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Internal audit presentation: A comprehensive guide

Learn how to plan, deliver, and engage your audience with effective messages and slide designs.

Raja Bothra

Building presentations

Hey there! Welcome to this comprehensive guide on internal audit presentations.

If you're here, you likely understand the significance of internal audits in maintaining the integrity and efficiency of your organization. In this guide, we'll delve deep into the art of creating an impactful internal audit presentation.

Whether you're an experienced internal auditor or just starting your journey, this guide will equip you with valuable insights and best practices to ensure your presentations shine.

What is internal audit?

An internal audit is a systematic evaluation of an organization's financial, operational, and compliance processes. It's a critical part of an organization's risk management strategy. Internal audits help ensure that the organization adheres to its policies and procedures, complies with regulations, and operates efficiently.

Importance of internal audit presentation

Ensuring clarity and understanding: A well-structured internal audit presentation is essential for communicating audit findings effectively. When you present your findings to stakeholders, it's crucial to ensure that they fully grasp the nuances of the audit. This clarity is essential for making informed decisions.

Enhancing trust and transparency: Transparency is key in today's business environment. A transparent internal audit process and presentation foster trust among stakeholders, including investors, regulators, and employees. It demonstrates that your organization is committed to integrity and accountability.

Facilitating decision-making: The findings and recommendations presented in an audit are not mere observations; they are tools for informed decision-making. A compelling presentation can significantly influence the choices made by management and the audit committee.

How to structure an internal audit presentation

Structuring an internal audit presentation is essential to effectively communicate your findings and recommendations to stakeholders. Here's a step-by-step guide on how to structure your presentation:

Title slide:

• Title of the presentation: "Internal Audit Report: Findings and Recommendations."
• Your name and position.
• Date of the presentation.

Agenda slide:

• Provide an overview of the topics you will cover during the presentation.

Introduction:

• Begin with a brief introduction, setting the context for the audit.
• Explain the purpose of the audit and its scope.

Audit objectives and methodology:

• Describe the objectives of the audit.
• Explain the methods and procedures used during the audit.

Audit findings:

• Present the key findings in a clear and concise manner.
• Use charts, graphs, or tables to illustrate data where applicable.
• Group findings by categories (e.g., financial, operational, compliance).

Risk assessment:

• Discuss the risks associated with the audit findings.
• Explain the potential impact and likelihood of each risk.

Recommendations:

• Provide actionable recommendations to address the identified issues.
• Prioritize recommendations based on their significance and potential impact.

Implementation plan:

• Outline a plan for implementing the recommendations.
• Include timelines, responsible parties, and required resources.

Internal controls:

• Discuss any weaknesses or gaps in internal controls that were identified during the audit.
• Propose improvements to strengthen internal controls.

Compliance and legal considerations:

• Address any compliance or legal issues that may have arisen during the audit.
• Explain the consequences of non-compliance and steps to ensure compliance.

Conclusion:

• Summarize the key points of the presentation.
• Reiterate the importance of addressing the audit findings.

Questions and discussion:

• Open the floor for questions and discussions.
• Be prepared to provide clarifications and additional information.

Next steps:

• Share the next steps in the audit process or any follow-up actions required.

Closing remarks:

• Thank the audience for their attention and participation.
• Provide contact information for further inquiries.

Appendices:

• Include any supplementary materials, such as detailed data, charts, or backup documentation.

References:

• List any sources or references used in the presentation.

Q&A Session:

• After the presentation, be ready for a detailed Q&A session where stakeholders can seek further clarification.

Ensure that your presentation is well-organized, visually appealing, and tailored to the needs and expectations of your audience. Use clear language, avoid jargon, and be prepared to explain technical details when necessary. Additionally, practice your presentation to ensure a smooth and confident delivery.

Do’s and don'ts in an internal audit presentation

• Engage your audience : Use anecdotes or real-life examples to make your presentation relatable.
• Visualize data : Utilize charts and graphs to make complex data more understandable.
• Be mindful of jargon : While it's important to use audit-specific terms, ensure they are explained for a broader audience.
• Address questions : Encourage questions and address them promptly. This fosters an open and collaborative atmosphere.
• Stay objective : Maintain objectivity and avoid biased language. Remember, an internal auditor should ensure unbiased reporting.

Don'ts:

• Overcomplicate : Avoid overwhelming your audience with technical details. Keep it clear and concise.
• Rush through findings : Take your time to explain findings thoroughly. Rushing can lead to misunderstandings.
• Lose sight of the audience : Tailor your presentation to your audience's level of understanding.
• Force humor : While a touch of humor can be engaging, don't force it. Use it sparingly and naturally if the situation allows.

Summarizing key takeaways

Creating an effective internal audit presentation is both an art and a science. It requires a deep understanding of the audit process, strong communication skills, and the ability to present complex information clearly and concisely. Remember, your presentation is not just a report; it's a tool for decision-making and transparency.

To create compelling internal audit presentations, leverage tools like PowerPoint and follow best practices from organizations like the Institute of Internal Auditors. Craft your presentations with the utmost integrity and ensure they provide value-added insights.

As you embark on your journey to enhance your internal audit presentations, always be mindful of the importance of your role in maintaining the organization's trust and financial stability.

1. What is the purpose of an internal audit presentation?

The primary purpose of an internal audit presentation is to provide a summary of the audit plan and its execution to the internal audit committee, management's representatives, accounting department, and other relevant stakeholders. It ensures that internal and external policies are adhered to and that financial transactions are evaluated for their integrity.

2. How can I access the internal audit presentation materials?

You can easily download the internal audit presentation materials, including the powerpoint (ppt) template and pdf reports, from our department's website. These documents are made available to ensure that you have timely access to the necessary information.

3. What role does the internal audit team play in the presentation process?

The internal audit team, consisting of experienced accountants, CPAs, and staff members, takes the lead in planning the audit, performing fieldwork, and analyzing financial records. Their role is crucial in providing a constructive assessment of the entity's financial statements and internal control effectiveness.

4. How does the internal audit presentation contribute to preventing fraud and unethical behavior?

The presentation highlights the results of our investigation into the adequacy and effectiveness of internal controls. By identifying inefficient processes and evaluating the integrity of financial transactions, we help minimize the risk of fraud and unethical practices within the organization.

5. What is the internal audit committee's oversight in the presentation process?

The internal audit committee plays a pivotal role in ensuring the integrity of financial statements. They evaluate our reports to management and external auditors to provide oversight, making sure that any adverse findings are addressed and that the internal audit function is operating in accordance with its charter.

Create your internal audit presentation with prezent

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INTERNAL AUDIT REPORTS

Published by Jonah Goodwin Modified over 6 years ago

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Presentation on theme: "INTERNAL AUDIT REPORTS"— Presentation transcript:

Report Writing for Business Students. Business School Report Writing Topics 1.Planning 2.Structure & Content 3.Style.

Module 2 Sessions 10 & 11 Report Writing.

The Systems Analysis Toolkit

Chapter 12 – Strategies for Effective Written Reports

Internal Audit Reports CONT Common Findings Inadequate design of internal control over a significant account or process. Inadequate documentation.

Learning Objectives LO1 Describe the current audit environment, including developments in regulatory oversight and provincial regulation of public accountants.

Office of Inspector General (OIG) Internal Audit

Technical Communication Fundamentals, 1 st Edition W.S. Pfeiffer and K. Adkins © 2011 Pearson Higher Education, Upper Saddle River, NJ All Rights.

Financial Audit of Autonomous Bodies Reporting 1 Reporting Standards and Drafting of Audit Reports and Audit Comments.

Purpose of the Standards

Sharif University of Technology Session # 4.  Contents  Systems Analysis and Design Sharif University of Technology MIS (Management Information System),

MRIDULA JOSHI ASSOCIATE PROFESSOR PGGCG-11 BUSINESS REPORT WRITING.

“Put It in Writing” Adding Value to Company Knowledge.

Report Writing.

Copyright © 2010 Pearson Education InternationalChapter Writing Reports and Proposals.

Presented by: CA Uday Sathaye Gokhale & Sathe Chartered Accountants

Report Format and Scientific Writing. What is Scientific Writing? Clear, simple, well ordered No embellishments, not an English paper Written for appropriate.

© Prentice Hall, 2007 Business Communication Essentials, 3eChapter Writing and Completing Reports and Proposals.

RTI, MUMBAI / CH 61 REPORTING PROCESS DAY 6 SESSION NO.3 (THEORY) BASED ON CHAPTER 6 PERFORMANCE AUDITING GUIDELINES.

Presented by Madhuriya Kumar Dutta Trade and Investment Facilitation Department Mekong Institute, Thailand 16 May 2012.

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Final Internal Audit Meeting

Final internal audit meeting presentation, free google slides theme and powerpoint template.

Get ready to put the final touches on your internal audit process with a professional and organized template. We have carefully designed it for the last internal audit meeting where you can present your findings and recommendations to the stakeholders. The design of these slides is very modern and pretty, with a soft color palette and cute flat finances illustrations. Customize the template with your branding elements and edit anything you need to fit your purpose. Let us help you present a polished, professional image that demonstrates both your expertise and attention to detail!

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INTERNAL AUDIT REPORTS

Jan 13, 2013

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INTERNAL AUDIT REPORTS. Parity Twinomujuni CIA Makerere University Internal Audit Department. Session Coverage . Challenges with Internal audit reports Consumers of internal audit reports Report structure Guidance for efficient reporting. The Standard. 2400 – Communicating Results

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INTERNAL AUDIT REPORTS Parity Twinomujuni CIA Makerere University Internal Audit Department

Session Coverage • Challenges with Internal audit reports • Consumers of internal audit reports • Report structure • Guidance for efficient reporting

The Standard 2400 – Communicating Results Internal auditors must communicate the engagement results. This communication is usually in form of audit reports

What are the common challenges with our reports • Scoping is often not formally communicated to Auditees • Reports are too voluminous and complex and in some cases too short • Time taken to publish reports – completion of fieldwork to reporting • Reports that are not supported by evidence

Common challenges • Drafting / sometimes English – too much jargon • Over emphasis of issues • Personalizing reports • Negative language • Poor flow – non critical issues emphasized and critical issues left out etc

Understanding the user needs • Who reads our reports? Mgt, Audit Committee, Other stakeholders, • What are their uses of the report? • What kind of message do they seek? • How can we ensure that our reports are actionable? • How can we incorporate value addition in reporting?

Guidance on scoping 2201.C1- Internal auditors must establish an understanding with consulting engagement clients about objectives, scope, respective responsibilities, and other client expectations. For significant engagements, this understanding must be documented.

Common Report Structure • Executive Summary • Detailed Report – Audit Observations • Appendices

Executive Summary • Objectives • Scope • Opinion or Conclusions What about the Background

Executive Summary: Objectives • What did the audit aim to accomplish? • Why did you perform the audit?

Executive Summary: Scope • What did the audit cover and, if necessary, what did it not cover and why? Period and Area

Executive Summary:Opinion or Conclusions • What are the causes of the conditions and how severe are the effects? • What is really wrong (or right) and how bad(or good) is it?

Internal audit reports Findings • An internal audit report is a collection of findings that an auditor identifies during the engagement process.

Components of an Audit finding • The five components of audit reporting are: • Criteria • Conditions • Causes • Effects • Recommendations and/or Action Plans

Example • Criteria • Company policy requires that all payments above Ushs 1,000,000 should be approved by the CEO • Condition • In a sample of 100 payments above Ushs 1,000,000 paid during the month of June 2009, 30 were paid without CEO approval.

Example Continued • Cause • Thresholds for approval of payments were not being monitored and followed on a daily basis. • Effect • Payment procedures are not being adhered to. There is a likelihood that fraudulent payments can be made.

Example Continued • Recommendations • All payments that were made without CEO approval should be compiled for CEO ratification. Any payments that the CEO will find irregular should be investigated further by the investigation unit. • All future payments should follow approved payment procedures

Action / Management response • We agree with the finding. The Finance Manager shall compile all payments affected and have approvals ratified by December 31, 2009. The CFO has agreed not to sanction any future payments without proper approvals.

Writing-Quality Guidance 2420 – Quality of Communications • Communications must be accurate, objective, clear, concise, constructive, complete, and timely.

Interpretation • Accurate communications are free from errors and distortions and are faithful to the underlying facts. • Objective communications are fair, impartial, and unbiased and are the result of a fair-minded and balanced assessment of all relevant facts and circumstances. • Clear communications are easily understood and logical, avoiding unnecessary technical language and providing all significant and relevant information. • Concise communications are to the point and avoid unnecessary elaboration, superfluous detail, redundancy, and wordiness.

Interpretation • Constructive communications are helpful to the engagement client and the organization and lead to improvements where needed. • Complete communications lack nothing that is essential to the target audience and include all significant and relevant information and observations to support recommendations and conclusions. • Timely communications are opportune and expedient, depending on the significance of the issue, allowing management to take appropriate corrective action.

Writing-Quality Issues • Coherence • Handling of technical terminology • Readability and conciseness • Sentence clarity

Technical Terminology Strategies • Replace unnecessary technical terms • Define necessary technical terms • Manage the number and definitions of acronyms and abbreviations • Include a glossary • Shorten the sentences

Readability Factors Text Factors Affecting Readability • Sentence length • Word difficulty • Coherence • Placement of the main messages • Layout and graphic design

Human Factors Affecting Readability • Reading skill • Content knowledge • Attitude • Environment

Readability and Conciseness Strategies • Break up long sentences • Replace difficult, unfamiliar words • Eliminate redundancy • Eliminate wordiness

Report Formats • Mapped or table formats • Paragraph formats • Electronic-delivery formats

Mapped or Table Format • Allows easy navigation for the reader • “Builds in "the logic • Eases the writing • Encourages conciseness

Paragraph Format • Enables more coherence • May better meet expectations in some organizations

Electronic-Delivery Formats • Allow easy navigation for the reader • “Build in”the logic • Ease the writing

Ratings • Can be applied to the entire engagement and/or to each audit observation • What is rated? • Overall internal-control rating • Risk

Overall Internal-Control Rating • Two-point rating • Unsatisfactory • Satisfactory • Three-point rating • Unsatisfactory • Needs improvement • Satisfactory • Four-point rating • Unsatisfactory • Needs significant improvement • Needs improvement • Satisfactory

Risk Rating • High • Medium • Low

Conclusion • We need to write actionable reports • Understand who the consumers of our reports are • Use Report structures that are agreeable and easy to read and navigate • Include graphics into our reports • Work on the tone, address critical areas and make our reports as friendly as possible.

End Parity Twinomujuni CIA [email protected], [email protected] +256717771665

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