific examination regulations, available for download via the Official Announcements . Usually, the paragraph "Acceptance and Evaluation of the Bachelor's Thesis" or "Acceptance and Evaluation of the Master's Thesis" contains this information.

Please submit the following:

  • the number of printed and bound copies specified in your subject-specific or discipline-specific examination regulations
  • if applicable, a data carrier with a digital version of your thesis
  • a separate (i.e. not bound) Declaration of Academic Integrity
  • if applicable, your application for using a logo

If your submission is not complete, we will not be able to forward your work to your examiners. Therefore, until you have submitted the missing documents, your work will remain with us at the ZPA.

There are four ways of submitting your thesis:

Office Hours

If you would like to hand in your thesis in person, you can use our office hours. Please book an appointment via the appointment tool . Please note that we will send your thesis to your examiners by internal email in any case. You may not take your thesis with you and submit it to your examiners in person.

After-Hours Mailbox

You can submit your thesis via the after-hours mailbox around the clock. The submission date will be accurately recorded. Please pack your work in one or more envelopes and indicate the ZPA, including the name of your clerk , as the addressee. Please note that particularly large theses may not fit through the mail slot in one envelope. In this case, please use several envelopes and address them all as described above. If you are approaching it with the Main Building entrance in front of you, the after-hours mailbox is located on the right side, about 20 meters behind the entrance to the Bistro, covered under a glass roof. For directions, see this video .

Submission via Postal Mail

You can also send your thesis via postal mail. Please then pack your work in one or more suitable envelopes and address it to the clerk responsible for you. Please be sure to note that the date of receipt, not the postmark, is what counts when determining whether your submission is on time. Therefore, please allow sufficient postal delivery time.

Digital Submission

August 24, 2022, saw the start of a pilot project allowing students to submit their theses digitally using a new application (DivA). Students of the initially participating programs must now submit their theses in this way. You can find further information on the form of digital submission and transition periods in your course-specific examination regulations under RWTH’s Official Announcements.

Please be aware: Central European Time (CET) applies to the binding submission deadline.

If you will be submitting your thesis digitally, please also note the following:

If you would like to use an RWTH logo for your cover page, the corporate design regulations still apply, and you must upload an application for logo use. For more information and the application, please visit the Logo Usage webpage.

The title of the submitted work must be the same as the one under which you registered the work. If a title change is necessary, please apply to the responsible examination board for approval early on so that the ZPA can still change the title before your submission. Please note that, as a rule, the examiner must agree to the request for a title change.

Will I receive a written confirmation of my thesis submission?

No, however, we will note the submission on RWTHonline. You can see your submission date via the "My achievements“ tab there.

Do I have to successfully pass the “Scientific Integrity” module to register my Master’s thesis?

Yes, according to the General Examination Regulations, the “Scientific Integrity” module is a prerequisite for admission to the Master’s thesis for all students who have enrolled in a Master’s program for the winter semester of 2020/21 or later.

This module is offered in an online format only and is completed in a flexible and self-directed manner. All relevant information and materials can be found in the associated RWTHmoodle classroom. Access is gained by registering for the “Scientific Integrity” course in RWTHonline. The exam is offered twice a semester. Registration for the exam in RWTHonline is mandatory to complete the course.

Do I need to include a separate Declaration of Academic Integrity or logo use request for each copy of my thesis that I submit?

No. Please include only one Declaration of Academic Integrity or logo use request with your work.

I am currently in a location with a different time zone to Germany and would like to submit my thesis digitally. What do I need to bear in mind?

Please note that Central European Time (CET) applies to the binding submission deadline. Make sure you know the exact time difference with Germany ahead of time.

last updated: 12/07/2023

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Thesis Information

Admission to the thesis.

You must apply for admission to the thesis online at https://sharepoint.hochschule-rhein-waal.de/sites/Abschlussarbeit .

Requesting a new topic

You may request a new thesis topic for any reason, but only once and only within the first four weeks after the date of assignment.

Extension of Thesis Working Period

In the General Examination Regulations and if applicable additionally in the respective Programme-Specific Examination Regulations a working period (period from registration to submission) for the completion if the thesis is determined. Thus e.g. the working period for a Bachelor thesis in a full-time degree programme is three months.

In exceptional cases the Head of The Examination Board can grant an extension of the working period for up to four weeks on the basis of a justified application that has been filed before the thesis submission date. Please note that illness or illness-related inability to participate in examinations are not valid reasons for such an application. In these cases there is solely the option of deregistering from the examination.

Two hard copies of the thesis are to be submitted in due time (see § 188 BGB) at the examination service and in electronical form (PDF-Upload) in Sharepoint https://sharepoint.hochschule-rhein-waal.de/sites/Abschlussarbeit/ For deadline purposes, the date of receipt is defined as the day on which the first full copy of the thesis, whether digital or the two hard copies, is received. The remaining required copy of the thesis can be submitted as a next step, but the thesis is not considered fully submitted until all required copies have been received. Hence, the confirmation about completed submission will only be issued afterwards. When sent by post in due time the post stamp must state the last day of the submission deadline at the latest. For verification purposes in that case the posting receipt (date and signature of the recipient office) must be saved.

When sent by post the following addresses can be used:

Hochschule Rhein-Waal Prüfungsservice (Building 20) Marie-Curie-Str. 1 47533 Kleve

Hochschule Rhein-Waal Prüfungsservice (Building 4) Friedrich-Heinrich-Allee 25 47475 Kamp-Lintfort

In case the thesis cannot be submitted within the opening hours, please put it in an envelope and place it in the letterbox for concerns with a deadline outside of building 4.

Should the submission deadline be a Saturday, Sunday or holiday the next working day is the substitute deadline.

Please remember that each bound copy of your thesis must include an original, signed declaration of authorship.

statutory declaration thesis

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COMMENTS

  1. PDF Signed Declaration in a Postgraduate Research Thesis

    examples of what should be included in the signed declaration which must be incorporated in all theses . submitted for assessment. Scope: Guidance is not Mandatory. Relevant to postgraduate research students, supervisors of postgraduate research students and support staff involved with postgraduate research thesis submission. Contact Officer

  2. PDF Formal requirements for Master and Bachelor thesis

    Statutory declaration 7 . 1 I. Introduction The guidelines presented in this paper provide you with information on how to write a ... Your thesis should consist of a cover sheet, followed by the table of contents, if nec-essary a list of figures and/or tables, the body, the bibliography and, optionally, an ...

  3. PDF Ehrenwörtliche Erklärung/ Statutory Declaration

    A statutory declaration is to be included at the end of every written work (e.g. Seminar paper, Bachelor'sor Master's thesis). The translation is as follows: Statutory Declaration. "I herewith declare that I have composed the present thesis myself and without use of any other than the cited sources and aids.

  4. PDF Statutory Declaration

    Statutory Declaration . I declare that I have developed and written the enclosed Master Thesis completely by ... Any thoughts from others or literal quotations are clearly marked. The Master Thesis was not used in the same or in a similar version to achieve an academic grading or is being published elsewhere. Location, Date Signature . Author ...

  5. Simple Ways to Write a Statutory Declaration: 14 Steps

    3. Open with a statement that you "do solemnly and sincerely declare." This statement opens a statutory declaration. Make this statement in the first person, using the pronoun "I." Place a colon at the end of this sentence followed by a double-space to begin your statement.

  6. PDF Guidelines for Writing a Master/Bachelor/Seminar Thesis

    The master thesis starts with a cover page, followed by an abstract, a table of contents, a list of gures, tables, and abbreviations (if necessary), the main text, a bibliography and possibly by an appendix. The thesis ends with a \Statutory Declaration" (\Ehrenwortliche Erkl arung"),

  7. Statutory declaration // University of Oldenburg

    Once you have filled in all the fields, click on the Create statutory declaration button. Then print out the declaration, sign it and submit it together with a print copy of your dissertation to the Dissertation and Exchange Office at the University Library (phone: 0441/798-2237, email: [email protected]) Name: Sex:

  8. DOCX wiwi.uni-paderborn.de

    Declaration of Authorship. This is a template for a statutory declaration. Please cross out the statement regarding the storage of your work that is not applicable! I hereby declare that I have authored this thesis independently, that I have not used other than the declared sources/resources, and that I have explicitly marked all material which ...

  9. Statutory Declaration in Lieu of an Oath

    thesis has not been submitted to any examination body in this, or similar, form. _____ _____ Location/City, Date Signature *Please delete as appropriate Official Notification: Para. 156 StGB (German Criminal Code): False Statutory Declarations Whosoever before a public authority competent to administer statutory declarations falsely makes such a

  10. PDF Statutory Declaration

    Statutory Declaration by I hereby assert that my Master thesis - or in the case of group-work my marked part of the thesis- was independently composed/authored by myself, using the referred sources and support. I additionally assert that this thesis has not been part of another examination process.

  11. Declaration about the thesis

    The students upload their final thesis in TUbama (the declaration about the final thesis is part of the uploaded electronic final thesis) and send at the same time an e-mail to the office for student affairs with the signed and scanned declaration about the final thesis according to §22 (7) APB. Contact. Every thesis must contain a signed ...

  12. Registering and Submitting Your Thesis

    Once we have received the completed and signed registration form, we will register your thesis in RWTHonline. You can then view it there in the "My achievements" tab. Your latest submission date will also be published there. Submission. In most degree programs, you have to submit your thesis to us at the ZPA.

  13. Thesis Information

    47533 Kleve. Hochschule Rhein-Waal. Prüfungsservice (Building 4) Friedrich-Heinrich-Allee 25. 47475 Kamp-Lintfort. In case the thesis cannot be submitted within the opening hours, please put it in an envelope and place it in the letterbox for concerns with a deadline outside of building 4. Should the submission deadline be a Saturday, Sunday ...

  14. Statutory Declaration Thesis

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  16. Statutory Declaration Master Thesis

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  18. Statutory Declaration Thesis Template

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  19. Statutory Declaration Thesis

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