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Millions are using this Japanese-inspired technique to radically improve their presentations—here's how it works

Too many slides, the wrong kinds of slides, rambling and a lack of direction. These are just a few of the most common PowerPoint sins.

But a Japanese-inspired presentation technique has become increasingly popular in the past few years. The PechaKucha (which means "chit-chat" in Japanese) technique was created in 2003 by Tokyo-based architects Astrid Klein and Mark Dytham .

Since then, it has been used by millions of people all across the world, according to the creators . The message of PechaKucha is simple: The less you say, the more valuable your presentation becomes. And it's not just for business purposes — speakers, elementary schools and universities also use PechaKucha as an educational tool.

The format forces you to speak more concisely and clearly by allowing just 20 slides and just 20 seconds to present each slide. That won't be easy, but the technique forces a new way of thinking that eliminates the excess and leads to shorter, more creative and highly polished presentations.

What's your presentation style?

The best presentations have a clear style. Before you start, determine what your presentation style is.

Are you a Data Scientist (you use facts and analytics)? Are you a Storyteller (you create emotional connections)? Are you a Closer (you cut to the chase and deliver the bottom line)? Or, are you a Director (you only stick to the script)?

It's also important to consider your audience and the nature of what you're presenting. For a deeper understanding of the presentation style that best fits you, take the quiz here .

The 5 rules of PechaKucha

1. You only get 20 slides. That's it.

For each slide, ask yourself, "What will the audience learn from this slide? What questions might they ask? Is this topic relevant to the main objective of the presentation?"

If you can't fill in the blanks for a given topic or slide, don't include it.

2. You only get 20 seconds of commentary for each slide.

You don't have to speak for all 20 seconds. For some slides, you can simply leave it on display and allow the audience time to digest.

If you have trouble cutting down the script, try describing the slide in 30 seconds. Then, turn it into a single sentence, and then down to three words.

Finding your objective can be the hardest part of preparing a presentation. By not putting time and effort into this, you're almost guaranteed to wander off course and lose your audience.

3. Your words should be visual.

As you develop the language you'll use in your presentation, choose words with high imagery value. Forget about corporate gobbledygook, and don't fall for the misguided notion that the more abstractly you speak, the smarter you'll sound.

When your audience actually understands what you're talking about, both you and your presentation will appear absolutely brilliant.

4. No complex diagrams and text-heavy bullet points.

Overdoing it with the text and complex diagrams will cause your presentation to wander off course, and your audience will lose interest. Keep text to a minimum and give every image or graphic a discernible "holy mackerel" point that's easy to digest.

A good rule of thumb is to use words and visuals that complement, not mirror each other. You want your audience to think, I get exactly what this person is talking about.

5. Practice until you get it right.

Finally, it's important to practice getting to your point in 20 seconds while speaking with ease and flow. Practice in front of a makeshift audience and ask them what they learned.

Mark Murphy is a NYT best-selling author and founder of Leadership IQ . He has been ranked as a Top 30 Leadership Guru and his work has appeared in The Wall Street Journal, The New York Times, Fortune, Forbes and Bloomberg. He has also appeared on CNN, NPR and CBS News Sunday Morning. Follow him on Twitter here.

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Mastering Japanese Presentation Phrases: How to Impress Your Audience

Have you ever needed to give a presentation in Japanese and felt a bit overwhelmed with the language and cultural nuances? Whether you’re a student, a business professional, or simply someone interested in sharing ideas in Japanese, mastering presentation phrases is essential. In this blog, we’ll guide you through some useful Japanese presentation phrases to help you deliver a successful and engaging presentation.

A Quick Jump To…

Introduction, transition phrases, providing data and evidence, expressing agreement and disagreement, concluding your presentation, handling questions, kind reminders: cultural considerations.

• Tutorial Video

A well-crafted introduction sets the stage for a successful presentation. Here are some Japanese phrases to get you started:

• こんにちは、皆さん (Kon’nichiwa, minasan) – Hello, everyone.
• 私は[Your Name]と申します (Watashi wa [Your name] tomōshimasu) – I am [Your Name].
• このプレゼンテーションでは… (Kono purezenteeshon de wa…) – In this presentation…
• 最初に (Saisho ni) – First of all.
• まず、[Topic]について話しします (Mazu, [Topic] ni tsuite hanashishimasu) – First, I will talk about [Topic].

Smooth transitions are essential to keep your audience engaged. Here are some phrases to help you transition from one point to another:

• 次に移ります (Tsugi ni utsurimasu) – Let’s move on to the next point.
• それでは、[Next Point]について話しましょう (Soredewa, [Next Point] ni tsuite hanashimashou) – Now, let’s talk about [Next Point].
• この点に関して (Kono ten ni kanshite) – Regarding this point.

To support your claims and arguments, it’s crucial to present data and evidence effectively. Use these phrases:

• データにより(Dēta ni yori) – According to the data.
• これにより、[Your Point]が明らかになります (Kore ni yori, [Your Point] ga akiraka ni narimasu) – This makes it clear that [Your Point].
• 例を挙げましょう (Rei o agemashou) – Let’s give an example.
• これは統計的に示されています (Kore wa tōkei-teki ni shimesa rete imasu) – This is statistically demonstrated.

In discussions and presentations, you may need to agree or disagree with other points. Here are some phrases for these situations:

• 私は[Your Opinion]に賛成です (Watashi wa [Your Opinion] ni sanseidesu) – I agree with [Your Opinion].
• 私は[Opposite Opinion]とは異なります (Watashi wa [Opposite Opinion] to wa kotonarimasu) – I disagree with [Opposite Opinion].
• [Name]さんの意見と同じです ([Name]-san no iken to onajidesu) – I agree with [Name]’s opinion.

A strong conclusion is vital to leave a lasting impression. Try these phrases:

• 最後に、まとめますと (Saigo ni, matomemasuto) – In conclusion, to sum up.
• 皆さん、なにか質問がございますか (Minasan, nanika shitsumon ga gozaimasu ka) – Does anyone have any questions?

Prepare for questions and engage with your audience effectively:

• はい、どんな質問でも結構です (Hai, don’na shitsumon demo kekkōdesu) – Yes, I’ll take any questions.
• 非常に大事な質問ですね (Hijō ni daijina shitsumondesu ne) – That’s a very important question.

Understanding Japanese cultural nuances can enhance your presentation:

• 謙譲語を使用する (Kensetsu o shiyō suru) – Use humble language.
• 直接的な表現を避ける (Chokusetsutekina hyōgen o yokeru) – Avoid direct expressions.
• 敬語を使う (Keigo o tsukau) – Use respectful language.

Incorporate these Japanese presentation phrases into your next speech to impress your audience and effectively convey your message. Practice makes perfect, so don’t hesitate to rehearse your presentation in Japanese to boost your confidence. Good luck with your future presentations!

Remember, language learning is an ongoing journey, so keep practicing and exploring new phrases to become a proficient presenter in Japanese. Feel free to reach out if you have any questions or need further assistance. がんばって (Ganbatte) – Do your best!

Having Trouble Pronouncing The Phrases? Check this out.

The phrases we learned today.

Here are our flashcards that include all the Japanese presentation phrases covered in this blog. Go check it out!

You Might Be Wondering…

Are there specific cultural nuances in japanese presentations that aren't covered in the guide.

Yes, there are several cultural nuances to be aware of in Japanese presentations. For example, it’s important to use respectful language (keigo) when addressing superiors or clients. Additionally, indirect and modest language is often preferred, and avoiding direct expressions can be seen as more polite.

What are some common challenges non-native speakers face when giving presentations in Japanese, and how can they overcome them?

Non-native speakers may face challenges with pronunciation, fluency, and understanding of cultural nuances. To overcome these challenges, it’s crucial to practice speaking, seek feedback, and immerse oneself in the language and culture. Taking language courses and working with a language coach can also be beneficial.

Could you offer tips for incorporating visual aids effectively into a Japanese presentation?

When using visual aids in a Japanese presentation, keep them simple and uncluttered. Use visuals to complement your spoken words, not replace them. Ensure that any text on slides is in Japanese, and provide context for any images or charts. Rehearse your presentation with the visuals to ensure smooth integration.

How important are body language and non-verbal communication in Japanese presentations?

Body language and non-verbal communication are highly important in Japanese presentations. Maintaining good eye contact, bowing as a sign of respect, and using appropriate gestures can enhance your communication. Be aware of your posture and facial expressions to convey sincerity and attentiveness.

What are some advanced-level presentation phrases for those looking to take their Japanese presentation skills to the next level?

Advanced presenters can incorporate more complex language structures and idiomatic expressions. They may also use rhetorical devices and storytelling techniques to engage the audience. Additionally, mastering advanced-level phrases for agreement, disagreement, and persuasion is beneficial in conveying a more nuanced message in Japanese presentations.

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I first learned how to pronounce PK from Kelly Chandler Olcott as she used the following video to illustrate the correct pronunciation. In future work, my own pronunciation will follow the video below, but while trying to flatten the tone each time. Regardless of how “correctly” you pronounce PK, you’ll most definitely have people look at you quizzically when you suggest it.

I’ve given countless PK style talks ( example & example ), facilitated sessions including PK talks, and include PK/Ignite talks as an assessment device in my classes. I’ve seen the good, the bad, and the ugly in PK presentations. In this post I’ll share my tips, tricks, and lessons learned from these experiences. Keep in mind that for every rule for a PK talk, I see someone break the rules and do something magical.

Preparing your slide deck

As you develop your slides for a PK presentation, keep in mind that the format should utilize images more than words. As a result, I strive for primarily images with very little (or no) text on each slide. Large, dramatic images that will capture the attention of the audience are a great strategy as you create a narrative with your words. I recommend reviewing this post to learn more about the images that you choose and use in your PK slides, and general PPTs. You might also check out Unsplash , Flickr CC Search , Compfight , and  CC Search  as you search for Creative Commons licensed content to use .

If you do include text on the slide, keep in mind that the audience is also “on the edge of their seats” in your presentation. Allow them to focus on the words on the screen as opposed to the words coming out of your mouth. Alternatively, you can explain to them exactly  what you want them to focus on in the text. Please also consider how to use presentations and PPT docs to get the most out of the audience …and hit your objectives.

Keep it simple. Don’t include transitions. Don’t include slide animations, or callouts. The more things you add in to make it fancy become the things that delay and derail your presentation.

The best way to prepare your slides is to use Microsoft Powerpoint. As a lover of Google Slides  this pains me…but Slides will only let you automatically transition after 15 seconds. You can set up your Powerpoint slides to automatically advance by clicking on the “transitions” settings, and clicking the button to have your slides advance every 20 seconds. Make sure you don’t click that option to advance on the “mouse click.” There’s nothing more aggravating than getting rolling in your PK talk and realizing that the first slide isn’t advancing automatically…and then having to restart. I know from experience. 🙂

Preparing what to say…and how to say it

As I prepare for my sessions, I generally identify a story, or narrative across the slides and my time. For each slide, I identify a point, or key idea I want to make for that slide. In the development of the slide deck, I make sure there is a visual cue that will help me remember the point that I wanted to make on that slide. Between the intersection of the larger narrative of the presentation and the points per slide, I generally can map out the trajectory and guidepoints to keep me focused. If it’s not clear to me, I adjust the slides to make sure I’ll have those guidepoints in my head as I present.

I do not recommend writing a script for this presentation style. I definitely do not recommend bringing a script in to the session with you to present. In my own experience, I know the general story that I want to tell, and the specific words don’t matter. I’ve had colleagues bring in their script and stare down at the cue cards in the talk and it creates a disconnect with the audience. A script is also problematic if/when you have glitches with timing in your presentation. If you miss a transition…then you’re feverishly trying to read the cue cards to get caught up. Also…if you have a script and cue cards, it’s probably a sign that you’re trying to squeeze too much in to the format. 🙂

Last, but not least…practice. This is one of the common themes on this PK guide from USC. In my own preparation I run through the slides numerous times in my head as I’m developing…and then reviewing them. It’s also a good habit to let the slides run and advance in Powerpoint to see what the timing will look like.

Actually presenting it

When the day of reckoning comes…relax. Have fun. You’ve put in the work up to this point. You know your content. Now you just need to get up there and make it happen. There may/will be technology or glitches out of your control. Nothing will ever be perfect…and that is part of the art form. Remind yourself that is performance, and presentation.

In my experience the audience is as nervous as the presenters. The audience usually doesn’t know what to do (cognitively) with the presentations. There is so much information, so much to see/hear and consider that they don’t know where to focus. There is also usually a buzz in the air as this is something new that is unexpected. In larger sessions with multiple PK speakers, we usually direct the audience to “just take it all in.” We provide breaks in between sets or themes of speakers to give them a chance to debrief.

Practice for practice sake

If you want to play with the medium, and challenge yourself or your students, you can play with PK. Known as Powerpoint-Karaoke, or BattleDecks , these are PK sessions in which you do not know the slides that are coming up. The slide decks are chosen/compiled at random. The speaker may know the theme, or nothing at all before they begin. It’s the ultimate in thinking on your feet.

One tool that I love to use with colleagues and students is PechaFlickr by Alan Levine . This wonderful tool has you start by adding in a search term, and then scraping Flickr for images. These images are pulled into a presentation file that is set up to automatically advance for each slide. This tool is tons of fun, and it has you focus on the content and your cognitive flexibility. 🙂

Next slide please…

Now that you hopefully have a better idea of what PK is…get out there and do it. The best way to learn how to do it is to just get started. You can review the links in this post for more ideas of what you’re in store for. I also recommend this post by Catherine Cronin as you’re searching for more guidance.

Get out there and have fun. 🙂

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Cover photo by triplefivechina https://flickr.com/photos/triplefivechina/4877744304 shared under a Creative Commons (BY) license

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10 Comments → How to plan, present, & survive a Pecha Kucha style presentation

It’s a fun challenge, for sure!

I am about to do a Pecha Kucha poetry challenge right now.

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American Society for Microbiology

Better student presentations using the pecha kucha format.

Dec. 9, 2020

Students Communicated Better Using Pecha Kucha 

How to implement pecha kucha in your classroom.

• Go to the “Transitions” tab.
• Set the “Duration” at 00.01 so the transition time between slides is less than one second.
• Uncheck “On Mouse Click” and check “After.”
• In the window next to “After,” enter 20 seconds.
• Clicking “Apply to All."

• Communicating Science
• Curriculum Reform

Author: Min-Ken Liao, Ph.D.

ASM Microbe 2024 Registration Now Open!

Discover asm membership, get published in an asm journal.

Pechakucha: the best presentation style you’ve never heard of

PechaKucha, a Haiku:

A law of restraint Difficult by which abide Chatter, clarity

In the spirit of all things short and Japanese, I’d like to introduce you to an underutilised, yet extremely powerful presentation style that goes by the name of  PechaKucha .

The history

The PechaKucha presentation format was conceptualised in 2003 by two Tokyo-based architects that needed a solution to drab speeches and death-by-powerpoint presentations. They noticed that presentations were generally set up to speak  at  people, not  to  people. So they set out to change that with a style they dubbed  PechaKucha, a Japanese phrase that means chatter, or chit-chat.

The premise is simple:

20 slides, set on a 20-second auto-play. 6 minutes and 40 seconds of presentation time.

Guess what this reduces?

By condensing the most important information that the audience needs to know in a way that’s creative and informative. Let’s break it down further.

Here’s a 5 step method  you can use to create a powerful PechaKucha that’s sure to keep it snappy and relevant.

Step 1: Choose something you know well, or choose something simple

Spend some time thinking about this part. You’ve got to know your subject matter before trying to teach somebody else about it. A poorly researched presentation is noticeable even in the most eloquent of presenters. The easiest topic for a Pecha Kucha that flows well with confidence is one that you’re a subject matter expert in, or one that can be mastered with limited research.

Step 2: Decide on your approach

Pechakucha is meant to be high-impact information in an easy to consume format. And not just the 20x20 structure, either. Will you tell a story? Give a how-to? A review? Pose an argument or a different school of thought?

These are great starting points as they help frame the point of view from which you can distill your key concepts or ‘thesis’ of sorts.

Step 3: Distill your key concepts

Timing is crucial (obviously) and realistically, there’s a trade-off between breadth and depth that you need to decide on.

If you’re doing a broad overview, think of some segments that you can sort your key points into.

For example: my first PechaKucha was a fairly broad overview of coffee. To sort my information and create a structure that flowed as best it could, I chose 3 key areas to cover: the beans, the machine, and the barista.

Distilling information is one of the greatest benefits of the PechaKucha format. It’s a skill rarely practised or tested, but the process (and the end result) is incredibly valuable in developing the ability to be succinct in presentations, writing, and even in conversations!

Step 4: Create an outline (these will be your 20 slides)

Headings will further define the structure of your presentation and give the audience a way to stay engaged. Not every slide has to have a heading, as some may be follow-up slides or just images.

Below are two outlines of my PechaKucha presentations to date:

How to be a coffee snob (Made with love and sarcasm, by Erin)

Learn Chinese in 6 minutes and 40 seconds (Inspired by   ShaoLan )

As you can see, I’ve tried to keep text to a minimum (with much room for improvement) and use images that are informative and relevant to the topic, not just fillers. Although trying to teach an audience how to read Chinese with no text would be challenging at best! By the way, if ShaoLan’s clever images have inspired you to take a look at learning Chinese, I’ve summed up my pick of  the best Chinese learning apps right here.

Pechakucha purists state that the only way of presenting Pechakucha is with just images -  no text.  We’re a little relaxed about that rule as we’re still trying to perfect the timing, and more complex topics do need some text as a backup.

However images, in most cases, are more powerful than words. You want the audience to be engaged with what you’re  saying , not what they’re  reading . Bullet-point powerpoint slides were the catalyst for creating this style of presentation, so use them sparsely.

Step 5: Practice

I can’t stress this part enough. Unless you can count in your head whilst speaking (and if you can, please share your wisdom), you will need to practice your PechaKucha to create a presentation that flows at the desired pace, no matter how well you know the topic.

And once you’ve practised, practice again! Each time you do you’re reviewing the information, and if it doesn’t make sense to you, it won’t make sense to your audience either.

How we do it at Yarno, and why:

After Lachy discovered Pechakucha, he gave it a shot and we all agreed: it needed to stay. In just a few minutes, we’d learnt about Trello’s Kanban (go, Japan!) system and how it works.

We delegate a team member to present in our team WIP every Monday morning, and presenters can choose any topic they wish. Quite literally  any.

Today, Joel taught us (complete with a hands-on demo!) of how to effectively use just one paper towel when washing our hands.

So. Environmentally. Efficient.

So no matter how abstract the topic, we’re free to teach, discuss and learn however we please. As long as it’s within 6 minutes and 40 seconds, that is. The best part is that we get to learn about topics that we otherwise wouldn’t even think about or have time to research. Also, it’s fun. We like fun.

It’s super easy to set up, too.

On your chosen presentation software (Powerpoint, Keynote, Prezi) head to settings > presentation type and set a 20.0-second delay between each slide.

Arigato gozaimasu!

Erin is an ever-trusty wordsmith and resident spreader of good vibes. You'll find her chatting up a storm in Mandarin, yelling kiai's at jujitsu and eating dark chocolate at 2pm sharp.

More from Erin McGee

We'd love to chat about how Yarno can benefit your business

Mark, our Head of Sales, will organise a no-obligation call with you to understand your business and any training challenges you’re facing. Too easy.

What is the Pecha Kucha 20×20 Presentation Technique?

February 13, 2012 / Blog audience, presentation, presentation technique, Rick Enrico, Salt Lake City, San Jose, SlideGenius

Founded by Tokyo-based architects Astrid Klein and Mark Dytham in 2003 and stylized as PechaKucha 20×20 , this simple presentation technique lets you show 20 images for 20 seconds each, for a running time of about 7 minutes in total.

Pecha Kucha lasts longer than an elevator pitch, which is supposed to be delivered for as long as an elevator ride, and runs shorter than the time Guy Kawasaki suggests in his 10/20/30 rule.

This presentation technique is recommended for more informal gatherings.

The official Pecha Kucha events held around the globe are meant to serve as a social gathering of creative minds and talents. In these gatherings, anyone can pitch their ideas at the event about any topic.

But we’re not suggesting that you talk about random topics during your pitch. Rather, you can utilize the presentation’s unique format to benefit your deck.

Graphic Intensive Pitch

The key difference between Pecha Kucha, an elevator pitch, and the 10/20/30 rule are its limitations.

It’s a time-bound format where you let your presentation play automatically, with each slide running for 20 seconds each.

This means that you can’t go back or skip to the next slide. Compared to an elevator pitch and the 10/20/30 rule, it’s restricted to a self-presenting deck or a time limit per slide.

While the 10/20/30 rule also advocates a limit of 10 slides in 30 minutes, Pecha Kucha runs 20 slide images in 7 minutes.

This means that the latter goes through more slides in a fraction of the time, making Pecha Kucha an image-intensive presentation.

Pecha Kucha 20×20 has been described as a business meeting meets poetic poetry slam, which aren’t far from each other in a way. Both utilize imagery, structure, and analogies to convey their message.

Find the Middle Ground

Pecha Kucha or PechaKucha is perfect if you find elevator pitches too short, and Guy Kawasaki’s 20-minute recommended running time too long.

It’s a completely different challenge to deliver a 20-slide deck for 20 seconds each. You need to rehearse your speech per slide to last exactly for 20 seconds.

Any more and you’ll rush your delivery, any less and you’ll have dead air in your already barebones 7-minute presentation.

Some previous experience in giving presentations and a lot of rehearsals may be required to pull off this style without a hitch.

In addition, using a conversational tone is necessary in order to foster the relaxed atmosphere that this movement started.

A conversational tone lets your audience follow a jargon-free pitch much faster and easier.

Passion is Key to Success

The word pecha – kucha comes from the Japanese word for “chatter”.

The early stages of the gatherings were coined after the conversational atmosphere this type of presentation attracted. The laid back and social aspect of Pecha Kucha events has been the key to its success.

You can translate this to your pitch by showing your enthusiasm through your presentation. Tell your audience that you’re about to do something different today and introduce the Pecha Kucha technique.

Choose powerful images that support the message of your pitch while still remembering to stay within your time limit. Master your topic and engage your audience using a relaxed, conversational tone.

This presentation style develops your ability to be concise with your speech so that you can get straight to the point and improves your rapport with the audience because of its informality.

A Pitch That’s Just Right

Change up your presentation habits and incorporate PechaKucha 20×20 into your pitch. Informal gatherings can benefit from this fun presentation style.

Challenge yourself and entertain your audience by showing them what you can do with 20 slides for 20 seconds each.

Since this is an image-intensive pitch, make sure to pick visuals that stand out. Support your message with your image by providing the right amount of words to say.

Rehearse your words carefully so that you don’t exceed the time limit.

But most of all, have fun while you’re at it. People’s attention gravitate towards speakers who are clearly passionate in what they have to say.

“Frequently Asked Questions.” PechaKucha 20×20 . Accessed December 22, 2015. www.pechakucha.org/faq “Guy Kawasaki – The 10/20/30 Rule of PowerPoint.” Guy Kawasaki . December 30, 2005. Accessed December 22, 2015. http://guykawasaki.com/the_102030_rule Pink, Daniel H. “Pecha Kucha: Get to the PowerPoint in 20 Slides Then Sit the Hell Down.” Wired.com . August 21, 2007. Accessed December 22, 2015. www.wired.com/2007/08/st-pechakucha

Featured Image: by Ryan McGuire on gratisography.com

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Using the Japanese PechaKucha Style for Presentations

While there are more and more presentation tools that have sprouted up, with PowerPoint in the lead with its new features and capabilities, the problem still remains. Many people still commit the biggest presentation sins of putting too much information and too many elements in every slide, and using up too many slides. The result remains the same: dull and time-consuming presentations that give slideshows a bad name. However, that doesn’t mean all hope is lost. A new presentation technique is taking over the world of presentations and has got speakers and educators excited. And we’re talking about the Japanese-inspired presentation technique called PechaKucha .

PechaKucha, which means “chit chat” in Japanese, was created in 2003 by Astrid Klein and Mark Dytham, two Tokyo-based architects. They have created it to deliver a simple message: the more valuable your presentation becomes when you say less .

The idea behind PechaKucha works on a simple rule known as “20 x 20” . This means that an ideal presentation should have 20 slides that are to be shown for only 20 seconds each. That makes your presentation concise and yet more powerful. Ever since it was unveiled, millions all over the world have used it, across various industries and by various kinds of presenters. From board rooms to classrooms, the PechaKucha style for presentations is widely accepted and used to make presentations not just shorter, but most importantly, more effective.

Why PechaKucha Works

Because of the 20×20 format that PechaKucha enforces on presentations, it forces you to change the way you present. It even turns around how you talk and think, so that you as a presenter will change how your own slideshow will flow.

With PechaKucha, you make your presentations concise by taking a look at each of your slides. You are forced to follow the 20×20 rule and therefore must remove any unnecessary items or elements that don’t help your presentation.  It forces you to also become more creative in your presentation on each slide, since you don’t have a lot to work with and yet have to get your message across.

Still confused? Let’s break down PechaKucha even further with these five rules.

5 Rules of PechaKucha

Make each slide count. You only have 20 slides to work on, regardless of your topic. So for every slide, ask yourself, “What will the audience learn from this single slide?”

Make the most of 20 seconds for each slide. You don’t have to speak so much to get your point across. Oftentimes, this is what makes the presentations drag on unnecessarily. However, when you’re now more aware of the timeframe you’re supposed to give each slide, you learn to make full use of it.

Make it visual. Choose words with high imagery value. Avoid corporate jargons and instead, make sure that your audience will easily understand what you’re talking about.

Avoid complex diagrams and text-heavy bullets. Keep text to a minimum and your text and visuals should complement each other instead of simply being redundant.

It takes practice. Remember, it always helps to practice before you go out in front of an audience, and the same can still be said with PechaKucha. The more you apply these rules, the better you’ll become.

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How to Prepare for a Business Presentation in Japanese

5月 11, 2021

In japanese, コメントはまだありません.

You just started your job in Japan, and it’s time for your first presentation – all in Japanese. Even if you don’t have trouble speaking in front of people in general or have had some practice, this can be quite a challenge. In this article, we give you some tips for acing your presentations right off the bat.

Presentation structure and style

For structure and style, presentation rules and guidelines are virtually the same as outside of Japan – there’s no need to reinvent the wheel.

A structure for a presentation is called 構成 こうせい in Japanese. There are multiple ways for structuring a presentation, such as…

• – Introduction – Main Part – Conclusion ( 序論 じょろん ・ 本論 ほんろん ・ 結論 けつろん )
• – PREP (Point 結論 けつろん – Reason 理由 りゆう – Example 例 れい ) – Point 結論 けつろん )
• – DESC (Describe 説明 せつめい – Express 表現 ひょうげん – Suggest 提案 ていあん – Consequence 結果 けっか )

Pick a structure that suits your topic and go from there. In business settings, it’s common to start with the conclusion ( 結論 けつろん ファースト), PREP style.

As for style, keep to the basics. Don’t put too much text on the slides, add graphs and pictures to visualize information, use color sparingly and with purpose … you know the drill.

Making your presentation “Japan-proof”

Aside from the universal basics, there are some points where you have to provide for cultural differences. Here are our tips.

Check with a native Japanese beforehand

The last thing you want to do is miss the topic or point of your presentation. To eliminate the risks of miscommunication, check with a Japanese senpai or your boss beforehand (ideally, the person will also be attending the meeting and is “in the know”).

Show them the structure of your presentation and explain what you want to talk about. If you’ve already made some slides, you can also ask them to do a quick Japanese check (non-standard expressions, typos). I recommend this even for people who are confident in their Japanese ability! When I got my first job in Japan, I had already passed N1 but still managed to botch some presentations because of bad preparation and lack of checks.

When you’re still new and don’t really know your co-workers, it can be hard to work up the courage to ask for advice. But there’s no need to be afraid. Most companies that hire foreigners are aware of the language barrier and are willing to assist. If you’ve entered the company as a fresh graduate (新卒), the company fully expects you to not know stuff. In your first and second year, asking for help frequently is likely to leave a positive impression than a negative one.

Make it easier for people to ask questions

Japanese people tend to be less aggressive with feedback and questioning. If you just end your presentation with “any questions?”, you run the risk of filling the room with awkward silence. To prevent this, transition into the Q&A section in a way that lowers the hurdle for asking questions. For example…

Keep your humor subtle

A typical “western” thing to do is trying to brighten up the mood and “break the ice” with some jokes. When you’re holding a presentation in Japanese, you want to be careful with this. Japanese office and business culture is rather formal, certainly more so than that of English-speaking countries.

It’s still OK to use some humor here and there. That being said, it’s best to keep it subtle and use it even more sparingly than you would when holding a presentation in English. My personal recommendation is some light Japanese wordplay, no more than 1-2 times per presentation. It lightens up the mood and is an easy way to rouse interest (“did that foreigner just make a joke in Japanese?”).

Vocabulary for your presentation

Just like with presentations anywhere else in the world, your focus should be on delivering information in a clear and easy-to-understand manner. When in doubt, fall back on general-purpose Teineigo (です・ます-Forms) instead of twisting your tongue with Keigo monstrosities.

Below, you can find some vocabulary and phrases commonly used in presentations.

Improving step by step

I still remember the uneasiness and sweat running down my neck that I felt during my first few “professional” presentations. Preparation is important, but in the end, it’s completely natural to stumble a bit at first. Your Japanese coworkers won’t expect a perfect performance on the first try. Keep asking for advice and learn from your mistakes, and before long presenting something in Japanese will become a routine task.

If you don’t like being thrown into cold water, you can train your presentation skills at a language school. Linguage Japanese Language School specializes in Japanese language education for people whose goal is to work in Japan. Located in central Shinjuku, it’s the ideal place to prepare for work in Japan. For more info, check out our feature article or click the button below to visit the school’s official website.

Linguage Japanese Language School

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My love for ninjas and interest in Chinese characters (kanji) were what first made me come to Japan, as a high school student. Over ten years and many visits later, I’ve found a job here and have chosen it as my new home.

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What is Japanese Style Presentation?

The Dynamite Presentation that Backfired

Focus on the relationship, japanese frugality, typical japanese presentations, persuasive points, send your materials to japan in advance, assigned contact person.

In Japan a dynamite presentation just might backfire. As an interpreter, I have been in many sales presentations. I recall this one meeting between a small American firm and a large Japanese multinational. By American standards, the presentation was sensational. There was lots of white space, lots of photographs, and even a short video clip showing all the happy employees. Unfortunately, it was pretty clear that this company did not have anyone on staff with the skills to put together such a polished presentation. When the lights went up, out of the corner of my eye I could see the Japanese exchanging dismayed glances. Their eyes said, “Are we going to be paying for this? Are they going to be spending money on this kind of thing? Are they always going to puff themselves up?” To the Japanese, if a vendor doesn’t control their own costs, how can they control the cost to the customer?

Japanese business is much more personal than in the West. If you are going to spend a little extra to sell to the Japanese, use it for relationship-building-- entertaining them, and in simply having your staff spend time with them and get to know them. The Japanese are less impressed with a good-looking PowerPoint presentation than with a prospective vendor who listens to their needs and concerns. Put that extra polish into the human side of the sale, not in glossy sales materials.

Japanese companies do not spend money on technology just for the sake of having the latest thing.  If you have ever visited a Japanese office you will see some of the workers using computers that we would consider obsolete. Why invest in a fancy computer for someone whose job basically requires word processing? If the Japanese are going to invest in high tech tools, it will be on the manufacturing floor rather than in the office. Likewise why be over the top with a dazzling presentation?

For many Japanese companies here are some features they share in common.  Firstly, there is very little white space except on the title page. The Japanese still print out a good many presentations. Therefore, they try to limit the amount of paper used. For in-house presentations, the ideal format is called the A3 report. Everything is condensed onto a piece of paper roughly 11” X 17”. I am are not suggesting that you do this for a sales presentation, but be aware that the Japanese are not impressed by too much white space.

Japanese like to take a holistic view of a process, and like to see slides that show how all the pieces fit together. They would like to see the table of contents. They would like to see charts of data. It is a good idea to have visuals of processes, preferably showing timelines and progression over time, as in Step 1, Step 2, and Step 3. A Japanese presentation will often have thumbnails of the entire process on the top of each slide, to show where one step fits into the entire process.

The Japanese would like to know the age of your company and its track record. The longer the company has been in business the better. If your employees have long terms of service, point it out. This shows stability and profitability over time. Let them know the names of your big customers, especially well known ones and Japanese companies. This is the time to display all of your awards and certifications -- ISO, “Vendor of the Year” from major customers, green awards, etc. Let those certificates advertise your achievements. The Japanese are suspicious of the hard sell. Rather than telling them how great you are, show yourself to be open to adapting to their preferences. Spend your time together listening to them rather than blowing your own horn.

Everything presented must be backed up by data. Make sure that the person who is presenting understands the details. Do not be in the position of saying, “I’m sorry. I really don’t know what this slide is about.” There must be no spelling errors. And you can count on Japanese customers to check all of the calculations and point out discrepancies. Make sure you have your sales “story” and your team on the same page before you start your meeting.

You get no extra points for working on the presentation up to the very minute the meeting starts, and springing it on the Japanese with a flourish. The less new information they have to deal with on the spot, the better. This kind of preliminary process is part of “nemawashi.” Many people on the Japan side will need to digest the presentation and prepare for the meeting, not just the individuals you meet. The more opportunity you give them to discuss things in advance the more likely you are to have productive discussions during your meeting. There should be no surprises, even good ones.

One of the most important things the Japanese look for in a vendor is a consistent contact person who is available and reliable, and who is in it for the long-term. Choose this person carefully.  Patience, persistence and tolerance are important. Knowing Japanese is a plus, but not absolutely necessary. Ideally, this person should already have a good track record of positive experience with Japanese. I stress positive interaction with the Japanese. This is not a position for an “old Japan hand.” This is not for the person who is cynical or thinks they have had a bad experience with the Japanese and the company will too.

Naturally, I recommend having your contact person get in-depth intercultural training in advance of approaching the Japanese if at all possible. When you think of all the time, effort and money that goes into attracting new customers, spending a day or two learning what makes those prospects tick seems like a small price to pay. Investing in the human side of your sales efforts will be much more effective than polishing a dynamite presentation.

See the related article: Japanese are not used to make a presentation

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• Country Guide

Meetings And Presentations In Japan

Before a meeting with Japanese business partners, you should coordinate an agenda. Do this as early as possible, so that your partners have enough time for nemawashi . (Pronounce: Nemawoshi)

Nemawashi refers to the practice of clarifying all possible questions internally with all persons or groups concerned in advance in order to make more rapid progress in subsequent meetings. The goal is to build consensus. Any necessary conversations take place face to face. The process can therefore take some time. If you do not give your Japanese business partners enough time for nemawashi , you run the risk of upsets and misunderstandings.

Participants

In Japan, meetings are not usually held to make decisions, but only to prepare for them. Adjust your expectations in advance if necessary. Also, it is crucial to talk to business partners on a comparable hierarchical level. If you communicate with Japanese people at a lower hierarchical level than yourself, you will lose respect. So make sure that the partners present at a meeting are at a hierarchical level that is equivalent to yours.

The highest-ranking representative will enter the conference room first, followed by their team. Seating arrangements continue along hierarchical lines. When a foreign delegation visits a Japanese company, both delegations sit opposite each other on the long sides of a conference table. The respective bosses sit in the middle and the other participants will be placed on both sides in descending hierarchical order.

Who is talking?

High-ranking Western company representatives tend to hold meetings actively and talk a lot. High-ranking Japanese, on the other hand, primarily let their subordinates talk and quietly observe the behaviour of the participants during the course of the meeting.

However, at the beginning of an important meeting, the highest-ranking Japanese representative in his role as host will speak some welcoming words or give a short opening speech. The highest-ranking foreign guest should formally reply to the welcoming words in a very short speech.

Introductions

The respective delegation leaders will then introduce their staff in hierarchical order with their names, titles and functions and state the reason for their presence. If necessary, a few additional personal words will be spoken, such as: “He is our best soccer player in the company team.” A more casual introduction by the individual employees themselves is rather inappropriate in Japan.

Conversation style

In Japan, a holistic approach is used in meetings, i.e. agenda points are not necessarily worked through one after the other. If it is difficult to reach an agreement on a topic, people temporarily switch to another, easier negotiating point. After this “cooling off phase,” you can return to where you left off.

Communication In Japan

Inductive presentations.

The Japanese presentation style is inductive, which means that the most important thing comes at the end. Foreign businesspeople, on the other hand, are quite often used to deductive presentations. That is, they expect the core statement right at the beginning. This inductive style of a presentation, therefore, comes across as lengthy and not target-oriented. Even if you get impatient with a Japanese presentation, please do not interrupt.

Japanese audience

If you give a presentation in English in front of a Japanese audience, you should speak slowly and clearly. Avoid terms and in-house terminologies that might not be understood. Be aware that constant polite nodding does not necessarily mean approval, but only that you are being listened to. Also take plenty of time for explanations and subsequent questions.

You should prepare your handouts at least in English. If you want to earn brownie points, you can also create and distribute a Japanese version.

Japanese listeners often talk to each other, e.g. to coordinate their positions internally. It’s best if you just ignore this. The Japanese just believe that foreign interlocutors do not understand the whispering in Japanese and thus do not find it disturbing.

Be prepared that cell phones often ring in meetings and appear to have priority.

It is also not unusual for a Japanese listener to nod off during a meeting with a lot of participants. Don’t get irritated by that! And please: Avoid blowing your nose. If you need to, you better sniff it up than blow your nose in public.

Food breaks and the quality of food are very important in Japan. Meetings are therefore often interrupted for a joint business lunch. For Japanese business partners, sandwiches are not an alternative to lunch in a restaurant or canteen.

Ending a meeting

At the end of a meeting, a high-ranking Japanese person who has held themselves in the background so far will often summarize the contents of the meeting and praise the good cooperation, even if there has been disagreement on some points just before.

Mutual words of appreciation and short closing speeches follow the same pattern as the opening speeches.

A summary of the results at the end of a meeting, preferably in the form of a written memo, provides an opportunity to identify and clarify different views or misunderstandings. Be careful, however, not to list a whole lot of problems or unresolved issues. This will disturb harmony.

Excerpt from Business Culture Japan Compact by Gerd Schneider. Courtesy of Conbook Verlag

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Everything You Need to Know About Japandi Style, According to Design Pros

Learn why this tranquil aesthetic is re-emerging in interior design.

With strong historical roots, Japandi style's global attraction begins to trend as minimal decor and homes filled with natural elements grow popular. Jennifer Verruto, Founder & CEO, Blythe Interiors , says, "We are seeing more and more people gravitate towards the elegant simplicity and calming atmosphere of Japandi.”

Timeless and simplistic, Japandi style sets the pace of your living space. Earthy and organic, craftmanship in your decor can shine through due to the pared-back ethos of not overcrowding your space with objects or tons of color. Ahead, learn why interior designers will continue to sing their praises of the over a century-old style.

What Is Japandi Style?

Japandi style harmoniously blends the most distinct and favored features in Japanese and Scandinavian cultures. Peak Petersen, senior interior designer at Hoedemaker Pfeiffer , says, "The focus of these combined aesthetics is tranquility and functionality and is often defined by natural materiality, a neutral palette with dark, earthy tones, uncluttered space that is not overly minimal, natural light and greenery , bringing nature into the home."

But the re-emerging interest around Japandi goes beyond the surface. Carrying the spirit of feng shui and Scandinavian hygge principles, the design sets the environment and mood in your home. The crisp but laid-back look lends a relaxing and warm feel to your space. Unwinding will look better and not cluttered!

Peter Spalding co-founder and CCO, Daniel House Club says, “Both cultures have a less-is-more mentality and both continue to foreground handmade objects. More than their aesthetics, it is their ethos that unites them.”

Why Japandi Design Is Effective

Petersen loves how Japandi style adds depth to the bright, clean Scandinavian “hygge”-influenced canvas (next-level coziness that causes you to feel contentment). You can enjoy the warmth without feeling closed in, thanks to the freeing nature of Japanese aesthetics it's all about balance! "The inclusion of darker tones, meaningful artwork and found pieces create a lifetime ethos that will continue to be interesting," Petersen explains.

The overall soothing ambiance it provides is welcoming and can create a sense of calm even after a hectic day. Inviting guests over in a tranquil setting that promotes their well-being can also make entertaining feel zen. Simply, pop the open the dishwasher and enjoy an evening of relaxation when the party is over.

Finally, you can indulge in your favorites without settling or feeling overwhelmed. “Japandi fuses the comfy rusticity of Scandinavian design with the Japanese celebration of imperfection as beauty," says Spalding. "It is crisp and clean, but not sterile. Its palette is subtle, but never cold. It celebrates the handmade over the mass-produced."

How to Use Japandi Style in Your Home

Japandi style can fit in just about anywhere in your home from the bathroom (your spa days have never looked so good) to the kitchen, but it's done best in places enjoyed by friends and family.

In the primary bathroom (pictured above), Verruto carefully blended warm and cool tones to create an environment of balance and serenity. "The design team revitalized the existing archway through thoughtful finishes, incorporating porcelain tile that mimics the look of thin wood slats—embodying the minimal, natural aesthetic of the style,” she explains.

If you're hoping to achieve this aesthetic, begin to draw back the curtain and let the light in. Paint with limewash for an organic, textured feel. Shop for high-quality vintage furniture made of wood or clay for a stylish moment that won't get lost in a crowd of accessories.

This trend allows you to start afresh in your home, boosting your sense of peace no matter the season. Spalding says, "I like that Japandi style presents its origins so completely. It gives us the opportunity to delve deep and explore work we are not that familiar with and make it our own.” Cheers to the start of something new that feels right at home!

Medgina Saint-Elien is a lifestyle and design editor, whose journey has been marked by her interest in popular culture and technology. Saint-Elien uses her editorial eye to find the "on the pulse" moments in media through trend forecasting, exciting new product launches, hands-on reviews, and covering the "lightbulb" moments in every maker's story. She is a creative strategist who conceptualizes digital franchises and partnerships that draw readers to take a second look. In addition to House Beautiful, her work has been published in Cosmopolitan, Byrdie, Snapchat, and more. 

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Japanese Style Consulting Toolkit

Japanese style consulting toolkit presentation, free google slides theme and powerpoint template.

Here at Slidesgo we keep adding to our collection of templates that act as toolkits for consulting professionals. That's right, these slides have lots and lots of different methodologies, frameworks and financial models for business. Do you want an Ansoff matrix, or perhaps profitability ratios? Take a look and locate the slides that you need. The backgrounds have a subtle pattern inspired by the Japanese culture!

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