design of application letter

University Admission Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional university admission application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Successful Application Letter for University Admission

First, find the sample template for university admission application letter below.

Subject: Application for Admission to [Name of the Course]

Respected Sir/Madam,

I, [Your Full Name], resident of [Your Address], am writing this letter to show my keen interest in applying for the [Name of the Course] at your esteemed university for the academic year [Year].

I have recently completed my [last educational qualification] from [Name of School/College] with an aggregate of [Your Percentage/CGPA], and I am eager to further my studies in the field of [Field of Study]. I believe that studying at [Name of the University] will provide me the right knowledge, skills, and exposure to excel in this field.

I am particularly drawn to the [Name of the Course] at [Name of the University] because of its reputation for providing high-quality education and its focus on practical learning. I am confident that this course will help me achieve my academic and career goals.

Enclosed with this letter are my mark sheets, certificates, and other required documents. I kindly request you to consider my application and provide me with an opportunity to prove my potential and contribute to the university.

I am looking forward to being a part of your esteemed institution and assure you that I will put in my best efforts in all my endeavours.

Thank you for considering my application. I am eager to hear from you soon.

[Your Full Name] [Your Contact Information] [Your Email Address]

Below I have listed 5 different sample applications for “university admission application letter” that you will certainly find useful for specific scenarios:

Crafting a Persuasive University Application Letter to Showcase Leadership Skills

Subject: Application for Admission to [Desired Course Name]

I have consistently excelled in my studies, but more importantly, I have taken the initiative to lead and guide my peers through various activities. As the Head Boy/Girl of my school, I’ve learned to inspire and motivate my fellow students, organize events, and address issues efficiently. These experiences have honed my leadership abilities and have taught me how to balance my academic commitments with extracurricular responsibilities.

I played a pivotal role in initiating a ‘Clean Campus Drive’ in my school, where I led a team of students to maintain cleanliness and fostered a sense of responsibility among them. This initiative not only improved the school environment but also instilled a sense of community and teamwork among the students.

If given the opportunity to join [University Name], I assure you that I will bring these leadership qualities to contribute positively to the university community. I am eager to leverage my experiences to participate actively in student-led initiatives and further develop my leadership skills.

I am confident that [University Name] is the perfect platform for me to grow not just acadically but also as a leader. I humbly request you to consider my application favorably. I look forward to the opportunity to be a part of your esteemed institution.

Yours Sincerely, [Your Full Name], [Your Contact Information].

Writing a Compelling University Application Letter Highlighting Athletic Achievements

Subject: Application for Admission and Highlighting Athletic Achievements

I hope this letter finds you in the best of health and spirits. I am [Your Name], a student from [Your School Name], [Your City], intending to apply for the [Course Name] at your esteemed university.

Academically, I have consistently performed well, securing a GPA of [Your GPA] in the previous year. However, I am not just a diligent student in the classroom, but also a passionate sportsperson. I believe my athletic achievements will contribute to the vibrant sports culture at your university.

My commitment to sports has not only honed my physical abilities but has also helped me develop leadership skills, team spirit, and resilience. I believe that these qualities will not only aid me in my academic pursuit but also contribute to the overall diversity and vitality of your university’s student community.

I am enthusiastic about bringing the same dedication and spirit to your esteemed university and contributing to its athletic teams. I am certain that the comprehensive education and diverse opportunities provided by your university will help me grow, both acadically and athletically.

I am hopeful that you will consider my application favourably. Thank you for considering my application. I am looking forward to the possibility of becoming a part of your prestigious university.

Articulating Academic Excellence in a University Admission Application Letter

The Dean of Admissions, [University Name], [University Address], [City], [State], [Pin Code]

Subject: Application for Admission

I have always been passionate about [subject(s) related to the course], and I am confident that my academic achievements reflect this. I have consistently maintained a high academic standing in my schooling years, ranking in the top [percentage/rank] of my class. My teachers have commended me for my dedication and commitment to learning, which is evident from my grades and participation in various academic competitions.

Moreover, I have been an active participant in various extracurricular activities that have helped me develop a holistic understanding of the world. I have led [mention some leadership roles], worked on [mention any projects or initiatives], and engaged in [mention any community service or volunteer work]. These experiences have taught me the importance of teamwork, leadership, and responsibility, and have fuelled my desire to further my learning.

Your institution, with its exemplary faculty and state-of-the-art facilities, stands as the ideal platform for me to deepen my knowledge and broaden my horizon. I am particularly drawn to the [mention specific aspects of the course or university that attract you], and I am confident that these will provide the right environment to nurture my academic and personal growth.

I am committed to maintaining my academic excellence and contributing positively to the university community. I am hopeful that I will be given the opportunity to bring my passion, dedication, and academic prowess to your esteemed institution.

Thank you for considering my application. I look forward to the possibility of contributing to and learning from the [University Name] community.

Yours Sincerely, [Your Name] [Your Address] [City, State, Pin Code] [Email Address] [Phone Number]

Tailoring a University Application Letter to Highlight Community Service Experiences

Dear Sir/Madam,

I hope this letter finds you in good health. I am [Your Name], a student of [Your School Name], seeking admission to your esteemed university for the upcoming academic year.

I am writing this letter to express my keen interest in the [Course Name] program at your prestigious institution. I have always been intrigued by [Subject Name], and I am eager to explore this field under the guidance of the accomplished faculty at [University Name].

In addition, I volunteered in the ‘Joy of Giving’ initiative, aimed at providing essential supplies to underprivileged children. This experience truly humbled me and made me realize the value of giving back to society. I believe these experiences have shaped me as an individual and have taught me the importance of empathy, teamwork, and leadership.

I am certain that these experiences will enable me to contribute to the diverse community at [University Name]. I am eager to bring my commitment to service and dedication to learning to your campus, and I look forward to the possibility of contributing my skills and experiences to your distinguished institution.

[Your Name] [Your Contact Information]

Penning a University Application Letter Expressing a Deep Passion for a Specific Field of Study

Subject: Application for Admission in [Specific Field of Study]

I, [Your Full Name], a resident of [Your City Name], am writing this letter to express my deep interest in applying for the [Specific Field of Study] program at your esteemed university for the academic year [Year of Admission].

My passion for [Specific Field of Study] was kindled during my school years, when I found myself fascinated by [Mention something specific about the field that fascinated you]. Since then, my curiosity and interest in this field have only grown. I have spent countless hours learning and honing my skills, and now I aspire to take this passion forward and delve deeper into this field at a university level.

I have consistently excelled in this field during my school years [mention any achievements, awards, or recognition received]. I am confident that my dedication, coupled with the guidance of the exceptional faculty at [University Name], will equip me with the necessary skills and knowledge to contribute positively to this field.

I assure you of my utmost commitment and dedication towards my studies, and I am eager to make the most of the opportunities offered at your prestigious institution. I am hopeful that you will consider my application favorably.

[Your Full Name] [Your Contact Information]

How to Write University Admission Application Letter

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• Career Planning
• Finding a Job
• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Many applicants rarely take time in making application letters, application emails , or professional cover letters assuming that a job resume would do or hiring personnel just won’t take time in reading them. While this may be true in some cases, it is always better to be safe than sorry. If you are curious about writing your application letter , this article would help you achieve an articulate composition to let you have that dream job of yours.

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What Is an Application Letter?

Application letters are business letters  that are commonly attached before a document such as resumes. These are used by an individual to introduce him/herself to the probable employers and prove to them why he/she is suitable for the job or position.

How to Write an Application Letter

An application letter is an important tool that you often add along with your resume. The letter explains the reason for sending the resume to a hiring company or business. To wow your future employers, here are steps to writing an application letter.

Step 1: Preparation

Do your research. This way it would be easier to relate your actual skills to the requirements of the job application . Employers or screening personnel have a watchful eye on applicants who show effort in getting background check about the company which shows the interest the applicant has for the company or institution.

Step 2: Requirements vs Skills

Matching your skills to the requirements of the application is a great way to feature to employers why you are a perfect suit for the job or requirement. The example business analyst  application letter shown on the page shows such a comparison mentioning the requirements for the application example and the writer filling it with the skills that he has.

Step 3: Short and Concise

An employer usually does not have a lot of time and is more likely to read a short but concise letter rather than a detailed but professional cover letter . Make sure to include certain keywords or points in the letter that is sure to catch the attention of the employer such as key skill requirements. You may also see business reference letter .

Step 4:  Perfect Fit

There is a reason why the position is open for application and you are here for it. Refer to your list of accomplishments and skills. This would accentuate why you will be very useful to the company or organization and how it will also be advantageous for you to be in the company. You may also like two weeks notice letter .

What to include in an email when applying for a job?

These parts are all essential in writing the body of your application letter. Take note of these details to provide yourself a concrete content that would answer all of the critical questions that companies are curious about. The purpose of your writing, the position you are applying for, the qualifications you have for the job, this includes the skills and work experiences , and the medium that the company can contact you.

What are the sections of an application letter?

Introduction, this part of the letter explains why you are writing. In the Scholarship Grant Application Letter sample shown in this page, the writer can be seen introducing himself and the reason or purpose why he is writing. The body of the letter describes the details behind the purpose of the letter. Lastly, the conclusion usually contains a brief summary of the points being presented in the letter.

What is the purpose of an application letter?

The main purpose of an application letter is for employers to obtain verifiable information about job seekers, such as their contact information, skills, qualifications, employment history, etc. For job seekers, it is an opportunity to attract the employer’s attention so that they can grant the job seeker an interview.

What is the difference between application letter and cover letter?

An application letter is a stand-alone document that contains in-depth information about a job seeker’s skills and qualities. A cover letter is submitted alongside other documents, and it encourages the hire to read an applicant’s resume.

Every application letter is different depending on what it is exactly the writer is applying for. There are numerous examples of applications on this page that can be used as a reference or as-is for your next application letter whether for a marketing plan or a business application. Feel free to look around and just click on the download button for the sample that suits your needs.

Text prompt

• Instructive
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Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

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25 Graphic Designer Cover Letter Samples & Guide in 2024

• Graphic Designer Cover Letter
• Graphic Designer Cover Letter Examples by Experience
• Graphic Designer Cover Letter Examples by Role
• Write Your Graphic Designer Cover Letter
• Graphic Designer FAQs

As a graphic designer, you know the importance of creating content that conveys the right message without sacrificing aesthetics. It’s why you choose every element meticulously, though users may never realize the effort you pour into every design. 

Long hours you spend on writing briefs, sketching concepts, and preparing presentations for clients, means you have less time for creating a  graphic designer resume . As much as you want your portfolio to be reason enough to hire you, you’ll also have to create a cover letter that’s equally stunning. 

Don’t despair—we’ll guide you through the application process, starting with five graphic designer cover letter examples. Use our tips and AI cover letter generator to make a cover letter , and even find a resume template to match.

Graphic Designer Cover Letter Example 

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Copy this text for your graphic designer cover letter!

123 Fictional Lane Bethel Park, PA 15241 (123) 456-7890

January 23, 2023

Christopher Nichols, Human Resources Director Children’s Museum of Pittsburgh 10 Children’s Way Pittsburgh, PA 15212

Dear Mr. Nichols:

My hunt for an impactful graphic design position led me to the Children’s Museum of Pittsburgh since you share my passion for partnering with others to combine skill with artistry and purpose with passion, resulting in designs that inspire kindness, creativity, and joy for people of all ages. As your graphic designer, I would successfully manage all design projects and produce creative content that will positively influence your visitors.

For the past 2 years, I have managed all graphic design projects with Millennial Marketing. I created brand materials, including a company-wide logo, social media posts, digital banners, advertisements, and website icons per the marketing team’s requirements and brand guidelines. Through my efforts, our conversion rate rose from 3.26 to 4.23 percent, and our social media engagement numbers doubled.

More than just measuring effectiveness, I believe graphic design should help others and impart positive emotions. As a user interface/graphic image designer with Funeral Directors Life, my role was centered around providing better funeral services for families. I used my digital production knowledge to create web-based content that was practical, straightforward, and easy to use with beautiful designs that resonated with people’s needs. After optimization, the client satisfaction rate rose by 38 percent, and the overall cost revenue ratio improved by 24 percent.

Great design is more than just metrics—it leaves an impact that cannot be quantified. My goal as your graphic designer is to create meaningful designs, manage creative projects, and oversee design materials to transform children’s education. Thank you for making a safe space for children to learn and grow in creativity and curiosity, and I look forward to discussing how I can help you in your mission.

Percival Blake

Enclosures: Resume Application Portfolio FBI fingerprint clearance PA Child Abuse (Act 33) clearance PA Criminal (Act 34) clearance

Why this cover letter works

• Find a value you and the company share. Whether it’s creating fun art that helps social justice causes or using designs to further company engagement, mentioning how you share an employer’s ideals is a winning strategy.
• Not all jobs will require more than your resume and portfolio, but you should always read the  graphic designer job description  thoroughly to confirm. Government organizations will require some form of security clearance even if you don’t work in a high-risk area, so take care to provide all necessary documentation.

Pair Your Cover Letter with a Matching Graphic Designer Resume

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Graphic Design Student Cover Letter Example

Copy this text for your graphic design student cover letter!

123 Fictional Lane Pittsburgh, PA 15212 (123) 456-7890

May 21, 2024

Dear Ms. Clark:

When I first encountered Aventi’s video ad campaign created for Hewlett Packard (HP) as a freshman, I knew I had to apply to the company in the future. Now, as a third-year student in Fine Arts, I’m more than excited and qualified to apply for the part-time graphic designer position listed on your website. What intrigues me most about this opportunity is the ability to work for Silicon Valley’s top companies along with flexible hours.

During my creative designer internship at SPRITZ Marketing, I designed a new brochure for multiple clients that reached a total of 19,481 prospects on social media. Using my expertise in Photoshop, I also redesigned FDA-compliant product labels for a high-value client and helped them improve their positive ratings in product appearance by 34%.

My participation in the D&AD New Blood Awards further helped me demonstrate my web design skills in HTML, CSS, and InVision. My concept design for IMAX was included with 12 other winners and was presented in front of a 391-live audience during their annual announcement conference.

Before college, I also volunteered for the California Water Environment Association and revamped their existing website theme. Adding lighter and calmer tones, I crafted 3 themes using InDesign and Illustrator, all of which were used in their new website and 2 landing pages.

I am eager to work remotely and contribute approximately 12-28 hours per week, adapting seamlessly to your collaborative and fast-paced environment. I’ve also attached my portfolio along with an “Adobe Certified Professional in Visual Design Using Adobe Photoshop” certificate. Thank you for your consideration.

Krishi Desai

Enclosures: Resume Application Form Adobe Certified Professional in Visual Design Using Adobe Photoshop Certificate

• Then, detail the concept behind your project and the specific skills you put to work, whether digital design expertise, creating killer layouts, or something else relatable. Don’t forget to mention whether this was a personal project or a professional gig. And as you wrap up things, be clear about how many hours per week you can commit to this new role.

Graphic Design Internship Cover Letter Example

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123 Fictional Lane Carson, CA 90746 (123) 456-7890

Richard Thomas Dermalogica 123 Fictional Lane Carson, CA 90746

Dear Mr. Thomas:

I am writing to express my interest in the graphic design intern position at Dermalogica as advertised in The Carson Courier Newspaper. With a bachelor of Fine Arts from the University of Southern California and hands-on internship experience at the National Journal, I have cultivated a vibrant portfolio and extensive skill set.

During my 6-month internship at the National Journal, I demonstrated my ability to create impactful in-house marketing designs using Adobe Creative Suite that boosted the company’s monthly Facebook page traffic by 27%. I was further responsible for creating various designs such as the brand’s revamped logo, banners, and blog feature images.

Additionally, my participation in the 2022 Communication Arts Design Competition further proved my skills in CSS and HTML in front of 481 attendees. My home page design was judged by multiple industry leaders which led me to win the event. As a finalist, I was awarded the “CA 2022 Award of Excellence” and was invited to a panel discussion featuring the top 12 emerging graphic design students in California to talk about different tools required in modern-day design.

For a project at the University of Southern California, I learned about typography and applied it in a practical setting to promote a local NGO fundraiser. This led to a 19% increase in the amount of people who donated each month. The results of the project helped me secure an A+ grade, which I maintained towards the end of all semesters.

Thank you for considering my application. I look forward to hearing from you soon.

Jessica Moore

Enclosures: Resume Design Portfolio

• But why stop at academic pursuits when you could mention an internship you completed? It’s not a must, but it’s a pretty strategic way to signal to a prospective employer that you’ve already had a taste of the corporate vibe.

Graphic Design New Graduate Cover Letter Example

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123 Fictional Lane Lexington, KY 40507 (123) 456-7890

May 23, 2024

Benjamin Walsh Awesome Inc 123 Fictional Lane Lexington, KY 40507

Dear Mr. Walsh,

I am thrilled to apply for the graphic design externship offered within your innovative Team Alpha at Awesome Inc. Given my passion for graphic design and my track record of enhancing social media engagement through effective design strategies, I’m equipped with the skills to contribute meaningfully to your mission of nurturing the tech and startup ecosystem in Kentucky.

Previously, I volunteered for Upwork, where I successfully increased the company’s blog following by 931 in three months and achieved a 24% growth in their annual website traffic using smart design on Adobe Photoshop which catered to their target audience. I was also responsible for creating the firm’s first newsletter design which was subscribed by 228 people within one month.

I also participated in Lextran’s “Bus Stop Shelter Design Contest” where I competed against 32 local artists to present an original design. My design earned me the top prize at the contest and helped me win a $2,235+ cash prize. Leveraging Inkscape, I followed all the guidelines laid by the event’s organizers and even had my piece featured at the local bus stop.

While pursuing a degree in design at The College of Design School of Interiors at the University of Kentucky, I was assigned a term-end project to create key visuals for an upcoming charity drive. Using QuarkXPress, and GIMP, I created 6 designs which ended up being the drive’s primary poster images. These designs attracted a large crowd and improved monthly donation amounts by $1,397.

The opportunity to work with the Awesome Inc’s family is exciting as it aligns with my career objectives and passion for using design as a tool to engage and unite communities. I’m zealous about bringing my skills and enthusiasm to the team and can be reached by email to talk more about how I can contribute to this role.

Lily Carter

• Are they corporate, all business suits and boardroom meetings? If so, you’ll want to polish your language to scream professional. On the flip side, if they’re more laid back, it’s your cue to loosen up a bit—inject a bit of personality and fun into your cover letter, steering it from a snooze fest with an endless block of text that reads like a legal document.

Graphic Designer No Experience Cover Letter Example

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123 Fictional Avenue

Tucson, AZ 85701

(123) 456-7890

November 20, 2023

Tucson Lifestyle Magazine

123 Fictional Lane

Dear Mr. King:                                            

My earliest brush with Tucson Lifestyle Magazine was when our high school art class was assigned to analyze popular local media. Exploring your vibrant pages while sketching concepts, I became captivated by your compelling visual narratives and vowed to be part of the creative team behind those masterpieces. Today, as a graphic design student, the desire is stronger than ever, and I’m enthusiastic about the prospect of joining your company as a graphic design intern.

Having experience with image editing, vector graphics, and logo design, I’ve applied these skills in various contexts. As an intern at Tucson’s local startup, Desert Drones, I used image editing tools like Adobe Photoshop to prepare product images for their online and print catalog, making them stand out and increase sales by 21% over nine months.

For my final year school project, I also leveraged Adobe Illustrator to create vector graphics for a fictional brand, “Desert Delights.” This project showcased the importance and power of compelling visuals, as my design won the “Best Visual Narrative” award at our annual design exhibition.

I seized an opportunity during the recent Tucson Art Fest to offer logo design services to local startups. With keen attention to brand identity and market trends, I created unique and memorable logos that embodied each business’s essence. My designs were well-received, with one becoming a noteworthy symbol for its respective business.

Being a graphic design intern at Tucson Lifestyle Magazine aligns not just with my career aspirations but also with my passion for creating impactful visual stories. I would relish the opportunity to discuss further how my qualifications can be valuable to your team during an interview with you. Thank you for considering my application.

• See how Aaron recounts in example his deep dive into the potential employer’s publications. If possible, narrate your experience with the company’s proprietary tool. Either way, it highlights your familiarity with the company, signaling a potential solid fit.

Entry-Level Graphic Designer Cover Letter Example

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Noah Walker Axis Portable Air 123 Fictional Lane Chandler, AZ 85226

Dear Mr. Walker:

Astounded by Axis Portable Air’s mission of controlling climate change with innovative solutions and rental equipment, I am applying with great enthusiasm for the entry-level graphic designer position. As someone who has grown up helping Chandler become a better city, I will be more than honored to begin my professional graphic design career at your company.

During my previous internship at Tallwave, I successfully created 43 vector illustrations and produced engaging content that grew the company’s social media followers by 16% within one quarter. My adept use of tools such as Canva and Affinity Designer equipped me with the skills to deliver high-quality graphics and layouts. This experience and my ability to manage multiple projects and collaborate effectively with teams, align perfectly with the responsibilities of the entry-level graphic designer role at Axis Portable Air.

While pursuing my degree as a sophomore at Santa Monica College, I was also elected as the leader for a design project where I directed 7 peers on CorelDRAW to create a total of 24 designs for the university’s annual entrepreneurial fair. As a result, 21 of our drafts were used in official printables like flyers and posters of the event. Further, 94% of all participants in the fair provided positive feedback for the event’s designs, as per the university’s online feedback portal.

I also presented my ability to handle PhotoPea in a volunteering stint at the Food for the Hungry relief organization. With the responsibility of creating daily social media designs, I boosted traffic on the organization’s Instagram page by 37% in three months. This caused 18% more people on average to inquire about the movement.

As a budding candidate, I am particularly drawn to Axis Portable Air for its climate control solutions and culture of teamwork. I am enthusiastic to bring fresh design solutions to your brand and talk about how I can help the company achieve its marketing objectives.

Enclosures: Resume

• If you are on the lighter side of professional experience, here’s a pro move: try speaking the company’s language and resonate with them on a personal level. You want to detail why you’re pumped to apply and align your past wins with their values. That screams, “Hey, we’re on the same wavelength here,” which, of course, boosts your appeal.

Associate Graphic Designer Cover Letter Example

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123 Fictional Lane Charlotte, NC 28262 (123) 456-7890

Kevin Wright TekWissen 123 Fictional Lane Charlotte, NC 28262

Dear Mr. Wright:

I am writing to express my interest in the associate graphic designer position at TekWissen. Having honed my abilities in creating visually compelling deliverables that enhance brand identity and consumer engagement, I’m sure to contribute to the company’s mission of providing top-notch recruitment services.

My previous stint at ameriCARE included creating multiple vector designs to use on their official website. These vectors were made in InDesign and Illustrator and met the needs of the primary audience—senior citizens. Mainly used to visualize the steps to order the platform’s services, my designs allowed users to navigate and open an account 13 minutes quicker as per annual email feedback.

At North Carolina State University, I was guided by seniors to complete my 6-month internship. During this time, I was introduced to multiple designing tools such as Adobe Photoshop, Canva, and Sketch. I used all three to craft a total of 19 designs ranging from event posters to extracurricular activity banners. All designs received a positive rating from 97% of the faculty and seniors as per my internship assessment form.

I was a participant in the North Carolina State Fair’s graphic design competition. Here, I demonstrated my college theory skills and made a contemporary representation of the importance of DE&I (diversity, equity, and inclusion) initiatives in hiring processes. Receiving the second prize in the fair, I also networked with 6 industry professionals.

Collaboration has been a cornerstone of my career. With a strong passion for helping not just individuals but groups of people, I believe my experience is the best match for TekWissen. Thank you for considering my application. I’ve attached my letter of recommendation, resume, and internship assessment form with this cover letter, and hope to hear from you soon.

Mark Taylor

Enclosures: Resume Letter of Recommendation Internship Assessment Form

• Better yet, align your associate graphic designer cover letter experiences with the company’s mission. If they’re a recruitment firm, bring into focus design projects you tackled in HR or related fields. It’s about making those connections clear to show you bring not just talent but a relevant and impactful one.

Junior Graphic Design Cover Letter Example

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123 Fictional Lane Clearwater, FL 33756 (123) 456-7890

Kenneth Elwood Affinitiv 123 Fictional Lane Clearwater, FL 33756

Dear Mr. Elwood:

As an automotive enthusiast, I was thrilled to come across the junior graphic designer position at Affinitiv. My passion for the industry inspires me to apply to your company and help industry leaders expand their outreach using end-to-end marketing services.

My time as a junior graphic designer at Affirmative Technologies included working directly under senior designers who led projects. As a result, I created a total of 6 digital ad copies with HTML web elements which were used in several marketing campaigns and boosted the company’s quarterly organic traffic by 29%.

At VitaminMed, I was involved in providing multiple concepts on Figma for redesigning the company’s website which directly improved annual user engagement metrics by 37%. Being an intern, I took proactive leadership initiatives on Trello to increase my department’s daily output and helped other interns produce an average of 2 extra creatives daily.

While pursuing my bachelor in Fine Arts at Florida State University, I undertook a project to use Adobe Creative Suite and present 4 self-created innovative designs at the Museum of Fine Arts. These designs grabbed the attention of 53 tourists and were acclaimed by university teachers. I am eager to bring my combination of creative talent and strategic thinking to the team, furthering your mission to produce exceptional results. The inclusive culture and flexible work environment you offer resonate with my professional values.

Thank you for considering my application. I yearn to discuss how my skills in multiple design tools can help Affinitiv maintain its reputation as the largest automotive marketing agency.

Daniel Wood

Enclosures: Resume Application

• You want to spill the bean on what hooks you to the hiring company at the outset. Is it their killer branding, mission, or the way they seem to read your mind with their designs? The body should take the hiring manager on a tour of your past projects or work experiences. Then, wrap up your cover letter by circling back to the spark—remind them why you are so pumped to jump on board and the fresh energy and vision you’re ready to bring to the team.

Graphic Designer with Experience Cover Letter Example

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123 Fictional Lane New York, NY 10001 (123) 456-7890

Jack Thompson CaaStle 123 Fictional Lane New York, NY 10001

Dear Mr. Thompson,

The mission of CaaStle to empower e-commerce all over the world has intrigued me ever since its inception. I believe my extensive experience in graphic design will prove to be extremely useful in helping your company drive its mission forward with branded visuals and reach more fast-paced fashion brands.

As a senior graphic designer at Button, I was responsible for creating eye-catching visuals using Adobe Fresco for 9 social media handles and blog feature images. These designs helped 4 clients improve their monthly organic traffic by a minimum of 26% within one year. I also handled all event-based visuals requested by clients for their landing pages.

While working for Hiro Systems as a product designer, I took charge of revamping the company’s website and catering to the target audience. Using HTML, CSS, and Illustrator, I worked with 3 other team members to craft a new code-based website design. This revamp was highly successful and boosted the firm’s annual positive customer experience ratings by 49%.

My tenure at Catalyst helped me improve my digital report design skills. I leveraged multiple tools like CorelDRAW Graphics Suite and Tableau to innovate 3 new report layouts. These layouts helped 8 companies navigate the data they needed 14 minutes quicker and improved quarterly client satisfaction rates by 11%. Assisting product managers, I even created 2 concept designs for the platform’s custom dashboard features.

I’m eager to talk more about how I can fulfill this role better than any other candidate. Please let me know when you’re available to schedule an interview.

Thank you for your consideration,

Ruby Turner

Enclosures: Resume Application Portfolio

• Did your newsletter layout skyrocket subscriber engagement? Or did your website redesigns boost traffic through the roof? These are the feats you want to narrate with finesses (ideally backed up by numbers), transforming your piece into something magnetic.

Senior Graphic Designer Cover Letter Example

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123 Fictional Lane Dublin, OH 43002 (123) 456-7890

Kylene Swonguer, Senior Manager & HR Business Partner Bread Financial 3095 Loyalty Circle Columbus, OH 43219

Dear Ms. Swonguer:

Similar to your mission, I believe in simple designs, kindness, and serving others. As a graphic designer with 9 years of experience, I know how to collaborate with diverse teams to create innovative designs that ensure customer satisfaction and achieve marketing goals. I would love to work with Bread Financial to provide creative direction on print and digital media deliverables.

Most recently, as a senior graphic designer with Starbucks, I collaborated with a group of design teams to generate creative concepts per Starbucks’ branding and strategy. I applied multidisciplinary business approaches and design principles to manage multiple creative projects as the lead designer. My designs and strategies resulted in an overall 9 percent decrease in customer acquisition costs and an 18 percent increase in search traffic.

Earlier, as the lead designer with HyPier Haunts, I helped their growing brand with a high level of variety and creativity for independent and large-scale products. There, I created numerous projects, including several photography essays, a complete branding revamp on all merchandise, and multiple advertising and social media campaigns, including several video series. By the time I left, I had boosted the cost revenue ratio to 60 percent, increased social media engagement by 23 percent, and increased the number of new customers by 17 percent.

Everywhere I have worked, I have aimed to initiate positive change through successful, encouraging designs and innovative leadership. As your senior graphic designer, I will lead projects that will further your brand and meet your marketing goals. I look forward to meeting and discussing more with you about how my experience can be part of creating tech-inspired financial solutions that are easy, empowering, and flexible.

Rory Blumenthal

Enclosures: Resume Application Official transcript Portfolio

• Build a bridge as soon as possible. Maybe you’ve used the company’s products, or maybe you’ve always loved its creative approach to design, or like Rory, you may share similar values.
• If you can, find numbers relating to sales, marketing, or customer service. Choose metrics that apply to the position you’re seeking, and make sure they align with your future employer’s goals. 

Creative Graphic Design Cover Letter Example

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123 Fictional Lane Rockville, MD 20850 (123) 456-7890

Megan Lewis Links Global USA 123 Fictional Lane Rockville, MD 20850

Dear Ms. Lewis:

Experienced candidate eager to apply at Links Global USA for the creative graphic designer position. With a total of four years of experience in the field, I am confident in my ability to contribute effectively to your team. My career is highlighted by consistent success in creating engaging, user-centered design solutions for various platforms and purposes, including significant projects in the mobile app domain and innovative web layouts.

In my past designer role At Merck & Co, I honed my skills in Figma, and other design tools, executing web design projects that improved the average time spent on the company’s website by 2.7 minutes. My tenure also included designing visually compelling graphics that aligned with current marketing strategies and helped the company revamp its entire website and increase online medicinal sales by 32% within one year.

While working for Jacobs, a sustainability company, I was responsible for ideating their official ad creatives which were used in 9 events across the U.S. These ad creatives were also used in the company’s pitch deck presentation for 2 funding rounds and helped them secure a total of $84K+ in investments.

My professional journey started in a junior designing role at Speridian Technologies, emphasizing creating digital materials that aligned with the organization’s marketing strategy. I was responsible for turning complex ideas into easy-to-understand creatives and illustrations that eventually led to a 56% uplift in the company’s landing page traffic.

I am particularly drawn to this opportunity at Links Global USA because of your commitment to providing high-quality consultation services. I am enthusiastic about bringing my unique blend of creativity, design expertise, and technology skills to your team. Thank you.

Felix Becker

• Skip the bland part where you simply state your duties and brag about the ad creatives you’ve made. That’s old news for resumes. Instead, dive deep and flaunt the quantified outcomes your interventions fostered. Did your design bump up web traffic or online sales? Whichever your wins, they are better backed up with real numbers.

Upwork Graphic Design Cover Letter Example

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123 Fictional Lane San Francisco, CA 94107 (123) 456-7890

Clark O’Brien Upwork 123 Fictional Lane San Francisco, CA 94107

Dear Mr. O’Brien:

With an extensive background in graphic design and experience working for multiple industry-leading brands, I am eager to bring my unique blend of digital skills, color theory, and attention to detail to Upwork. As a freelancer, I am motivated to apply at Upwork—a platform known for supporting and fostering freelance growth worldwide.

During my previous job at GAP, I led a variety of projects ranging from landing page redesigns to the creation of daily social media content. My work allowed the company to witness an average user experience improvement of 12% in annual feedback forms. Using Adobe Creative Suite for crafting social media post designs, my contribution led to a further 34% boost in 3 of GAP’s social media platform followers.

As a former freelance graphic designer working for Babylist, I single-handedly crafted web designs and helped the company create its first-ever brand theme. My work was used in revamping the official website and my new theme colors received a 97% positive rating from the average visitor.

In my role as a junior designer at Isadora, I learned advanced editing in designing tools such as Figma and Sketch. My 2-year long tenure at the digital marketing agency involved creating eye-catching designs for 3 clients simultaneously. I also maintained an average approval rating of 84% for all designs and kept rework at a minimum.

Enclosed is my resume and 2 letters of recommendation for your review. I am excited to further discuss how I can support your platform.

Sophie Roberts

Enclosures: Resume Application 2 letters of recommendation

• But hey, don’t stop at experiences. Throw in any relevant document you’ve tucked away, including letters of recommendation. These golden additions do more than just add credibility to your claims—serving as evidence of your past success, they show your potential boss you’re not just all talk.

Communications Graphic Designer Cover Letter Example

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123 Fictional Lane Pasadena, CA 91101 (123) 456-7890

Xu Jian ACCO Engineered Systems 123 Fictional Lane Pasadena, CA 91101

Dear Mr. Jian:

I’ve been amazed by ACCO Engineered Systems ever since it provided mechanical solutions to the SoFi Stadium in 2020. As a graduate of Fine Arts, I find the company’s attention to design in central plants and the layout style of VRF systems extremely fascinating.

As someone who’s been a former graphic design specialist at Architectural Resources Group in California, I understand the need to produce innovative designs for tall structures better than anyone else. My stint at this company included ideating a total of 17 contemporary style and layout drafts for multiple projects. All of these designs gained at least 94% satisfaction from the end client and maintained the firm’s reputation as a top-notch provider of architectural services.

During my freelance communications and graphic design tenure at Spokeo, I was trusted with 4 design projects. Here, I demonstrated my ability to produce high-quality visual content and follow brand consistency with the help of Adobe Creative Suite. By creating the organization’s new logo and daily social media posts, I increased their organic traffic on various platforms by an average of 28% within six months.

Further, my role as a graphic designer at Vroman’s Bookstore allowed me to collaborate extensively with the marketing team to improve awareness of the bookstore in the state. By designing multiple printables digitally using Illustrator and InDesign, my team increased the store’s foot traffic by 31% during spring and summer breaks. I also designed the store’s first “Volunteer for the Generation of Tomorrow” poster which led to a 13% uptick in monthly volunteers.

I appreciate your consideration. Please let me know your preferred time to schedule an interview for further discussion.

• See how Emma ties her background in architecture into her piece, knowing it will hit close to home for a hiring manager at ACCO. It’s not just about mentioning past gigs but also illustrating how they fit the new role. Again, mention the tangible outcomes your efforts have facilitated in the past.

Graphic Designer Art Director Cover Letter Example

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123 Fictional Lane San Francisco, CA 94103 (123) 456-7890

Sarah Garcia Adobe 123 Fictional Lane San Francisco, CA 94103

Dear Ms. Garcia:

From the very moment I created my first personal art piece, I knew designing wasn’t just an everyday hobby but my passion. With my current set of experience and skills, I believe I’m more than capable of handling all the responsibilities of a graphic designer/art director as mentioned in the job description, and helping Adobe create marvelous products that allow creative minds worldwide to innovate fresh designs.

Currently, as a senior graphic designer at Covered Digital Marketing agency, I’ve improved brand outreach for 3 clients by 42% by refining old designs and using modern-day style art across all social media platforms. My biggest achievement in the agency so far has been boosting a high-value client’s organic traffic by 29% using contemporary style art that resonated with the target audience.

I also worked at The Kickin’ Crab as a junior graphic designer and created the company’s first digital logo while helping the marketing craft 23 vector designs for the official website. Additionally, I also created storefront banners that reflected the brand’s theme while attracting locals.

While pursuing my art degree at California College of Art, I was elected by 13 professors to lead a group project. In collaboration with 9 peers, I leveraged Adobe After Effects to create an original promotional video for the university which garnered a total of 46,251 views on multiple platforms.

With a proven track record of designing high-quality assets for digital and social platforms, I aim to use my expertise in Adobe’s creative tools and craft impeccable designs that fulfill your company’s goal of creating revolutionary tech products.

Jonathan Kim

• Create a timeline of your excellence in the field right from the early days. For example, did your designs pull in eyeball-popping views, rev up website traffic, or amplify the brand’s outreach? Such are the golden nuggets that will propel your graphic designer art director cover letter ahead of the competition.

Graphic Designer and Social Media Coordinator Cover Letter Example

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123 Fictional Lane Shipshewana, IN 46565 (123) 456-7890

Lucas Parks Blue Gate Hospitality 123 Fictional Lane Shipshewana, IN 46565

Dear Mr. Parks,

As a social media enthusiast, I couldn’t be any happier than to join a company where I can use design to spread the word about delicious food. Hence, it’s with complete excitement that I apply to the Blue Gate restaurant.

At Big C Lumber, I successfully managed all of the company’s social media handles and grew quarterly followers by an average of 29%. I was also responsible for ideating multiple email campaign layout designs which boosted the brand’s click-through rates by 1.9%. All of these designs met the company’s value statements and maintained its reputation as the locality’s top construction material provider.

My tenure at Country Inn and Suites By Radisson involved creating various designs to use on the official website. These included room illustrations, mock-up website pages, and an easy-to-use interface, which eventually led to an 18% increase in online bookings on the website. I used my proficiency in Adobe Illustrator and Photoshop to ensure that all designs met the company’s requirements.

Being a graphic design intern at Yoder Department Store helped me instill a strong sense of organization and multitasking by following instructions from senior designers. I was part of an e-commerce listing project wherein I optimized currently placed product images to be more realistic. These directly increased customer satisfaction rates by 19%, with 74% of all customers reporting that the actual product met all expectations as shown on the store’s images.

Having a good amount of designing experience in various industries has allowed me to understand nuances in consumer behavior on social media and how one should align content to meet their demands. I’m eager to bring my creativity and dedication to your company and contribute to the continued success and online growth of Blue Gate Hospitality.

Nicole Johnson

Enclosures: Resume Letter of recommendation

• Sprinkling in some achievements goes a long way to give the recruiter a taste of what you bring to the table. As for the conclusion, let that enthusiasm of yours shine through—like you can’t wait to join the team. That kind of energy is contagious and exactly what will stick in the hiring manager’s mind.

T-Shirt Graphic Design Cover Letter Example

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123 Fictional Lane Hoboken, NJ 07030 (123) 456-7890

Daisy Phillips RSVLTS 123 Fictional Lane Hoboken, NJ 07030

Dear Ms. Phillips,

I’ve always admired the artists behind printed T-shirts from a tender age. It’s now with great honor and passion that I apply for the position of a t-shirt graphic designer at RSVLTS, as advertised on your careers page. With a bachelor’s degree in Fine Arts, I am confident in my ability to contribute to your team’s creative endeavors and enhance your brand’s presence in the e-commerce apparel market.

Previously, I’ve been a part of Jake & Ed’s where I was responsible for creating 11 t-shirt designs for their latest sport lineup. This also included developing unique color palettes to pair t-shirts with popular track pants. Using CorelDRAW and Inkscape for crafting designs, I optimized print files for screen printing, meeting the firm’s quality standards and aesthetic appeal.

As a graphic designer for David’s Clothing, I was tasked with making 14 product images for the brand’s online store. While not directly involved in t-shirt design, I attended 6 workshops where the company’s art directors explained how they used tools like Adobe Creative Cloud to design fashionable clothes for all age groups.

My experience in designing began with Varn Wood Products. Fascinated by their mission of providing detailed woodcuts, I applied to be a junior graphic designer and helped the business create its first website with a branded theme using HTML5. Consequently, 86% of visitors within the first quarter provided positive ratings for the website’s design which allowed the firm to visually showcase their list of offerings online.

Working at RSVLTS would be no short of an amazing feat to achieve while learning more from your team of senior designers. I look forward to discussing this exciting opportunity with you.

• As long as your t-shirt graphic designer cover letter is oozing with enthusiasm, has sprinkled in a bit of your related experience, and shows your eagerness to learn, hit that send button with confidence.

Motion Graphic Designer Cover Letter Example

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123 Fictional Lane New York, NY 10013 (123) 456-7890

Cameron Bennett Personio 123 Fictional Lane New York, NY 10013

Dear Mr. Bennett,

While pursuing my degree in Fine Arts, I came across a business student group project at the university annual fair which showed the challenges human resource teams face and provided actionable solutions to tackle them. From that moment, I’ve always hoped to work for a company that simplifies HR tasks and I’m more than glad to have the opportunity to apply at Personio as a motion graphic designer.

My professional journey at Boost Insurance helped me display my skills in creating high-quality motion graphics using Blender and Mocha Pro. By crafting 4 motion graphics for the main website, I helped the company grow its average visitor experience ratings by 37% within one quarter. My low-code designs also improved monthly website performance metrics by 22%.

As a video editor for Click Therapeutics, I leveraged tools like Adobe After Effects and Premiere Pro to create short-form content for patients worldwide. These included prevention, cure, and best practice topics. A total of 2,591 patients in a company survey poll stated that they heavily benefited from these tutorials and were able to incorporate all the information provided into their daily lifestyles.

During my experience at Torii, I was handed the duty of creating the platform’s first dashboard design. Using Adobe Photoshop, I crafted a dashboard theme that aligned with the brand’s existing palette along with multiple website concepts. The founders added my designs to pitch decks and successfully raised $1.2M+ within two funding rounds.

As someone who’s drawn very closely to motion graphics and the designing industry, I’m ready to apply my current set of skills at Personio and help provide more user-friendly HR services with astounding motion visuals. I am eager to hear a positive response from you soon.

Grace Evans

• As the plot of your cover letter thickens, frame each of your job experiences as a milestone, spotlighting the variety of skills you’ve mastered along the way. Think about that stunning ad campaign or those bland images turned into compelling narratives. For the cherry on top, flaunt your expertise with leading-edge tools like Blender, Mocha Pro, and Adobe After Effects to prove you’re the design wizard they need for their next projects.

Self-Taught Graphic Designer Cover Letter Example

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123 Fictional Lane New York, NY 10016 (123) 456-7890

Sienna Hall Airship 123 Fictional Lane New York, NY 10016

Dear Ms. Hall,

Looking at the range of bespoke solutions available at Airship, I feel excited to have the opportunity to work with a team that prioritizes customer app satisfaction. My skills as an animator are sure to help your company increase its offerings and provide even better technical design support for mobile applications.

At Titmouse, I achieved a 96% approval rate on animation sequences using Blender and leveraged Adobe Animate for 2D tasks, demonstrating my capability to produce engaging content. Furthermore, my proficiency with Adobe Creative Suite helped me craft creative map designs for 14 animated shows.

I also worked for MaestroQA as a motion graphic designer to create 7 Adobe After Effects-based layouts for real-time QA reporting dashboards. This helped companies gain 84% of all actionable data using customer insights. It was also used by consumer-centric brands to track an average of 4 KPIs throughout one year.

My past experience as a junior role at Ordergroove involved me designing 62% of the company’s website’s theme and format. However, my journey in design and animation began when I first enrolled in the “Complete Blender Creator: Learn 3D Modeling for Beginners” course on Udemy. Since then, I’ve completed 36 learning hours with other courses and seminars on design and started training on tools such as Adobe Creative Cloud.

My portfolio of 3D animations containing show trailers and marketing demos showcases a track record of enhancing motion graphics with creative flair and technical skill. I’m aiming to apply my skills at Airship to further enhance the experience of mobile app users across the world.

Jake Russell

Enclosures: Resume; Portfolio Complete Blender Creator Learn 3D Modeling for Beginners Certification

• Then, tuck in those certificates from all the courses, workshops, and online classes you’ve completed. These are your badges of honor and go a long way to ramp up the credibility of your self-taught graphic designer cover letter.

Logo Graphic Designer Cover Letter Example

Copy this text for your logo graphic designer cover letter!

123 Fictional Lane San Francisco, CA 94105 (123) 456-7890

Matthew Walker Braintrust 123 Fictional Lane San Francisco, CA 94105

As I apply for the logo designer position at Braintrust, it is with utmost respect I hold for the company’s mission of making the hiring process easy. I am eager to contribute to your team and innovate logo designs that are memorable.

With 4 years of experience in graphic and logo design in my previous tenure at Brandastic, I am prepared to use color theory and my skills in CorelDRAW to present fresh ideas. While working for Brandastic, I created 6 new website concepts and revamped logos for 3 clients, which went on to receive a minimum of 96% positive feedback from their customers.

At SeedX, my expertise in leveraging Adobe Photoshop allowed me to deliver branded designs for social media posts and websites. This intrinsically boosted organic search traffic for 7 clients by an average of 21%.

During my junior graphic designer tenure at LikeSocialBiz, I maintained an average concept approval rate of 92%. My work on digital illustrations, focused on logo creation on Wacom Cintiq, was given a 4.8/5 rating by 2 clients.

I am truly drawn to Braintrust’s commitment to AI-powered solutions for expediting hiring and its innovative approach to connecting talent with leading enterprises. I’ve enclosed all related documents with this cover letter and am looking forward to the opportunity to discuss how my background fits with your team’s needs.

George Ivey

• Whether you’ve got mad skills with CorelDRAW, Adobe Photoshop, or Wacom Cintiq, throw every pertinent software you’re familiar with into the mix. But don’t just mention them. Dive into the nitty-gritty of the amazing designs you’ve brought to life with those tools. Even go ahead and share how those killer logos left your clients jaw-dropped and beaming with satisfaction.

Graphic Design Coordinator Cover Letter Example

Copy this text for your graphic design coordinator cover letter!

123 Fictional Lane Pittsburgh, PA 15260 (123) 456-7890

Kristin Fisher University of Pittsburgh 123 Fictional Lane Pittsburgh, PA 15260

Dear Ms. Fisher:

When I first viewed the opening for a graphic design coordinator at the University of Pittsburgh, I knew I had to apply since my skills and experience match the university’s requirements. Additionally, my role as an alumni further drives me to assist the college I’ve graduated from.

During my tenure at Adda Coffee & Tea House, I successfully maintained aesthetic consistency across numerous marketing materials on Illustrator, directly contributing to increased foot traffic of 34% within six months. My role involved close collaboration with various teams to design impactful marketing video assets and graphical content, which improved social media engagement metrics by 11%.

My internship at Tal&Bert further included the daily duties of creating website designs for the brand on Canva. Using templates and original ideas, I submitted 14 SEO-centric designs which all led to a 27% uptick in their monthly website traffic.

I am particularly excited about the opportunity at the university since I’ve also been a former winner of the annual College of General Studies—Logo Design Contest. My unique design created on Adobe Photoshop for a hypothetical brand followed all the participation regulations while attracting the attention of 23 teachers and 4 judges

With design as my main passion, I am eager to bring my background in creating engaging, brand-consistent design content to the university and grow your online visibility. I look forward to the possibility of discussing my application with you further.

Enclosures: Resume Portfolio

• So, why not weave a little of that magic into your piece? Recall any past interactions you’ve had with the hiring company such as a past event, party, trade fair, or seminar—these are your golden tickets. But again, don’t just aim to impress. Show how those moments shaped, inspired, or even pushed you to chase this exact opportunity.

Web and Graphic Designer Cover Letter Example

Copy this text for your web and graphic designer cover letter!

Benjamin Morris E-PAGA 123 Fictional Lane Rockville, MD 20850

Dear Mr. Morris:

In a time where management and consultation services have become essential for businesses, I am excited to bring my web and graphic designing skills to E-PAGA and support its mission of helping companies retain talent for years.

During my tenure at XenonPrime, I used Colors to develop unique color palettes and help 6 major clients come up with a brand theme that reflected their core values. These color palettes were also used as a free offering during demo sessions, helping the agency onboard 24% more clients each quarter.

While working for TechHouseMedia, my contribution to ideating various custom web designs with the help of Adobe Creative Suite, HTML, and CSS allowed the company to improve its client satisfaction rates by 7% within two months. Working directly under the co-founder, I assisted in multiple projects and produced an average of 3 designs every day.

As a junior web designer at The Tumi Store, I crafted 11 infographics which were placed on the official website and labeled different travel bags for a variety of budget options. My role in using design elements to convey complex product information in an engaging manner reduced the annual cart abandonment rate by 8%.

An opportunity to bring my expertise to E-PAGA and collaborate with your team to drive successful web design projects while staying ahead of industry trends would be an honor. I am looking forward to the possibility of contributing to your esteemed instructional design. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Daniel Curtis

• If the ad’s playing coy with the desired specific skills, it’s your cue to whip out your varied experiences to serve them a little taste of your design talents. Don’t be shy about tossing in some hard-hitting numbers—they have this superpower of making your success stories come to life.

Social Media Graphic Designer Cover Letter Example

Copy this text for your social media graphic designer cover letter!

Luke Morgan SAP 123 Fictional Lane New York, NY 10001

Dear Mr. Morgan:

I am writing to express my keen interest in the social media graphic designer position available on SAP’s career page. With my bachelor of Fine Arts from New York University and a social media-focused career journey, I am confident in my ability to contribute effectively to your global marketing team.

At present, my role at Share Local Media involves designing daily social media posts and captions to interact with both customers and prospects. My greatest achievement is creating an Instagram carousel post on Canva which helped the brand attract 238K+ views within one week. This post single-handedly boosted sales for the month by 19%.

During my tenure at Permutive, I handled designing social media ads for 7 clients and ensured that every graphic maintained aestheticism on different devices. Leveraging Adobe Photoshop, I also crafted testimonial designs for 2 Fortune 500 firms, meeting all brand guidelines and themes.

As a social media coordinator at Quiq, I conceived a campaign to create awareness of improving consumer experience. Designing all the graphics for the campaign myself, I helped the company identify 27% more targeted leads, 16% of which turned into repeat customers within seven months.

My career has been dedicated to leveraging innovative graphic design tools and creativity to grow brand visibility on global platforms and joining SAP will open the door for me to support its mission of providing state-of-the-art software solutions while growing professionally. Thank you for your consideration.

• Then, for each role you rocked, shine a spotlight on how your graphic designs turned heads but amped up those all-important metrics for the companies you’ve worked with. Stick to this game plan, and you’re not just crafting a social media graphic designer cover letter but your ticket to standing out and getting hired.

Visual Designer Cover Letter Example

Copy this text for your visual designer cover letter!

Hannah Richter Google 123 Fictional Lane San Francisco, CA 94105

Dear Ms. Richter:

I’ve always been fascinated by Google’s ability to provide millions of users with the search results they need simultaneously. Hence, it is with great pleasure that I apply for the vacant visual designer role with a vision to further cement the reputation of your brand.

At Hasbro, I led multiple visual design projects that reduced customer support inquiries by 19% by leveraging design tools to improve online conversion rates and organic search traffic, demonstrating my capacity to contribute positively to Google’s user experience goals.

While working for Harness, I led visual design projects which lowered the number of customer complaints due to the lack of user-friendliness in the official website by 17%. Working alongside managers and engineers, I leveraged Figma to share my ideated designs which further cut down design-to-development handoff mishaps by 32%.

My tenure at Duetto further refined my skills in motion graphics, web design, and user research. Handling tasks directly given by C-level executives, I took control of Illustration and Sketch to overhaul the organization’s website. Adding more branded color schemes and a quick navigation layout, I reduced annual website issue reports by 48% while improving customer satisfaction by 13%.

As a junior visual designer at Nylas, I created clear, user-friendly icons and symbols on Adobe Photoshop for the platform’s official application. This influenced 64% of all demo users to subscribe to monthly services, as per annual survey data.

I’ve attached my resume along with my cover letter and hope to hear a positive response from your end soon.

Liam Hughes

• Take your time to craft an engaging intro—you want it to come across as a friendly handshake, warm and inviting. Your mission? To catch the hiring manager’s eye (and heart) with your objective for the role. Perhaps, spell out how you’re set to overhaul their platform’s layout and vibe with your creative arsenal. And remember, few other things sing quite like showcasing the positive ripples your designs trigger among customers.

Graphic Design Specialist Cover Letter Example

Copy this text for your graphic design specialist cover letter!

123 Fictional Lane Shopiere, WI 53525 (123) 456-7890

Ryan Wengel, Vice President of Marketing Geronimo Hospitality Group 525 3rd St #100 Beloit, WI 53511

Dear Mr. Wengel:

Based on your numerous awards, the Geronimo Hospitality group has a solid reputation in the hospitality industry. Moreover, you’ve created a memorable customer experience at all your locations, which is always my goal as a graphic designer. I’m ready to use my 4 years of design and management experience to help you continue to attract the best customers and generate more revenue.

Partnership was key while I was the lead graphic design specialist at BookBush Press. Primarily, I worked with the marketing and editorial teams to design illustrations and cover art. Throughout development, I reviewed illustrations from junior designers and approved them with the authors and applicable external teams. I reviewed each illustration according to design principles, quality standards, and client expectations. Because of my meticulous review process with the relevant parties, 100 percent of designs were approved, and 87 percent of projects were delivered before the deadline.

Currently, as the marketing and graphic design specialist at George Mason University, I design print and electronic marketing products to boost brand awareness and engagement. However, I recognized a need for more personal content, so I turned to photography and videography. My “Life at George Mason University” video series had a 3-percent conversion rate, and by the end of 2021, I had more than doubled our followers on Instagram and Twitter, resulting in an 11-percent rise in prospective student applications.

Graphic design is nothing without a strong vision to improve the customer experience. I am motivated by modern designs that are practical and innovative but also functional and fun, and I know that Geronimo Hospitality Group would be the ideal place for me to grow as a designer and leader. Thank you for reviewing my portfolio; I’m eager to discuss how we might push the limits of hospitality together to create a better customer experience at all your locations.

Marguerite Justine

• Use strong words to convey what you’ve done and how you plan to help your future employer. It might take a few tries, so don’t be afraid of rewrites.
• Marguerite focuses on a large-scale skill (partnership/management) and a targeted set of skills (photography/videography). In doing so, she shows her capability on both a large and small scale while also demonstrating her dedication to all projects.
• You don’t always have to include the biggest components of the job ad; sometimes, targeting a preferred qualification can give you an edge. 

Freelance Graphic Designer Cover Letter Example

Copy this text for your freelance graphic designer cover letter!

123 Fictional Avenue Portland, OR 97201 (123) 456-7890

Samuel Hall Columbia Sportswear 123 Fictional Lane Portland, OR 97201

Dear Mr. Hall:

Attracted to the thrilling and dynamic world of graphic design since my art school days, I found the fusion of aesthetics, creativity, and market appeal an irresistible career path. The journey has been fulfilling, laden with vivid colors and unique creations, and today, I’m excited to apply for the freelance graphic designer position at Columbia Sportswear.

As a freelance graphic designer for Wildfang, I had the privilege of applying my skills in typography, photo editing, and vector graphics to various marketing materials. I leveraged tools like Adobe Creative Suite to execute designs resonating with the brand’s target audience. During a seven-month campaign, I consistently exceeded client expectations, enhancing typography readability by 19% and improving photo editing processes, resulting in a 14% decrease in project turnaround speed.

Subsequently, I collaborated with Powell’s Books, another Portland icon, to revamp their visual branding. Here, my emphasis on vector graphics resulted in a unique and memorable logo, contributing to an impressive upsurge in brand recognition and a 12% increase in online sales.

My freelance journey led me to multiple collaboration opportunities with numerous Portland businesses, from start-ups to well-established companies. These experiences honed my agility in seamlessly adopting different brand guidelines and effectively communicating visual narratives, always keeping audience engagement at the forefront.

I understand the importance of providing high-impact visual solutions tailored to specific products and target audiences. My keen eye for detail and ability to deliver fresh, compelling designs align with Columbia Sportswear’s commitment to quality and style. Thank you for considering my application; I’m eager to discuss further how my skills can contribute to bringing your company’s creative vision to life.

Isla Martinez

• Did you increase the social media engagement for your most recent client via eye-catching designs? Or do you recount when your visually appealing infographics improved a client’s website traffic by, say, 23%? Whatever your quantified wins, don’t hesitate to highlight them in your freelance graphic designer cover letter.

Edit a matching graphic designer resume

Making your resume  gets a whole lot easier when the  resume format  and template are already done for you. There’s no reason in the world that both your graphic designer cover letter and resume can’t shine! You can start editing this resume and be on your way. 

Graphic Designer Resume

Need a resume to pair with your graphic designer cover letter?

3 Tips for Writing a Stellar Graphic Designer Cover Letter

Writing an outstanding graphic designer cover letter isn’t unlike designing content for your clients; stay true to your purpose, include the right details, and hit the right tone. Follow our guide to craft a stunning graphic designer cover letter one step at a time.

Step 1: Understand the organization and its needs

Every design you make has a message and purpose. Your cover letter also has a message and purpose—to explain why you’re the best fit for the role and to land a job. 

Proving you’re the best fit includes demonstrating you understand your employer’s mission, vision, and values. To do that, research is required. Analyze the  graphic designer job listing  for company information, and look up the company’s website to study its history and recent news.

If you’re struggling to understand what the company wants, try framing its values as questions: a company’s promise to “promote clients by creating custom marketing materials” becomes “can  you  promote clients by creating custom marketing materials?” Do this to any requirements or statements in the job listing you’re uncertain about, and weave your answers into your cover letter. 

Step 2: Get detailed about a couple of successes

No one likes a copycat, so your graphic designer cover letter can’t simply be another version of your resume. Just like your portfolio, your cover letter and resume should be separate entities that show off a variety of your talents. 

Even though your resume and your cover letter can include the same experiences, each one achieves different goals. Think of your  graphic design resume  as a series of snapshots, capturing some of your best career moments. On the flip side, your cover letter is a home video that shows individual moments in great detail, creating a profound story.

Still stuck? Take a closer look at this sample from one of our graphic designer cover letters to spark some ideas.

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

Step 3: Win with your tone & message

Now, it’s time to breathe life into your graphic designer cover letter; it shouldn’t read like a book report. Instead, it should draw the reader in, enticing them to learn more.

To accomplish that, you need to have a professional tone. This is no casual conversation (save your LOLs and TTYLs for your best buds), but nor should you be archaically formal. Choose active verbs and strong nouns that are vibrant but appropriate in a business setting.

Professionalism alone, however, won’t engage readers. Once you’ve nailed the professional part, try to make your content read like a narrative. It doesn’t need to be poetry, but it should encourage the reader to linger. Entwine your purpose, your message, and the company’s story into a cohesive unit that sounds engaging and interesting.

Once you’ve nailed the professional part, try to make your content read like a narrative.

After you’ve completed your cover letter, condense it to a page. Then, it’s back to the drawing board for one last step: revision. Just as no design is perfect from the first sketch, no cover letter is complete without editing. Ask some colleagues to review it so they can catch minor errors you may have missed.

Then, all you need to do is hit submit and start dreaming of your future!

The Handy Outline for Your Graphic Designer Cover Letter

Writing anything from scratch is difficult, but it’s even more challenging when there’s a job at stake. But with a good structure to follow, you can breathe easy as our outline will help you choose what to include and how to include it, so you can worry less and write better.

How to start a graphic designer cover letter

Your contact info:  Don’t make finding your contact information difficult. Assuming you’re using a template, fill in your email, number, and address (city and state) at the top of your graphic designer cover letter. Also, include your LinkedIn profile if you have room since many employers require it.

Date:  It’s a huge help to employers (just think of all the cover letters they have to sort through). Plus, a date can help you keep track of when you applied for the job. So, jot down the date after the address. 

Inside address:  Include the company’s address even if you’re not sending your letter via post. This inclusion, known as the inside address, immediately informs the employer you’ve researched their company and you’ve tailored your cover letter accordingly. 

Can’t find an address? Start by scanning their job description, application, and website. If there’s nothing there, try a quick Google search or look at LinkedIn, Glassdoor, and Facebook. One of those options should yield a usable address, or at the very least, a city and state. 

Christopher Nichols Human Resources Director, Children’s Museum of Pittsburgh 10 Children’s Way Pittsburgh, PA 15212

Greeting:  Every word in your cover letter must have significance, including the greeting (also known as the salutation). But don’t sweat it too much—stick to the tried-and-true “Dear Ms./Mr. Lastname:” to make a good impression.

Many cover letters skip the name, but a personalized greeting gets the reader’s attention and makes them feel valued. We all like to be addressed by name, so do your utmost to address the hiring manager specifically. Start looking at the job description and company website before venturing into Google, LinkedIn, and Glassdoor. 

If you still can’t find anything, either address the head professional (such as the Human Resources Director), or the entire graphic design team (“Dear Graphic Design Team”). 

How to write your graphic designer cover letter

Body:  The body of your graphic designer cover letter should be only three to four paragraphs long, leaving room for white space between. Each paragraph needs to convey your interest, unique qualifications, and enthusiasm for future contact. 

Opening paragraph:  An excellent design catches and holds someone’s attention, and your opening paragraph should do likewise. A boring start can be the difference between getting in or getting tossed in the bin. The key to a great opener is quality, not shock factor, unlike this opening paragraph: 

WOW! That’s exactly what you’re going to think when you see my work. As a graphic designer with 3 years of experience, I’ve done it all, from brochures, ads, social media posts, logos, and far more. I love making clients say, “You’re the best!” and creating content that stuns, amazes, and excites.

This is spot-on if you want to sound like a bad car salesperson, but it’ll turn employers away with its over-eager tone, lack of relevant details, and too-casual manner. Your cover letter opener should be professional and polite while providing evidence you’re the right fit for the job, such as this example:

Immediately, the employer can tell the candidate knows about the company, they share a common goal, and they have experience.

Paragraphs 2-3:  Each paragraph needs to back your opening statements, but don’t fall into the trap of waxing poetic about your work. You have a limited amount of space and time to catch their attention. 

Instead, focus each paragraph on one accomplishment, requirement, or credential. This will allow you room to elaborate, and it narrows your options, making your cover letter more of a highlight reel than a biography (which your employer will thank you for). 

Each paragraph should be a mini-story unto itself, giving an example of how you have met your previous company’s needs and should thus inspire this company to hire you. It’s more than doable to offer up your experience without being dull or overwhelming: 

This gives context for the position and establishes the requirements expected of the candidate. Moreover, the candidate explains in detail how they met those requirements and created positive change.

Although writing these paragraphs can be intimidating, don’t worry about perfection the first time. Just like your sketches, all you need to do is start; revise them later as needed.

Closing paragraph:  Many cover letters end with a hasty and vague close because the candidate feels there’s nothing left to say. Thus, employers read many boring closing paragraphs like this: 

I have experience in graphic design and am passionate about creating art with a purpose. I know I can do good work for you if you will let me. Thank you for reading my cover letter, and please consider me for this position.

Nothing in this paragraph says anything significant about you or the company; instead, it could be from any number of candidates, and it comes off as both desperate and uninspired. Remember this is your chance to solidify your attributes before they review your portfolio and resume, so don’t waste it.

Trust us when we say that closers don’t have to be difficult. Instead, briefly sum up how your goals and experience will help the company’s mission. Then, end with a call to action regarding further contact. This example resolves the conversation politely but enthusiastically with a strong call to action: 

Signature:  End on a good note with a professional “thank you” if you haven’t already said so in the closing paragraph. Then use a polite closing statement with your real name (no nicknames). 

Enclosure(s):  This section is often forgotten, but it’s vital for graphic designers since it lists all the documents you’re sending to your employer. This includes your resume, the job application, and your portfolio among other things (check the job ad for any additional requirements). It reminds employers that more follows while also giving them a de facto checklist to ensure you’ve followed instructions.

Cover letter format for a graphic designer

As a graphic designer, you may be really excited about using one of our cover letter templates above; however, if you’re looking for a basic business letter, you can use this template for your graphic design cover letter. 

If you decide a business-style letter is for you, we’ll drop some formatting tips below this template.

Graphic Design Cover Letter

Cover letter formatting tips for a graphic designer

• Leave your name out of your address (save it for the signature instead). 
• Write out the full date with the month, day, and year, eg. January 5, 2023.
• Each part of the address should be on a new line and double-spaced between the inside address and greeting.
• If the company you’re applying at is more casual and artsy, you can get away with a comma after the greeting.
• Single-space your cover letter throughout but double-space between paragraphs. 
• If you’re presenting hard copies of your graphic designer cover letter, quadruple space to allow room for your signature in blue/black ink. 
• Use the singular or plural form of “enclosure” depending on how many things you’re enclosing. (Don’t forget to enclose your design portfolio!)

Is Your Graphic Designer Resume Just as Awesome?

Congratulations, you’re done with your cover letter! But that doesn’t mean you’re done quite yet. Along with finishing your portfolio, job application, and cover letter, you need to submit a resume. 

It may be tempting just to submit any old resume since you’re applying for multiple graphic designer jobs that likely have similar requirements. But even if the  job skills  and roles are similar, that doesn’t mean you should hand in whatever you have on hand.

Like a generic cover letter, a generic resume won’t win you any points with future employers. Every document you submit needs to be tailored, updated, and polished so you can make a positive impact before you meet your employer face to face. 

But you’re not alone. Our  resume builder  features unique AI-powered advice to help create your graphic designer resume from a template like this one—by the way, you can edit this one right now if you like. 

Graphic Design Specialist Resume

Need a resume to pair with your AP English teacher cover letter?

Or, you can upload your current resume to see what improvements you can make as you take inspiration from our free  graphic designer resume examples .

No matter what you need, let BeamJobs give you a helping hand so you can design a bright future!

We strongly recommend that you dig deep and try your best to find it. Attention to detail is crucial in graphic design, so going the extra mile will convey to the employer that you care and will go out of your way to make an impression. Check LinkedIn, the company website, and the job description carefully. However, if you really can’t find the name, you can use “Dear Hiring Manager” or “Dear [Company] Team.”

You can use this to your advantage and highlight your fresh look at the industry instead. Talk about your career goals, transferable skills (such as knowing how to communicate with stakeholders), and your love of design. Include a portfolio to underscore your skills.

As a graphic designer, you will likely work with a group of creatives in a rather dynamic workplace. This often gives you some leeway, but let the job description be your guide, as well as the company mission—if it’s all serious business, follow its lead. If the company sounds casual, you can adjust your tone to match, but always keep it a little more professional; if you’re not sure whether something is okay to say, it’s best to skip it.

How to write a great job application email (with examples)

Since the surge in numbers of the remote workforce, sending out resumés electronically has become not only practical, but essential.  Outstanding job application emails are an effective way to express your intent and share your qualifications.  

Jobseekers and hiring managers enjoy several benefits when applications for work are submitted via email. First, the convenience is unrivalled. Second, human-resource recruiters can use keywords to filter candidates whose skills and experience match the role. Third, jobseekers can tailor-fit their resumes to company requirements or hiring managers to help them stand out. 

But such ease also has its drawbacks, such as wider competition. Why should they click  your message amidst the barrage of job application emails? From tone and use to sample applications, here’s a guide to emailing a compelling job application message to get your foot in the door.

• What is a job application email?
• Before you begin

The body of the email

The closing paragraph.

• Attaching your resumé and other documents
• Proofreading and editing

The follow-up

• Job application email template

Frequently asked questions

What is a job application email  .

A digitised cover letter is another name for a job application email. It explains your intentions and introduces your background and expertise before you break down the specifics of your resumé. 

However, it’s not as simple as converting a hard copy to an electronic format.  Numerous studies reveal that people don’t consume hard and soft copies in the same way. The latter requires less energy and focus, which is why you should put your most compelling and role-specific skills and experiences at the top of your email. Moreover, many recruitment professionals depend on software or an  Applicant Tracking Systems (ATS) to filter applications.

Importance of a well-crafted job application email

Your job application email should shine, whether it will be read by a human or a computer. Crafting a cleverly worded and properly formatted message is imperative if your goal is to impress any hiring manager and outsmart any software. Understanding the role’s requirements and the company’s ethos and culture vis-à-vis your skills will help you figure out the best way to frame your message.

Why first impressions matter 

Your job application email is the first thing the hiring manager will see. More than your qualifications, which will be further detailed in your resumé, your message will convey your character, confidence, and grit. In a few hundred words of text, recruiters can see how well you looked into the role and the organisation, how thorough you were with assessing your skill set, and even how meticulous and detail-oriented you are – so no typos or grammatical errors, please.

It’s the first hurdle you must clear before proceeding with the rest of the application process.

Before you begin  

Gone are the days when you could write a single cover letter to send to all companies. Now, you score bonus points for customising your message for each application. Did you read about the organisation’s charitable work? Mention why it resonates with you. Small details can make a massive difference.

So, before you even start composing an email for a job application, do your due diligence.

Research the company

1. Understand the company values and culture.

Millennials and Gen Z currently make up most of Singapore’s workforce. Unlike boomers who prioritise long-term security, the younger generation’s goals include work-life balance, flexibility, and organisational culture. They tend to thrive in companies that support causes that they themselves believe in. The  synergy between company culture and personal credo has never been more important than in today’s labour landscape. 

Hence, studying a workplace’s values can save you time and effort. If you find a company whose philosophy resonates with you, highlight this in your job application email. For example, if you discover that the organisation underscores mentorship and training programmes, you can connect these with your love for continuous learning.

2. Identify key aspects of the job.

Read the job description thoroughly, and note the traits and technical skills that it mentions. Attention to detail? Proficiency in JavaScript? Background in digital marketing? Briefly explain how you caught a small but significant typo in your company’s press release. Add how you helped design a webpage. Include the number of years you spent in web advertising. Try to work these keywords into your email to get through the ATS. You can also  use power words to emphasise your tenacity.

3.   Tailor your application to the specific company and role.

Think about how you want the hiring manager to give your email special attention. Try to exercise the same courtesy when you submit your job application. You can create a more meaningful connection with recruiters when you design your application according to the company's needs. Moreover, you can use it to show who you are as a person, not just as a potential employee.

Gather necessary information

1.   contact information for the hiring manager or hr department.

Reaching the right person is crucial when applying for a job through email. Get the contact information of the HR department, if not the hiring manager themselves. If someone in the company referred you, mention their name in your message and copy them in the email. According to  Harvard Business Review , employee referrals are usually more successful than regular applications by 70 per cent.  

2. Relevant job reference number or code

Some agencies or companies, especially ones with a broad range or which are actively hiring, employ job codes to organise the vacancies. Check the job description for a reference number and include it in your job application email. It might be one of the ATS filters, too.

3. Formatting guidelines or specific requirements from the job posting

Nothing proves your thoroughness better than following instructions about the application. Did they specify a file format? Did they detail a file-labelling system? Don't shrug these off. Hiring managers gave these instructions for a reason. They might set aside your application for simply overlooking them.

Craft the perfect subject line 

The subject line is the first touchpoint for any job application email. It has to be catchy yet concise, and must relay your intention in 41 characters – the optimal length for a subject line. 

 Check if the job description specifies a subject line format. If it doesn’t, indicate your purpose, the vacancy, and your name. For example, you can write, "Job Opening_Data Scientist_Mark Huang." If the role has a reference ID, you can write, "Job Applicant_Data Scientist #4545_Mark Huang." Your name is also in the “sender” slot, so don't worry if it gets cut. It goes without saying that you should use a  professional-sounding email with your actual name when sending out job applications online. 

Depending on the company culture, you can also personalise the subject line. Add the hiring manager's name to catch their attention. You may want to show your edge up front, like writing "Summa Cum Laude in Creative Writing for Copy Editor Job."  

The greeting

Always address the hiring manager by name if you know it. This shows your effort and confirms that your message isn't a generic template. Include titles, such as Ms, Mr, or Dr if necessary. You could also add university or professional degrees, such as MBA, MSc, or PhD. If the company is more casual, you may skip formal titles – ask a current employee how it’s done, if you can. As a general rule, go for politeness. 

If you are unsure of the hiring manager's gender identity, opt for gender-neutral titles or skip them altogether. 

If you cannot find the hiring manager's name, avoid resorting to sweeping salutations, such as "To whom it may concern." Be as specific as possible. Some alternatives include:

• Dear ABC Company's Hiring Manager
• For XYZ Organisation's Recruitment Department
• Good morning, Talent Acquisition Head of 123 Corp. 

The opening paragraph

When writing an email for a job application, always remember that it should be snappy. Think of it as a  great cover letter , an elevator pitch. It should not be a paragraph version of your resumé, so don't start narrating your history. Start with a strong hook – and remember to throw in those job description keywords. Include the position you're interested in, and explain why you are the most suitable person for the job by mentioning relevant experience and skills. 

Adding these crucial details at the beginning tells the hiring manager why they should be reading your email, and demonstrates your enthusiasm for the role. 

Now that you have the hiring manager hooked, reel them in. The body of your job application email should validate why you are the best fit. The rest of your message should accomplish one or all of the following, depending on the company and your reasons for applying: 

1. Showcase your skills

Scattering adjectives that match the job description in your email is easy enough, but take it a step further: Show, don't just tell! Instead of saying you're a terrific problem solver, briefly discuss a concrete situation where you demonstrated your critical thinking and crisis management skills. Instead of saying you led your team to victory, explain how your agile social media strategy increased your website's page views by 125 per cent.  

Always quantify your accomplishments when possible.

2. Demonstrate company fit

Did you know that 31% of Singaporean companies rank personality and company fit among their top three reasons for offering candidates a job? Based on  JobStreet’s Hiring, Compensation, & Benefits Report (2022–2023), your attitude is a crucial factor in your hireability, just after work experience and salary expectations.  

Match the tone of your letter to the vibe of the company. For example, expect to be more traditional with a bank or financial enterprise, whereas a creative agency would respond better to a witty email. Get a feel of the company by checking its website, social media, employee reviews, and even the office. Did its Instagram page post about the weekly team quiz night? Add a sentence about your love for trivia and competition. 

Mention that your optimism and love for challenges match the organisation’s positive and motivational approach to projects. 

3. Explain employment gaps or career transitions (if applicable)

Most cover letters and resumés usually gloss over any perceived weaknesses. If a proverbial elephant in the room is in your application, however, you may want to tackle it head-on. The recruitment manager may even commend your transparency and willingness to work on anything you lack. Here are some situations that may require a brief explanation:

• Employment gaps – Did you take a long break? Why? How did it help you? 
• Career transitions – Are you shifting industries? Why are you doing so now, and how could you be an asset in your next potential one?
• Retrenchments – Did you get laid off? Clarify the reasons.
• Lack of specified skills – Is there a skills gap in your resumé? State why and how you’re willing to work on it. Turn it into a strength. 

The goal is for the hiring manager to read through to the end of your email – an achievement in itself. A strong final statement is an opportunity to underscore your suitability and excitement for the role. The closing paragraph should also include an expression of gratitude and a call to action (or CTA) for the next steps. 

Reiterate your contact information, even your email, and let the hiring manager know you’re open to discussing anything regarding your application. You could also include a reminder that you’ve attached pertinent documents to your email. 

Attaching your resumé and other documents    

Recheck the job description at each step of the process to see if there are explicit instructions regarding your submission. Are there other documents you must present, such as a portfolio, transcript, or recommendation letter? Did the company indicate a font type and size for your resume? File type? File-naming format? 

If there is no direction, be as straightforward as possible with these tips:

• Choose PDF as your default file format. It’s flexible enough to be readable on most devices, yet set enough to keep your documents’ layouts in place. 
• Name your files with your last and first names, then describe the contents. For example, “Singh_Benjamin_Resumé.” 
• Be clear, clean, and specific with your naming system. Avoid submitting documents named “resumé,” “cover letter,” or “portfolio_final_FINAL.”
• As much as possible, don’t give the hiring manager a link to access your documents. Present them right then and there. You can make an exception for portfolios or other large files. However, make sure the file-hosting service you use does not require sign-ups or any cumbersome steps to access.  

Also, make sure to double-check every document before attaching. You wouldn’t want to send a resume to ABC Company with a job objective that states, “To be the sales manager of XYZ Corp.”  

Proofreading and editing  

The  2023  PLOS One study reveals that a resumé with two typos can reduce your chances for an interview by seven per cent, while a resume with five typos can make those odds drop by as much as 18.5 per cent! These seemingly minor mistakes create an impression of poor mental faculties and lack of conscientiousness. 

To make sure you’re submitting a squeaky-clean job application email, do the following:

• Have a friend look at your documents for grammar, spelling, and tone. If you know someone working in the company to which you are applying, have them do the checking. 
• Enlist the help of apps, such as Grammarly, Quillbot, or Hemingway Editor.
• Don’t just check for grammar and typos. Review the details you added, too, and make sure they align with the job description and company culture.

What do you do  when you don’t hear back about your job application ? Should you follow up? The hiring process can take a while, so an update request could express your enthusiasm for the role. It shows you are proactive and have a take-charge personality. 

The hiring team may be sifting through many jobseekers, so give them time. Wait around two weeks before doing a follow-up. Be polite and professional, not pushy. Send an email introducing yourself, including the role for which you’re aspiring, and indicating when you sent your application. Ask if it was received, and type a quick summary of what you wrote in your original message. Finally, finish your message with a CTA, and leave the conversation open for discussion. You can also take inspiration from some of these  sample emails to follow up on your job application .

If you want a more prompt reaction, call the company. However, do this only when you know the person in charge of recruitment. Otherwise, the person on the other line might not know what you’re talking about. 

When should you move on?

Some hiring managers will be upfront about rejecting you, but others will remain quiet. Give yourself a deadline to get a response, based on personal needs and your determination to get into that specific company. You should also consider the opportunity cost of your anticipation. Be  productive while waiting . If you get a straight “no,” don’t hesitate to  ask for feedback on what you could have done better . 

Job application email template  

Subject: Job Application for [Position, Job Reference Number]_[Full Name]

[Name of Hiring Manager]

[Hiring Manager’s Official Designation]

[Name of Company]

Dear [Name of Hiring Manager]

Good day! My name is [your name], a [your most recent role]. I learned about an opening for a [vacancy] through a [where you found out about the opening]. I believe I have the skills and personality you are looking for from my experience at [add your background and accomplishments].

I am proficient in [add your technical skills], which I’ve mastered after [narrate a specific situation]. My background has also taught me to be [add your transferable skills], which I think is necessary for the role and for the company to thrive. My experiences in [cite a specific project] have made me a better collaborator, leader, and critical thinker. 

I saw in your Facebook post that you support environmental sustainability, which is something close to my heart as well. I am a regular volunteer at Green Nudge and I participated in the recent Earth Day Fun Run. 

I believe I have the qualifications you are looking for to fill the [job opening]. I have also attached my resumé and portfolio to this email. Please refer to them for more information. Also, please do not hesitate to contact me for any questions or clarifications. 

Thank you for this opportunity. I enclose my contact information below. 

 Sincerely,

[Your Full Name]

[Contact Number]

You can also use this checklist to ensure you’re presenting enough about yourself:

• A properly formatted subject line
• An address, including the name of the hiring manager, their exact title, and the company name
• An appropriate salutation
• A catchy introduction that includes your skills and experiences that match the job description
• Body text that gives specifics on your abilities
• A closing statement that includes your contact details and an open-ended invitation to discuss the details of your application further
• An appropriate signature
• Properly formatted supportive documents, such as your resumé and portfolio

Job application email examples

Sample email for a job application to a traditional company.

  Subject: Applying for Sales Associate_Job ID 1234_Goh, Aaron

Ms Hazel Chu

Head of Talent Acquisitions

Acme Insurance Agency

 Dear Ms Chu:

Good day! My name is Aaron Goh, a BSc Information Systems graduate from Singapore Management University. I recently came across an article in DollarsAndSense about your nomination as the Best Insurance Agency in Singapore. I believe your commitment to excellence makes your company a place I can thrive in, which is why I am interested in the open Sales Associate position. I graduated Cum Laude and was treasurer of the Young Leaders Association. 

While I am a fresh graduate, I do have experience in entrepreneurship, marketing, and innovation. My thesis, which was nominated as the university’s best project, involved creating a new, healthy brand of kaya jam and developing an effective marketing strategy for Gen Z. Despite a time crunch, the results exceeded projections by 200 per cent. I am determined and hardworking, with practised time management skills and a passion for collaboration. 

But more than the job itself, I saw how much Acme Insurance Agency fosters teamwork and training. As a potential employee just about to join the workforce, these factors are important to me. I am inspired to work in an organisation that prioritises employee growth. 

 I have attached my resumé as well as a recommendation letter from my college professor to this email. Please refer to them for more information. Do not hesitate to contact me for any questions or clarifications. I’ve listed my contact details below for your reference. 

Thank you for considering my application.

Sincerely yours,

+65 1234 5678

[email protected]

Sample email for a job application to a more casual company

Subject: Graphic Artist Opening_Young, Jaycee 

Mr Raymond Jai

HR Executive

Creative Solutions Co.

Dear Mr Raymond Jai:

 I hope this message finds you well. I got your contact details from a college friend, Benjamin Chia, who currently works at Creative Solutions Co. as the marketing manager. I am interested in the position of graphic artist. I’ve been working freelance for the past five years, and my work has been featured in award-winning campaigns. I’ve collaborated with award-winning agencies, such as Ogilvy and Leo Burnett. I’m comfortable using Adobe Photoshop, Illustrator, and InDesign, as well as Sketch, Procreate, and Blender 3D. 

My experience as a freelancer has taught me how to work with tight deadlines and different personalities, and to understand the needs of various brands. I once completed a brand book in two weeks, carefully addressing the client’s builds and preferences. The client was so satisfied with the final product that they expanded the project’s creative scope. 

To know more about me, I’ve attached my resumé as well as a zip file of my best work. Should you have any more questions, please do not hesitate to contact me via the details I listed below. Thank you so much for your consideration. I hope it’s not presumptuous of me to say that I am excited at the potential to work at Creative Solutions Co. 

Jaycee Young

The point of a job application email is to encourage the hiring manager to learn more about you, and to demonstrate your enthusiasm for the role. Just put your best foot forward, highlight your skills based on the job description, and make sure to proofread your documents and appear professional. You might want to try JobStreet’s  Interview Practice Tool while you wait for the next steps.  

• What if I can’t find the hiring manager’s name? ⁠ ⁠ It happens, especially if the recruitment email is a bit generic. Be as specific as possible even without the name. Check the company website to see how they address their recruitment department, and use that instead.  ⁠
• How long should my job application email be? ⁠ ⁠ Keep your job application email brief. Try not to go beyond 300 words, but focus more on conciseness and comprehensiveness than word count. Concentrate on the requirements in the job description. After all, your goal is to keep them interested; very long prose might make them lose their attention. ⁠
• Is it okay to use humour in my job application email? ⁠ ⁠ Get a feel for the company you wish to join. Check their website and social media pages. If they’re more casual and engage in witticisms, go on and turn up the fun. However, make sure your diction and jokes are appropriate and not offensive. ⁠
• How do I write a job application email if I have no experience? ⁠ ⁠ Most fresh graduates don’t have official work experience, but you may have developed some soft or even hard skills at university. You can still get a  job even with no experience . Focus on your outstanding traits, and the projects you did in school. ⁠ 
• Can I use the same job application email for multiple applications?  ⁠ ⁠ Having a template for your job application email is okay, but customise it per company. After all, being as specific as possible can only work for you. For example, change the addressee. Revise the terms you use based on what the company mentions in the ad. Add particular situations that only refer to the company. These show your attention to the finer points, as well as your determination. Check every application before sending it to make sure you’ve provided the right details. 

Make things easier by signing up for a  JobStreet profile . It automatically links you to companies with vacancies that match your qualifications. 

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Art / Design Cover Letter Samples & Examples That Worked in 2024

Pave your way into the vibrant art and design world with an impressive cover letter . While your portfolio speaks volumes about your artistic flair, it's your art and design cover letter that portrays your passion and experience within the industry.

Dive in as we unravel the art of crafting a compelling cover letter with insightful tips, inspiring examples, and handy templates.

Keep reading to learn all about:

• Exploring valuable art and design cover letter examples
• Choosing the best format for your art and design cover letter
• Crafting an effective cover letter header and headline
• Writing a strong art and design cover letter introduction
• Presenting your professional journey as an art and design professional
• Showing off your technical and artistic skills
• Showcasing your notable achievements in the art and design field
• Sharing a closer look into your art and design projects
• Including compelling action words in your art and design cover letter
• Ending your art and design cover letter with a strong closing statement
• Avoding common mistakes in an art and design cover letter
• Pairing your cover letter with a resume
• Understanding the average salary and job outlook for artists and designers
• Accessing top resources for job-seeking artists and designers

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Assistant audio engineer cover letter example

Why does this cover letter example work?

• Compelling rundown of past experience:  The candidate outlines their experience in a variety of roles, not just as an audio engineer. This provides a good sense of their versatility and adaptability.
• Highlights his soft and hard skills:  The candidate doesn't just mention their technical competencies in music composition, production, and use of specific software but also underlines crucial soft skills such as effective communication, quality control and passion for music and storytelling.

What could be improved?

• Too long: While it's good that the candidate included their relevant experiences and skills, it could be more concise. Some repetitions could be avoided, making this cover letter more succinct and engaging.
• Too impersonal: Using 'To Whom It May Concern' is a bit outdated and could come off as impersonal in today's work environment. It's generally recommended to use a specific name when addressing the cover letter or at least refer directly to the company or team.

Multimedia designer cover letter example

Why does this cover letter example work? 

• Specific skill mention: The candidate clearly states the relevant skills required for the job, including project management, proficiency in English and Norwegian, and familiarity with necessary software programs. This explicit mention of skills can aid in passing an automated application tracking system and show relevance to the job at hand.
• Solid work experience: The experience of working as a Multimedia Designer at Threads Inc. is outlined, mentioning specific tasks and responsibilities. This gives a good sense of their past job roles, experiences and accomplishments.
• Addressing the recipient: The phrase 'To whom it may concern' is rather impersonal and outdated. Researching the hiring manager's name and addressing them directly, or even something like 'Dear Hiring Manager' can still leave a more personalized and modern impression. It demonstrates effort and respect towards the person receiving the application.
• Lack of quantifiable achievements: Instead of only listing job responsibilities, it would be more convincing to present them as achievements with supporting metrics. For instance, explaining how the animations and video edits led to increased brand visibility or how many projects were successfully managed. Concrete numbers give recruiters a clear sense of what the candidate has accomplished and what they can further bring to the table.

3D artist cover letter example

• Clear structure: The letter has a logical flow, introducing the candidate, detailing their relevant experience and skills, recognizing their achievements, and then rounding off the discussion elegantly. This helps keep the letter organized and easy for the reader to follow.
• Mention of certifications: The mention of a Unity Certified 3D Artist is useful, as it provides concrete evidence of the candidate's professional competency in a crucial area of their work.
• Balanced representation of skills: The candidate heavily focuses on technical skills and achievements but doesn't delve into soft skills necessary for team collaboration or creativity — both important for a 3D artist. Elaborating on these might provide a more rounded view of the candidate's aptitudes.

1. Choose the best format for your art and design cover letter

Drafting a cover letter for art and design positions is more than just stringing together a persuasive narrative. The formatting of your cover letter can make a huge difference in its readability and overall impact.

Here are some handy tips to help format your cover letter effectively:

• Organization is key:  Clearly dividing your cover letter into sections, such as the introduction, main body, and conclusion can help guide the reader effortlessly through your narrative.
• Maintain a professional look:  Use a simple, clean font like Arial or Times New Roman, size 11 or 12. Avoid fancy fonts that might detract from the content or make your letter difficult to read.
• Mind your margins:  Keep your margins between 1-1.5 inches. This keeps the text from looking too cramped or scattered.
• Spacing matters:  Single-spaced lines with a space between each paragraph aid readability. Also, keep your cover letter to one page, as recruiters won't have time for scrolling.
• Alignment:  Aligning your text to the left makes it appear orderly and easy to follow. Avoid center or right alignments which could make your document look disjointed.
• Consistent design:  If you're submitting a cover letter with your resume, keep the design consistent. This creates a professional look and visual harmony between the documents.

Remember, your cover letter doesn't just express your interest and qualifications, it gives employers a glimpse of your attention to detail. Good formatting ensures your content doesn't fall prey to poor presentation. It creates a visually comfortable reading experience, allowing your words and skills to shine.

Let your cover letter write itself — with AI!

2. craft an effective cover letter header and headline.

The first of the key components of any cover letter is a properly formatted header and headline .

The cover letter header forms the top part of your document and should include necessary details like your name, contact information, and relevant employer details. 

The cover letter headline is a succinct yet compelling one-liner that serves to both introduce your application purpose and immediately capture the employer's attention.

To guide you on properly formatting these vital sections of your cover letter, here's a little more detail and examples:

Structuring the cover letter header

There are standard components that should consistently be included in every cover letter header:

• Your details: Your full name and title, email address, phone number, a short version of your address, and optionally, a link to your LinkedIn profile
• Company details: Name of the recipient or department (or both), the name of the company, and company address

Let's take a look at two contrasting examples:

Bad cover letter header example

From: Lucas Shaw | [email protected] | Canada To: Jane Doe

Why does it fall short? The email address doesn't convey professionalism; a simple firstname.lastname format is typically recommended. Also, just stating 'Canada' for the location is too broad and lacks precision; including the city is helpful. What's more, there is no phone number provided, which is an essential piece of contact information. For Jane Doe, her company name and department are missing, making it unclear to whom exactly the letter is addressed. This header could hinder Lucas' credibility and the overall impact of his cover letter.

Good cover letter header example

From:  Lucas Shaw |  [email protected]  | +8745678965 | Toronto, Canada | linkedin.com/in/lucas-shaw

To:  Jane Doe  HR Depatment Summit Entertainment 9 Melrose St, 986-986, Toronto, Canada

Why does this header hit the mark?  The provided header is well-formatted and complete. Lucas Shaw has included all crucial details — his name, email, contact number, location, and a professional LinkedIn profile. Jane Doe's details are similarly correctly formatted, and Lucas has specified her role, making the message personal.

Pro tip: Remember to spruce up your LinkedIn profile before directing potential employers to it. It should reflect your current skills, experiences, and strongest achievements. Treat it as your online resume and ensure its sparkling before you share that link.

If you can't be bothered with formatting, our cover letter builder takes care of it for you, plus it gives your letter a stunning design. 

Cover letter headline

The headline of your cover letter sets the tone for the rest of your narrative. It should immediately grab the reader's attention and succinctly speak to your profession and value proposition.

A strong headline:

• Clearly states the role you're applying for
• Identifies your current role or key skills
• Sets the tone for the overall letter
• Makes the employer eager to learn more about you

Bad cover letter headline example

Applying for Art Job at Your Company

Why is it so bad? This headline falls short because it's too vague and lacks any personal or professional specifics. It doesn't give the hiring manager any reason to delve into the rest of your cover letter.

Good cover letter headline example

Experienced Visual Artist and Graphic Designer Seeking Innovative Design Role at Creative Corp

Why is it good? This headline succeeds where the weak example didn't. It clearly states the candidate's profession, highlights their key skills, identifies the job they're applying for, and expresses their career aspirations. It simply lays a solid foundation for the rest of the letter.

Remember, your headline is like a movie trailer — it needs to distill your story without giving away the whole plot. Use it to ignite interest and guide the employer smoothly into the narrative of your professional journey.

3. Write a compelling cover letter introduction

Now, it's time to talk about how to start a cover letter . Similar to every cover letter, people in the art and design field should dedicate the first few sentences to explaining why this job caught their eye . 

Here are two strategies to get you started:

1. Demonstrating industry knowledge:  Show that you have your finger on the pulse of the sector. Employers appreciate a candidate who's well-versed in trends and can bring fresh perspectives to their workspace. Here's how you can put this into words:

Good cover letter introduction example I

As a passionate film critic who values innovative thinking, I was drawn to XYZ Company's recent reviews that seamlessly integrate theoretical analysis with contemporary themes. I am excited by the prospect of contributing to a team that is at the forefront of the industry's evolution.

2. Alignment with personal values:  Understanding the company's values and illustrating the connection between them and your own views sends a convincing message to employers. Here's an example:

Good cover letter introduction example II

A lifelong advocate for environmental preservation, I am inspired by ABC Media House's dedication to raising awareness about ecological issues through their compelling nature documentaries. As an experienced 3D animator, I would be thrilled to contribute to the ambitious goal of influencing popular perception regarding the environment.

Remember, your mission is to grab the reader's attention and make them eager to learn more about you. So, pick up your writing tools and craft an introduction that makes them think, "This is who we've been looking for!"

4. Showcase your relevant work experience

Naturally, in the field of art & design, having a long chronological list of experiences isn't the sole factor that sets you apart; it's how you use your experiences to illustrate that you're the perfect fit for the job. 

Here's how you can show your past experience in a compelling way:

• Showcase how you've solved specific problems or overcome design challenges in your previous roles or projects. It illustrates your problem-solving skills and your ability to deliver tangible results.
• Demonstrate the progression of your career and how your skills have been honed and diversified over time. This can add value by showing your learning agility and adaptability.
• Share other relevant experiences above and beyond traditional employment. Other experiences that provided valuable skills or experiences should also be mentioned. This may include freelance work , collaborations, or even personal projects that allowed you to use your skills in a real-world context.

Example of how NOT to describe relevant experiences in a cover letter

During my time at ABC Design Studio, I worked on many projects, doing lots of design stuff. By doing many things, I gained much experience in everything from logos to websites. I also did freelance work that was really cool.

The problem with this example? It's vague, lacks specifics, and does nothing to highlight the unique skills or initiatives of the job applicant. A laundry list of tasks without any demonstration of impact or tangible results is generally insufficient to catch an employer's attention. What's more, the language used is far too casual for a professional document like a cover letter — using words like "stuff" and "cool" lacks professionalism and does not instill confidence. 

Example of how to describe relevant experiences in a cover letter

In my previous role at XYZ Creative, a substantial challenge was to revamp an outdated brand image for one of our top clients. Applying my unique approach to digital design (Point 1) , I undertook an intensive redesign process, which not only modernized the brand but also resulted in a 30% increase in their customer engagement within three months.

This particular project required extensive knowledge about evolving design trends, which I had acquired over time transitioning from traditional graphic design to specializing in digital and interactive designs (Point 2) .

Moreover, my contribution as a motion graphics designer to an indie film on a freelance basis (Point 3) provided an exploration of my design skills in a cinematic context. This experience allowed me to bring a unique, fresh perspective to commercial design projects, further diversifying my portfolio and demonstrating my adaptability.

Why is this example strong?  It has impact because it details a problem (outdated brand image), the solution (intensive redesign process) and the direct result (30% increase in client's customer engagement). These specific details paint a clear picture of the applicant's competency and effectiveness in the field.

If cover letter writing is not your forte, you can give our cover letter writer  tool a try, which utilizes AI to assist in writing the initial draft of your cover letter.

Find out your resume score!

5. Show off your technical and artistic skills 

If you're aiming for a job in art and design world, showcasing your creativity and ideas isn't enough. You also need to be familiar with the nitty-gritty technical details. It's these hard skills that translate your great ideas into fantastic finished products.

Here's how to do it in an art and design cover letter:

1. Point out your tool proficiency:  It's a given that you'll need expertise in certain tools and software based on your creative role. Highlight that you're not just familiar but proficient with more than one of them. For instance, you can emphasize why you prefer some programs for certain tasks and others for different activities.

Example of how to showcase tool proficiency

At ABC Architects, sketching by hand was my starting point—it added that personal feel to the blueprints. However, when it was time for detailed construction plans, I found Autodesk Revit to be extraordinarily helpful for its detailed elements and realistic 3D models. That being said, for complex structural calculations and analysis, nothing compared to the precision of the STAAD.Pro software. Switching between these programs ensured my designs were not only visually appealing but structurally sound too.

2. Highlight your technical know-how:  Creating beautiful things is one thing, but making sure they function well is a whole different story. Having the technical or practical knowledge to ensure your creations not only look good but also work well is key in art & design careers.

Example of how to highlight your technical know-how

The visuals I create are not only pleasing to the eye but are designed with user experience in mind. I understand that good design should simplify and enhance interaction, not hinder it. This is why my designs are always user-tested and refined based on the feedback, making sure they’re as functional as they are aesthetic.

3. Celebrate your artsy side:  Whether you love to doodle initial ideas on paper or have an eagle-eye for choosing the right color combinations, these are strengths worth mentioning.

Example of how to celebrate your artsy side

I find that sketching initial ideas by hand lets my creativity flow better — it's random and loose. Plus, I have a knack for choosing beautiful color combinations. Give me a mood, and I'll translate it into color in a snap.

When creating your cover letter in the field of art and design, highlighting your critical, practical, and soft skills can be your game changer.

Here are a few skills to include in your art and design cover letter

• Design Software: Adobe Creative Suite, Sketch, Figma, etc.
• Design Principles: color theory, typography, layout, and composition
• Attention to Detail: precision and accuracy in all visual elements
• Creativity: ability to create innovative designs
• Time Management: handling multiple projects while meeting stringent deadlines
• Communication: conveying design ideas effectively, both verbally and visually
• Problem-Solving: conceptualizing, developing, and implementing design solutions

When you pull together your art and design cover letter, remember to strike a balance. Share experiences that display your unique journey and crucial skills gained along your professional path. Make sure to include a blend of technical know-how, creative capacity, and interpersonal skills.

6. Showcase your notable achievements in the art field

Whether you've gained recognition in your field, taken part in public exhibits, or contributed to major collaborations, it's these accolades that can set you apart in the art and design industry . And you should definitely include these in your cover letter.

What accomplishments can you mention in an art & design cover letter? Here are a few examples:

• Awards (or nominations)
• Exhibition in famous galleries
• Publications in famous magazines
• Collaborations with renowned artists or designers 
• Commissioned projects for prominent clients or organizations
• Presentations or lectures at industry conferences or symposiums

Example of achievements in an art & design cover letter

As an Interior Designer, I’ve had several proud moments. My workspace design for 'TechX' earned a ‘Best Office Design’ award in 2022, a notable recognition in our field. A residential project I led was featured in the widely-respected 'House and Home' magazine , reaching a broad audience. I also had the unique opportunity to work closely with renowned architect John Doe , learning top-notch sustainable design practices. My signature stamp in blending comfort and sophistication equally has brought me commissions from high-profile clients , which serve as a testament to my expertise.

Showcasing your achievements adds weight to your cover letter. Demonstrate how you've excelled in your field and gained recognition. It's these accomplishments that can set you apart from others.

7. Share a closer look into your projects

The difference between a cover letter vs a resume is that a cover letter provides you with the opportunity to delve deeper. 

It's a space for storytelling, where you can open up about your projects, the imagination that powered them, and the dedication that drove them to fruition. 

Here's what you can say about your projects:

• Highlight specific projects. Talk about some key projects that you’re particularly proud of or where your creativity shined. Explain what your journey looked like as you brought the final design to life. 
• Share your inspiration. Mention what sparked your creativity for the project. It could be a style, an era, a vision, or a story that guided your artistic decision-making process. Giving a glimpse into what drives your creativity can be quite impactful.
• Detail your creative process. Discuss what steps you took to transform the initial idea into a polished project. 
• Identify challenges and their solutions. Share the obstacles you faced during the project and how you overcame them. Demonstrating your problem-solving skills can show employers your perseverance and adaptability.

Example of how to examine your past art & design projects

A project I'm proud of is the 'BookWorm's website redesign. The idea was to replicate the experience of a physical bookstore online. I started with sketches, built a user experience map, made design iterations, and took user feedback. The challenge was balancing an eye-catching design with ease of navigation. Using a clean, intuitive design approach, we successfully boosted user engagement by 30% post-launch.

When your projects tell a story, they help to paint a more detailed picture of you as a professional and as a potential team member. Dive deep, be genuine, and provide a journey worth following.

8. Include powerful action words in your art and design cover letter

Action verbs can be the secret weapon in writing an effective cover letter. They help to:

• Add punch and clarity: Action verbs ensure your sentences are clear, concise, and impactful. They allow you to express your achievements and responsibilities with vigor.
• Show you're results-focused: They help demonstrate that you've not only completed tasks but achieved significant results.
• Highlight your creativity: Using varied and dynamic action words can reflect your creativity, a vital trait for anyone in the art and design field.

Here are some strong action verbs you might consider

• Conceptualized
• Collaborated
• Orchestrated
• Transformed
• Implemented
• Revitalized

Each of these employer-catching words speaks to a different skill or quality you might bring to the table. But when using them, always aim for context and relevance. Match these verbs to your experiences and make sure they accurately describe your role and impact.

9. End your art & design cover letter with a strong closing statement

The final element of any excellent art & design cover letter is a strong closing statement.

In this statement, you should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Bad example of a cover letter conclusion

I hope to work with you, so please call me. Thanks.

Why is it so bad? This closing statement is brief, overly casual, and lacks the professional tone that's expected within a cover letter. The lack of detail and enthusiasm doesn't instill confidence, nor does it leave a lasting impression about the candidate's serious interest in the role. 

Good example of a cover letter conclusion

As a member of your team, I am certain I can apply my skills to help create and execute impactful Art & Design projects that go above and beyond client and company expectations. I look forward to hearing from you and hope to connect either via phone call or in-person within the next two weeks. The best way to reach me is at (123) 456-7890, or by connecting with me on LinkedIn.

Yours Truly,

[Applicant Name]

Why is this example strong?  This closing statement radiates confidence, enthusiasm, and professionalism. It re-states the applicant's value proposition, offers clear next steps, and provides multiple avenues of contact. It goes beyond a simple sign-off, reinforces the candidate's seriousness, and leaves a positive, lasting impression.

Understanding how to end a cover letter effectively is crucial in the art & design field. It's not simply about signing off, but rather ending on a high note with a strong call to action.

10. Avoid common mistakes in an art and design cover letter

Creating a knock-out cover letter isn't as hard as mastering the Rule of Thirds in design, but it does require attention to detail. Here are six major pitfalls that jobseekers often tumble into:

• Neglecting the job description: This can lead to irrelevant content in your cover letter. Thoroughly read the job description and tailor your cover letter to match the required skills and responsibilities.
• Using a generic template: A lack of personalization could make your cover letter blend into the background. Inject personality into your writing. Do some research on the company and express why you're excited about this particular opportunity.
• Ignoring format and structure: Long paragraphs and unorganised text can quickly get tiring to read. Keep your paragraphs short, use bullet points when listing skills or achievements, and include clear sections to improve readability.
• Failing to showcase creativity: Standard, predictable language may paint a lackluster image in the mind of a hiring manager. Use language that reflects the creativity inherent to your profession. Tell engaging stories about your design journey and capture your approach to problem-solving creatively.
• Skipping proofreading: This can lead to typo-riddled letters, creating a negative impression. Once your letter is drafted, proofread it multiple times. Better yet, use a spell-checking tool or ask a colleague or friend for a second opinion.
• Missing call to action: Sometimes candidates forget to leave clear instructions about how or when they would like to be contacted. In your closing paragraph, mention how the prospective employer can reach you and when you will follow up.

All in all, avoiding these stumbles can help your cover letter be the beacon that guides the hiring manager to your resume. Invest time and thought, and let your cover letter tell the story of how you could be a valuable addition to their team. It's a canvas, not a forum. Make it count!

11. Pair your art and design cover letter with a resume

An effective job application is often a well-coordinated duo: the cover letter and the resume . They serve different purposes but should unite around a common theme — showcasing your suitability for the job. Let's delve into crafting these integral documents as a compatible pair:

• Understanding their roles: A cover letter is your chance to humanize the achievements listed in your resume. It gives context, tells stories, and highlights your motivation.
• Consistency between cover letter and resume: Design-wise, it's crucial to ensure uniformity. The same font, color scheme, and overall style should be applied to both documents. As an art and design professional, your cover letter and resume should visually reflect your aesthetics and attention to detail.
• Content coherence: The experiences and achievements mentioned in your cover letter should line up with those in your resume. The cover letter is the opportunity to dive deeper and tell the story behind the bullet points in your resume.
• Align with the job description: Both your cover letter and resume should be clearly tailored to the job description. Highlight the relevant skills and experiences in both documents, ensuring that they present a powerful, cohesive case for your candidacy.

Your resume and cover letter are two sides of the same coin. They should complement each other, coursing a narrative that convinces the hiring manager of your suitability. So, make sure they emulate the same design and content ethos, ready to stun the audience with their harmonious dance.

Use artificial intelligence to create your resume — FAST!

12. average salary and job outlook for artists and designers.

Salary and employment prospects are important considerations for current jobseekers and those considering a future in the field. According to the Bureau of Labor Statistics (BLS), the landscape for artists and designers is quite promising.

In terms of remuneration, the median yearly wage for professionals in arts and design occupations was $51,660 as of May 2023. This gives a sense of the average income you could expect in this field, although the exact figure would depend on the specific role, your experience, and the region in which you're employed.

As for the outlook, the projections from 2022 to 2032 indicate a growth rate for arts and design occupations that aligns with the average for all occupations. This suggests stable opportunities in the sector lying ahead.

An especially encouraging piece of data suggests the presence of a considerable number of job openings each year. Specifically, an average of approximately 95,800 openings are projected annually . This reveals an active job market, with a steady stream of opportunities for aspiring and established artists and designers alike.

In summary, both the financial prospects and employment outlook seem quite robust and promising for artists and designers, indicating a fruitful arena for creative professionals.

13. Top resources for job-seeking artists and designers

Stepping up your career game as an artist or designer? Your search for the big gig is about to get a lot easier. Here's a rundown of top-notch resources you should tap into:

• Online art and design job boards: Sites like Behance Jobs and ArtStation Jobs house myriad job posts geared towards creative professionals.
• Broad-reach job platforms: Let's not forget the giants. LinkedIn , Indeed , Glassdoor often feature a large array of art and design jobs.
• Specialized creative networks: Membership platforms like Dribbble or Coroflot are potent resources to bag niche projects and connect with other creatives. 
• Freelance marketplaces: Platforms such as Upwork and Fiverr provide an ocean of freelance opportunities for designers and artists.
• Design agencies: Visit websites of design agencies like Pentagram or Landor . They frequently have job openings posted.
• Social media: Follow industry-specific hashtags on Instagram or X , like #DesignJobs or #ArtJobs.
• Local art and design events: Networking in real-world events, galleries, or workshops can lead to exciting job opportunities.

Matches made in the job market are not unlike art — they happen when the right elements come together. So, while you're exploring these resources, keep polishing your portfolio and refining your artist or design cover letter. After all, presentation is half the art!

Key takeaways: Art & design cover letter

A career in the art and design field is no longer just about a good portfolio. You've got to show you've got experience and are ready to make a splash in the industry. This is a depth of character that a simple portfolio cannot capture.

So, use your cover letter to share your story in your own words. Here's a recap of how to write an art and design cover letter:

• Format your art and design cover letter header & headline
• Open the cover letter by explaining why you chose the role
• Present your professional journey in the industry
• Highlight your technical and artistic skills
• Showcase your notable achievements in the art field (exhibitions, publications, collabs, etc.)
• Share a closer look into your projects by examining your creative process
• Conclude your art and design cover letter with a strong closing statement

Follow this cover letter outline  for maximum success.

Art / Design Cover Letter FAQ

What elements are crucial in an art & design cover letter.

An art & design cover letter should showcase your artistic talent, elaborate on your design skills and provide insight into your passion for the industry. Don't forget contact details, a standout opening line, detailed examples of previous work, and a compelling closing loop.

How can I make my art & design cover letter unique?

Inject your personality into the letter. Make it visually appealing if appropriate for the role. Use industry language and specify what about the company and role appeals to you.

What kind of language should I use in my art & design cover letter?

Use professional but creative language that speaks to your experience and passion for art & design. Industry-specific terms and phrases can showcase your deep understanding of the field.

Should I include references to my portfolio in my cover letter?

Absolutely, directing hiring managers to specific pieces of work within your portfolio can enhance your application by allowing them to visualize your skills and experience.

Can I use the same art & design cover letter for every job application?

No, each cover letter should be tailored to the specific job and company. Make sure to address the skills and experience listed in the job ad, and show why you’re a good fit for that particular role.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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Design patent application guide

A guide to filing a design patent application.

U.S. Department of Commerce Patent and Trademark Office Mail Stop Comments—Patents

Definition of a Design

Types of designs and modified forms.

Difference Between Design and Utility Patents

Improper Subject Matter for Design Patents

Invention development organizations, elements of a design patent application, the preamble, the figure descriptions, a single claim.

Drawings or Black & White Photographs

Color Drawings or Photographs

Surface Shading and Drafting Symbols

Broken Lines

The oath or declaration, disclosure examples, the design patent application process, drawing examples, symbols for draftsmen, patent laws that apply to design patent applications.

Rules That Apply to the Drawings of a Design Patent Application

Sample Specification

A design consists of the visual ornamental characteristics embodied in, or applied to, an article of manufacture. Since a design is manifested in appearance, the subject matter of a design patent application may relate to the configuration or shape of an article, to the surface ornamentation applied to an article, or to the combination of configuration and surface ornamentation. A design for surface ornamentation is inseparable from the article to which it is applied and cannot exist alone. It must be a definite pattern of surface ornamentation, applied to an article of manufacture.

In discharging its patent-related duties, the United States Patent and Trademark Office (USPTO or Office) examines applications and grants patents on inventions when applicants are entitled to them. The patent law provides for the granting of design patents to any person who has invented any new, original and ornamental design for an article of manufacture. A design patent protects only the appearance of the article and not structural or utilitarian features. The principal statutes (United States Code) governing design patents are:  

35 U.S.C. 171

35 U.S.C. 172

35 U.S.C. 173

35 U.S.C. 102

35 U.S.C. 103

35 U.S.C. 112

35 U.S.C. 132

The rules (Code of Federal Regulations) pertaining to the drawing disclosure of a design patent application are:  

37 CFR § 1.84

37 CFR § 1.152

37 CFR § 1.121

The following additional rules have been referred to in this guide:

37 CFR § 1.3

37 CFR § 1.63

37 CFR § 1.76

37 CFR § 1.153

37 CFR § 1.154

37 CFR § 1.155

A copy of these laws and rules is included at the end of this guide.

The practice and procedures relating to design applications are set forth in chapter 1500 of the Manual of Patent Examining Procedure (MPEP). Inquiries relating to the sale of the MPEP should be directed to the Superintendent of Documents, United States Government Printing Office, Washington, D.C. 20402. Telephone: 202.512.1800.

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An ornamental design may be embodied in an entire article or only a portion of an article, or may be ornamentation applied to an article. If a design is directed to just surface ornamentation, it must be shown applied to an article in the drawings, and the article must be shown in broken lines, as it forms no part of the claimed design.

A design patent application may only have a single claim (37 CFR § 1.153). Designs that are independent and distinct must be filed in separate applications since they cannot be supported by a single claim. Designs are independent if there is no apparent relationship between two or more articles. For example, a pair of eyeglasses and a door handle are independent articles and must be claimed in separate applications. Designs are considered distinct if they have different shapes and appearances even though they are related articles. For example, two vases having different surface ornamentation creating distinct appearances must be claimed in separate applications. However, modified forms, or embodiments of a single design concept may be filed in one application. For example, vases with only minimal configuration differences may be considered a single design concept and both embodiments may be included in a single application.

The Difference Between Design and Utility Patents

In general terms, a "utility patent" protects the way an article is used and works (35 U.S.C. 101), while a "design patent" protects the way an article looks (35 U.S.C. 171). Both design and utility patents may be obtained on an article if invention resides both in its utility and ornamental appearance. While utility and design patents afford legally separate protection, the utility and ornamentality of an article are not easily separable. Articles of manufacture may possess both functional and ornamental characteristics.

A design for an article of manufacture that is dictated primarily by the function of the article lacks ornamentality and is not proper statutory subject matter under 35 U.S.C. 171. Specifically, if at the time the design was created, there was no unique or distinctive shape or appearance to the article not dictated by the function that it performs, the design lacks ornamentality and is not proper subject matter. In addition, 35 U.S.C. 171 requires that a design to be patentable must be "original." Clearly a design that simulates a well-known or naturally occurring object or person is not original as required by the statute. Furthermore, subject matter that could be considered offensive to any race, religion, sex, ethnic group, or nationality is not proper subject matter for a design patent application (35 U.S.C. 171 and 37 CFR § 1.3).

Invention Development Organizations (IDO) are private and public consulting and marketing businesses that exist to help inventors bring their inventions to market, or to otherwise profit from their ideas. While many of these organizations are legitimate, some are not. Be wary of any IDO that is willing to promote your invention or product without making a detailed inquiry into the merits of your idea and giving you a full range of options which may or may not include the pursuit of patent protection. Some IDOs will automatically recommend that you pursue patent protection for your idea with little regard for the value of any patent that may ultimately issue. For example, an IDO may recommend that you add ornamentation to your product in order to render it eligible for a design patent, but not really explain to you the purpose or effect of such a change. Because design patents protect only the appearance of an article of manufacture, it is possible that minimal differences between similar designs can render each patentable. Therefore, even though you may ultimately receive a design patent for your product, the protection afforded by such a patent may be somewhat limited. Finally, you should also be aware of the broad distinction between utility and design patents, and realize that a design patent may not give you the protection desired.

The elements of a design patent application should include the following:

• Preamble, stating name of the applicant, title of the design, and a brief description of the nature and intended use of the article in which the design is embodied;
• Cross-reference to related applications (unless included in the application data sheet).
• Statement regarding federally sponsored research or development.
• Description of the figure(s) of the drawing;
• Feature description;
• A single claim;
• Drawings or photographs;
• Executed oath or declaration.

In addition, the filing fee, search fee, and examination fee are also required. If applicant is a small entity, (an independent inventor, a small business concern, or a non-profit organization), these fees are reduced by half.

The Preamble, if included, should state the name of the applicant, the title of the design, and a brief description of the nature and intended use of the article in which the design is embodied. All information contained in the preamble will be printed on the patent, should the claimed design be deemed patentable.

The Title of the design must identify the article in which the design is embodied by the name generally known and used by the public. Marketing designations are improper as titles and should not be used. A title descriptive of the actual article aids the examiner in developing a complete field of search of the prior art. It further aids in the proper assignment of new applications to the appropriate class, subclass, and patent examiner, as well as the proper classification of the patent upon allowance of the application. It also helps the public in understanding the nature and use of the article embodying the design after the patent has been published. Thus, applicants are encouraged to provide a specific and descriptive title.

The Figure Descriptions indicate what each view of the drawings represents, i.e., front elevation, top plan, perspective view, etc.

Any description of the design in the specification, other than a brief description of the drawing, is generally not necessary since, as a general rule, the drawing is the design's best description. However, while not required, a special description is not prohibited.

In addition to the figure descriptions, the following types of statements are permissible in the specification:

• A description of the appearance of portions of the claimed design which are not illustrated in the drawing disclosure (i.e., "the right side elevational view is a mirror image of the left side").
• Description disclaiming portions of the article not shown, that form no part of the claimed design.
• Statement indicating that any broken line illustration of environmental structure in the drawing is not part of the design sought to be patented.
• Description denoting the nature and environmental use of the claimed design, if not included in the preamble.

A design patent application may only include a single claim. The claim defines the design which applicant wishes to patent, in terms of the article in which it is embodied or applied. The claim must be in formal terms to "The ornamental design for (the article which embodies the design or to which it is applied) as shown." The description of the article in the claim should be consistent in terminology with the title of the invention.

When there is a properly included special description of the design in the specification, or a proper showing of modified forms of the design, or other descriptive matter has been included in the specification, the words "and described" should be added to the claim following the term "shown." The claim should then read "The ornamental design for (the article which embodies the design or to which it is applied) as shown and described."

Drawings or Black and White Photographs

The drawing disclosure is the most important element of the application. Every design patent application must include either a drawing or a black and white photograph of the claimed design. As the drawing or photograph constitutes the entire visual disclosure of the claim, it is of utmost importance that the drawing or photograph be clear and complete, that nothing regarding the design sought to be patented is left to conjecture. The design drawing or photograph must comply with the disclosure requirements of 35 U.S.C. 112, first paragraph. To meet the requirements of 35 U.S.C. 112, the drawings or photographs must include a sufficient number of views to constitute a complete disclosure of the appearance of the design claimed.

Drawings are normally required to be in black ink on white paper. Black and white photographs, in lieu of drawings, are permitted subject to the requirements of 37 CFR §1.84(b)(1) and §1.152. Applicant should refer to these rules, included at the end of this guide. These rules set forth in detail the requirements for proper drawings in a design patent application.

Black and white photographs submitted on double weight photographic paper must have the drawing figure number entered on the face of the photograph. Photographs mounted on Bristol board may have the figure number shown in black ink on the Bristol board, proximate the corresponding photograph.

Black and white photographs and ink drawings must not be combined in a formal submission of the visual disclosure of the claimed design in one application. The introduction of both photographs and ink drawings in a design application would result in a high probability of inconsistencies between corresponding elements on the ink drawings as compared with the photographs. Photographs submitted in lieu of ink drawings must not disclose environmental structure but must be limited to the claimed design itself.

Color Drawings or Color Photographs

The Office will accept color drawings or photographs in design patent applications only after the granting of a petition filed under 37 CFR §1.84(a)(2), explaining why the color drawings or photographs are necessary. Any such petition must include the fee set forth in 37 CFR § 1.17(h), three sets of color drawings or photographs, and the specification must contain the following language before the description of the drawings:

"The patent or application file contains a least one drawing executed in color. Copies of this patent or patent application publication with color drawing(s) will be provided by the Office upon request and payment of the necessary fee."

If color photographs are submitted as informal drawings and the applicant does not consider the color to be part of the claimed design, a disclaimer should be added to the specification as follows: "The color shown on the claimed design forms no part thereof." Color will be considered an integral part of the disclosed and claimed design in the absence of a disclaimer filed with the original application. A disclaimer may only be used when filing color photographs as informal drawings, as 37 CFR §1.152 requires that the disclosure in formal photographs be limited to the design for the article claimed.

The drawings or photographs should contain a sufficient number of views to completely disclose the appearance of the claimed design, i.e., front, rear, right and left sides, top and bottom. While not required, it is suggested that perspective views be submitted to clearly show the appearance and shape of three-dimensional designs. If a perspective view is submitted, the surfaces shown would normally not be required to be illustrated in other views if these surfaces are clearly understood and fully disclosed in the perspective.

Views that are merely duplicates of other views of the design or that are merely flat and include no ornamentality may be omitted from the drawing if the specification makes this explicitly clear. For example, if the left and right sides of a design are identical or a mirror image, a view should be provided of one side and a statement made in the drawing description that the other side is identical or a mirror image. If the bottom of the design is flat, a view of the bottom may be omitted if the figure descriptions include a statement that the bottom is flat and unornamented. The term "unornamented" should not be used to describe visible surfaces that include structure that is clearly not flat. In some cases, the claim may be directed to an entire article, but because all sides of the article may not be visible during normal use, it is not necessary to disclose them. A sectional view which more clearly brings out elements of the design is permissible, however a sectional view presented to show functional features, or interior structure not forming part of the claimed design, is neither required nor permitted.

Surface Shading

The drawing should be provided with appropriate surface shading which shows clearly the character and contour of all surfaces of any three-dimensional aspects of the design. Surface shading is also necessary to distinguish between any open and solid areas of the design. Solid black surface shading is not permitted except when used to represent the color black as well as color contrast. Lack of appropriate surface shading in the drawing as filed may render the shape and contour of the design nonenabling under 35 U.S.C. 112, first paragraph. Additionally, if the shape of the design is not evident from the disclosure as filed, addition of surface shading after filing may be viewed as new matter. New matter is anything that is added to, or from, the claim, drawings or specification, that was neither shown nor suggested in the original application (see 35 U.S.C. 132 and 37 CFR § 1.121, at the end of this guide).

A broken line disclosure is understood to be for illustrative purposes only and forms no part of the claimed design. Structure that is not part of the claimed design, but is considered necessary to show the environment in which the design is used, may be represented in the drawing by broken lines. This includes any portion of an article in which the design is embodied or applied to that is not considered part of the claimed design. When the claim is directed to just surface ornamentation for an article, the article in which it is embodied must be shown in broken lines.

In general, when broken lines are used, they should not intrude upon or cross the showing of the claimed design and should not be of heavier weight than the lines used in depicting the claimed design. Where a broken line showing of environmental structure must necessarily cross or intrude upon the representation of the claimed design and obscures a clear understanding of the design, such an illustration should be included as a separate figure in addition to the other figures which fully disclose the subject matter of the design.

The oath or declaration required of the applicant must comply with the requirements set forth in 37 CFR §1.63.

So that the applicant will better understand what constitutes a complete disclosure, examples of drawing disclosures and their accompanying specifications are provided on the following pages.

Disclosure Of The Entire Article

I, John Doe, have invented a new design for a jewelry cabinet, as set forth in the following specification. The claimed jewelry cabinet is used to store jewelry and could sit on a bureau.

Fig. 1 is a front elevational view of a jewelry cabinet showing my new design;

Fig. 2 is a rear elevational view thereof;

Fig. 3 is a left side elevational view thereof;

Fig. 4 is a right side elevational view thereof;

Fig. 5 is a top plan view thereof; and

Fig. 6 is a bottom plan view thereof.

I claim: the ornamental design for a jewelry cabinet as shown.

Disclosure of only the surfaces of an article that are visible during use (no bottom view or description necessary)

I, John Doe, have invented a new design for a jewelry cabinet, as set forth in the following specification. The claimed jewelry cabinet is used for storing jewelry and could sit on a bureau.

Fig. 5 is a top plan view thereof.

Disclosure of only the surfaces of an article that are visible during use - The rear view disclosed by description

Fig. 2 is a left side elevational view thereof;

Fig. 3 is a right side elevational view thereof; and

Fig. 4 is a top plan view thereof.

The rear of the jewelry cabinet is flat and unornamented.

I claim: the ornamental design for a jewelry cabinet as shown and described.

Disclosure of a surface pattern as claimed design, applied to an article

I, John Doe, have invented a new design for a surface pattern applied to a jewelry cabinet, as set forth in the following specification.

Fig. 1 is a front elevational view of a surface pattern applied to a jewelry cabinet showing my new design;

Fig. 2 is a left side elevational view thereof, the right side being a mirror image.

The jewelry cabinet is shown in broken lines for illustrative purposes only and forms no part of the claimed design.

I claim: the ornamental design for a surface pattern applied to a jewelry cabinet as shown and described.

The preparation of a design patent application and the conducting of the proceedings in the USPTO to obtain the patent is an undertaking requiring the knowledge of patent law and rules and Patent and Trademark Office practice and procedures. A patent attorney or agent specially trained in this field is best able to secure the greatest patent protection to which applicant is entitled. It would be prudent to seek the services of a registered patent attorney or agent. Representation, however, is not required. A knowledgeable applicant may successfully prosecute his or her own application. However, while persons not skilled in this work may obtain a patent in many cases, there is no assurance that the patent obtained would adequately protect the particular design.

Of primary importance in a design patent application is the drawing disclosure, which illustrates the design being claimed. Unlike a utility application, where the "claim" describes the invention in a lengthy written explanation, the claim in a design patent application protects the overall visual appearance of the design, "described" in the drawings. It is essential that the applicant present a set of drawings (or photographs) of the highest quality which conform to the rules and standards which are reproduced in this guide. Changes to these drawings after the application has been filed, may introduce new matter, which is not permitted by law (35 U.S.C. 132). It is in applicant's best interest to ensure that the drawing disclosure is clear and complete prior to filing the application, since an incomplete or poorly prepared drawing may result in a fatally defective disclosure which cannot become a patent. It is recommended that applicant retain the services of a professional draftsperson who specializes in preparing design patent drawings. Examples of acceptable drawings and drawing disclosures are included in this Guide so that applicant will have some idea of what is required and can prepare the drawings accordingly.

Filing An Application

In addition to the drawing disclosure, certain other information is necessary. While no specific format is required, it is strongly suggested that applicant follow the formats presented to ensure that the application is complete.

When a complete design patent application, along with the appropriate filing fee, is received by the Office, it is assigned an Application Number and a Filing Date. A "Filing Receipt" containing this information is sent to the applicant. The application is then assigned to an examiner. Applications are examined in order of their filing date.

Examination

The actual "examination" entails checking for compliance with formalities, ensuring completeness of the drawing disclosure and a comparison of the claimed subject matter with the "prior art." "Prior art" consists of issued patents and published materials. If the claimed subject matter is found to be patentable, the application will be "allowed," and instructions will be provided to applicant for completing the process to permit issuance as a patent.

The examiner may reject the claim in the application if the disclosure cannot be understood or is incomplete, or if a reference or combination of references found in the prior art, shows the claimed design to be unpatentable. The examiner will then issue an Office action detailing the rejection and addressing the substantive matters which effect patentability.

This Office action may also contain suggestions by the examiner for amendments to the application. Applicant should keep this Office action for his or her files, and not send it back to the Office.

If, after receiving an Office action, applicant elects to continue prosecution of the application, a timely reply to the action must be submitted. This reply should include a request for reconsideration or further examination of the claim, along with any amendments desired by the applicant, and must be in writing. The reply must distinctly and specifically point out the supposed errors in the Office action and must address every objection and/or rejection in the action. If the examiner has rejected the claim over prior art, a general statement by the applicant that the claim is patentable, without specifically pointing out how the design is patentable over the prior art, does not comply with the rules.

In all cases where the examiner has said that a reply to a requirement is necessary, or where the examiner has indicated patentable subject matter, the reply must comply with the requirements set forth by the examiner, or specifically argue each requirement as to why compliance should not be required.

In any communication with the Office, applicant should include the following items:

• Application number (checked for accuracy).
• Group art unit number (copied from filing receipt or the most recent Office action).
• Filing date.
• Name of the examiner who prepared the most recent Office action.
• Title of invention.

It is applicant's responsibility to make sure that the reply is received by the Office prior to the expiration of the designated time period set for reply. This time period is set to run from the "Date Mailed," which is indicated on the first page of the Office action. If the reply is not received within the designated time period, the application will be considered abandoned. In the event that applicant is unable to reply within the time period set in the Office action, abandonment may be prevented if a reply is filed within six months from the mail date of the Office action provided a petition for extension of time and the fee set forth in 37 CFR § 1.17(a) are filed. The fee is determined by the amount of time requested, and increases as the length of time increases. These fees are set by Rule and could change at any time. An "Extension of Time" does not have to be obtained prior to the submission of a reply to an Office action; it may be mailed along with the reply. See insert for schedule of current fees. Note: an extension of time cannot be obtained when responding to a "Notice of Allowance and Fee(s) Due."

To ensure that a time period set for reply to an Office action is not missed; a "Certificate of Mailing" should be attached to the reply. This "Certificate" establishes that the reply is being mailed on a given date. It also establishes that the reply is timely, if it was mailed before the period for reply had expired, and if it is mailed with the United States Postal Service. A "Certificate of Mailing" is not the same as "Certified Mail." A suggested format for a Certificate of Mailing is as follows:

"I hereby certify that this correspondence is being deposited with the United States Postal Service as first class mail in an envelope addressed to: Commissioner for Patents, PO Box 1450, Alexandria, Virginia 22313-1450, on (DATE MAILED)"

(Name - Typed or Printed)  __________________________________

Signature__________________________________

Date______________________________________

If a receipt for any paper filed in the USPTO is desired, applicant should include a stamped, self-addressed postcard, which lists, on the message side applicant's name and address, the application number, and filing date, the types of papers submitted with the reply (i.e., 1 sheet of drawings, 2 pages of amendments, 1 page of an oath/declaration, etc.) This postcard will be stamped with the date of receipt by the mailroom and returned to applicant. This postcard will be applicant's evidence that the reply was received by the Office on that date.

If applicant changes his or her mailing address after filing an application, the Office must be notified in writing of the new address. Failure to do so will result in future communications being mailed to the old address, and there is no guarantee that these communications will be forwarded to applicant's new address. Applicant's failure to receive, and properly reply to these Office communications will result in the application being held abandoned. Notification of "Change of Address" should be made by separate letter, and a separate notification should be filed for each application.

Reconsideration

Upon submission of a reply to an Office action, the application will be reconsidered and further examined in view of applicant's remarks and any amendments included with the reply. The examiner will then either withdraw the rejection and allow the application or, if not persuaded by the remarks and/or amendments submitted, repeat the rejection and make it Final. Applicant may file an appeal with the Patent Trial and Appeal Board (PTAB) after given a final rejection or after the claim has been rejected twice. Applicant may also file a new application prior to the abandonment of the original application, claiming benefit of the earlier filing date. This will allow continued prosecution of the claim.

The two types of shading commonly employed in design patent application drawings are straight-line surface shading and stippling. Individually or in combination, they can effectively represent the character and contour of most surfaces.

Straight-line Surface Shading

Combination of straight line shading and stippling.

Note that both stippling and straight-line surface shading, while permissible on the same object to show surface contrast, should not be used together on the same surface.

Transparent Materials

Note that elements visible behind transparent surfaces should be shown in light, full lines, not broken lines.

Broken Line Disclosure

Broken lines may be used to show environment and boundaries that form no part of the claimed design.

Exploded View

An exploded view is only supplementary to a fully assembled view. A bracket must be employed to show the association of elements.

Set of Game Components- Fully Assembled View:

Alternate positions.

The alternate positions of a design, or an element of the design, must be shown in separate views.

Article Shown Broken Away

A separation and a bracket may be used in an enlarged view when the full length of the article is shown in another view. Alternatively, when the article is consistently shown in the views with a break, the claim will be understood to be directed only to the design for the portions of the molding that are shown. A description in the specification must explain that the appearance of any portion of the article between the break lines forms no part of the claimed design.

Cross-sectional View

Cross-sections may be employed to clarify the disclosure and to minimize the number of views.

Multiple Embodiments

Multiple embodiments of a single concept may be filed in one design application, so long as their appearance and shape are similar, as shown below.

Graphical symbols for conventional elements may be used on the drawing when appropriate, subject to approval by the Office.

NOTES: In general, in lieu of a symbol, a conventional element, combination or circuit may be shown by an appropriately labeled rectangle, square or circle; abbreviations should not be used unless their meaning is evident and not confusing with the abbreviations used in the suggested symbols.

35 U.S.C. 102 Conditions for patentability; novelty and loss of right to patent

A person shall be entitled to a patent unless -

(a) the invention was known or used by others in this country, or patented or described in a printed publication in this or a foreign country, before the invention thereof by the applicant for patent, or

(b) the invention was patented or described in a printed publication in this or a foreign country or in public use or on sale in this country, more than one year prior to the date of the application for patent in the United States,

(c) he has abandoned the invention,

(d) the invention was first patented or caused to be patented, or was the subject of an inventor's certificate, by the applicant or his legal representatives or assigns in a foreign country prior to the date of the application for patent in this country on an application for patent or inventor's certificate filed more than twelve months before the filing of the application in the United States,

(e) the invention was described in - (1) an application for patent, published under section 122(b), by another filed in the United States before the invention by the applicant for patent or (2) a patent granted on an application for patent by another filed in the United States before the invention by the applicant for patent, except that an international application filed under the treaty defined in section 351(a) shall have the effects for the purposes of this subsection of an application filed in the United States only if the international application designated the United States and was published under Article 21(2) of such treaty in the English language; or

(f) he did not himself invent the subject matter sought to be patented,

(g) (1) during the course of an interference conducted under section 135 or section 291, another inventor involved therein establishes, to the extent permitted in section 104, that before such person's invention thereof the invention was made by such other inventor and not abandoned, suppressed, or concealed, or (2) before such person's invention thereof, the invention was made in this country by another inventor who had not abandoned, suppressed, or concealed it. In determining priority of invention under this subsection, there shall be considered not only the respective dates of conception and reduction to practice of the invention, but also the reasonable diligence of one who was first to conceive and last to reduce to practice, from a time prior to conception by the other.

35 U.S.C. 103 Conditions for patentability; non-obvious subject matter

(a) A patent may not be obtained though the invention is not identically disclosed or described as set forth in section 102 of this title, if the differences between the subject matter sought to be patented and the prior art are such that the subject matter as a whole would have been obvious at the time the invention was made to a person having ordinary skill in the art to which said subject matter pertains. Patentability shall not be negatived by the manner in which the invention was made.

(b) (1) Notwithstanding subsection (a), and upon timely election by the applicant for patent to proceed under this subsection, a biotechnological process using or resulting in a composition of matter that is novel under section 102 and nonobvious under subsection (a) of this section shall be considered nonobvious if-

(A) claims to the process and the composition of matter are contained in either the same application for patent or in separate applications having the same effective filing date;

(B) the composition of matter, and the process at the time it was invented, were owned by the same person or subject to an obligation of assignment to the same person.

(2) A patent issued on a process under paragraph (1)-

(A) shall also contain the claims to the composition of matter used in or made by that process,

(B) shall, if such composition of matter is claimed in another patent, be set to expire on the same date as such other patent, notwithstanding section 154.

(3) For purposes of paragraph (1), the term "biotechnological process" means-

(A) a process of genetically altering or otherwise inducing a single- or multi-celled organism to-

(i) express an exogenous nucleotide sequence,

(ii) inhibit, eliminate, augment, or alter expression of an endogenous nucleotide sequence,

(iii) express a specific physiological characteristic not naturally associated with said organism;

(B) cell fusion procedures yielding a cell line that expresses a specific protein, such as a monoclonal antibody;

(C) a method of using a product produced by a process defined by subparagraph (A) or (B), or a combination of subparagraphs (A) and (B).

(c)(1) Subject matter developed by another person, which qualifies as prior art only under one or more of subsections (e), (f), and (g) of section 102 of this title, shall not preclude patentability under this section where the subject matter and the claimed invention were, at the time the invention was made, owned by the same person or subject to an obligation of assignment to the same person.

(2) For purposes of this subsection, subject matter developed by another person and a claimed invention shall be deemed to have been owned by the same person or subject to an obligation of assignment to the same person if-

(A) the claimed invention was made by or on behalf of parties to a joint research agreement that was in effect on or before the date the claimed invention was made;

(B) the claimed invention was made as a result of activities undertaken within the scope of the joint research agreement; and

(C) the application for patent for the claimed invention discloses or is amended to disclose the names of the parties to the joint research agreement.

(3) For purposes of paragraph (2), the term "joint research agreement"means a written contract, grant, or cooperative agreement entered into by two or more persons or entities for the performance of experimental, developmental, or research work in the field of the claimed invention.

35 U.S.C. 112 Specification

The specification shall contain a written description of the invention, and of the manner and process of making and using it, in such full, clear, concise, and exact terms as to enable any person skilled in the art to which it pertains, or with which it is most nearly connected, to make and use the same, and shall set forth the best mode contemplated by the inventor of carrying out his invention.

The specification shall conclude with one or more claims particularly pointing out and distinctly claiming the subject matter, which the applicant regards as his invention.

A claim may be written in independent or, if the nature of the case admits, in dependent or multiple dependent form.

Subject to the following paragraph, a claim in dependent form shall contain a reference to a claim previously set forth and then specify a further limitation of the subject matter claimed. A claim in dependent form shall be construed to incorporate by reference all the limitations of the claim to which it refers.

A claim in multiple dependent form shall contain a reference, in the alternative only, to more than one claim previously set forth and then specify a further limitation of the subject matter claimed. A multiple dependent claim shall not serve as a basis for any other multiple dependent claim. A multiple dependent claim shall be construed to incorporate by reference all the limitations of the particular claim in relation to which it is being considered.

An element in a claim for a combination may be expressed as a means or step for performing a specified function without the recital of structure, material, or acts in support thereof, and such claim shall be construed to cover the corresponding structure, material, or acts described in the specification and equivalents thereof.

35 U.S.C. 132 Notice of rejection; reexamination

(a) Whenever, on examination, any claim for a patent is rejected, or any objection or requirement made, the Director shall notify the applicant thereof, stating the reasons for such rejection, or objection or requirement, together with such information and references as may be useful in judging of the propriety of continuing the prosecution of his application; and if after receiving such notice, the applicant persists in his claim for a patent, with or without amendment, the application shall be reexamined. No amendment shall introduce new matter into the disclosure of the invention.

(b) The Director shall prescribe regulations to provide for the continued examination of applications for patent at the request of the applicant. The Director may establish appropriate fees for such continued examination and shall provide a 50 percent reduction in such fees for small entities that qualify for reduced fees under section 41(h)(1) of this title.

35 U.S.C. 171 Patents for designs

Whoever invents any new, original, and ornamental design for an article of manufacture may obtain a patent therefor, subject to the conditions and requirements of this title.

The provisions of this title relating to patents for inventions shall apply to patents for designs, except as otherwise provided.

35 U.S.C. 172 Right of priority

The right of priority provided for by subsections (a) through (d) of section 119 of this title and the time specified in section 102(d) shall be six months in the case of designs. The right of priority provided for by section 119(e) of this title shall not apply to designs.

35 U.S.C. 173 Term of design patent

Patents for designs shall be granted for the term of fifteen years from the date of grant.

Patent Rules That Apply to Design Patent Applications

37 cfr 1.3 business to be conducted with decorum and courtesy.

Applicants and their attorneys or agents are required to conduct their business with the Patent and Trademark Office with decorum and courtesy. Papers presented in violation of this requirement will be submitted to the Director and will not be entered. Complaints against examiners and other employees must be made in correspondence separate from other papers.

37 CFR 1.63 Oath or declaration

(a) An oath or declaration filed under § 1.51(b)(2), as a part of a nonprovisional application must:

(1) Be executed, i.e., signed, in accordance with either § 1.66 or § 1.68. There is no minimum age for a person to be qualified to sign, but the person must be competent to sign, i.e., understand the document that the person is signing;

(2) Identify each inventor by full name, including the family name, and at least one given name without abbreviation together with any other given name or initial;

(3) Identify the country of citizenship of each inventor;

(4) State that the person making the oath or declaration believes the named inventor or inventors to be the original and first inventor or inventors of the subject matter which is claimed and for which a patent is sought.

(b) In addition to meeting the requirements of paragraph (a) of this section, the oath or declaration must also:

(1) Identify the application to which it is directed;

(2) State that the person making the oath or declaration has reviewed and understands the contents of the application, including the claims, as amended by any amendment specifically referred to in the oath or declaration;

(3) State that the person making the oath or declaration acknowledges the duty to disclose to the Office all information known to the person to be material to patentability as defined in § 1.56.

(c) Unless such information is supplied on an application data sheet in accordance with § 1.76, the oath, or declaration must also identify:

(1) The mailing address, and the residence if an inventor lives at a location which is different from where the inventor customarily receives mail, of each inventor;

(2) Any foreign application for patent (or inventor's certificate) for which a claim for priority is made pursuant to § 1.55, and any foreign application having a filing date before that of the application on which priority is claimed, by specifying the application number, country, day, month, and year of its filing.

(d) (1) A newly executed oath or declaration is not required under § 1.51(b)(2) and § 1.53(f) in a continuation or divisional application, provided that:

(i) The prior nonprovisional application contained an oath or declaration as prescribed by paragraphs (a) through (c) of this section;

(ii) The continuation or divisional application was filed by all or by fewer than all of the inventors named in the prior application;

(iii) The specification and drawings filed in the continuation or divisional application contain no matter that would have been new matter in the prior application;

(iv) A copy of the executed oath or declaration filed in the prior application, showing the signature or an indication thereon that it was signed, is submitted for the continuation or divisional application.

(2) The copy of the executed oath or declaration submitted under this paragraph for a continuation or divisional application must be accompanied by a statement requesting the deletion of the name or names of the person or persons who are not inventors in the continuation or divisional application.

(3) Where the executed oath or declaration of which a copy is submitted for a continuation or divisional application was originally filed in a prior application accorded status under § 1.47, the copy of the executed oath or declaration for such prior application must be accompanied by:

(i) A copy of the decision granting a petition to accord § 1.47 status to the prior application, unless all inventors or legal representatives have filed an oath or declaration to join in an application accorded status under § 1.47 of which the continuation or divisional application claims a benefit under 35 U.S.C. 120, 121, or 365(c);

(ii) If one or more inventor(s) or legal representative(s) who refused to join in the prior application or could not be found or reached has subsequently joined in the prior application or another application of which the continuation or divisional application claims a benefit under 35 U.S.C. 120, 121, or 365(c), a copy of the subsequently executed oath(s) or declaration(s) filed by the inventor or legal representative to join in the application.

(4) Where the power of attorney or correspondence address was changed during the prosecution of the prior application, the change in power of attorney (or authorization of agent) or correspondence address must be identified in the continuation or divisional application. Otherwise, the Office may not recognize in the continuation or divisional application the change of power of attorney or correspondence address during the prosecution of the prior application.

(5) A newly executed oath or declaration must be filed in a continuation or divisional application naming an inventor not named in the prior application.

(e) A newly executed oath or declaration must be filed in any continuation-in-part application, which application may name all, more, or fewer than all of the inventors named in the prior application.

37 CFR 1.76 Application data sheet

(a) Application data sheet. An application data sheet is a sheet or sheets, that may be voluntarily submitted in either provisional or nonprovisional applications, which contains bibliographic data, arranged in a format specified by the Office. An application data sheet must be titled "Application Data Sheet" and must contain all of the section headings listed in paragraph (b) of this section, with any appropriate data for each section heading. If an application data sheet is provided, the application data sheet is part of the provisional or nonprovisional application for which it has been submitted.

(b) Bibliographic data. Bibliographic data as used in paragraph (a) of this section includes:

(1) Applicant information. This information includes the name, residence, mailing address, and citizenship of each applicant (§ 1.41(b)). The name of each applicant must include the family name, and at least one given name without abbreviation together with any other given name or initial. If the applicant is not an inventor, this information also includes the applicant' s authority (§§ 1.42, 1.43, and 1.47) to apply for the patent on behalf of the inventor.

(2) Correspondence information. This information includes the correspondence address, which may be indicated by reference to a customer number, to which correspondence is to be directed (see § 1.33(a)).

(3) Application information. This information includes the title of the invention, a suggested classification, by class and subclass, the Technology Center to which the subject matter of the invention is assigned, the total number of drawing sheets, a suggested drawing figure for publication (in a nonprovisional application), any docket number assigned to the application, the type of application (e.g., utility, plant, design, reissue, provisional), whether the application discloses any significant part of the subject matter of an application under a secrecy order pursuant to § 5.2 of this chapter (see § 5.2(c)), and, for plant applications, the Latin name of the genus and species of the plant claimed, as well as the variety denomination. The suggested classification and Technology Center information should be supplied for provisional applications whether or not claims are present. If claims are not present in a provisional application, the suggested classification and Technology Center should be based upon the disclosure.

(4) Representative information. This information includes the registration number of each practitioner having a power of attorney in the application (preferably by reference to a customer number). Providing this information in the application data sheet does not constitute a power of attorney in the application (see § 1.32).

(5) Domestic priority information. This information includes the application number, the filing date, the status (including patent number if available), and relationship of each application for which a benefit is claimed under 35 U.S.C. 119(e), 120, 121, or 365(c). Providing this information in the application data sheet constitutes the specific reference required by 35 U.S.C. 119(e) or 120, and § 1.78(a)(2) or § 1.78(a)(4), and need not otherwise be made part of the specification.

(6) Foreign priority information. This information includes the application number, country, and filing date of each foreign application for which priority is claimed, as well as any foreign application having a filing date before that of the application for which priority is claimed. Providing this information in the application data sheet constitutes the claim for priority as required by 35 U.S.C. 119(b) and § 1.55(a).

(7) Assignee information. This information includes the name (either person or juristic entity) and address of the assignee of the entire right, title, and interest in an application. Providing this information in the application data sheet does not substitute for compliance with any requirement of part 3 of this chapter to have an assignment recorded by the Office.

(c) Supplemental application data sheets. Supplemental application data sheets:

(1) May be subsequently supplied prior to payment of the issue fee either to correct or update information in a previously submitted application data sheet, or an oath or declaration under § 1.63 or § 1.67, except that inventorship changes are governed by § 1.48, correspondence changes are governed by § 1.33(a), and citizenship changes are governed by § 1.63 or § 1.67;

(2) Must be titled "Supplemental Application Data Sheet," include all of the section headings listed in paragraph (b) of this section, include all appropriate data for each section heading, and must identify the information that is being changed, preferably with underlining for insertions, and strike-through or brackets for text removed.

(d) Inconsistencies between application data sheet and other documents. For inconsistencies between information that is supplied by both an application data sheet under this section and other documents.

(1) The latest submitted information will govern notwithstanding whether supplied by an application data sheet, an amendment to the specification, a designation of a correspondence address, or by a § 1.63 or § 1.67 oath or declaration, except as provided by paragraph (d)(3) of this section;

(2) The information in the application data sheet will govern when the inconsistent information is supplied at the same time by an amendment to the specification, a designation of correspondence address, or a § 1.63 or § 1.67 oath or declaration, except as provided by paragraph (d)(3) of this section;

(3) The oath or declaration under § 1.63 or § 1.67 governs inconsistencies with the application data sheet in the naming of inventors (§ 1.41(a)(1)) and setting forth their citizenship (35 U.S.C. 115);

(4) The Office will capture bibliographic information from the application data sheet (notwithstanding whether an oath or declaration governs the information). Thus, the Office shall generally, for example, not look to an oath or declaration under § 1.63 to see if the bibliographic information contained therein is consistent with the bibliographic information captured from an application data sheet (whether the oath or declaration is submitted prior to or subsequent to the application data sheet). Captured bibliographic information derived from an application data sheet containing errors may be corrected if applicant submits a request therefor and a supplemental application data sheet.

37 CFR 1.84 Standards for drawings

(a) Drawings. There are two acceptable categories for presenting drawings in utility and design patent applications.

(1) Black ink. Black and white drawings are normally required. India ink, or its equivalent that secures solid black lines, must be used for drawings;

(2) Color. On rare occasions, color drawings may be necessary as the only practical medium by which to disclose the subject matter sought to be patented in a utility or design patent application or the subject matter of a statutory invention registration. The color drawings must be of sufficient quality such that all details in the drawings are reproducible in black and white in the printed patent. Color drawings are not permitted in international applications (see PCT Rule 11.13), or in an application, or copy thereof, submitted under the Office electronic filing system. The Office will accept color drawings in utility or design patent applications and statutory invention registrations only after granting a petition filed under this paragraph explaining why the color drawings are necessary. Any such petition must include the following:

(i) The fee set forth in § 1.17(h);

(ii) Three (3) sets of color drawings;

(iii) An amendment to the specification to insert (unless the specification contains or has been previously amended to contain) the following language as the first paragraph of the brief description of the drawings:

The patent or application file contains at least one drawing executed in color. Copies of this patent or patent application publication with color drawing(s) will be provided by the Office upon request and payment of the necessary fee.

(b) Photographs.

(1) Black and white. Photographs, including photocopies of photographs, are not ordinarily permitted in utility and design patent applications. The Office will accept photographs in utility and design patent applications, however, if photographs are the only practicable medium for illustrating the claimed invention. For example, photographs or photomicrographs of: electrophoresis gels, blots (e.g., immunological, western, Southern, and northern), auto- radiographs, cell cultures (stained and unstained), histological tissue cross sections (stained and unstained), animals, plants, in vivo imaging, thin layer chromatography plates, crystalline structures, and, in a design patent application, ornamental effects, are acceptable. If the subject matter of the application admits of illustration by a drawing, the examiner may require a drawing in place of the photograph. The photographs must be of sufficient quality so that all details in the photographs are reproducible in the printed patent.

(2) Color photographs. Color photographs will be accepted in utility and design patent applications if the conditions for accepting color drawings and black and white photographs have been satisfied. See paragraphs (a)(2) and (b)(1) of this section.

(c) Identification of drawings. Identifying indicia, if provided, should include the title of the invention, inventor's name, and application number, or docket number (if any) if an application number has not been assigned to the application. If this information is provided, it must be placed on the front of each sheet and centered within the top margin.

(d) Graphic forms in drawings. Chemical or mathematical formulae, tables, and waveforms may be submitted as drawings and are subject to the same requirements as drawings. Each chemical or mathematical formula must be labeled as a separate figure, using brackets when necessary, to show that information is properly integrated. Each group of waveforms must be presented as a single figure, using a common vertical axis with time extending along the horizontal axis. Each individual waveform discussed in the specification must be identified with a separate letter designation adjacent to the vertical axis.

(e) Type of paper. Drawings submitted to the Office must be made on paper, which is flexible, strong, white, smooth, non-shiny, and durable. All sheets must be reasonably free from cracks, creases, and folds. Only one side of the sheet may be used for the drawing. Each sheet must be reasonably free from erasures and must be free from alterations, overwritings, and interlineations. Photographs must be developed on paper meeting the sheet-size requirements of paragraph (f) of this section and the margin requirements of paragraph (g) of this section. See paragraph (b) of this section for other requirements for photographs.

(f) Size of paper. All drawing sheets in an application must be the same size. One of the shorter sides of the sheet is regarded as its top. The size of the sheets on which drawings are made must be:

(1) 21.0 cm. by 29.7 cm. (DIN size A4), or

(2) 21.6 cm. by 27.9 cm. (8 1/2 by 11 inches).

(g) Margins. The sheets must not contain frames around the sight (i.e., the usable surface), but should have scan target points (i.e., cross hairs) printed on two cater-corner margin corners. Each sheet must include a top margin of at least 2.5 cm. (1 inch), a left side margin of at least 2.5 cm. (1 inch), a right side margin of at least 1.5 cm. (5/8 inch), and a bottom margin of at least 1.0 cm. (3/8 inch), thereby leaving a sight no greater than 17.0 cm. by 26.2 cm. on 21.0 cm. by 29.7 cm. (DIN size A4) drawing sheets, and a sight no greater than 17.6 cm. by 24.4 cm. (6 15/16 by 9 5/8 inches) on 21.6 cm. by 27.9 cm. (8 1/2 by 11 inch) drawing sheets.

(h) Views. The drawing must contain as many views as necessary to show the invention. The views may be plan, elevation, section, or perspective views. Detail views of portions of elements, on a larger scale if necessary, may also be used. All views of the drawing must be grouped together and arranged on the sheet(s) without wasting space, preferably in an upright position, clearly separated from one another, and must not be included in the sheets containing the specifications, claims, or abstract. Views must not be connected by projection lines and must not contain centerlines. Waveforms of electrical signals may be connected by dashed lines to show the relative timing of the waveforms.

(1) Exploded views. Exploded views, with the separated parts embraced by a bracket, to show the relationship or order of assembly of various parts are permissible. When an exploded view is shown in a figure, which is on the same sheet as another figure, the exploded view should be placed in brackets.

(2) Partial views. When necessary, a view of a large machine or device in its entirety may be broken into partial views on a single sheet, or extended over several sheets if there is no loss in facility of understanding the view. Partial views drawn on separate sheets must always be capable of being linked edge to edge so that no partial view contains parts of another partial view. A smaller scale view should be included showing the whole formed by the partial views and indicating the positions of the parts shown. When a portion of a view is enlarged for magnification purposes, the view and the enlarged view must each be labeled as separate views.

(i) Where views on two or more sheets form, in effect, a single complete view, the views on the several sheets must be so arranged that the complete figure can be assembled without concealing any part of any of the views appearing on the various sheets.

(ii) A very long view may be divided into several parts placed one above the other on a single sheet. However, the relationship between the different parts must be clear and unambiguous.

(3) Sectional views. The plane upon which a sectional view is taken should be indicated on the view from which the section is cut by a broken line. The ends of the broken line should be designated by Arabic or Roman numerals corresponding to the view number of the sectional view, and should have arrows to indicate the direction of sight. Hatching must be used to indicate section portions of an object, and must be made by regularly spaced oblique parallel lines spaced sufficiently apart to enable the lines to be distinguished without difficulty. Hatching should not impede the clear reading of the reference characters and lead lines. If it is not possible to place reference characters outside the hatched area, the hatching may be broken off wherever reference characters are inserted. Hatching must be at a substantial angle to the surrounding axes or principal lines, preferably 45°. A cross section must be set out and drawn to show all of the materials as they are shown in the view from which the cross section was taken. The parts in cross section must show proper material(s) by hatching with regularly spaced parallel oblique strokes, the space between strokes being chosen on the basis of the total area to be hatched. The various parts of a cross section of the same item should be hatched in the same manner and should accurately and graphically indicate the nature of the material(s) that is illustrated in cross section. The hatching of juxtaposed different elements must be angled in a different way. In the case of large areas, hatching may be confined to an edging drawn around the entire inside of the outline of the area to be hatched. Different types of hatching should have different conventional meanings as regards the nature of a material seen in cross section.

(4) Alternate position. A moved position may be shown by a broken line superimposed upon a suitable view if this can be done without crowding; otherwise, a separate view must be used for this purpose.

(5) Modified forms. Modified forms of construction must be shown in separate views.

(i) Arrangement of views. One view must not be placed upon another or within the outline of another. All views on the same sheet should stand in the same direction and, if possible, stand so that they can be read with the sheet held in an upright position. If views wider than the width of the sheet are necessary for the clearest illustration of the invention, the sheet may be turned on its side so that the top of the sheet, with the appropriate top margin to be used as the heading space, is on the right-hand side. Words must appear in a horizontal, left-to-right fashion when the page is either upright or turned so that the top becomes the right side, except for graphs utilizing standard scientific convention to denote the axis of abscissas (of X) and the axis of ordinates (of Y).

(j) Front page view. The drawing must contain as many views as necessary to show the invention. One of the views should be suitable for inclusion on the front page of the patent application publication and patent as the illustration of the invention. Views must not be connected by projection lines and must not contain centerlines. Applicant may suggest a single view (by figure number) for inclusion on the front page of the patent application publication and patent.

(k) Scale. The scale to which a drawing is made must be large enough to show the mechanism without crowding when the drawing is reduced in size to two-thirds in reproduction. Indications such as "actual size" or "scale 1/2" on the drawings are not permitted since these lose their meaning with reproduction in a different format.

(l) Character of lines, numbers, and letters. All drawings must be made by a process, which will give them satisfactory reproduction characteristics. Every line, number, and letter must be durable, clean, black (except for color drawings), sufficiently dense and dark, and uniformly thick and well defined. The weight of all lines and letters must be heavy enough to permit adequate reproduction. This requirement applies to all lines however fine, to shading, and to lines representing cut surfaces in sectional views. Lines and strokes of different thickness may be used in the same drawing where different thicknesses have a different meaning.

(m) Shading. The use of shading in views is encouraged if it aids in understanding the invention and if it does not reduce legibility. Shading is used to indicate the surface or shape of spherical, cylindrical, and conical elements of an object. Flat parts may also be lightly shaded. Such shading is preferred in the case of parts shown in perspective, but not for cross sections. See paragraph (h)(3) of this section. Spaced lines for shading are preferred. These lines must be thin, as few in number as practicable, and they must contrast with the rest of the drawings. As a substitute for shading, heavy lines on the shade side of objects can be used except where they superimpose on each other or obscure reference characters. Light should come from the upper left corner at an angle of 45°??Surface delineations should preferably be shown by proper shading. Solid black shading areas are not permitted, except when used to represent bar graphs or color.

(n) Symbols. Graphical drawing symbols may be used for conventional elements when appropriate. The elements for which such symbols and labeled representations are used must be adequately identified in the specification. Known devices should be illustrated by symbols, which have a universally recognized conventional meaning and are generally accepted in the art. Other symbols, which are not universally recognized, may be used, subject to approval by the Office, if they are not likely to be confused with existing conventional symbols, and if they are readily identifiable.

(o) Legends. Suitable descriptive legends may be used subject to approval by the Office, or may be required by the examiner where necessary for understanding of the drawing. They should contain as few words as possible.

(p) Numbers, letters, and reference characters.

(1) Reference characters (numerals are preferred), sheet numbers, and view numbers must be plain and legible, and must not be used in association with brackets or inverted commas, or enclosed within outlines, e.g., encircled. They must be oriented in the same direction as the view so as to avoid having to rotate the sheet. Reference characters should be arranged to follow the profile of the object depicted.

(2) The English alphabet must be used for letters, except where another alphabet is customarily used, such as the Greek alphabet to indicate angles, wavelengths, and mathematical formulas.

(3) Numbers, letters, and reference characters must measure at least .32 cm. (1/8 inch) in height. They should not be placed in the drawing so as to interfere with its comprehension. Therefore, they should not cross or mingle with the lines. They should not be placed upon hatched or shaded surfaces. When necessary, such as indicating a surface or cross section, a reference character may be underlined and a blank space may be left in the hatching or shading where the character occurs so that it appears distinct.

(4) The same part of an invention appearing in more than one view of the drawing must always be designated by the same reference character, and the same reference character must never be used to designate different parts.

(5) Reference characters not mentioned in the description shall not appear in the drawings. Reference characters mentioned in the description must appear in the drawings.

(q) Lead lines. Lead lines are those lines between the reference characters and the details referred to. Such lines may be straight or curved and should be as short as possible. They must originate in the immediate proximity of the reference character and extend to the feature indicated. Lead lines must not cross each other. Lead lines are required for each reference character except for those, which indicate the surface or cross section on which they are placed. Such a reference character must be underlined to make it clear that a lead line has not been left out by mistake. Lead lines must be executed in the same way as lines in the drawing. See paragraph (l) of this section.

(r) Arrows. Arrows may be used at the ends of lines, provided that their meaning is clear, as follows:

(1) On a lead line, a freestanding arrow to indicate the entire section towards which it points;

(2) On a lead line, an arrow touching a line to indicate the surface shown by the line looking along the direction of the arrow;

(3) To show the direction of movement.

(s) Copyright or Mask Work Notice. A copyright or mask work notice may appear in the drawing, but must be placed within the sight of the drawing immediately below the figure representing the copyright or mask work material and be limited to letters having a print size of .32 cm. to .64 cm. (1/8 to 1/4 inches) high. The content of the notice must be limited to only those elements provided for by law. For example, "©1983 John Doe" (17 U.S.C. 401) and "*M* John Doe" (17 U.S.C. 909) would be properly limited and, under current statutes, legally sufficient notices of copyright and mask work, respectively. Inclusion of a copyright or mask work notice will be permitted only if the authorization language set forth in § 1.71(e) is included at the beginning (preferably as the first paragraph) of the specification.

(t) Numbering of sheets of drawings. The sheets of drawings should be numbered in consecutive Arabic numerals, starting with 1, within the sight as defined in paragraph (g) of this section. These numbers, if present, must be placed in the middle of the top of the sheet, but not in the margin. The numbers can be placed on the right-hand side if the drawing extends too close to the middle of the top edge of the usable surface. The drawing sheet numbering must be clear and larger than the numbers used as reference characters to avoid confusion. The number of each sheet should be shown by two Arabic numerals placed on either side of an oblique line, with the first being the sheet number and the second being the total number of sheets of drawings, with no other marking.

(u) Numbering of views.

(1) The different views must be numbered in consecutive Arabic numerals, starting with 1, independent of the numbering of the sheets and, if possible, in the order in which they appear on the drawing sheet(s). Partial views intended to form one complete view, on one or several sheets, must be identified by the same number followed by a capital letter. View numbers must be preceded by the abbreviation "FIG." Where only a single view is used in an application to illustrate the claimed invention, it must not be numbered and the abbreviation "FIG." must not appear.

(2) Numbers and letters identifying the views must be simple and clear and must not be used in association with brackets, circles, or inverted commas. The view numbers must be larger than the numbers used for reference characters.

(v) Security markings. Authorized security markings may be placed on the drawings provided they are outside the sight, preferably centered in the top margin.

(w) Corrections. Any corrections on drawings submitted to the Office must be durable and permanent.

(x) Holes. No holes should be made by applicant in the drawing sheets.

(y) Types of drawings. See § 1.152 for design drawings, § 1.165 for plant drawings, and § 1.174 for reissue drawings.

37 CFR 1.121 Manner of making amendments in application.

(a) Amendments in applications, other than reissue applications. Amendments in applications, other than reissue applications, are made by filing a paper, in compliance with § 1.52, directing that specified amendments be made.

(b) Specification. Amendments to the specification, other than the claims, computer listings (§ 1.96) and sequence listings (§ 1.825), must be made by adding, deleting or replacing a paragraph, by replacing a section, or by a substitute specification, in the manner specified in this section.

(1) Amendment to delete, replace, or add a paragraph. Amendments to the specification, including amendment to a section heading or the title of the invention which are considered for amendment purposes to be an amendment of a paragraph, must be made by submitting:

(i) An instruction, which unambiguously identifies the location, to delete one or more paragraphs of the specification, replace a paragraph with one or more replacement paragraphs, or add one or more paragraphs;

(ii) The full text of any replacement paragraph with markings to show all the changes relative to the previous version of the paragraph. The text of any added subject matter must be shown by underlining the added text. The text of any deleted matter must be shown by strike-through except that double brackets placed before and after the deleted characters may be used to show deletion of five or fewer consecutive characters. The text of any deleted subject matter must be shown by being placed within double brackets if strikethrough cannot be easily perceived;

(iii) The full text of any added paragraphs without any underlining; and

(iv) The text of a paragraph to be deleted must not be presented with strike-through or placed within double brackets. The instruction to delete may identify a paragraph by its paragraph number or include a few words from the beginning, and end, of the paragraph, if needed for paragraph identification purposes.

(2) Amendment by replacement section. If the sections of the specification contain section headings as provided in § 1.77(b), § 1.154(b), or § 1.163(c), amendments to the specification, other than the claims, may be made by submitting:

(i) A reference to the section heading along with an instruction, which unambiguously identifies the location, to delete that section of the specification and to replace such deleted section with a replacement section; and;

(ii) A replacement section with markings to show all changes relative to the previous version of the section. The text of any added subject matter must be shown by underlining the added text. The text of any deleted matter must be shown by strike-through except that double brackets placed before and after the deleted characters may be used to show deletion of five or fewer consecutive characters. The text of any deleted subject matter must be shown by being placed within double brackets if strike-through cannot be easily perceived.

(3) Amendment by substitute specification. The specification, other than the claims, may also be amended by submitting:

(i) An instruction to replace the specification; and

(ii) A substitute specification in compliance with §§ 1.125(b) and (c).

(4) Reinstatement of previously deleted paragraph or section. A previously deleted paragraph or section may be reinstated only by a subsequent amendment adding the previously deleted paragraph or section.

(5) Presentation in subsequent amendment document. Once a paragraph or section is amended in a first amendment document, the paragraph or section shall not be represented in a subsequent amendment document unless it is amended again or a substitute specification is provided.

(c) Claims. Amendments to a claim must be made by rewriting the entire claim with all changes (e.g., additions and deletions) as indicated in this subsection, except when the claim is being canceled. Each amendment document that includes a change to an existing claim, cancellation of an existing claim or addition of a new claim, must include a complete listing of all claims ever presented, including the text of all pending and withdrawn claims, in the application. The claim listing, including the text of the claims, in the amendment document will serve to replace all prior versions of the claims, in the application. In the claim listing, the status of every claim must be indicated after its claim number by using one of the following identifiers in a parenthetical expression: (Original), (Currently amended), (Canceled), (Withdrawn), (Previously presented), (New), and (Not entered).

(1) Claim listing. All of the claims presented in a claim listing shall be presented in ascending numerical order. Consecutive claims having the same status of "canceled" or "not entered" may be aggregated into one statement (e.g., Claims 1-5 (canceled)). The claim listing shall commence on a separate sheet of the amendment document and the sheet(s) that contain the text of any part of the claims shall not contain any other part of the amendment.

(2) When claim text with markings is required. All claims being currently amended in an amendment paper shall be presented in the claim listing, indicate a status of "currently amended," and be submitted with markings to indicate the changes that have been made relative to the immediate prior version of the claims. The text of any added subject matter must be shown by underlining the added text. The text of any deleted matter must be shown by strike-through except that double brackets placed before and after the deleted characters may be used to show deletion of five or fewer consecutive characters. The text of any deleted subject matter must be shown by being placed within double brackets if strike-through cannot be easily perceived. Only claims having the status of "currently amended," or "withdrawn" if also being amended, shall include markings. If a withdrawn claim is currently amended, its status in the claim listing may be identified as "withdrawn- currently amended."

(3) When claim text in clean version is required. The text of all pending claims not being currently amended shall be presented in the claim listing in clean version, i.e., without any markings in the presentation of text. The presentation of a clean version of any claim having the status of "original," "withdrawn" or "previously presented" will constitute an assertion that it has not been changed relative to the immediate prior version, except to omit markings that may have been present in the immediate prior version of the claims of the status of "withdrawn" or "previously presented." Any claim added by amendment must be indicated with the status of "new" and presented in clean version, i.e., without any underlining.

(4) When claim text shall not be presented; canceling a claim.

(i) No claim text shall be presented for any claim in the claim listing with the status of "canceled" or "not entered."

(ii) Cancellation of a claim shall be effected by an instruction to cancel a particular claim number. Identifying the status of a claim in the claim listing as "canceled" will constitute an instruction to cancel the claim.

(5) Reinstatement of previously canceled claim. A claim which was previously canceled may be reinstated only by adding the claim as a "new" claim with a new claim number.

(d) Drawings: One or more application drawings shall be amended in the following manner: Any changes to an application drawing must be in compliance with § 1.84 and must be submitted on a replacement sheet of drawings which shall be an attachment to the amendment document and, in the top margin, labeled "Replacement Sheet". Any replacement sheet of drawings shall include all of the figures appearing on the immediate prior version of the sheet, even if only one figure is amended. Any new sheet of drawings containing an additional figure must be labeled in the top margin as "New Sheet". All changes to the drawings shall be explained, in detail, in either the drawing amendment or remarks section of the amendment paper.

(1) A marked-up copy of any amended drawing figure, including annotations indicating the changes made, may be included. The marked-up copy must be clearly labeled as "Annotated Sheet" and must be presented in the amendment or remarks section that explains the change to the drawings.

(2) A marked-up copy of any amended drawing figure, including annotations indicating the changes made, must be provided when required by the examiner.

(e) Disclosure consistency. The disclosure must be amended, when required by the Office, to correct inaccuracies of description and definition, and to secure substantial correspondence between the claims, the remainder of the specification, and the drawings.

(f) No new matter. No amendment may introduce new matter into the disclosure of an application.

(g) Exception for examiner's amendments. Changes to the specification, including the claims, of an application made by the Office in an examiner's amendment may be made by specific instructions to insert or delete subject matter set forth in the examiner's amendment by identifying the precise point in the specification or the claim(s) where the insertion or deletion is to be made. Compliance with paragraphs (b)(1), (b)(2), or (c) of this section is not required.

(h) Amendment sections. Each section of an amendment document (e.g., amendment to the claims, amendme nt to the specification, replacement drawings, and remarks) must begin on a separate sheet.

(i) Amendments in reissue applications. Any amendment to the description and claims in reissue applications must be made in accordance with § 1.173.

(j) Amendments in reexamination proceedings. Any proposed amendment to the description and claims in patents involved in reexamination proceedings must be made in accordance with § 1.530.

(k) Amendments in provisional applications. Amendments in provisional applications are not usually made. If an amendment is made to a provisional application, however, it must comply with the provisions of this section. Any amendments to a provisional application shall be placed in the provisional application file but may not be entered.

37 CFR 1.152 Design drawings

The design must be represented by a drawing that complies with the requirements of § 1.84 and must contain a sufficient number of views to constitute a complete disclosure of the appearance of the design. Appropriate and adequate surface shading should be used to show the character or contour of the surfaces represented. Solid black surface shading is not permitted except when used to represent the color black as well as color contrast. Broken lines may be used to show visible environmental structure, but may not be used to show hidden planes and surfaces that cannot be seen through opaque materials. Alternate positions of a design component, illustrated by full and broken lines in the same view are not permitted in a design drawing. Photographs and ink drawings are not permitted to be combined as formal drawings in one application. Photographs submitted in lieu of ink drawings in design patent applications must not disclose environmental structure but must be limited to the design claimed for the article.

37 CFR 1.153 Title, description and claim, oath or declaration

(a) The title of the design must designate the particular article. No description, other than a reference to the drawing, is ordinarily required. The claim shall be in formal terms to the ornamental design for the article (specifying name) as shown, or as shown and described. More than one claim is neither required nor permitted.

(b) The oath or declaration required of the applicant must comply with § 1.63.

37 CFR 1.154 Arrangement of application elements in a design application

(a) The elements of the design application, if applicable, should appear in the following order:

(1) Design application transmittal form.

(2) Fee transmittal form.

(3) Application data sheet (see § 1.76).

(4) Specification.

(5) Drawings or photographs.

(6) Executed oath or declaration (see § 1.153(b)).

(b) The specification should include the following sections in order:

(1) Preamble, stating the name of the applicant, title of the design, and a brief description of the nature and intended use of the article in which the design is embodied.

(2) Cross-reference to related applications (unless included in the application data sheet).

(3) Statement regarding federally sponsored research or development.

(4) Description of the figure or figures of the drawing.

(5) Feature description.

(6) A single claim.

(c) The text of the specification sections defined in paragraph (b) of this section, if applicable, should be preceded by a section heading in uppercase letters without underlining or bold type.

37 CFR 1.155 Expedited examination of design applications

(a) The applicant may request that the Office expedite the examination of a design application. To qualify for expedited examination:

(1) The application must include drawings in compliance with § 1.84;

(2) The applicant must have conducted a pre-examination search; and

(3) The applicant must file a request for expedited examination including:

(i) The fee set forth in § 1.17(k);

(ii) A statement that a pre-examination search was conducted. The statement must also indicate the field of search and include an information disclosure statement in compliance with § 1.98.

(b) The Office will not examine an application that is not in condition for examination (e.g., missing basic filing fee) even if the applicant files a request for expedited examination under this section.

I, (Name)________________________________________________ have invented a new design for a (Title)_________________________________________________ as set forth in the following specification:

FIG. 1 is a _______________________ view of a __________________________ showing my new design;

FIG. 2 is a _______________________ view thereof;

FIG. 3 is a _______________________ view thereof;

FIG. 4 is a _______________________ view thereof;

FIG. 5 is a _______________________ view thereof; and

FIG. 6 is a _______________________ view thereof.

I claim: The ornamental design for a _________________________________________________ as shown.

*Applicants are referred to the Disclosure Examples on Pages 9-13, to determine the proper wording and number of Figure Descriptions appropriate to their disclosure. Questions regarding a design patent application and its forms may be directed to the Design Patent Practice Specialist of Technology Center 2900 at (571) 272-2900.

United States Patent and Trademark Office Commissioner for Patents P.O. Box 1450 Alexandria, VA 22313-1450

An Agency of the United States Department of Commerce

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7 Professional Interior Designer Cover Letter Examples for 2024

Your interior designer cover letter must highlight your creative prowess. Demonstrate your understanding of space, color, and materials. Showcase your portfolio with brief, engaging explanations. Let your experience and projects illuminate your proficiency and style.

All cover letter examples in this guide

Junior Interior Designer

Entry-Level Interior Design

Senior Interior Design

Kitchen Designer

Lighting Designer

Corporate Interior Designer

Cover letter guide.

Interior Designer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Interior Designer Cover Letter

Key Takeaways

By Experience

Crafting an interior designer cover letter can feel like arranging furniture in a room where the pieces don't quite fit. You’re eager to apply for an inspiring role, yet puzzled by the task of presenting your unique professional story without simply echoing your resume. Your narrative should highlight a signature achievement, steering clear of worn-out phrases while maintaining a formal tone in a concise, one-page masterpiece. Let's guide you through the process of showcasing your flair in a way that feels both personal and polished.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your interior designer cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a interior designer cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the interior designer cover letter it would write for you.

If the interior designer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Interior Designer resume guide and example
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Interior Designer cover letter example

Taylor Foster

New York, NY

+1-(234)-555-1234

[email protected]

• Demonstration of relevant experience with specific examples, like the successful management of a project involving 30 suppliers and the launch of 12 greenfield implantations, showcases the candidate's ability to handle complex and large-scale projects in an urban garden design capacity.
• Alignment of personal values with the company's mission, emphasizing the candidate's passion for environmental stewardship and sustainable design, which reinforces their suitability for a role in a company focusing on eco-conscious development.
• Offer of further discussion on skill sets and certifications during an interview, indicating the candidate's preparedness to elaborate on how their qualifications specifically align with the job requirements and company goals.

What should your interior designer cover letter look like - formatting and organizing your information

Have you ever wondered what are the must-have sections you need to include in your interior designer cover letter? Our builder sets those up for you with:

• Header - dedicated to your contact information, the role you're applying for, and the date (don't forget to include your name);
• Greeting and opening paragraph - to create a personalized and memorable experience for recruiters;
• Body paragraph - emphasizing your skill set and knowledge that aligns with the role and helps you to stand out;
• Closing paragraph - leaving a great impression and ending with an optional signature.

Use a cover letter template to discover the best formatting for your interior designer cover letter: that is single-spaced paragraphs and wrapping your content in a one-inch margin.

Ensure that both your resume and interior designer cover letter are in the same font . Stand apart from the crowd by using modern, yet simple fonts, like Chivo and Rubik, instead of the overused Arial and Times New Roman.

Did you know that the Applicant Tracker System (or ATS) won't be assessing your interior designer cover letter? Instead, submit your profile in PDF to recruiters to keep the same formatting and the design intact.

The top sections on a interior designer cover letter

• Header: Include your name, contact information, and date, which is crucial for the hiring manager to know who you are and how to reach you for an interview.
• Greeting: Address the hiring manager or the head of the interior design department directly if possible to create a personal touch and demonstrate your attention to detail.
• Introduction: Briefly express your enthusiasm for interior design and mention any specific project or style that aligns with the hiring company’s portfolio, indicating your familiarity with their work.
• Body: Highlight your most significant design projects, the range of your design skills, understanding of materials and trends, as well as client satisfaction rates to showcase your hands-on experience and successful track record.
• Closing: Reiterate your passion for interior design, your fit for the company's aesthetic and culture, and a call to action, such as looking forward to discussing how you can contribute to their team's success.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency with design software (e.g., AutoCAD, SketchUp, Revit, Adobe Creative Suite): Important for creating accurate and detailed design plans and visualizations.
• Strong portfolio showcasing a variety of design styles: Demonstrates versatility, creativity, and a track record of meeting clients’ aesthetic and functional needs.
• Knowledge of building codes and regulations: Critical for ensuring that designs comply with all safety and legal standards.
• Exceptional spatial awareness and attention to detail: Enables the creation of functional, aesthetically pleasing spaces that maximize utility while maintaining design integrity.
• Excellent communication and client relationship skills: Essential for understanding client visions, presenting design concepts, and ensuring client satisfaction throughout the design process.
• Project management experience: Shows the ability to coordinate with contractors, manage timelines, and stay within budget, leading to successful project completion.

How to greet recruiters in your interior designer cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your interior designer cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

• greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
• using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
• writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Name of the Design Firm] Team,
• Dear [Specific Name of the Hiring Manager],
• Dear [Name of the Department] Hiring Committee,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear Selection Committee,

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your interior designer cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your interior designer cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your interior designer cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your interior designer cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

What to write in the body of your interior designer cover letter

Now that you've got your intro covered, here comes the heart and soul of your interior designer cover letter.

It's time to write the middle or body paragraphs . This is the space where you talk about your relevant talent in terms of hard skills (or technologies) and soft (or people and communication) skills.

Keep in mind that the cover letter has a different purpose from your interior designer resume.

Yes, you still have to be able to show recruiters what makes your experience unique (and applicable) to the role.

But, instead of just listing skills, aim to tell a story of your one, greatest accomplishment.

Select your achievement that:

• covers job-crucial skills;
• can be measured with tangible metrics;
• shows you in the best light.

Use the next three to six paragraphs to detail what this success has taught you, and also to sell your profile.

A sincere and original way to end your interior designer cover letter

When writing their interior designer cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner .

Write about:

• how you see yourself growing in the role/organization;
• the benefits you would bring about (you'd impress even more with tangible metrics);
• the next steps in the process (provide your availability for interviews).

Is it beneficial to mention that you have no experience in your interior designer cover letter?

Lacking professional experience isn't the end of the world for your interior designer cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Winning at your job application game starts with a clear and concise interior designer cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the interior designer resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

Interior Designer cover letter examples

Explore additional interior designer cover letter samples and guides and see what works for your level of experience or role.

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Urban Designer Cover Letter Examples & Writing Tips

Use these Urban Designer cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Urban Designer Example 1
• Urban Designer Example 2
• Urban Designer Example 3
• Cover Letter Writing Tips

Urban designers plan, design, and manage the construction of urban spaces. They work with architects, engineers, and planners to create spaces that are both functional and aesthetically pleasing.

Urban designers must be able to think creatively and have a strong understanding of how to use space effectively. They also need to be able to communicate their ideas effectively to others.

Use these examples and tips to write an urban designer cover letter that showcases your skills and experience.

Urban Designer Cover Letter Example 1

I am excited to be applying for the Urban Designer position at the city of Metropolis. I have a Master of Urban Planning from the prestigious School of Planning at Berkeley and more than five years of experience working in the field of urban design. I am confident that I have the skills and experience you are looking for and would be an excellent addition to your team.

In my previous role at the city of San Francisco, I was responsible for developing and implementing a city-wide pedestrian plan. I worked with various city departments and stakeholders to identify areas in need of improvement and created a plan that would make the city more pedestrian-friendly. The plan was eventually adopted and is now being used as a model for other cities in the Bay Area.

I am also experienced in transportation planning and have worked on several projects that focus on improving public transportation. I am confident that my skills and experience will be a valuable asset to the city of Metropolis as you continue to grow and develop.

Thank you for your time and consideration. I look forward to hearing from you soon with more information about the Urban Designer position and about the city of Metropolis. I am eager to discuss how I can contribute to your city’s future.

Urban Designer Cover Letter Example 2

I am writing in regards to the open Urban Designer position at your company. I am confident that I have the skills, experience, and qualifications that would make me the perfect candidate for the job.

I have been working as an Urban Designer for the past three years and during that time I have been responsible for a wide range of tasks and projects. I have experience in both the public and private sectors, and I have worked on projects of all sizes. I have a deep understanding of urban planning principles and I am familiar with all the latest software and tools.

Most importantly, I have a proven track record of success. I have a strong history of delivering results and meeting deadlines. I am a highly motivated individual who is always looking for new challenges and opportunities to learn. I am confident that I can be a valuable asset to your team and I look forward to the chance to discuss this position further with you.

Thank you for your time and consideration.

Urban Designer Cover Letter Example 3

I am writing to express my interest in the Urban Designer position with your company. I believe that my experience and education make me a strong candidate for this position.

I have been working as an urban designer for the past three years, and I have gained valuable experience in the field. My work has included projects such as master planning, zoning, land use, transportation, and environmental impact assessment. I have also worked on several large-scale projects that required me to coordinate with multiple stakeholders. These projects have given me the opportunity to develop my communication skills and learn how to work well with people from different backgrounds.

My education has equipped me with the necessary knowledge of urban design principles and practices. I have also learned how to apply these principles to real-world situations. My education has also taught me how to think critically about urban design issues and come up with solutions that are both practical and innovative.

I am confident that my experience and education will allow me to be an asset to your company. I would appreciate the opportunity to meet with you in person so we can discuss how my qualifications match your needs.

Urban Designer Cover Letter Writing Tips

1. show your creativity.

When applying for a job as an urban designer, it’s important to show employers how creative you are. One way to do this is by describing a past project (or similar projects) that you worked on. For example, you can talk about how you came up with the idea, how you executed it, and what the final outcome was.

You can also showcase your creativity by talking about your design process. For example, explain how you like to start with a rough sketch and then gradually refine it until you have a final product. This will show employers that you have a strong understanding of the design process and that you’re able to come up with creative solutions to problems.

2. Tailor your cover letter to the job description

The best way to make sure your cover letter is tailored for a specific job is by paying close attention to the details of the position. For example, if you see that an urban designer opening requires two years of experience in one type of city and five years’ experience in another type, then highlight any relevant experience you have in those areas.

If there are any additional requirements or skills mentioned for that job, also list them on your application; this will help make it clear how you can meet their needs.

3. Use strong action verbs

When describing your past experiences, use strong action verbs to help illustrate what you did. For example, you could say that you “designed” a park, “managed” a team, or “developed” a new program. This will help hiring managers get a better understanding of your skills and what you’re capable of doing.

4. Proofread your cover letter

Proofreading your cover letter is the first step to landing an interview for an urban designer position. As with any position, it’s important to spell-check and double-check that there are no errors in your resume or cover letter. Otherwise, you risk being disqualified before the employer even sees your qualifications.

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Should You Use AI to Write Your Cover Letter?

It’s more common than ever to use AI tools in everyday life to streamline complicated or time-consuming tasks. Whether you’re pivoting careers, stepping back into the professional world after a break or searching for a job after a layoff, writing dozens of cover letters can be daunting. So, you may be asking yourself: Should you use AI to write your cover letter for you?  

USC Online spoke to USC Career Center expert Lori Shreve Blake to find out when it’s appropriate to use AI in a cover letter — and when this tool should take a backseat.  

Do: Use AI to Understand the Job Description  

Writing a great cover letter takes time, especially if you’re out of practice. While it’s important that your cover letter is written in your authentic voice, Shreve Blake said AI assistants can help you tailor it to the job you want.   

Shreve Blake suggests using an AI assistant like ChatGPT to generate keywords from a job description, which you can incorporate into your cover letter. You can also save time by asking AI to read a job description and summarize the key functions of the role.   

You can also ask AI tools like ChatGPT to write a first draft of the cover letter. But there are some important details that AI won’t be able to add.  

“You’re not going to state day-to-day duties in [your] cover letter,” Shreve Blake said. “You should emphasize your best accomplishments, share your unique qualifications, and demonstrate your professional fit for the role, your values and the organization’s alignment. Should you add quantifiers? Add numbers, percentages, [things] like that.”  

Job seekers might be tempted to cut corners with AI to save time, but Shreve Blake emphasized that there are other ways to speed up the process of writing a cover letter. Once you have a template of your cover letter with an introduction, middle paragraph and summary paragraph, you can customize sentences, interchange keywords, and add examples based on the job you’re applying to. You can also customize the formatting of the document.  

“I give an analogy of a house: Once you have that foundation of the cover letter completed with AI, then you can incorporate job-specific sentence s as you see fit,” Shreve Blake said.   

Many people also find writing a cover letter becomes quicker and easier over time.  

“Writing cover letters is a skill, like other skills in life,” Shreve Blake said. “So, the more you do it, the faster and more confident you’re going to get.”  

Don’t: Neglect Your Research  

Researching your target employer is an integral step in the cover letter writing process. Applicants should visit the company’s website, read the mission statement and consider which of the company’s values resonates with them most. This research will help you put together an argument about why you’d make a great candidate — something an AI-generated cover letter can’t do, Shreve Blake said.  

“The cover letter is also a persuasive piece,” Shreve Blake said. “So, it’s almost like that interview question[s]: ‘Tell me about yourself. Why are you interested in this job? What unique skills and experience makes you the best person for the job?’”

Making these connections early in the application process prepares you for interviews later. This “process of self-reflection” helps you identify what the organization is looking for and which key achievements make you stand out, Shreve Blake said.  

Don’t: Forego Your Authentic Voice  

Although recruiters can’t always tell whether a cover letter was written by AI or a human, there are sophisticated tools that can detect it, Shreve Blake said. Recruiters have also told her that they don’t like the generic cover letters they see when reviewing applications and Shreve Blake challenges job seekers to ask the question: “What do you want your first impression to be with a potential employer?”  

“[If] the recruiter receives [a] generic, AI-written cover letter [and] one that is more custom to the job, which one do you think the recruiter is going to pick?” Shreve Blake said. “You must show integrity, you must show thought and care … It’s a test to see how you’ll be as an employee.”  

Whether or not you choose to use AI, be sure to inject your authentic voice into your cover letter and use it to showcase your writing skills. (If you’re at a loss for verbs, check out the USC Career Center’s resume and cover letter booklet for a helpful list of action words to incorporate.) Employers use cover letters to judge whether applicants will be the right fit for email- and communication-heavy jobs, Shreve Blake said.  

“I would say … [your] cover letter can be seen as a form of a work sample,” Shreve Blake said. “And it shows your future employer that you have skills in writing, that you possess attention to detail in submitting a cover letter that is grammatically correct and free of typos, that you have skills in communication, that you have skills in persuasion and strategic thinking.”  

Do: Use AI to Check Your Grammar  

Although you can speed up the process, writing a good cover letter takes time. So, you want to make sure your finished product is concise and easy to read.  

“[Recruiters] spend about 15–30  seconds [reading] the resume. They may spend even less time on the cover letter and many employers do not require a cover letter ,” Shreve Blake said.  

This is where AI comes in. Shreve Blake recommended using Grammarly or a similar AI-powered writing assistant to give your cover letter a once-over after you are finished writing it. This ensures that your spelling and grammar are up to par and that there are no filler words clogging up your precious cover letter real estate.   

“ Grammarly is a good tool to use to edit your cover letter ,” Shreve Blake said. “Twenty years ago, it was common to write a cover letter and then let a friend or family member double-check it for meaning and typos before submitting it to a potential employer. … Well, now you don’t have to ask a friend or family member. … [You] can use Grammarly and do that.”  

Just remember to double-check your cover letter one more time after using a tool like Grammarly. Sometimes, AI takes your writing out of context, Shreve Blake warned.  

Don’t: Limit Your Focus to Just the Cover Letter  

Unfortunately, even writing a perfect cover letter sometimes won’t land you the job you want. Shreve Blake advised that people find additional ways to express their interest in a role or company, including networking and conducting informational interviews.  

“At the end of the day, AI doesn’t hire people. Humans hire humans. People hire people,” Shreve Blake said.  

Similarly, if someone at the company you are applying to is vouching for you, make sure not to make them look bad by submitting a generic, AI-written cover letter. After all, they are putting their reputations on the line for you, Shreve Blake said.  

In the end, securing your dream job is all about going the extra mile . No matter what balance you choose to strike between using AI and writing the old-fashioned way, the goal remains the same: to create a cover letter that is tailored to the position you want and sells you well to your future employer.    

“ And, let’s face it, cover letter writing is not easy. ” Shreve Blake said. “So, not taking the easy way out and doing your research on the organization, addressing the right person, and going through the process of customizing the cover letter after using AI gives you a competitive edge.”  

Access more career advice from USC Online today.