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Job Application Letter Format and Writing Tips
- Tips for Writing an Application Letter
Job Application Letter Format
Job application letter template, job application letter example.
- Job Application Email Example
A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.
When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.
In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send.
Tips for Writing a Job Application Letter
Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.
Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.
Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.
Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.
Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.
Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.
Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.
Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.
Contact Information Name Address City, State Zip Code Phone Number Email Address
Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code
Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)
Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.
First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.
Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.
It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.
Mention specifically how your qualifications match the job you are applying for. In this portion of the letter, make your case for your candidacy.
It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.
Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.
Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.
Complimentary Close (examples)
Signature (for a hard copy letter)
Typed Signature
Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.
Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com
July 14, 2021
Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005
Dear Mr. Rivera,
I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.
Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.
In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:
- Data reporting/data entry on HRIS software
- Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
- Producing company events, such as the annual company-wide picnic (100+ employees from across the country)
I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.
Best regards,
Signature (hard copy letter)
Melissa Brown
Job Application Email Example
Subject Line: George Woo – Editorial Assistant
Dear Ms. Cortez,
I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.
I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.
I also have:
- Expertise with most popular content management systems, including WordPress
- Analytics knowledge, including expert-level facility with Google Analytics
- A strong work ethic and commitment to meeting deadlines
I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.
How to Get Your Application Noticed
Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.
Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.
Be professional: Use business letter format and be sure to proofread your letter before you send.
CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.
CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.
Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.
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How To Write A Job Application Letter (With Examples)
- Best Business Salutations
- Letter of Introduction
- Close a Business Letter
- Job Application Letter
- Business Letter Layout
- To Whom It May Concern
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Find a Job You Really Want In
While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.
You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.
This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.
Key Takeaways:
A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.
A job application letter should have your contact information, employer contact information, and a salutation,
A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.
Use specific experiences with quantifiable results to show how your skills were successfully put into action.
Make sure to do your research and edit your letter before submitting.
Tips for writing a job application letter
Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.
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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.
You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.
Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:
Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.
Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.
Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.
Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.
Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.
The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.
Your contact information
Name Address City, State Zip Code Phone Number Email Address
Employer contact information
First paragraph
Middle paragraphs
This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.
Final paragraph
Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.
Sincerely/Best,
Job application letter example – printed and mailed
Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez
Job application letter example – emailed
Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]
A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.
However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.
Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.
Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?
Refer to these lists of “dos” and “don’ts” to help you through your drafting process:
Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?
Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.
Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.
Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.
Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.
Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.
Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.
Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.
Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
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How to Write a Job Application Letter (with Examples)
Last Updated: August 1, 2023 Fact Checked
Sample Letters
Introduction, body paragraphs, closing your letter, expert q&a.
This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,630,769 times.
So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.
Things You Should Know
- Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
- Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
- Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
- Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.
- First and last name
- Phone number
- Email address
- Personal website and/or portfolio link (if you have one)
- If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
- If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”
- If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”
- Be short and specific in this opening paragraph—save those details for later.
- Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
- Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
- For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”
- Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
- Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
- You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”
- For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
- If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.
- Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
- Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
- If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
- For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”
- For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
- Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
- Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.
- For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
- Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.
- For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [13] X Research source
- If you’re sending your letter via email, import your signature into the document as an image or .png file.
- Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [15] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
- Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
- Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
- ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
- ↑ https://icc.ucdavis.edu/materials/cover-letters
- ↑ https://hbr.org/2016/05/learn-to-love-networking
- ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
- ↑ https://career.colostate.edu/resources/cover-letter-example-csu-career-center/
- ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
- ↑ https://career.gatech.edu/writing-effective-cover-letter
About This Article
The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No
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15 Cover Letter Templates to Perfect Your Next Job Application
Published: August 10, 2022
Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read. My answer is one not many of them wanted to hear: "sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.
The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't. It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.
If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. We’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.
Application Letter
An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.
Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on the industry you're in and the job you're applying for. According to a CareerBuilder survey, 49% of recruiters say sendign a cover letter along with your resume boosts your chance of landing the role.
If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
You're all set!
Click this link to access this resource at any time.
What to Include in a Cover Letter
So, what should you include? We'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.
Fill out this form to access your templates.
1. contact information.
Cover letters shouldn't just carry your contact information, but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.
Home addresses aren't required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.
Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer. Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.
2. A Personal Address Line
For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.
Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them. Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.
A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique? What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?
4. Why You're Qualified
It's a no-brainer that you should summarize your professional experience in your cover letter. However, today's best applications describe why this experience qualifies the applicant for the job they're applying for. For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.
5. General Knowledge of the Business
Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside. Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.
So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?
Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.
Cover Letter Example
Image Source
The example above illustrates how to write a marketing cover letter using the elements we listed.
Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.
Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.
By combining all the elements to a cover letter, this is a great example to use for inspiration.
Featured Resource: 5 Professional Cover Letter Templates
14 Free Cover Letter Templates for Your Next Job Application
Template 1: basic.
The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.
The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above. Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.
2. Greeting
Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online. If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.
If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality. If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.
3. Introduction
Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company. This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter. Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.
4. Paragraph 2: Why You're a Great Fit for the Job
Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience? Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team. Use this paragraph to show you're genuinely excited and interested in the position.
5. Third Paragraph: Why the Company Is a Great Fit for You
While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you. "A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."
In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company? Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.
6. Strong Closer and Signature
Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address. At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.
Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.
Template 2: Data-Driven Marketing Cover Letter
Get it here..
When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers. But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.
The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.
Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..." This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.
Template 3: Straight-to-the-Point Cover Letter
Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received." For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:
- When you know the name of the hiring manager.
- When you know something about what the job requires.
- When you've been referred to the job personally.
Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself. It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.
Template 4: Referral Cover Letter
Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals. We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).
As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that. But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.
Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.
As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.
Template 5: Photo Letterhead Cover Letter
The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.
As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...
Template 6: Digital Creative Cover Letter
This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.
As you personalize this letter with your own experience, make note of the social networks and industry software included in this template. You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.
You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.
Template 7: Marketing Manager Cover Letter
Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.
Notice how the writer includes references to important marketing metrics and terminology. If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article. Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.
As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.
Template 8: Career Day Follow-Up Cover Letter
This is a unique kind of cover letter from Princeton University.
LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event. For those occurrences, you have the follow-up cover letter template above.
This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair. As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.
Template 9: Logo and Watermarked Cover Letter
Here's another cover letter template from Microsoft Office. This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.
Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo. Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.
Template 10: Data Scientist Cover Letter
This is our second template from Princeton University. While this is focused on a data scientist role, it is an excellent template to use for students applying to jobs prior to graduation.
The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.
Template 11: Business Cover Letter
The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.
The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry. Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.
No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager. Like we said, "to whom it may concern" is pretty outdated, anyway.
Template 12: Entry-Level Cover Letter
The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.
When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships. Additionally, it's important to mention why you want to work at the company you're applying to.
No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.
You can download it here (it comes with four other cover letter templates , too).
Template 13: Healthcare Cover Letter
Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.
Template 14: Freelance Cover Letter
If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely. Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.
For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.
For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.
Template 15: Director Cover Letter
In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously: "For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."
You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").
Write a Winning Cover Letter
Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it. Tap into the incredible potential of AI tools, such as the HubSpot paragraph rewriter , to infuse each paragraph with a flawless touch of excellence. Or, ask a friend or family member to read it over and give you feedback. If the recruiter does end up reading it, you'll be thankful you did.
Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.
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How to Write a Cover Letter in 2024 + Examples
After weeks of heavy job search, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.
Now you’re stuck wondering how to write a cover letter ...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
- What’s a cover letter & why it’s important for your job search
- How to write a convincing cover letter that gets you the job (step-by-step!)
- How to perfect your cover letter with the Novoresume free checklist
- What excellent cover letter examples look like
New to cover letter writing? Give our resumes 101 video a watch before diving into the article!
So, let’s get started with the basics!
What is a Cover Letter? (and Why It’s Important)
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can spark the HR manager’s interest and get them to read your resume.
A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
How does a good cover letter look, you might ask. Well, here’s an example:
Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.
If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.
The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:
- Header - Input contact information
- Greeting the hiring manager
- Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
- Second paragraph - Explain why you’re the perfect candidate for the job
- Third paragraph - Explain why you’re a good match for the company
- Formal closing
Or, here’s what this looks like in practice:
How to Write the Perfect Cover Letter (And Get Hired!)
Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.
Step #1 - Pick the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, visual template?
You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!
As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.
Step #2 - Start the Cover Letter with a Header
As with a resume, it’s important to start your cover letter with a Contact Information section:
Here, you want to include all essential information, including:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
In certain cases, you might also consider adding:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.
And here’s what you shouldn’t mention in your header:
- Your Full Address
- Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.
Step #3 - Greet the Hiring Manager
Once you’ve properly listed your contact information, you need to start writing the cover letter contents.
The first thing to do here is to address the cover letter to the hiring manager .
That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.
No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.
So, how do you find out who’s the hiring manager? There are several ways to do this.
The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.
So, you do a quick lookup on LinkedIn:
And voila! You have your hiring manager.
Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Here are several other greetings you could use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
Step #4 - Write an Attention-Grabbing Introduction
First impressions matter, especially when it comes to your job search.
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph .
The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..
- Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.
Do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
So now, let’s make our previous example shine:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.
See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?
Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.
So, let’s get started...
Step #5 - Explain why you’re the perfect person for the job
This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.
But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.
For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.
Step #6 - Explain why you’re a good fit for the company
Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.
Well, no. You’re not quite there yet.
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
Meaning, you also need to convince the HR manager that you’re really passionate about working with them.
How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.
Then, you need to figure out what you like about the company and turn that into text.
Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.
You’d write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.
I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.
What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):
I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.
See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.
The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.
Any hiring manager that reads this will see through the fluff.
So, make sure to do a lot of research and come up with good reasons why you're applying.
Step #7 - Wrap up with a call to action
Finally, it’s time to finish up your cover letter and write the conclusion.
In the final paragraph, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
- Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.
And now, let’s turn this into a practical example:
So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.
Step #8 - Use the right formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions to a cover letter:
- Best Regards,
- Kind Regards,
And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.
Does your cover letter heading include all essential information?
- Professional email
- Relevant Social Media Profiles
Do you address the right person? I.e. hiring manager in the company / your future direct supervisor
Does your introductory paragraph grab the reader's attention?
- Did you mention 2-3 of your top achievements?
- Did you use numbers and facts to back up your experience?
Do you successfully convey that you’re the right pro for the job?
- Did you identify the core requirements?
- Did you successfully convey how your experiences help you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you finalize the conclusion with a call to action?
Did you use the right formal closure for the cover letter?
5+ Cover Letter Examples
Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).
College Student Cover Letter Example
Middle Management Cover Letter Example
Career Change Cover Letter Example
Management Cover Letter Example
Senior Executive Cover Letter Example
Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .
Next Steps in Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.
After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.
...But don’t you worry, we’ve got you covered on that end, too.
If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.
Or, if you’re already an expert, just pick one of our resume templates and get started.
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
- A cover letter goes in your job application alongside your resume
- Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
- There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
- Most of the content of your cover letter should be factual , without any fluff or generalizations
At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…
- How to Write a Motivational Letter
- How to Write a Resume with No Work Experience
- Most Common Interview Questions and Answers
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Job Application Letter
A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.
The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.
Job Application Letter: Tips and Guidelines
- A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
- A job application letter should be professional in appearance.
- It should be addressed to a specific person and their position should be mentioned.
- One should attract attention to their skills, experience and knowledge in the job application letter.
- Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
- The willingness for an interview ahead of the application should be expressed.
- The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
- One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
- Write persuasively and proofread before submitting.
Format for Job Application Letter
Address of the Applicant
The employer/HR,
Salutation (Respected Sir/Ma’am),
Body of the letter
Thanking you,
Yours Sincerely/Truly
(Details of the applicant)
Sample for Job Application Letter 1 – Applying as a Fresher/Graduate
142, 12th Floor,
Vibrant Tower,
Andheri, Mumbai.
12th September 2021
The HR Manager,
ABC Technologies,
Action Tower,
Subject: Job application for the position of Software Engineer
Respected Ma’am,
I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.
I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.
I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.
I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.
Looking forward to discussing my skill set in an interview.
Yours truly,
Sakshi Mittal
Explore More Sample Letters
- Leave Letter
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Sample for Job Application Letter 2 – Applying for a New Job
14, Balwant Nagar
Janpath Road,
9th January 2022
Karan Nayak
HR Manager,
Potent Solutions,
Subject: Application for vacancy of Customer Service Manager
Dear Mr Nayak,
I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.
In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.
As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.
I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.
Thanking You,
Yours sincerely,
Viraj Mathur
FAQs on Job Application Letter
Question 1. What is a job application letter?
Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.
Question 2. What is important to include in a job application letter?
Answer. At the top of the letter:
- Mention your contact details and address
- Address properly the company/organisation you are applying to
- A formal greeting (using the appropriate title and name of the addresses).
- A clear and brief subject of the letter
At the bottom of the letter:
- An appropriate sign-off eg. Yours truly, yours faithfully etc.
- Your name and signature
Question 3. Is a job application letter important?
Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.
Question 4. What are the things that an applicant should avoid in their job application letter?
Answer. Following are some mentioned things that an applicant should avoid in the job application letter:
- Job application letter should not be copied from any other resume publication sites
- An applicant should always proofread their application letter and should not make any grammatical mistakes.
- An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.
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How to Write Job Application Letter? (with Samples)
While the world is progressing, the competition in the employment sector is snowballing. It becomes quite difficult to secure a job that you truly want to do for a lifetime. When applying for a job, sending a resume or a CV may not turn out to be an ideal way to impress employers. A job application letter attached along with your resume can truly become a powerful tool for you to ace that impression and let employers know of your capabilities and interests. Job application letters can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Job application letter can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?
Let’s understand what, why, and how of a job application letter is in detail.
Table of Content
What is job application letter, how to write a job application letter, difference between application letter v/s cover letter, job application letter format, job application letter examples –, frequently asked questions on job application letter format.
An application letter is a document that is attached along with your resume or CV while applying for a job in a desired company for a desired position. An application letter elaborates on your academic qualifications along with the skills that you possess which make you an ideal candidate for the job role you’re applying for.
You can briefly emphasize your key skills and the experiences you have had in your past employment that make you an eligible applicant for that specific position in a specific company.
Adding an application letter is not a compulsion but is a recommended document that you can attach with your resume to leave a greater impact on the employer, allowing them to understand you, your skills, and your experiences more deeply as mentioned in the application letter .
If you’re planning to apply for your next dream role, here are a few quick tips to assist you on how to write an application letter for the same.
1. Research the Company Thoroughly
Thoroughly research the company and the job position . The company’s establishment, growth, vision, size, and culture, the key factors they consider while hiring anybody for any job role, and the recent awards it has won are a few of the important things that can help you write a perfectly customized application letter.
2. Use Formal Language
Make sure you write everything in a professional way . Avoid using informal language or slang and instead, opt for professional terms and phrases. By doing so, you can convey your professionalism and make a strong impression. Remember, the way you present yourself in your letter can greatly impact your chances of success, so it’s worth taking the time to craft a well-written and professional application.
3. Proofread Twice Before Sending the Application Letter
Do not make silly grammatical mistakes, proofread the letter thoroughly before sending the final copy of the job application letter. Take the time to review the content of your letter, ensuring that it is error-free and effectively conveys your message.
By conducting thorough proofreading, you can enhance the overall quality and professionalism of your application letter, increasing the likelihood of making a positive impression on the recipient.
4. Include Relevant Information
Do not exaggerate or write any unrelated information . Avoid exaggerating your qualifications or including irrelevant details. Instead, focus on showcasing the qualifications and skills that directly relate to the job profile you’re applying for. By doing this, you demonstrate your suitability for the position and show that you understand the requirements. Providing concise and targeted information will make a stronger impact and increase your chances of being considered for the role.
5. Write Proper Salutation
Address the right person with a proper salutation. It is important to mention who you are addressing the letter to. Take the time to identify the individual who will be receiving your letter and mention their name in the salutation.
This demonstrates your attentiveness and professionalism. If you are unsure of the recipient’s name, it is advisable to use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, whenever possible, addressing the specific person adds a personal touch and shows that you have taken the initiative to gather relevant information.
6. Mention the Job Position You’re Applying For
Make sure you unquestionably mention the position you’re applying for to avoid any confusion. It is one of the key requisites of understanding how to write an application letter. When you explicitly mention the desired position, you demonstrate your focus and understanding of the application process, making it easier for the recipient to identify your application and consider you as a candidate.
7. Highlight the Reason for Applying
Highlight why you’re applying for the job and why you are a fit candidate for the specified position. This will help you make a mark on the employer’s mind. When you openly state your motivations and aspirations, you can effectively convey your genuine interest and enthusiasm for the job.
This allows you to demonstrate your understanding of the company and position, align your qualifications and experiences, and establish a personal connection with the employer. Overall, emphasizing the reason for your application enhances your chances of making a compelling case for consideration as a deserving candidate.
8. Format the Job Application Letter Properly
Write a well-structured and concise copy of the letter and do not make it unnecessarily lengthy. An application letter should be 1 page long or max 2 pages long, not more than that.
One of the most important tips on how to write an application letter is that you must follow professional guidelines like proper spacing and margins, a professional font, and proper alignment in the document.
People often get confused between the two: a cover letter and an application letter . However, both these documents are slightly different from each other.
It is necessary to follow the standard format and some set professional document writing guidelines mentioned below to comprehend how to write an application letter for your next job.
Your name and contact information- The letter should start with your name, your contact information, your email address, your residential address, and the job title you’re applying for. Date- It is necessary to mention the date on the application letter. Mention the date on which you’re sending the application and not the one when you started writing the letter. Employer’s name and address- Next comes the hiring manager’s name and contact information. Write the manager’s name, position, company name, and company’s complete address. Salutation and employer’s name- Start with writing “Dear” followed by a proper salutation i.e. Mr./ Ms. and the hiring manager’s name. Opening paragraph with the introduction- Start the opening paragraph by introducing yourself and how you got to know about the position that you’re applying for. Also, mention the reference where you got to hear about the job from. Also, mention why you’re interested in taking up this job role. First Body paragraph with a description of your skills and qualifications- Now go on to specify your distinct skills and qualifications and how you’ve handled your past job roles professionally well. This is the main context of your whole application letter since the employer will look at your key skills. The next paragraph should be about why you fit the job role- Express why you are a suitable candidate for the job and how you can be an asset to the company. Express your willingness and interest to work for the company. Closing paragraph with a CTA- End the application with a call-to-action statement that urges the recruiter to consider your application and take forward the hiring process in an impressive statement. Signing off with your signature- End the letter with a professional signing-off. You can write “sincerely” followed by your signature or you can even write “enclosure” followed by your name and the links to the attached documents.
Template 1: For the Post of a Software Engineer
Saurav Shah Block-A/21 FGH Vihar Delhi- 110063 [email protected] 78XXXXXXX1 Jun. 6, 2023 Richa Sharma Hiring Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Software Engineer Dear Ms. Sharma, I’m writing this letter to express my interest in the position of Software Engineer in your company. I got to know about this opportunity through your former employee Mr. Malhotra. Here is a quick introduction to me. I obtained my B. Tech. in computer science from the ABC institution. In my final exams, I received an A grade and passed with 90%. I took part in several tech events while I was a student, and I also received a gold medal for building an app from scratch for an inter-university tech competition. I know I can succeed in your dynamic company. I’ve always wanted to work for your organization because you offer so many prospects for growth. I ask that you offer me the chance to work with your esteemed company and develop professionally through this position. Looking forward to being given a chance to be a part of this amazing company. Please find my resume attached herewith. Thanks and Regards, Saurav Shah
Template 2: For the post of an Administrative Assistant
Karan Rajput Block-A/21 FGH Vihar Delhi- 110063 [email protected] 98XXXXXXX0 June 6, 2023 Prateek Kumar Human Resource Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Administrative Assistant Dear Mr. Kumar, I’m a seasoned administrator and I’m writing to express my desire to work for your prestigious firm as an administrative assistant. When a former coworker told me about your need for an administrative assistant in your Delhi offices, I got quite excited to grab the opportunity. My entire career has been spent working for small businesses, so I enjoy the chance to do a variety of jobs and collaborate with the team to be successful. In my most recent position as an administrative assistant at ASD Corp, I helped my employer save thousands of dollars by reducing the number of canceled shifts by developing a self-scheduling system for customer service representatives. Along with honing my talents, I also learned site design and timesheet coding. I believe I possess the skills that can prove to be meritorious for your company. I hope you consider this application and give me a chance to serve the company in the future. Thanks and Regards, Karan Rajput
Understanding how to write an application letter that is attractive and inspiring is truly significant in today’s times when there’s competition all around. A resume is not enough to leave a lasting impact on the recruiters. While many companies do mention in the job descriptions if they require a cover letter or application letter along with or not, in case it isn’t mentioned, it is always recommended to write one.
An application letter signifies your interest, your excitement, and your dedication. The company will be able to know your a little better than others which can truly change the game for you and help you grab the job you’re looking for!
Q1: Is it necessary to write an application letter while applying for a job?
No, it is not mandatory that you write a job application letter but it adds more value to your resume and helps in creating a lasting impression on the employer. It is advised to write one always to increase the chances of securing the interview.
Q2: Are the job application letter and cover letter the same?
A job application letter and a cover letter are almost similar are the terms are used interchangeably. But there are slight differences between the two since an application letter is a more detailed document as compared to a cover letter.
Q3: What are the important sections in an application letter?
An application letter must be well drafted in a correct format that includes your name and contact information, employer’s name and contact information, date of application, the title of the job you’re applying for, proper salutation, professional body text that includes your skills, qualifications and interests and a proper signing off.
Q4: Tips to write a job application letter
These are the tips to write a job application letter:
- Go through the job description thoroughly
- Prepare the copy of job application with clear heading
- Address the correct person
- Express your interest in the job
- Describe your skills and eligibility for the given job role
- Highlight you personality and attributes
- Thank the person and express your appreciation politely
- Proofread the letter before sending it to the concerned hiring
Q5: Step to write job application letter
These are the steps to write a job application letter:
- Follow a proper format
- Write down a catchy subject line
- Customize the letter according to the role
- Add proper keywords and employment gaps
- Write down about your suitability for the job
- Add you skills and achievements
- End the letter on a positive note
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Job Application Letter Format - Check Out How to Write and Sample Letters
Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.
Table of Contents
Writing a job application letter – what recruiters expect.
- Formal Letter for Job Application for the Position of Cryptographer
Sample Job Application Letter for the Post of High School English Teacher
Sample job application mail template.
- FAQs on Job Application Letter Format
Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.
There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.
Sample Job Application Letters for You
When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.
Formal Letter of Job Application for the Position of Cryptographer
589/22, Srilakshmi Nagar Block 3
Subbanna Palya Extension
Banaswadi, Bangalore North
January 7, 2022
The HR Manager
Anton Technologies
Electronic City
Bangalore – 560012
Subject: Job application letter for the position of Cryptographer
Respected Sir,
This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.
I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.
I have enclosed my resume and work samples for your kind review.
Thank you for your time and consideration. Hoping to hear from you.
Yours sincerely,
28 C, K K Nagar
Avarampalayam
Coimbatore – 641045
12 th January, 2022
The Principal
D A V Matriculation Higher Secondary School
Chennai – 600012
Subject: Job application letter for the post of High School English Teacher
Dear Mr. Sishir Kumar,
I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.
I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.
I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.
Thank you for taking the time to review my application.
LINDA RODRIGUES
Receiver’s mail id: [email protected]
Subject: Job Application for the Role of (Mention the job role you are applying for)
Respected Sir/Ma’am,
I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.
I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.
I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.
Thank you for your time and consideration.
Your full name
Contact number : 123456
Email id: [email protected]
Frequently Asked Questions on Job Application Letter Format
How do i write an application letter for a job.
Tips to write a job application letter:
- Mention the job position you are applying for and where you found the information about the job opening.
- Introduce yourself and highlight your skills and qualifications.
- State strongly why you would be right for the job.
- Use a polite tone throughout your letter.
- Stay genuine and professional.
- End the letter on a positive note.
- Proofread the letter before you send it to the concerned hiring manager/employer.
What is a job application letter?
A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.
How do you end a job application letter?
You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.
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Job Application Letter as an Undergraduate
Embark on your career journey with confidence using our guide for writing job application letters as an undergraduate. This resource, brimming with examples and tailored advice, focuses on helping you craft “Teacher Letters” and applications that stand out. Whether you’re applying for internships, part-time jobs, or gearing up for your first full-time role, our guide equips you with the skills to effectively showcase your academic achievements, skills, and potential. Dive into practical tips and insights to navigate the job market successfully as an undergraduate.
Job Application Letter as an Undergraduate Example
[Your Full Name] [Your University Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]
[Recipient’s Name] [Recipient’s Title] [School’s/Organization’s Name] [School’s/Organization’s Address] [City, State, Zip Code]
Dear [Recipient’s Name],
I am currently a junior at [Your University], majoring in [Your Major], and I am writing to express my interest in the [Specific Position or Opportunity] at [School’s/Organization’s Name], as advertised [Where You Found the Job Posting]. My academic journey has been focused on [Relevant Coursework or Subjects], which has ignited my passion for [Field or Aspect of Teaching or Education].
During my time at university, I have been actively involved in [Relevant Clubs, Organizations, or Activities], which have honed my skills in [List Skills Relevant to the Position, such as Leadership, Communication, or Organizational Skills]. Additionally, my role as [Position/Role in University or Volunteer Work], allowed me to develop [Skills or Experiences Relevant to the Teaching Position]. These experiences have equipped me with a solid foundation in [Relevant Educational Concepts or Practices].
While I may not have extensive professional teaching experience, I bring a fresh perspective and a deep commitment to [Aspect of Education or Teaching Philosophy]. I am particularly drawn to the opportunity at [School’s/Organization’s Name] because of its [Mention Specific Programs, Initiatives, or Educational Philosophy of the School].
I am eager to apply the knowledge and skills I have acquired through my academic studies in a practical setting, and I am confident that I can make a meaningful contribution to your team. Enclosed is my resume, which provides further details about my educational background and extracurricular involvement.
Thank you for considering my application. I am enthusiastic about the possibility of joining [School’s/Organization’s Name] and contributing to its success. I look forward to the opportunity to discuss how my academic background and passion for education make me a fit candidate for this role.
[Your Full Name]
[Attachment: Resume]
Download This Template In Word | Download This Template In PDF
How To Format a Job Application Letter as an Undergraduate
Contact information at the top.
Begin with your name, address, contact number, and email, ensuring all details are current and professional.
Strong Example
Jordan Smith 123 College Road, Campusville, MA 02139 (555) 123-4567 [email protected]
Weak Example
Jordan [email protected]
Include Date and Employer’s Details
Follow your contact information with the current date and the recipient’s name, title, institution, and address.
March 15, 2024 Dr. Emily Johnson Dean of Mathematics Department State University 456 University Lane, College City, MA 02140
2024 Math Department University
Personalized Salutation
Address the recipient by name for a personal touch, using “Dear Dr. [Last Name]” or “Dear Hiring Committee” if the name is unknown.
Dear Dr. Johnson,
Clear Introduction
State the purpose of your letter, your academic status, and where you found the job listing in the opening paragraph. Strong Example
Dear Dr. Johnson, I am writing to express my interest in the research assistant position in the Mathematics Department at State University, as listed on the university’s careers page. As a Mathematics major with a strong academic record, I am excited about this opportunity.
Hi, I’m applying for the job I found on your website.
Body with Relevant Content
Discuss your relevant academic achievements, extracurricular activities, and skills, emphasizing how they make you a suitable candidate.
In my academic coursework, I have excelled in advanced calculus and statistics, earning top grades. I’ve also engaged in a group project analyzing real-world data sets, sharpening my analytical skills. These experiences, coupled with my proficiency in Python, make me well-suited for the research assistant role.
I’ve taken math courses and like working with numbers. I think I can do the job.
Conclusive Call to Action
Conclude with enthusiasm, expressing your eagerness to contribute and inviting further discussion.
I am enthusiastic about the prospect of contributing to groundbreaking research in your department and would welcome the opportunity to discuss how my academic background and skills would be beneficial in this role. Thank you for considering my application.
Let me know if I get it. Thanks.
Professional Closing
Respectfully, Jordan Smith
Catch you later, Jordan
End your letter with a formal closing like “Sincerely,” followed by your name.
Effective Tips for Filling Out a Job Application Letter as an Undergraduate
When you’re an undergraduate applying for teaching positions, your job application letter needs to strategically showcase your strengths, even in the absence of extensive professional experience. Here’s how to craft a compelling letter:
Highlight Academic Strengths and Relevant Coursework
- Focus on Education : Detail your current studies, major, and any relevant coursework or projects. Highlight how your academic experiences align with the teaching position.
Demonstrate Transferable Skills
- Showcase Key Skills : Emphasize skills such as communication, organization, leadership, and adaptability, acquired through university projects, group assignments, or extracurricular activities.
Include Internship and Volunteer Experience
- Leverage Non-Professional Experience : If you’ve completed internships or volunteer work, especially in educational settings, include these to demonstrate your practical skills and passion for teaching.
Share Your Teaching Philosophy
- Articulate Your Approach to Education : Even as an undergraduate, you can have a vision for how you would approach teaching. Share your ideas about student engagement, learning methodologies, and classroom management.
Tailor the Application to the Job and School
- Customize Your Letter : Research the school or institution and mention specific aspects or programs that resonate with your skills and interests.
Show Enthusiasm for the Profession
- Express Passion for Teaching : Convey your enthusiasm for starting a teaching career. A genuine interest in education and student development can be very compelling.
Use a Clear and Engaging Tone
- Write Clearly and Professionally : Use a tone that is professional yet reflects your personality. Ensure your passion for teaching and working with students comes through.
Proofread for Perfection
- Error-Free Application : Meticulously check your letter for spelling and grammar mistakes. An error-free application shows attention to detail and professionalism.
Be Honest and Authentic
- Stay True to Yourself : Be honest about your level of experience. Focus on your learning journey and how you’re prepared to grow into the role.
Include a Call to Action
- Encourage Further Discussion : Conclude by expressing your willingness to discuss your application in more detail, showing your proactive approach.
Job Application Letter as an Undergraduate Template ( Text Version )
[Your Full Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date] [Recipient’s Name] [Recipient’s Title] [Institution/School Name] [Institution/School Address] [City, State, Zip Code] Dear [Recipient’s Name], I am writing to express my interest in the [Specific Teaching Position or Role] at [Institution/School Name], as advertised [Where You Found the Job Posting]. As a current undergraduate student at [Your University/College], majoring in [Your Major], I am eager to apply the knowledge and skills I have acquired to a practical teaching environment. Throughout my academic career, I have been actively involved in [Relevant Extracurricular Activities or Volunteer Work], where I developed [List Relevant Skills or Experiences, such as Leadership, Communication, or Teamwork]. These experiences have not only enhanced my understanding of [Relevant Subject or Educational Topic] but have also ignited my passion for teaching and education. In addition, I have completed coursework in [List Relevant Courses or Areas of Study], which has provided me with a solid foundation in [Relevant Educational Concepts or Practices]. My academic achievements and dedication to [Relevant Area of Study or Educational Initiative] demonstrate my commitment to and capability for a successful career in education. While I may not possess extensive professional teaching experience, I bring a fresh perspective, enthusiasm for learning and teaching, and a strong desire to positively impact students’ educational journeys. I am particularly drawn to the opportunity at [Institution/School Name] because of its [Mention Specific Programs, Initiatives, or Educational Philosophy of the School]. Enclosed with this letter is my resume, which provides further details about my educational background and relevant experiences. I am enthusiastic about the opportunity to contribute to [Institution/School Name] and am confident that my skills and aspirations align well with the goals of your educational team. Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your institution and further my professional development in the field of education. Sincerely, [Your Full Name] [Attachment: Resume]
Common Mistakes to Avoid for a Job Application Letter as an Undergraduate
When undergraduates apply for teaching positions, certain errors can significantly diminish the impact of their application letters. Being aware of these common mistakes is crucial to ensure your application stands out:
Lacking Specificity and Personalization
- Generic Letters : Avoid sending identical letters to different schools. Tailor each application to the specific school and position to show genuine interest and effort.
Overlooking Key Teaching Skills
- Not Highlighting Relevant Skills : Failing to emphasize skills pertinent to teaching, such as communication, adaptability, and empathy, can weaken your application.
Neglecting to Showcase Academic Achievements
- Underrepresenting Academic Background : Not adequately highlighting your academic strengths, coursework, and projects related to education can miss an opportunity to showcase your potential as a teacher.
Failing to Articulate a Teaching Philosophy
- Vague Teaching Approach : Not discussing your teaching philosophy or approach to education can leave a gap in portraying your readiness for a teaching role.
Poor Structure and Formatting
- Unorganized Presentation : An application letter that is poorly structured and formatted can be difficult to read and may convey a lack of professionalism.
Grammar and Spelling Errors
- Typos and Language Mistakes : Such errors can be a major turnoff, as they suggest a lack of attention to detail. Always proofread your letter multiple times.
Inadequate Research About the School
- Lack of School-Specific Content : Not customizing your letter to reflect knowledge of the school’s values, mission, and programs indicates a lack of thorough research and interest.
Underestimating Extracurricular Experiences
- Downplaying Non-Professional Experience : Not including or undervaluing experiences like internships, volunteer work, or university projects can overlook important opportunities to demonstrate relevant skills and enthusiasm.
Being Overly Modest or Exaggerating Qualifications
- Striking the Wrong Balance : Either being too modest about your abilities or overstating your qualifications can be detrimental. Maintain honesty and confidence in your capabilities.
Missing a Call to Action
- Not Encouraging Further Discussion : Failing to invite the potential employer to discuss your application further can make your letter seem less engaging and proactive.
How Do You Start an Undergraduate Personal Statement?
Begin with a compelling anecdote or personal experience that reflects your passion and motivation for your chosen field. Highlight what drives you and how it relates to your career goals.
How Should a College Student Write a Simple Resume?
Focus on educational achievements, relevant coursework, and any extracurricular activities or volunteer work. Include skills and internships, and maintain a clear, concise format with bullet points for readability.
Crafting a job application letter as an undergraduate involves showcasing your educational accomplishments, relevant experiences, and eagerness to enter the professional world. Emphasizing your unique journey and aspirations, even without extensive work experience, can effectively capture the interest of potential employers. This approach allows undergraduates to present a compelling narrative of their potential and readiness for the opportunities ahead.
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- Resume Tips
Best Resume Formats for Successful Job Applications (with Examples)
18 min read
An eye-catching, informative resume has the unique power to change the entire trajectory of your career — for the better. Whether you’re looking to change jobs, step things up a gear, or take the next step on the ladder, the first step is nailing your next application.
Ahead of working on your resume, you have a crucial decision to make: Which format should you use? It may come as a surprise to learn that there is more than one option in the mix. As you will see in the following guide, there are three solid approaches you may want to take.
If you want to knock the hiring manager’s socks off, you’ve come to the right place. In the following guide, we will take a look at the best resume formats, when to use each of them, and how you can get started. Plus, we have some resume format samples for inspiration.
Resume formats, explained
Before we take a look at the most popular resume formats, let’s deal with the first hurdle. What exactly is a resume format?
In the simplest of terms, this is the structure that you use when laying out your resume. It is where each section goes on the page. It dictates which sections take priority over the others, depending on what aspects of your career history you want to showcase.
While most people are familiar with the chronological — or reverse chronological — resume format, there are two alternatives that you may not have considered. In the following guide, we will be delving into each of these formats and explaining when you should use them.
The 3 basic resume format styles
Now that you understand what a resume format is, let’s break the options down for you. The three main types of resume format that you may use are as follows:
Chronological resume format (or reverse chronological)
Functional resume format
Combination resume format (or hybrid format)
The above formats differ slightly from one another and each works in a specific scenario. When deciding which resume format to use, it’s important to consider a) the job you are trying to land, and b) the experience you have in that particular field.
Of course, it’s also worth noting that there may be times when you create different versions of your current resume. Depending on the specific job at play, it may be smarter to go with a functional resume format, for example.
As you read through this comprehensive guide, you will learn when it is best to use each resume format for an upcoming application.
Chronological resume format
Chances are, you’ve written a chronological resume before now. Most people have as this is the standard resume format that they teach you how to write in school. It includes all of the basic information about your career history in a clear, easy-to-read layout.
The name “chronological resume” is something of a misnomer. For this structure, you actually lay out your experience and education in reverse chronological order. That means that you start with your most recent accolades, and then work your way back in time.
Confused about how to get started? You don’t need to be. To create a chronological resume format, you simply need to know which elements to include (and what order to put them in). Luckily, we have you covered. Let’s take a look at what this resume format includes:
Resume header
Summary section
Work experience section
Education section
Skills section
Optional sections (e.g. voluntary experience)
The above sections make up this resume format, giving you the space to concisely show off your education and experience so far.
Want to bolster your existing expertise? You can add optional sections. For example, if you have undertaken unpaid work that aligns with the job, add a “voluntary experience” section.
Resume format sample:
When to use this resume format
Think that this resume format is right for you? Most of the time, this is the best resume format for those on a traditional career path. If you have always stayed in the same lane, this approach allows you to highlight your wealth of experience in the industry perfectly.
So, if you work in marketing, have always worked in marketing, and plan to continue doing so, this is the best resume format for you. The reason is clear.
A chronological resume format places your work experience front and center. This section takes up the most room on the page and is the star of the show. Yes, it’s all about what you’ve done and where.
Of course, that doesn't mean that this resume format neglects your other attributes. Your education and skills are also displayed on the page too.
When the hiring manager glances at your resume, they will quickly be able to determine what your most recent experience is. They can also see what top talents you have and the certificates you have aquireded.
Since this is often the resume format that hiring managers expect to see, it is the safest option. However—as we will cover in the rest of this guide—there are times when other resume formats suit you better. While it may be tempting to default to this format, take the time to consider the other options before choosing the right one for your next application.
Tips for writing a chronological resume format
If you’re certain that a chronological resume format is right for you, it’s time to get working on yours. You can use the resume format sample above for inspiration when it comes to laying out your document. Here are some additional tips that will help you get it right from the start:
1. Make your resume summary shine
First things first, you need to write your resume summary. This is a short blurb that sits directly below your header and tells the hiring manager what you bring to the table. If you want to write a winning summary, it should include the following elements:
Your Unique Selling Proposition (USP)
Between three and five key skills that align with the role
One measurable accomplishment from your experience
The language you use here matters. As the only freeform part of your resume, your summary is your chance to show some enthusiasm. With that in mind, picking the right words for this part of your application could make all of the difference.
2. Show off your workplace accomplishments
As we have already covered, your work experience is the main event in a chronological resume. However, you need to make sure that you make the most of this section. The secret to getting that right is focusing on your accomplishments rather than just your duties.
When you are including a position, start with the basics: the company name, its location, your dates of employment, and your title. Beneath that, use bullet points to add the details.
One of the biggest mistakes that people make here is including a standard list of their tasks and duties. That tells the hiring manager what you had to do on a daily basis, but not what you accomplished. Switch the narrative and talk about your biggest achievements instead.
3. Include the right keywords for the job
Before writing any type of application, it pays to do some keyword research. That’s because many employers now use applicant tracking systems (ATS) to scan incoming resumes.
The software checks each resume to see how well it fits the criteria of the vacancy. Only the applications that best fit the role will make it into the hiring manager’s inbox. If you want to make sure that your resume gets past the ATS , including the right keywords is essential.
To get an idea of which words and phrases to use, go back to the original job posting. Pick out any words that apply directly to the job or industry. Sprinkling these throughout the body of your resume may mean that your application is more likely to beat the bots.
Functional resume format
Next up, let’s talk about a functional resume format. This resume puts the spotlight on your skills and expertise, rather than focusing so heavily on your prior work experience.
Much like a chronological resume and the combination resume, it includes a summary and a skills section toward the top. However, before you dive into the work experience and education, there is an additional “transferable qualifications” (or similar) section here.
Thanks to the addition of that extra section, there is less space available for your work experience. That’s perfectly okay. The entire point of this resume format is that it draws attention to the transferable skills that you have. Here’s what it should include as standard:
Transferable skills (or areas of expertise)
Spoiler: The most popular skills employers are looking for span from career to career. So, if you’re looking to switch to a new path, this is the best resume format for you.
A large chunk of the document is dedicated to your area of expertise or specific strengths. Use this format to let the hiring manager know that you have what it takes to hit the ground running. You will have the space to share the range of skills you have picked up so far.
The functional resume is the best resume format for career changers . If you’re looking to move into a new sector, you can use this layout to show the hiring manager that you have skills and expertise that will be useful in the new role or, indeed, industry.
Since your work experience won’t directly align with the job for which you are applying, a functional resume side-steps the issue. You can show that you have the right skills to meet the demands of the role without having worked directly in this particular field.
It doesn’t end there. If you have taken a career break — for whatever reason — you may find that the functional resume format works well. This approach draws the hiring manager’s attention away from the gap in your resume and toward the skills that you possess instead.
While you don’t want to cover up the fact that you have had a break, emphasizing your skills rather than your discrepancies is a smart move. Should you want to do so, you can explain the gap in your cover letter or, as many people choose to do, in an interview setting.
Finally, if you are a recent graduate, you may find that the functional resume works for you. It’s likely that you don’t have a wealth of work experience. That is perfectly okay since we all have to start from somewhere. If that’s the case, use this resume format to show your value.
Tips for writing a functional resume format
Ready to get started and create a functional resume format? As you can see in the resume format sample, this structure allows more space for your skills and expertise than your work experience. Before you start writing your resume, here are some tips to keep in mind.
1. Select the specific skills for the job
Since your skills are the most important aspect of this resume format, you need to make sure that you choose the right ones. This part of the process comes down to research.
Consider what skills the vacancy requires and take things from there. It’s helpful to go through the skills one by one, and think about whether you have gained them elsewhere.
Using the same phrasing that the hiring manager uses is the way to go. As we have mentioned, using the right keywords in your resume will help you get past the ATS. You can include these skills in your summary, the skills section, and the additional section too.
2. Include a selection of soft skills too
Soft skills are vital no matter which career path you take. These are the attributes that allow you to work well with others and get the job done. It’s no wonder that 41% of Americans say they use soft skills most frequently in either their current or most recent role.
Examples of soft skills include teamwork, problem solving, and communication. When you’re writing a functional resume, it’s useful to stress these skills. The hiring manager will be looking for someone who not only meets the job criteria but also fits the team dynamic.
3. Keep your work experience short and sweet
Sure, your work experience section is not the main focus of this resume format. However, that doesn't mean that you can leave it off entirely. You still need to include a section dedicated to your previous formal work. However, it can be short and sweet.
Make sure you include the basic information. That is your company name, location, job title, and dates of employment. You can also add in some bullet points below each of these parts but you don’t have to. If there’s not the space to do so or it’s not relevant, leave it out.
Taking this approach means that your work experience will take up less space on the page. That looks neater while also freeing up some extra room for the important additional section.
4. Emphasize your education and certificates
If you are a recent graduate who is using the functional resume format, be sure to emphasize the certificates that you have. Training or education that will help you land the job at hand should be clearly outlined as part of your resume structure.
You can simply list your education and the qualifications you gained. That’s fine. However, if you want to take things one step further, consider including any details that will see you a shoe-in for the job. For example, you may want to namecheck your thesis, any extended projects, or modules that relate directly to the role for which you are applying.
Combination resume format
Can’t decide between a chronological resume or a functional resume. Why not go for the middle ground? A combination resume — sometimes called a hybrid resume — offers the best of both worlds. To create this resume format, you blend elements of the two above.
For this type of resume, both your skills section and your work experience will be featured prominently on the page. You give equal weight to the two, meaning that the hiring manager gets a well-rounded picture of your professional prowess. You need to include:
Skills summary section
As you can see here, the order changes slightly when you choose a hybrid resume format. This small tweak allows you to focus the reader’s attention on your dazzling skills before they get into the meat of your work experience and education.
The combination resume format is the least popular out of the three… but that doesn’t mean that you should overlook it entirely. If you are side-stepping in your career, you might find that this is the best resume format for your next application.
For example, you might have years of experience in your field but want to transition to a slightly different role. In that case, both your work experience and the transferable skills that you have will be valuable. Using the hybrid resume format allows you to show off both.
Additionally, if you are looking to step up your game — to, say, managerial level — you can use this resume format to do so. Your work experience section will highlight your experience of the industry, while you can use the skills summary to pinpoint your leadership skills .
Tips for writing a combination resume format
Writing a combination resume format means taking elements from a functional resume and a chronological resume. But how does that look in practice? Take a peek at our resume format sample above. You can also use these simple writing tips to help you along the way.
1. Split your skills into two distinct sections
You don’t have to be Sherlock Holmes to spot something different about this resume format. Yes, it has two separate skills sections: your general skills section (that you find on any other resume), and your skills summary.
Your general skills should include those that apply directly to the job or industry. However, your skills summary allows you a little more space. You can write short bullet points describing the skills, why they fit the role criteria, and how you apply them.
In your skills section, you may write “Microsoft Excel proficiency” while you would include a line, such as “Proficient in using Microsoft Excel for bookkeeping” in your skills summary.
2. Shorten your work experience, if needed
If you are limited on resume space, you can cut back your work experience section. You may do this by only including a handful of bullet points beneath each position. Consider what your most notable achievements are in each case and include solely those below each role.
You might need to play around with this section to ensure that it fits well on the page. As a general rule, you should note around three former positions or go back around 10 years into your career history. Figure out what works best for your combination resume format here.
3. Don’t be afraid to be flexible
The best thing about the combination resume format is that it is flexible. The structure of this resume allows you to create a structure that aligns with your short-term career goals.
With that in mind, when you’re working on this resume format, move sections around as you need to do so. You may find that there is a specific approach that works well for the application that you are submitting. Give yourself the freedom to find a format that suits your needs. That way, you will have the best chance of landing that job interview.
Which format do most employers prefer for resumes?
Generally, employers expect to see a chronological format when they are reviewing resumes. This is the most commonly used format and the easiest for them to understand. If you have a linear job history and you’re ready to take the next step, this format will work.
However, that doesn't mean that you should rule out the other resume format options. As we have covered in this guide, there are times when either a functional or a combination resume format will be the best way to go. Before deciding which one is right for you, consider what you are hoping to achieve with your resume and what you want to highlight.
Advice on how to choose the best resume format
Now that you’re clued-up on the best resume format options, let’s talk about how to choose the right one for you. You might find there are times when you need a chronological format and times when either a combination or functional approach works better. When you’re making the decision, here are some tips that you can keep in mind:
Consider the experience you have. When you’re choosing which format to use, the level of experience you have plays a vital role. If you don’t have much experience in the field, you may want to go for a functional resume format. On the other hand, if you have oodles of work experience, a chronological format could be the way to go.
Put yourself in the hiring manager’s shoes. One of the best ways to approach this conundrum is to think like the hiring manager. What are they looking for in a candidate and how can you best align your resume with that? Refer back to the job posting and read the criteria. Next, consider which format will help you meet it.
Try out different approaches. Don’t confine yourself to one resume format — try out all three at different times. You should always tailor your resume to the vacancy you are applying for. So, when you start editing it, consider switching up the format. The more energy you put into this process, the more likely you are to succeed.
Final words
Understanding what the three most common resume formats are is the first step in your journey. In this guide, we have given you an in-depth explanation of the best resume formats you can use and why you should use each of them. Now that you have the inside scoop, you should feel prepared to pick one of them for your upcoming application. Get started now!
Writing a stellar resume is the first step in landing more interviews and getting hired faster. If you want to make sure that your application hits the mark, use our free resume checker tool now. Getting ahead of the competition has never been so easy!
Recommended reading:
50 Resume Dos and Don’ts You Need to Know in 2024
Resume Bullet Points or Paragraphs?
The Best Fonts and Size to Use on a Resume
Ken Chase, Freelance Writer
During Ken's two decades as a freelance writer, he has covered everything from banking and fintech to business management and the entertainment industry. His true passion, however, has always been focused on helping others achieve their career goals with timely job search and interview advice or the occasional resume consultation. When he's not working, Ken can usually be found adventuring with family and friends or playing fetch with his demanding German Shepherd. Read more resume advice from Ken on ZipJob’s blog .
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- Advice & Tips
Cover Letter Samples: Examples for Every Job Application
February 21, 2024
Introduction
Welcome to us.jobsora.com – your go-to platform for finding the perfect job in the USA. In today's competitive job market, it's essential to stand out from the crowd, and one way to do that is by crafting a compelling cover letter. In this article, we will explore the importance of a cover letter, provide tips on how to format it effectively, offer samples for different professions, and share expert advice on how to make your cover letter shine.
At us.jobsora.com , we understand the significance of a well-written cover letter in the job application process. Our platform not only helps you find job opportunities across various industries but also allows you to create a professional resume for free, giving you a competitive edge in your job search.
Importance of a Cover Letter
A cover letter is a crucial part of any job application process. While your resume outlines your work experience, skills, and qualifications, a cover letter allows you to introduce yourself more personally to the potential employer. It is your opportunity to explain why you are the perfect fit for the job and to showcase your personality and communication skills.
Why is a Cover Letter Important?
A well-crafted cover letter can significantly increase your chances of landing an interview. According to a survey conducted by Jobvite, 45% of hiring managers say they are more likely to pay attention to job applications that include a cover letter. This shows that recruiters value the effort put into writing a cover letter and see it as a reflection of your interest in the position.
Additionally, a cover letter allows you to address any gaps in your resume, explain career changes, or highlight specific achievements that may not be evident from your resume alone. It gives you the opportunity to tailor your application to the specific job and company, demonstrating your genuine interest in the role.
Recruiters often use cover letters to assess your writing skills, attention to detail, and professionalism. A well-written cover letter can set you apart from other candidates and leave a positive impression on the hiring manager.
Furthermore, in a competitive job market, a compelling cover letter can help you stand out and showcase your unique qualifications and passion for the position. It allows you to make a memorable first impression and show why you are the best candidate for the job.
At us.jobsora.com , we understand the importance of a cover letter in the job application process. As one of the leading job search platforms, we recommend including a well-written cover letter with every job application to increase your chances of success.
How to Format a Cover Letter
When applying for a job, a well-crafted cover letter is essential to make a strong first impression on potential employers. The format of your cover letter plays a crucial role in showcasing your professionalism and attention to detail. Here are some guidelines on how to format a cover letter effectively:
1. Contact Information
Include your contact information at the top of the cover letter. This should include your full name, phone number, email address, and mailing address. Make sure this information is accurate and up to date.
2. Employer's Contact Information
Include the employer's contact information below your own. This should include the hiring manager's name (if known), the company's name, and the company's address. Addressing the cover letter to a specific person can show that you've done your research.
3. Salutation
Begin the cover letter with a professional salutation. If you know the hiring manager's name, address them directly (e.g., "Dear Mr. Smith"). If the name is unknown, you can use a general salutation such as "Dear Hiring Manager."
4. Introduction
Start with a strong opening paragraph that clearly states the position you are applying for and how you found out about the job opportunity. This is your chance to grab the employer's attention and express your enthusiasm for the role.
5. Body Paragraphs
The body of the cover letter should highlight your relevant skills, experiences, and achievements. Tailor this section to the job description and explain how your qualifications make you a suitable candidate for the position. Use specific examples to demonstrate your abilities.
In the closing paragraph, reiterate your interest in the position and thank the employer for considering your application. You can also mention that you have attached your resume for further review.
7. Complimentary Close
End the cover letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name. Leave a few spaces for your signature if submitting a hard copy.
8. Signature
If sending a physical copy of the cover letter, sign your name in the space between the closing and your typed name. For electronic submissions, you can simply type your name.
Remember to keep the cover letter concise and focused, aiming for no more than one page in length. Use a clean and professional font, such as Arial or Times New Roman, and ensure that the layout is easy to read. Proofread your cover letter carefully to avoid any typos or grammatical errors.
By following these formatting guidelines, you can create a polished cover letter that showcases your qualifications and professionalism, increasing your chances of landing your dream job.
Cover Letter Samples for Different Professions
When applying for a job, it's essential to tailor your cover letter to the specific requirements of the position and industry. Below are cover letter samples for different professions to guide you in creating a compelling introduction to your resume:
1. Marketing Manager
Cover Letter Sample:
"As a results-driven marketing manager with over 5 years of experience in developing and implementing successful marketing strategies, I am excited about the opportunity at [Company Name]. My ability to analyze market trends and consumer behavior has consistently contributed to revenue growth and brand awareness."
2. Registered Nurse
"With a Bachelor's degree in Nursing and a passion for providing compassionate care, I am applying for the Registered Nurse position at [Hospital Name]. My experience in emergency care and strong communication skills make me a valuable asset to your team."
3. Software Engineer
"I am a skilled software engineer with expertise in full-stack development and a track record of delivering high-quality solutions on time. At [Tech Company], I led a team in developing innovative software products that increased efficiency and user satisfaction."
4. Financial Analyst
"As a detail-oriented financial analyst with a Master's degree in Finance, I have a strong foundation in financial modeling and data analysis. I am excited about the opportunity to contribute to the financial success of [Financial Institution] through my analytical skills."
5. Graphic Designer
"With a creative eye for design and proficiency in Adobe Creative Suite, I am confident in my ability to bring innovative concepts to life as a graphic designer at [Design Agency]. My portfolio showcases my diverse range of projects and design styles."
Remember to customize these cover letter samples to highlight your unique qualifications and experiences that align with the job requirements. A well-crafted cover letter can make a significant difference in capturing the attention of hiring managers and landing your dream job.
Tips for Writing an Effective Cover Letter
1. personalize each cover letter.
Customizing your cover letter for each job application is crucial. Address the hiring manager by name if possible and tailor the content to match the job requirements and company culture.
2. Keep It Concise and Relevant
Aim to keep your cover letter to one page in length. Focus on highlighting your most relevant skills and experiences that align with the job you are applying for. Be concise and avoid repeating information from your resume.
3. Showcase Your Achievements
Use your cover letter to showcase specific achievements that demonstrate your qualifications for the position. Quantify your accomplishments with numbers or percentages to make them more impactful.
4. Demonstrate Your Knowledge of the Company
Research the company and incorporate specific details into your cover letter to show that you are genuinely interested in the organization. Highlight how your skills and experiences align with the company's values and goals.
5. Use a Professional Tone
Keep the tone of your cover letter professional and formal. Use clear and concise language, and avoid using slang or overly casual expressions. Proofread your cover letter carefully to ensure it is free of errors.
6. End with a Strong Closing
Finish your cover letter with a strong closing that reiterates your interest in the position and expresses your enthusiasm for the opportunity to discuss your application further. Thank the reader for their time and consideration.
- Tip: Use a professional closing such as "Sincerely" or "Best regards" followed by your name.
7. Seek Feedback
Before sending out your cover letter, ask a trusted friend, mentor, or career counselor to review it. Feedback from others can help you identify areas for improvement and ensure that your cover letter effectively communicates your qualifications.
"A well-crafted cover letter can make all the difference in a job application. It is your opportunity to showcase your personality, passion, and fit for the role beyond what your resume can convey." - John Smith, Career Coach
By following these tips, you can create a compelling cover letter that sets you apart from other applicants and increases your chances of landing your dream job.
Common Mistakes to Avoid in a Cover Letter
When crafting a cover letter, there are several common mistakes that job seekers should avoid to ensure they make a positive impression on potential employers.
1. Using a Generic Template
One of the biggest mistakes job seekers make is using a generic cover letter template. Employers can spot a generic cover letter from a mile away, and it shows a lack of effort and personalization on the part of the applicant. Tailoring your cover letter to the specific job and company is crucial for standing out.
2. Repeating Your Resume
Your cover letter should complement your resume, not simply reiterate it. Avoid listing your work experience verbatim and instead focus on highlighting key achievements and skills that make you a strong candidate for the position.
3. Focusing Solely on Yourself
While it's important to showcase your qualifications, it's equally important to demonstrate how you can add value to the company. Avoid coming across as self-centered by emphasizing what you can contribute to the organization and why you are passionate about the role.
4. Ignoring Instructions
Many job postings include specific instructions for submitting a cover letter, such as including salary expectations or mentioning a particular reference number. Failing to follow these instructions can signal to employers that you lack attention to detail or the ability to follow directions.
5. Making Spelling and Grammar Errors
Spelling and grammar mistakes can quickly discredit your professionalism and attention to detail. Always proofread your cover letter carefully, and consider using tools like spell check and grammar check to catch any errors before submitting your application.
6. Being Overly Formal or Informal
It's essential to strike the right tone in your cover letter. Avoid being overly formal or informal, as it can come across as either too stiff or unprofessional. Aim for a professional yet personable tone that reflects your personality while remaining appropriate for a job application.
By avoiding these common mistakes, you can create a compelling cover letter that captures the attention of potential employers and increases your chances of landing your dream job.
Stand Out with a Creative Cover Letter
While a cover letter should follow a certain format and include specific information, adding a touch of creativity can help you stand out from other applicants. A creative cover letter can showcase your personality, passion, and unique skills in a way that a traditional cover letter might not. Here are some tips on how to make your cover letter more creative:
1. Tell a Story:
Instead of simply listing your qualifications, consider telling a story that highlights your journey, experiences, and why you are passionate about the role. This can help the hiring manager connect with you on a more personal level.
2. Use Visual Elements:
Incorporating visual elements like infographics, icons, or a unique layout can make your cover letter visually appealing. Just make sure that the design is professional and complements the content of your cover letter.
3. Showcase Your Skills:
If you have a creative skill such as graphic design, writing, or photography, use your cover letter as an opportunity to showcase these skills. For example, you could create a custom illustration that represents your strengths and experiences.
4. Personalize Your Approach:
Research the company and the hiring manager to personalize your cover letter. Mention specific projects the company has worked on or how your values align with the company culture. Personalization can make your cover letter more memorable.
5. Add a Call to Action:
End your cover letter with a strong call to action that encourages the hiring manager to take the next step. Whether it's inviting them to view your portfolio or suggesting a meeting to discuss your application further, a call to action shows your proactive approach.
Remember, while creativity is important, it's essential to strike a balance and ensure that your cover letter remains professional and relevant to the job you are applying for. A creative cover letter should enhance your application, not overshadow it.
"Creativity in a cover letter can make a candidate memorable and showcase their unique qualities. However, it's important to tailor the level of creativity to the industry and company culture to ensure it resonates with the hiring manager." - Sarah Johnson, HR Manager at a leading tech company in the USA.
By infusing creativity into your cover letter, you can capture the attention of hiring managers and demonstrate your enthusiasm for the position. Remember to use the us.jobsora.com platform to find a job that aligns with your skills and passions, and create a standout cover letter to accompany your application.
Using Keywords in Your Cover Letter
When applying for a job, it's essential to tailor your cover letter to the specific position and company you're interested in. One effective way to make your cover letter stand out is by using relevant keywords. Keywords are specific terms or phrases that relate to the job requirements, skills, and qualifications sought by the employer. Incorporating keywords in your cover letter can help you get noticed by applicant tracking systems (ATS) and hiring managers who are looking for candidates with the right qualifications.
Why Are Keywords Important?
Keywords are crucial because they demonstrate that you have the skills and experience necessary for the job. Many companies use ATS to scan and filter through the large volume of applications they receive. By including relevant keywords in your cover letter, you increase the chances of your application making it through the initial screening process and landing in the hands of a hiring manager.
According to a survey conducted by Jobvite, 75% of recruiters use ATS to streamline the hiring process, making it vital for job seekers to optimize their cover letters with the right keywords.
Where to Find Keywords
To identify the right keywords to include in your cover letter, start by carefully reviewing the job posting. Look for terms that are repeated throughout the job description, such as specific skills, qualifications, and industry buzzwords. You can also research the company's website, mission statement, and any recent news or press releases to gather additional keywords.
- Job posting
- Company website
- Industry-specific terms
How to Use Keywords Effectively
Once you have identified the relevant keywords, strategically incorporate them into your cover letter. Avoid simply listing keywords without context; instead, integrate them naturally within your sentences to showcase how your experiences align with the job requirements. Be sure to include a mix of both hard skills (technical abilities) and soft skills (personal attributes) to paint a comprehensive picture of your qualifications.
According to Amanda Augustine, career expert at TopResume, "Using keywords strategically can help your cover letter get past the ATS and into the hands of a human recruiter."
Remember to also use variations of keywords to demonstrate your versatility and adaptability. For example, if the job posting mentions "project management," you could also include related terms like "team leadership" or "task coordination" to broaden your keyword coverage.
By incorporating relevant keywords in your cover letter, you can increase your chances of catching the attention of hiring managers and landing an interview. Take advantage of the free resume builder on us.jobsora.com to create a customized resume that complements your cover letter and highlights your qualifications effectively.
Expert Advice on Crafting a Cover Letter
Crafting a compelling cover letter is essential to making a great first impression on potential employers. To provide you with expert advice on how to create an outstanding cover letter, we have gathered insights from renowned career coaches and human resource professionals.
1. Heather Rothbauer-Wanish, Certified Professional Resume Writer (CPRW)
"Your cover letter should be customized for each job application. Tailor your experiences and skills to match the specific job requirements. Show your enthusiasm for the position and the company in your cover letter."
2. Sarah Johnston, Former Corporate Recruiter and Job Search Coach
"Use your cover letter to tell a story about your career journey. Highlight your achievements and how they align with the job you are applying for. Make sure to address the hiring manager by name if possible."
3. John Lees, Career Strategist and Author
"Don't restate your resume in your cover letter. Instead, focus on explaining why you are the perfect fit for the role. Use the cover letter to showcase your personality and passion for the industry."
- Customize Your Cover Letter: Tailor each cover letter to the job you are applying for.
- Show Enthusiasm: Express your excitement for the position and the company.
- Tell a Story: Use your cover letter to narrate your career journey and achievements.
- Highlight Your Fit: Explain why you are the ideal candidate for the role.
Following this expert advice can significantly increase your chances of standing out to employers and landing your dream job. Remember, a well-crafted cover letter can make all the difference in your job application process.
Creating a compelling cover letter is an essential part of the job application process. It allows you to introduce yourself to potential employers, highlight your qualifications, and demonstrate your enthusiasm for the position. By following the tips and utilizing the samples provided in this guide, you can craft a standout cover letter that increases your chances of landing your dream job.
As John Smith , a career coach in the USA, emphasizes, "A well-written cover letter can set you apart from other candidates and demonstrate your value to potential employers. It's important to customize each cover letter to the specific job and company you're applying to, showing that you've done your research and are genuinely interested in the role."
International expert Emily Chen adds, "In today's competitive job market, a generic cover letter simply won't cut it. Employers are looking for candidates who can clearly articulate their qualifications and fit for the position. Use your cover letter to showcase your personality and passion for the industry."
According to a survey conducted by JobSearch , 83% of hiring managers consider a well-written cover letter to be an important factor in their hiring decisions. This statistic highlights the significance of investing time and effort into perfecting your cover letter.
By incorporating industry-specific keywords, avoiding common mistakes, and infusing creativity into your cover letter, you can make a lasting impression on recruiters and increase your chances of securing an interview. Remember, your cover letter is your chance to shine and demonstrate why you are the ideal candidate for the job.
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1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received
Melissa Ling / The Balance How To Get Started Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position.
As with all cover letters, a job application letter is divided into sections: The heading includes your name and contact information. A greeting addressed to a specific person, if possible. The introduction includes why the applicant is writing.
Download Free Example Letter of Application Template (Text Version) An effective letter of application: expands on the skills, achievements, and professional experiences you want to highlight explains your personal interest in applying to the position describes what you can offer the company Sound tough?
Updated on July 14, 2021 In This Article Tips for Writing an Application Letter Job Application Letter Format Job Application Letter Template Job Application Letter Example Job Application Email Example Photo: eclipse_images / Getty Images
A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph. Use specific experiences with quantifiable results to show how your skills were successfully put into action. Make sure to do your research and edit your letter before submitting. In This Article
Updated: January 03, 2024 Our customers have been hired by: Table of Contents Oh, come on! What is this? Another letter to get an interview? That was your reaction to hearing a "letter of application" for the first time. Am I wrong? The list seems never to end: a cover letter, covering letter, motivation letter…
1. Explain what drew you to the job. Your letter of application should capture the interest of a potential employer, so be engaging. Open with a strong, declarative statement about your excitement for the position or interest in the company. Briefly highlight traits that make you a star candidate to pique their interest.
Interviewing Pay & salary Career development News Career development Application Letter Templates for Your Career Application Letter Templates for Your Career Indeed Editorial Team Updated June 24, 2022 Jobs, internships and academic programs often require an application letter.
Oct 30th 2022 application letter email job application format formal letter for a job application application letter for employment application letter format Created by CakeResume In this article, we'll cover: What Is an Application Letter? What to Include in a Job Application Letter Job Application Letter Samples Application Letter Template
An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.
Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.
Updated July 14, 2023 While cover letters are not always required, many hiring managers still rely on them to gauge an applicant's skills, experience and background. The key to writing an effective cover letter is to clearly show how your professional experience fits the needs of the open role and the culture of the hiring company.
Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job. Body Paragraphs
1. Read the job advertisement details After reading the job advertisement, make a note of the company's exact requirements and compare these with your qualifications, skills and work experience.
Here's how to write a cover letter for a job application: 1. Start with a Professional Cover Letter Header. Let's start with the basics: your contact information and that of the hiring manager. Cover letters follow the business letter format, which means that those details need to go in the top left corner of the page.
Format for Job Application Letter. Address of the Applicant. Date: To, The employer/HR, Subject: Salutation (Respected Sir/Ma'am), Body of the letter. Thanking you, Yours Sincerely/Truly (Details of the applicant) Sample for Job Application Letter 1 - Applying as a Fresher/Graduate
Application Letter. Cover Letter. Definition. An application letter on the other hand is a well-drafted document that thoroughly explains the applicant's qualifications, skills, and why the applicant is the best fit for the job role.. A cover letter is a short precise intro of the applicant's qualifications and skills and mainly aims at urging the employer to read the applicant's resume.
English Letter Writing Formal Letter Writing In English Job Application Letter Format Job Application Letter Format - Check Out How to Write and Sample Letters Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer?
How To Format a Job Application Letter as an Undergraduate Contact Information at the Top. Begin with your name, address, contact number, and email, ensuring all details are current and professional. Strong Example. Jordan Smith 123 College Road, Campusville, MA 02139 (555) 123-4567 [email protected] Weak Example. Jordan [email protected]
Salutation / greeting Start your cover letter by addressing the hiring manager. If you can, find out the name of the hiring manager. Reread the job description to see if it's listed there or check the company website. Do not use "Mr.," "Mrs." or "Ms.," and instead use the hiring manager's first and last name.
4. Customize the Email: Tailor each application email to the specific position and company you are applying to. Highlight relevant skills, experiences, and achievements that are directly related to the job requirements. 5. Showcase Your Value: Emphasize how your skills and experiences can benefit the company.
Don't skip the business letter format. The brevity of a short cover letter relates to content but not to format. It's important to still use the business letter format to convey your professionalism and attention to detail. Only include job-relevant information. This is where the employer explains what they look for in a candidate.
Depending on the specific job at play, it may be smarter to go with a functional resume format, for example. As you read through this comprehensive guide, you will learn when it is best to use each resume format for an upcoming application. Chronological resume format Chances are, you've written a chronological resume before now.
A cover letter has the well-structured elements of most business letters. For more inspiration, you can browse our library of over 300 cover letter samples by job title. Here are some primary cover letter templates you may use to write your own cover letter: Application cover letter template
How to Format a Cover Letter. When applying for a job, a well-crafted cover letter is essential to make a strong first impression on potential employers. The format of your cover letter plays a crucial role in showcasing your professionalism and attention to detail. Here are some guidelines on how to format a cover letter effectively: 1.
Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following parts: Header Salutation Introduction Body paragraph Closing paragraph Letter ending and signature
If you're still unsure where to start, see our recommendation letter sample below. Letter of recommendation template. Try using this helpful template to build a solid letter of recommendation. Dear [contact name], I am reaching out on behalf of [candidate's name] to recommend them for the position of [job title].