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Las Presentaciones: A Vibrant Hispanic Tradition

This principally Mexican tradition of the presenting of a child to God, and to the Church, stems from a strong desire by parents to ask for divine protection for their newborn, and thanksgiving for a safe childbirth, as infant mortality rates are extremely high in developing nations.

During most Spanish Masses that I celebrate on Sundays, there are always a great number of “ presentaciones ” of children, who can be either forty days old or three years old.  Towards the end of Mass after the final prayer, I call the names of the children who are to be presented that day.  Those who are forty-days old are carried into the sanctuary in the arms of their parents or their “ padrinos ” (“godparents”); while the children who are three years old, walk up to me accompanied by their parents and godparents.  Then, I invite the parents and godparents of each child to draw near to the altar, standing before the congregation.

La presentación” consists of three parts: the marking of a child with the sign of the cross, the anointing with the oil of catechumens, and the consecration of the newborn or toddler to Mary. 1   The rite begins by my saying a prayer over the child held in the arms of one of the godparents, or if three years old, next to the godparents and parents:

La vida es el mayor don que hemos recibido de Dios y la vida de los hijos es el signo mayor de la bendición divina para nuestra familia.  Hemos recibido estos dones y por eso presentamos a N________ al Señor.  Queremos que lo bendiga y acepte para que sea un buen cristiano en la vida. 2

Then, I turn to the parents and “ padrinos ” and pray as found in the baptismal rite:

N_____, la comunidad cristiana te recibe con mucha alegría.  En el nombre de Dios yo te marco con la señal de la cruz y, en seguida sus padres y padrinos les marcarán con la misma señal de Cristo, el Salvador.” 3

I then trace a cross on the forehead of the child, and direct the parents and godparents to do the same as directed in the baptism rite.

Next, I anoint the child on the chest with the oil of catechumens as described in the rite for the sacrament of baptism and pray:

Por la unción de este niño, le damos la bienvenida como miembro de la familia de Cristo e iniciamos nuestra jornada unidos a ellos hacia el bautismo.  N____, te ungimos con el aceite de salvación en el nombre de Cristo, nuestro Salvador; que El te fortalezca con su fuerza que vive y reina por los siglos de los siglos. Amen. 4

I conclude by consecrating the young child to Mary.  I hold the child up and pray:

Santísima Virgen María, Madre de Dios y Madre nuestra, te presentamos a este niño que Dios ha dado y confiado a tu cuidado y protección.  Te lo consagramos con todo nuestro corazón y te lo entregamos confiadamente a tu ternura y vigilancia materna.  Para sus padres ayúdales a cumplir fielmente sus obligaciones hacia ellos y el compromiso que han contraído delante de Dios.  Intercede por ellos ante tu Hijo, que vive y reina con el Padre y el Espíritu Santo por los siglos de los siglos.  Amen. 5

This long-established tradition of a presentation is principally Mexican in origin. However, with the intermingling of many Latin American cultures in the United States, more and more Hispanics are celebrating this extraordinary custom.  The presenting of a child to God, and to the Church, stems from a strong desire by parents to ask for divine protection for their newborn, and thanksgiving for a safe childbirth.  As documented in many studies, infant mortality rates are extremely high in many developing nations. Therefore, this custom began because parents wished to give thanks to God, and the Virgin Mary, for the survival, and ongoing good health, of their child.

In addition, this tradition has become an important pastoral opportunity to celebrate God’s gift of life, not only for a family, but also within a larger community, for example a church congregation.  With each “ presentación, ” a family formally announces the birth of a child to the faithful, their brothers and sisters in Christ, with whom they pray at Mass, and socialize with at church events.  This moment is also very significant since it marks the beginning of pre-baptismal formation for the parents.  The ritual first emphasizes the presentation of a newborn infant or child, but it also incorporates the marking of the cross, and the anointing of an infant or child, with the oil of catechumens, which occur during the baptism of a child.  The ultimate goal of all presentations is the baptism of the child.  Unfortunately, many families now wait to baptize their children. So, often children, who are even three years old, also need to be christened.  The rite of “ la presentación ” follows closely a pattern outlined in the Rite of Christian Initiation of Adults (RCIA), where the rites for adults occur in a progressive manner over time, and not in just one specific moment.  If the marking and anointing is done at “ la presentación ” of a child, then there is no need to repeat it again during the actual baptism of the child.  In effect, in the adult catechumenate, many rites are likewise performed separately on different Sundays before the actual Easter Vigil, when one receives the sacraments of initiation.

The source of this tradition of “ la presentación” is, without a doubt, the presentation of our Lord Jesus Christ in the Temple, forty days after Christmas, or on February 2 as noted on the Church calendar.  In Mexico, this special day is an annual holiday as the entire family attends Mass and carries .  These statues are of many different sizes, with the child Jesus lying down as in the manager, or sitting up in a chair.  In almost all cases, “ el ni ño Jes ús” is nicely dressed in elegant clothes, often sewn by the mother of the family.  The bringing of “ el ni ño Jes ús ” to church for a blessing has become a widespread tradition now in the Mexican, and Mexican American, communities in the United States.  However, in the United States this celebration has moved to the closest Sunday to the Feast of the Presentation since it is not celebrated as a national holiday in the United States, and many family members work long hours during the week.  On that Sunday, I often have hundreds of statues of “ el ni ño Jes ús ” in the sanctuary to show the deep love that Mexicans have for “ el ni ño Jes ús ” and the Virgin Mary.

On the Feast of the Presentation, we Catholics commemorate Jesus being carried to the Temple in the arms of Joseph and Mary.  In doing so, the parents of Jesus were merely following the Mosaic Law of that time by giving over their first-born male child to the Lord, as a testimony and remembrance of his Divinity.  As observant Jews, Mary and Joseph knew of this law from the Book of Exodus, when Moses informed his followers that, when the Lord brings you safely into the land of the Canaanites, everyone “must offer every first-born male to the Lord.”(Exodus 13:11).  Moses explains that, as a result of obtaining this freedom, everyone had to “buy back every first born male child” (Exodus 13:13; Numbers 18:15) by going to the Temple, and paying with a lamb, or if one is poor, “with two turtledoves or two young pigeons” (Luke 2:24).  From that moment, the eldest son was fully consecrated to the service of God.

For the Blessed Virgin Mary, the offering of her Son in the temple was not merely a ritual gesture.  The significance of the presentation of her Son was that Mary was offering Jesus up for the redemption and salvation of the world.  In fact, by her very act, Mary was renouncing her maternal rights to Jesus, as she offered her Son fully to the will of the Father.  Saint Bernard of Clairvaux, in the eleventh century, expresses this very clearly in one of his prayers: “Offer your Son, Holy Virgin, and present him to God the Father as the fruit of your womb.  Offer him for our salvation, the sacred victim who is pleasing to God.”

By placing Jesus in the arms of Simeon and Anna, Mary also offers her Son to the world.  In this respect, she is acting as the Mother of the whole human race.  Pope Benedict XVI, in a homily for the liturgical feast of the Presentation of Jesus in the Temple, and for the Day of Consecrated Life on February 2, 2006, explains the singular role of Mary in the temple:  “Carrying her Son to Jerusalem, the Virgin Mother offers him to God as the true Lamb, who takes away the sins of the world; she hands him to Simeon and Anna as an annunciation of redemption; she presents him to all as light for a secure journey on the path of truth and love.”

There is a strong connection between the presentation of Jesus to God, and the saving act of Jesus’ death on the cross. On this joyful occasion of the presentation of Jesus in the temple, we also hear of the impending sadness in the words of Simeon to Mary:

This child is chosen by God for the destruction and the salvation of many in Israel.  He will be a sign from God which many people will speak against and so reveal their secret thoughts.  And sorrow, like a sharp sword, will break your own heart” (Lk2:34-35).

The sword, mentioned by Simeon, represents Mary’s participation in Christ’s suffering, particularly in his passion and death.  In effect, the Mother of Jesus Christ suffers because of the rejection of Christ by men.  This suffering, prophesized by Simeon to Mary, is not limited to solely one particular moment, but assumes dimensions much greater that extend to her entire life.  Every rejection endured by Christ, throughout his life, will pierce his mother’s heart.  This suffering clearly finds its culmination onCalvary, when Christ is crucified and dies.  John Paul II has emphasized the character of the Presentation of Jesus in the temple as a “second annunciation.”  According to the Pope, the first annunciation focuses on the Incarnation and the role of Mary as Virgin Mother; however, the second one centers on Mary’s co-operation in redemption as she witnesses her Son’s passion and death.

The second custom of the presentation in Jewish law was the purification of the mother after giving birth to a son.  This law is spelled out in the first chapter of Leviticus that “if a woman conceives and bears a male child, then she shall be unclean seven days … on the eighth day the flesh of his foreskin shall be circumcised … She shall bring to the door of the tent of the priest a lamb a year old for a burnt offering … and if she cannot afford a lamb, then two turtledoves or two pigeons … and the priest will perform this ritual to take away her impurity and she will be ritually clean”(Lev 1:8).  Thus, this feast day is also known as the “Purification of the Virgin Mary.”  However, in truth, Mary did not have to go through this ritual purification since she remained a virgin, even though she had given birth to a child.

Over time, the Mexican tradition of “ la presentación” has changed noticeably.  In the past, Mexican families would follow the custom known as “ sacamisa ,” (“take one to church”), which was a tradition to bring the already baptized child to church in order to hear Mass for the first time.  The parents did this precisely forty days after the birth of the child.  At the end of the Mass, then, the priest would give a special blessing to the child and the mother.  Why has this tradition changed so drastically?  Times have changed.  Catholics no longer baptize their children within the first week of birth.  Perhaps, also due to the lack of catechesis, parents do not feel obliged to baptize their children so quickly.  They often wait to baptize their children when they have enough money for a large gathering or celebration.  As a result, parents first plan to present their child during his first year, and delay the baptism for later.  Surprisingly, “ los padrinos ,” form an important part of “ la presentación” of a child.  They often are the ones who carry the child up to the altar, if he is forty days old, or if three years old, they hold the child’s hand and walk with them to the sanctuary.  In most cases, “ los padrinos” are chosen based on their ability to help pay for the child’s clothes and party, and not especially for their deep faith in God.  Interestingly, parents often ask me if the “ padrinos ” for “ la presentación” have to be married in the church if they are a couple, as required for godparents for the sacrament of baptism.  The Church does not provide any definite rules about “ padrinos” for a presentation, but I try to encourage the parents to choose carefully so as to have the same “ padrinos ” for “ la presentación ” as for baptism.

Even though “ la presentación ” is a wonderful and significant tradition in the Hispanic community, I often reiterate that the truest form of “ la presentación ” of a child is at the sacrament of baptism.  A presentation is no substitute for this sacrament.  In “ la presentación ,” a child is merely presented to God and the Church, and the parents are blessed.  It is not a sacrament instituted by Christ for grace, and entrusted to the Church. In addition, the efficacious sacrament of baptism is the basis for our whole Christian life.  By this sacrament a child is freed from original sin, becomes a member of the Church, and also a child of God.  So, true catechesis is required for the parents, and even the faithful, to learn about the role of “ la presentación ” which leads to baptism.

According to the Old Testament, only the first born son was presented to God for consecration.  However, tradition provides a basis for “ la presentación ” of young girls.  On November 21, the Church celebrates a feast known as the “Presentation of the Blessed Virgin Mary” in the temple.  This event is based on an ancient tradition of Judaism, which is not found in Sacred Scripture.  This presentation of the Blessed Virgin Mary is detailed in a work titled the “ Protoevangelium of James,” from the second century.  However, the true commemoration of this feast of the Presentation of the Blessed Virgin Mary did not truly begin until the solemn dedication of a church to the Virgin Mary in Jerusalem in 543 A.D.

According to the proto-Gospel and tradition, the Virgin Mary was carried to the temple at the age of three by her older parents, Saint Ann and Saint Joaquin.  The Blessed Mother was presented to God by her parents, who were also further instructed in the faith on that day.  Even though the Blessed Virgin Mary was consecrated to God on that eventful day, in reality this sanctification had begun much earlier during her infancy when the Holy Spirit bestowed graces on her from the time of her Immaculate Conception.  In the apocryphal gospel, we also learn that lighted torches were carried by the parents of the many girls, who were also to be presented that day.  At the temple, we are told that Mary broke away from the crowd of children, and climbed fifteen steps, in spite of her young years, drawing near to the most sacred place of Judaism, the Holy of Holies.  According to tradition, there she received a special gift of food from the angels above, who were singing psalms to her.  At that moment, Mary was being prepared, in both body and soul, for her unique role to become the Mother of God, and the Church.  Her presentation, of course, points to the similar event of the presentation of the child Jesus in the temple.  Due to the deep love and honor that Mexicans have for the Blessed Virgin Mary in the person of “ La Guadalupe ,” they also began to practice the custom of presenting little girls in the church in order to consecrate them, along with the boys, to the maternal care of Mary.

In the third phase of “ la presentación,” the child is consecrated to the care of “ la Virgen Mar ía.”  Honor is rendered to Mary in a unique way in Catholicism.  She is celebrated for being present in the salvific events in the life of Christ, for example, in the Presentation of Jesus Christ, which points directly to the death and resurrection of her Son, Jesus Christ, and the salvation of all peoples.  All devotion to her is based on a Christological orientation because all of the various forms of piety towards the Mother of God ensure that, while the mother is honored, the Son is always glorified. On December 9, 2010, at the shrine of Our Lady of Guadalupe in Mexico, John Paul II proclaimed the Virgin of Guadalupe as “ la Emperatriz de las Am éricas. ” (“Empress of the Americas”).  Extending from Canada to Patagonia, the Pope entrusted all Americans to the unconditional love and the care of the Blessed Mother.  In “ la presentación, ” the consecration of a child to the Blessed Mother highlights, in a public way, how all of us are children of Mary.

For priests, extra attention needs to be given to the explaining of the wonderful tradition of “ la presentación ” for each family and the faithful.  Many of our faithful are not catechized, and, therefore, they merely believe that the presentation of a child is an excuse to celebrate the birthday of a child with a huge party.  Many families even believe that the certificate given for “ la presentación ” of a child is an important document that they often frame and hang on the living room wall of the house, surrounded by pictures.  However, nowhere in sight is the baptismal certificate.

Therefore, the priest, during the “ presentaciones,” should emphasize the intrinsic value of “ la presentación” since it is a way to catechize the child, the family, and even the faithful.  I often utilize a beautiful stained glass window of the Presentation of Our Lord in the church to help teach about the history and value of a presentation.  This is a teachable moment for all.  Not surprisingly, if the celebrant shows genuine trust and warmth in presenting the child to the congregation, his credibility will be enhanced.  The same is also true if the priest looks for ways to involve all of those present in “ la presentación, ” both family and the faithful.  However, it should never be overlooked that the true objective of this vibrant tradition should always be the baptism of the child.

In fact, the priest should underscore that, from the moment of “ la presentación, ” the child and the family should walk along with Jesus to that special moment of the “ entrega ” (“giving over”) in the sacrament of baptism, when the parents entrust the child to the godparents for the pouring on of water, and the praying of the Trinitarian form by the priest, and, afterwards, the lighting of the candle.  Only then, can we understand how “ la presentación ” is a very special and sacred way for a family to begin to walk with God towards that great sacrament of baptism.

• Mark Francis and Arturo J. Pérez-Rodríguez, Primero Dios:  Hispanic Liturgical Resource (Eldrige, Iowa:  Liturgy Training Publications, 1997), 25. ↩
• Translated by author, “Life is God’s greatest gift to us.  The life of a newborn child is the family’s greatest sign of blessing.  Since we have received the gift of a new life, we come to present N_______ to the Lord our God.  We ask that God bless and welcome him so that he may become a good Christian in this life. ↩
• Translated by author, N____, the Christian community welcomes you with great joy.  In its name I claim you for Christ by the sign of the cross.  I now trace the cross on your forehead and invite your parents and godparents to do the same.” ↩
• Translated by author, “By anointing this child, we welcome him as a member of the family of Christ and we begin our journey with them toward baptism.  N____, we anoint you with the oil of salvation in the name of Christ, our savior, may he strengthen you with his power, who lives and reigns for ever and ever.  Amen.” ↩
• Translated by author, “Most holy Virgin Mary, Mother of God and our Mother, we present to you this child that God has given us and place him in your care and protection.  We consecrate him with our whole heart and we give him over to your tenderness and maternal love.  Help his parents faithfully comply with the obligations they have committed themselves to this day in the presence of God.  Intercede for them before your Son, who lives and reigns with the Father and the Holy Spirit, now and for ever and ever.  Amen.” ↩

Reverend Gus Puleo, a priest of the Archdiocese of Philadelphia, holds a Ph.D. in Spanish from the University of Pennsylvania in Philadelphia. He is presently the pastor of St. Patrick Church in Norristown, Pennsylvania, and teaches Pastoral Spanish at St. Charles Borromeo Seminary in Philadelphia.

Dear Fr. Gus, I believe there is a typo on the fourth to the last paragraph. Was it not in 1999, the year that Blessed John Paul the Great, when he proclaimed. “La Virgen de Guadalupe”, the “The Emperatriz de las Americas”? I enjoyed this article, very much! I witnessed this “presentacion” of a 3 y.o. girl at St. Francis of Assisi Catholic Parish in Orange, TX, some few years back. Yours in Christ, Sylvia JD, parishioner of St Paul Catholic Church, San Antonio, TX

[…] Las Presentaciones: A Vibrant Hispanic Tradition – Fr. Gus Puelo, Homiletic & Pstrl Rvw […]

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Learning Objectives

• Understand the purpose and goals of special occasion speeches;
• Identify the types of special occasion speeches;
• Understand the proper techniques for creating an aesthetic experience when delivering a special occasion speech.

Sometimes, the speaking opportunities life brings our way have nothing to do with informing or persuading an audience; instead, we are asked to speak during special occasions in our lives. Whether you are standing up to give a speech at an awards ceremony or create a tribute, knowing how to create an effective aesthetic experience in a variety of different contexts is the nature of ceremonial (or special occasion) speaking.

The goal of a ceremonial speech is to captivate an audience and create a felt sense in response to the situation or occasion. The occasion will, of course, inform what kind of experience the speaker is creating, and different occasions have different expectations for speakers based on values that they rely on: inspiring, commemorating, accepting, or unifying.

You’ve likely experienced a ceremonial speech as an audience member—perhaps lots! If you attended a campus orientation, the chancellor or provost may have welcomed you in a formal speech. Attend a wedding? If so, toasts likely occurred. The more special occasion speeches you audience, the more you’ll realize that effective speaking means “giving the people what they want,” so to speak – it means crafting and delivering a speech that reflects the occasion.

On face, special occasion speaking may seem detached from advocacy, but remember: when you speak at a special occasion, it’s your job to bring the community together by elevating and advocating for a perspective that’s appropriate to the contextual values. If you’re giving a tribute to someone, for example, you’re advocating for the audience to view them in a particular light – likely a positive one that honors their accomplishments and contributions. You’re speaking about something or someone that you believe in.

In this chapter, we are going to explore what special occasion speeches are, types of speeches, and strategies for effective language and aesthetic delivery.

Types of Special Occasion Speeches

Special occasion speeches cover broad territory and allow for a wider range of topics, events, and approaches to be employed. We won’t cover all types of special occasion speeches, but the information below should assist as you approach speaking at different ceremonial events.

Speeches of Introduction

The first type of special occasion speech is the speech of introduction , which is a mini-speech given by the host of a ceremony that introduces another speaker. Few things are worse than an introduction that says, “This is Wyatt Ford. He’s going to talk about stress.” While we did learn the speaker’s name and the topic, the introduction falls flat. Audiences won’t be the least bit excited about listening to Wyatt’s speech.

Just like any other speech, a speech of introduction should be a complete speech and have a clear introduction, body, and conclusion—and you should do it all in under two minutes.

Speeches of Presentation

The second type of special occasion speech is the speech of presentation. A speech of presentation is a brief speech given to accompany a prize or honor. Speeches of presentation can be as simple as saying, “This year’s recipient of the Lavache Public Speaking prize is Ryann Curley,” or could last up to five minutes as the speaker explains why the honoree was chosen for the award.

When preparing a speech of presentation, it’s always important to ask how long the speech should be. Once you know the time limit, then you can set out to create the speech itself.

The following format can assist as you craft speeches of presentation:

• First, you should explain what the award or honor is and why the presentation is important.
• Second, you can explain what the recipient has accomplished in order for the award to be bestowed. Did the person win a race? Did the person write an important piece of literature? Did the person mediate conflict? Whatever the recipient has done, you need to clearly highlight their work.
• Lastly, if the race or competition was conducted in a public forum and numerous people didn’t win, you may want to recognize those people for their efforts as well. While you don’t want to steal the show away from winner, you may want to highlight the work of the other competitors or nominees.

Speeches of Acceptance

Acceptance speeches complement a speech of presentation. The speech of acceptance is a speech given by the recipient of a prize or honor.

There are three typical components of a speech of acceptance:

• Thank the givers of the award or honor: You want to thank the people who have given you the award or honor and possibly those who voted for you. We see this done every year during the Oscars, “First, I’d like to thank the Academy and all the Academy voters.”
• Thank those who helped you achieve your goal: You want to give credit to those who helped you achieve the award or honor. No person accomplishes things in life on their own. We all have family members, friends, and colleagues who support us and help us achieve what we do in life, and a speech of acceptance is a great time to graciously recognize those individuals.
• Put the award or honor into perspective. Tell the people listening to your speech why the award is meaningful to you. If you know you are up for an award, the odds of your winning are high. In order to avoid blubbering through an acceptance speech, have one ready. A good rule to remember is: Be thankful, be gracious, be short.

After-Dinner Speeches

After-dinner speeches are humorous speeches that make a serious point. These speeches get their name from the fact that they historically follow a meal of some kind. After-dinner speakers are generally asked to speak (or hired to speak) because they have the ability both to speak effectively and to make people laugh. First and foremost, after-dinner speeches are speeches and not stand-up comedy routines. All the basic conventions of public speaking previously discussed in this text apply to after-dinner speeches, but the overarching goal of these speeches is to be entertaining and to create an atmosphere of amusement.

After-dinner speaking is an extremely difficult type of speaking to do well because it is an entertaining speech that depends on the successful delivery of humor. People train for years to develop comic timing, or the verbal and nonverbal delivery used to enhance the comedic value of a message. But after-dinner speaking is difficult, not impossible.

You may be wondering, “What kind of topics are serious that I can joke about?” The answer to that, like the answer to most everything else in the book, is dependent on your audience and the speaking situation, which is to say any topic will work, while at the same time you need to be very careful about how you choose your topic.

Be careful not to focus too much on comedy and forget to leave the audience with a serious message. When you’re considering content, ask, “what do I want to leave the audience with? How can I tie that message together?” Once you have a core idea, begin working outward and find comedic entrances.

Keynote Address

A keynote address is a speech focused on a key theme or idea—generally defined by the event or occasion— with the purpose of unification. Speakers are commonly selected to give a keynote if they have expertise or experience in the theme or idea being presented.

Because the keynote likely takes place at a larger event, convention, institution, etc., it’s important to pay attention to circumstances and make sure that your information elevates the ideas from that event. For example, if you’re speaking at a convention, who’s there? What’s the convention theme? Who else is speaking? This information will help you tailor your content to fit the occasion and audience (we talk more about this in the last sections of this chapter).

Commemorative Speeches

Commemorative speeches encompass a broad range of occasions, and their purpose is to commemorate an extraordinary person, place, thing, or idea. Commemorative speeches allow you to pay tribute publicly by honoring, remember, or memorializing. For example, commemorative speeches include:

• Paying tribute to a local art teacher;
• Toasting your boss at the company’s retirement party;
• Honoring the founder at a national convention.

When you commemorate, your focus is highlighting the thing being commemorated through a dedication, toast, eulogy, or a commencement address. While we won’t list every type of commemorative speech, if you’re honoring or paying tribute, you’re likely delivering a commemorative address.

We’ll talk through some specific commemorative speeches below, but remember that the focus of commemorative speeches is the person, place, thing, or idea, so stay focused on connecting the audience to the specific occasion.

Speeches of Dedication

A speech of dedication is delivered when a new store opens, a building is named after someone, a plaque is placed on a wall, a new library is completed, and so on. These speeches are designed to highlight the importance of the project and possibly those to whom the project has been dedicated. Maybe your great-aunt has passed away and opted to donate funds to your university, so the college has decided to rename one of the residence halls after them. In this case, you may be asked to speak at the dedication.

When preparing a speech of dedication:

• Start by explaining how you are involved in the dedication. If the person to whom the dedication is being made is a relative, tell the audience that the building is being named after your great-aunt who bestowed a gift to their alma mater.
• Second, you want to explain what is being dedicated, why, and who was involved in the project.
• Lastly, explain why the project is important for the community in which it is located. If the dedication is for a new wing of a hospital, talk about how patients will be served and the advances in medicine the new wing will provide to the community.

At one time or another, almost everyone is going to be asked to deliver a toast. A toast is a speech designed to congratulate, appreciate, or remember. Toasts can be delivered for the purpose of congratulating someone for an honor, a new job, or getting married. You can also toast someone to show your appreciation for something that they have done. Lastly, we toast people to remember them and what they have accomplished.

When preparing a toast, the first goal is always to keep your remarks brief. Toasts are generally given during the middle of some kind of festivities (e.g., wedding, retirement party, farewell party), and you don’t want your toast to take away from those festivities for too long. Second, the goal of a toast is to focus attention on the person or persons being toasted—not on the speaker. Finally, if you’re being asked to toast, it likely means you have a noteworthy personal or professional relationship with the person or people involved, so make it personal!

As such, while you are speaking, you need to focus your attention toward the people being toasted, both by physically looking at them and by keeping your message about them. You should also avoid any inside jokes between you and the people being toasted because toasts are public and should be accessible for everyone who hears them. To conclude a toast, simply say something like, “Please join me in recognizing Gina for her achievement” and lift your glass. When you lift your glass, this will signal to others to do the same and then you can all take a drink, which is the end of your speech.

Speeches to Eulogize and Memorialize

A eulogy is a speech given in honor of someone who has passed away. Closely related, speeches that memorialize are longer speeches that celebrate and honor the person or group of individuals on a significant date – Veterans Day, for example.

When preparing, gather and brainstorm meaningful information about the person. The more information you have about the person, the more personal you can make the eulogy. Second, although eulogies and speeches that memorialize are delivered on the serious and sad occasion of a funeral or service, it is very helpful to look for at least one point to be lighter or humorous. In some cultures, in fact, the friends and family attending the funeral will expect the eulogy to be highly entertaining and amusing.

Knowing the deceased and the audience is vital when deciding on the type and amount of humor to use in a eulogy. A story that everyone can appreciate is often recommended. Ultimately, the goal of the humor or lighter aspects of a eulogy is to relieve the tension that is created by the serious nature of the occasion.

If you are ever asked to give a eulogy, that means you were probably close to the deceased and are experiencing shock, sadness, and disbelief at your loved one’s passing. The last thing that you will want to do (or be in a mental state to do) is figure out how to structure your eulogy. To that end, here are three parts of a eulogy (i.e. main points) you can use to write one without worrying about being original with structure or organizational patterns.

Using the Praise-Lament-Console format for eulogies gives you a simple system where you can fill in the sections with 1) why was the person good, 2) why you will miss them, and 3) how you and the audience will get through this loss. It sometimes also helps to think of the three points in terms of Past-Present-Future: you will praise the deceased for what they did when they were alive (the past), lament the loss you are feeling now (the present), and console your audience by letting them know that things will be all right (the future).

Commencement Address

A speech of commencement (or, as it is more commonly known, a “commencement speech”) is designed to recognize and celebrate the achievements of a graduating class or other group of people. These typically take place at graduation ceremonies. Nearly all of us have sat through commencement speeches at some point in our lives. And if you’re like us, you’ve heard good ones and bad ones.

If you’re ever asked to deliver a commencement speech, there are some key points to think through when deciding on your speech’s content:

• If there is a specific theme for the graduation, make sure that your commencement speech addresses that theme. If there is no specific theme, come up with one for your speech. Think of a theme as something that ties the content of your speech together. For example, one of our authors was the commencement speaker at her undergraduate institution, and she used the “yellow brick road” as a metaphor for progress.
• Talk about your life and how graduates can learn from your experiences to avoid pitfalls or take advantages of life. Place the commencement speech into the broader context of the graduates’ lives. Show the graduates how the advice and wisdom you are offering can be utilized to make their own lives better. How can your life inspire the graduates in their future endeavors?
• Make the speech humorous. Commencement speeches should be entertaining and make an audience laugh (but be appropriate, of course!).
• Be brief! Nothing is more painful than a commencement speaker who drones on and on. Remember, the graduates are there to get their diplomas; their families are there to watch the graduates walk across the stage.
• Remember, while you may be the speaker, you’ve been asked to impart wisdom and advice for the people graduating and moving on with their lives, so keep it focused on them.

Overall, it’s important to make sure that you have fun when delivering a commencement speech. Remember, it’s a huge honor and responsibility to be asked to deliver a commencement speech, so take the time to really think through and prepare your speech.

It is not unrealistic to think that you will be called upon at various points in your life to give one or more of these speeches. Knowing the types and basic structures will help when those moments arise.

To help us think through how to be effective in delivering special occasion speeches, let’s look at preparation and aesthetics.

Preparing for Special Occasion Speaking

First, and foremost, the biggest mistake you can make when standing to deliver a special occasion speech is to underprepared or simply not prepare at all. We’ve stressed the need for preparation throughout this text, and just because you’re giving a toast or a eulogy doesn’t mean that you shouldn’t think through the speech before you stand up and speak out. If the situation is impromptu, jotting some basic notes on a napkin is better than not having any plan for what you are going to say.

To guarantee effective and efficient preparation, make sure you’re comfortable and understand the expectations of the occasion, audience, and be mindful of time. Now that you have a better understanding of the types of special occasion speaking, use the following suggestions as you prepare.

Adapt to the Occasion

Not all content is appropriate for all occasions. If you are asked to deliver a speech commemorating the first anniversary of a school shooting, then obviously using humor and telling jokes wouldn’t be appropriate. But some decisions about adapting to the occasion are less obvious. Consider the following examples:

•You are the maid of honor giving a toast at the wedding of your younger sister.

•You are introducing a long-time community activity.

•You are delivering the commencement address at your university.

How might you adapt your message to account for these occasions? After reading through types of special occasion speeches, you should have a better idea of how expectations may change depending on the occasion.

Remember that being a competent speaker is about being both personally effective and socially appropriate. Different occasions will call for different levels of social appropriateness. One of the biggest mistakes entertaining speakers can make is to deliver one generic speech to different groups without adapting the speech to the specific occasion. In fact, professional speakers always make sure that their speeches are tailored for different occasions by getting information about the occasion from their hosts. When we tailor speeches for special occasions, people are more likely to remember those speeches than if we give a generic speech.

Adapt to Your Audience

Once again, we cannot stress the importance of audience adaptation enough in this text. Different audiences will respond differently to speech material, so the more you know about your audience, the more likely you’ll succeed in your speech.

Like we mentioned above, special occasions often unify the community or audience, and in order for that to be effective, you must be reflexive about a) who your audience is and b) any audiences you may be representing.

One of our coauthors was once at a conference for teachers of public speaking. The keynote speaker stood and delivered a speech on the importance of public speaking. While the speaker was good and funny, the speech really fell flat. The keynote speaker basically told the public speaking teachers that they should take public speaking courses because public speaking is important. Right speech, wrong audience!

Be Mindful of the Time

The last major consideration when preparing for special occasion speeches successfully is to be mindful of your time. Different speech situations have their own conventions and rules with regard to time.

Audiences on different occasions will expect speeches of various lengths. For example, although it’s true that graduation commencement speakers generally speak for ten to twenty minutes, the closer that speaker heads toward twenty minutes the more fidgety the audience becomes. To hold the audience’s attention, a commencement speaker would do well to make the closing minutes of the speech the most engaging and inspiring portion of the speech. If you’re not sure about the expected time frame for a speech, either ask the person who has invited you to speak or do some quick research to see what the average speech times in the given context tend to be.

It’s important to consider all elements of the aesthetic experience for the audience when preparing for a special occasion speech. In fact, audiences often expect to leave with the feels after special occasion speeches, so attention to language and aesthetic delivery are key.

Special Occasion Language

Special occasion speaking is so firmly rooted in the use of good language that it makes sense to address it here. More than any other category of speech, the special occasion speech is arguably one where the majority of your preparation time will be specifically allocated towards the words you choose, and you should spend ample time crafting emotional and evocative phrases that convey the sentiment your speech is meant to impart. This isn’t to say you shouldn’t have used good language in your informative and persuasive speeches, but that the emphasis shifts slightly in a special occasion speech.

Paying attention to your language doesn’t mean “I should use big words!” Do not touch a thesaurus! Good language isn’t about trying to impress us with fancy words. It’s about taking the words you are already comfortable and familiar with and putting them in the best possible order.

Consider the following example from the then-president of the Ohio State University, Gordon Gee, giving a commencement address at Florida State University in 1997:

As you look back on your years at Florida State I hope you remember many good things that have happened. These experiences are, for the most part, events of the mind. The memories, ladies and gentlemen, however, are treasures of the heart.

Notice three things about his use of language: first, he doesn’t try to use any fancy words, which he certainly could if he wanted to. Every word in this portion of his speech is one that all of us knew by the time we left elementary school, so again, don’t mistake big words for good language. Using a five-syllable word when a two-syllable word will work just as well often means a speaker is trying too hard to sound smart. And given that the use of those big words often comes off sounding awkward or inappropriate, you’re better off just sticking with what you know.

Second, notice how he uses those basic words to evoke emotion and wonderment – “treasures of the heart.” Putting the words you know into the best possible order, when done well, will make your speech sound extremely eloquent and emotional.

Third, he uses parallelism in this brief snippet. The use of “events of the mind” and “treasures of the heart” to compare what is truly important about the college experience is powerful. Indeed, Gee’s commencement is full of various rhetorical devices, with the twelve-minute speech, including alliteration.

As you know, your language is part of the aesthetic experience for the audience, so it’s a must-have for special occasion speeches.

Verbal and Nonverbal Delivery

Just as the language for special occasion speaking is slightly different, so too are the ways in which you will want to deliver your speech. First and foremost, since you will be spending so much time crafting the perfect language to use and putting your words in the right order, it is imperative that you say exactly what you have written; otherwise, what was the point? To that end, your delivery for a special occasion speech may skew slightly more in favor of manuscript speaking. While it is still vital to establish eye contact with your audience and to not sound like you are reading, it is also important to get the words exactly right.

So, you guessed it, rehearse! You need to know what you are going to say and feel comfortable knowing what is coming next. This is not to say you should have your speech memorized, but you need to be able to take your eyes off the page in order to establish and maintain a rapport with your audience. Raprot is a vital element in special occasion speaking because of the emotional component at the core of these speeches. Knowing your speech will also allow you to counteract the flow of adrenaline into your system, something particularly important given that special occasion speeches tend to be very emotional, not just for the audience, but for you as well.

One note: humor is often used in special occasion speeches, and when you’re funny, people laugh! It can be difficult to account for laughter in your rehearsal, but try to predict where you may need to pause. If you speak over laughter, your audience will miss what you’ve said and may find it difficult to follow moving forward.

Basically, knowing your speech well allows you to incorporate the emotion that a special occasion speech is meant to convey, something that is hard to do when you read the entirety of your speech. In this way your audience will sense the pride you feel for a graduating class during a commencement speech, the sorrow you feel for the deceased during a eulogy, or the gratitude you have when accepting an award.

Special occasion speaking is the most varied type of speaking to cover; however, there are some general rules to keep in mind regardless of what type you are engaged in. Remember that using good, evocative language is key, and that it is important that you deliver your speech in a way that both conveys the proper emotion for the occasion and allows you to give the speech exactly as you wrote it.

Speak Out, Call In: Public Speaking as Advocacy Copyright © 2019 by Meggie Mapes is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Module 11: Speaking to Entertain and for Special Occasions

The master of ceremonies, learning objectives.

• Identify effective ways to introduce an event.
• Demonstrate how to emcee an event.

Introducing an Event

When introducing an event, you have four main goals. These goals are the minimum ground you need to cover in your introduction. How you do so, and whether you do more, will depend on the amount of time you have to speak.

• Make the audience feel welcome and appreciated. Your opening should welcome the audience and thank them for being there.
• Express thanks and appreciations.  You should also recognize anyone who deserves thanks for putting together or hosting the event.
• Explain the goals of the event and/or of the hosting organization(s).  Here’s where your introduction will deepen and expand if you have the time for it. You might tell stories or share data about the impact of the organization whose event it is or talk in more detail about what participants can expect from the event to come.
• Create excitement and anticipation for the event.  Your focus should be on the event that you’re kicking off; stay focused on the future, not the past, and on the event, not yourself.

Some events, especially academic events and some non-profit or political events, begin with an Indigenous Land Acknowledgement . A land acknowledgement or territorial acknowledgement is a formal statement, often spoken at the beginning of a public event, that it is taking place on land originally inhabited by or belonging to indigenous people. To learn more about Indigenous Land Acknowledgement, the Native Governance Center has put together an excellent guide .

Master of Ceremonies

Being the master of ceremonies (often abbreviated as an emcee  or MC ) is a task best dealt with by an experienced speaker. But it is possible to host an event as a beginner and live to tell about it!

Being an emcee will use everything you learned about speaking for special occasions and more. The most important thing to remember is this is more of a marathon than a sprint. You need to keep the energy high and the mood positive throughout the event. So start with being excited, and if you are scared, GREAT! Channel that energy into the excitement you need using the preparation tips below.

Speaker and author Kwesi Millington offers the following seven tips for being a great event emcee: [1]

• Know the Agenda.  The more detailed, the better: you should know what should happen at what time and how long each part should take.
• Keep Your Energy High.  Millington suggests self-talk and music to pump yourself up to bring 100% energy to the event.
• Memorize Your Opening.  Some parts of the event will be impromptu or ad-libbed; your opening, though, should be scripted and rehearsed. The opening sets the tone for the whole event, so it’s important to get it right.
• Learn About the Other Speakers.  Millington suggests learning one fact about each person you’re bringing to the microphone, so that you can personalize your introduction.
• Always Be Communicating.  Even if you’re not on stage, you should be mixing with the crowd and keeping the energy up.
• Interact with the Audience.  The best way to keep the energy high and the mood positive throughout the event is to involve the audience, whether by asking questions or getting them to move around.
• Close with Inspiration.  As you close up the event, try to leave the audience with something to think about, something to lift them up.

How to: Kwesi Millington, How to Emcee an Event

You can view the transcript for “How to be the Perfect Emcee at an Event or Wedding” here (opens in new window) .

• https://www.youtube.com/watch?v=X72gsMtUCUs ↵
• Land Acknowledgement definition. Provided by : Wikipedia. Located at : https://en.wikipedia.org/wiki/Land_acknowledgement . License : CC BY-SA: Attribution-ShareAlike
• How to be the Perfect Emcee at an Event or Wedding. Authored by : Kwesi Millington. Located at : https://youtu.be/X72gsMtUCUs . License : Other . License Terms : Standard YouTube License
• The Master of Ceremonies. Authored by : Patricia Atkinson with Lumen Learning. License : CC BY: Attribution

Introduction to the Exchange of Rings

Introduction to the Exchange of Rings 1

The ring is an ancient symbol, so perfect and simple.

It has no beginning and has no end.

It is round like the sun, like the moon, like the eye, like arms that embrace.

It is a circle; for love that is given comes back round again.

Your rings are precious because you wear them with love.

They symbolize your commitment in marriage.

They remind you of who you are, where you’ve been, and where you’re going.

As you wear them through time, they will reflect not only who you are as individuals, but also who you are a couple.

Introduction to the Exchange of Rings 2

These rings are made of precious metals; purified by the heat of many fires.

They are a symbol of the wealth that resides inside each of you and the purity of your love for one another.

Introduction to the Exchange of Rings 3

Though we have heard the vows, which have been shared by BRIDE and GROOM, words, once spoken, are carried away on the wind.

Therefore, the wedding ring is a visible symbol of the promises that have been made.

Introduction to the Exchange of Rings 4

The circle has frequently been used to symbolize eternity.

The ring, like the circle, is a reminder of the perfection and endurance of BRIDE and GROOM’s commitment to and love for one another.

Introduction to the Exchange of Rings 5

These rings represent the vows and promises you’ve willingly exchanged.

They reflect the commitment those words inspire and all your hopes and dreams for the future.

Introduction to the Exchange of Rings 6

Let us now have the rings brought forward and presented by the ring-bearer.

Introduction to the Exchange of Rings 7

May these rings symbolize your inherent wholeness and unity with one another, giving you the strength to happily honor your commitments to each other.

May they remind you that marriage is not a destination but a journey, with no beginning and no end, just a moment to moment opportunity to love and be loved to the best of your ability.

Introduction to the Exchange of Rings 8

Throughout human tradition, when you make a pledge, it has been deemed good to have a token to remind you of that pledge.

For this purpose you have chosen rings.

They are appropriate to the task because they are circles never ending, like the promises you make to each other today.

And they are made of precious metal, never to be tarnished, like the love you have expressed before me and these witnesses.

Please take these rings and honor each other in their giving.

Introduction to the Exchange of Rings 9

A circle is the ancient symbol of wholeness and peace.

It also represents the boundaries beyond which the special ness of a particular relationship does not extend.

In the form of a ring the circle is the accepted token of a marriage covenant.

As these rings are fashioned from one of the earth’s most precious materials, so may your love, nourished and sustained by the love of God, be the most precious and durable of the values you share.

In giving and receiving these rings, you again acknowledge that your lives remain joined in one unbroken circle, wherever you go, you will always return to your shared life together.

Introduction to the Exchange of Rings 10

The wedding ring is a symbol of married love, the precious metals show that your love is your most precious possession, and the unending circle symbolizes that your love may never cease.

Introduction to the Exchange of Rings 11

Marriage is a state in which two people come together and create a union that is greater than the sum of its parts.

It is difficult to express in words the profound relationship that is love.

Since the beginning of time, the ring has been an emblem of the sincerity and permanence of a couple’s love for one another and regard for their marriage.

As the circle can begin anew at any point, so a good marriage can pick any point to renew itself.

These rings are symbols of your eternal love.

Introduction to the Exchange of Rings 12

The ring is a symbol of the unbroken circle of love.

Love freely given has no beginning and no end, no giver and no receiver for each is the giver and each is the receiver.

May these rings always remind you of the vows you have taken.

Introduction to the Exchange of Rings 13

I hold in my hand two beautiful rings, symbolic of a binding contract, to be given and received as bonds of never-ending love and devoted friendship, circles of life and circles of love.

May these rings be blessed as the symbol of this affectionate unity.

Introduction to the Exchange of Rings 14

Bless, O Lord, these rings to be signs of the vows by which this man and this woman have bound themselves to each other. Amen.

Introduction to the Exchange of Rings 15

What token of your devotion do you offer your beloved?

Introduction to the Exchange of Rings 16

May the Lord bless these rings which you give as your sign of love and devotion. Amen.

Introduction to the Exchange of Rings 17

Now with these rings, symbolizing the continuous circle of unity and love with the marriage relationship, and ultimately symbolizing the unity and wholeness within the Self, BRIDE and GROOM will finalize their vows.

Introduction to the Exchange of Rings 18

From the earliest of times, the circle has been a symbol of completeness, a symbol of committed love. An unbroken and never-ending circle symbolized a commitment of love that is also never ending.

As often as either of you looks at this symbol, I hope that you will be reminded of these commitments to one another, which you make today.

May these rings be blessed by God as the changeless symbol of this affectionate unity.

Introduction to the Exchange of Rings 19

The giving and receiving of rings is the most important part of a marriage ceremony, because the rings are made in the symbol of that which is eternal.

There is no beginning and no end, and as you place these symbols on each other’s finger, it signifies that there shall be no end to your marriage, and no end to the happiness that you will both share together.

But let me remind you that these are also the special symbols you will wear before the world, certainly when you go back to your family, and friends, and co-workers. In fact, you will notice the response when you walk away from this beautiful place tonight.

For when people look at you, they will look at your hand and notice the ring on your finger.

They will know that you belong to someone special and that someone special belongs to you.

Everyday for the rest of your lives, every time you wash your hands or reach out to touch each other, these rings will be there to remind you of the great love that you share and of the wonder that the person standing in front of you loves you as much as you love them.

So when you place these rings upon each other’s fingers, wear them with love and with honor.

Introduction to the Exchange of Rings 20

Wedding rings are an outward and visible sign of an inward spiritual grace and the unbroken circle of love, signifying to all the union of this man and this woman in marriage.

Introduction to the Exchange of Rings 21

These rings mark a new beginning in your journey together, filled with wonder, surprise, laughter, tears, celebration, grief and joy.

Let us pray: Bless, O god, the giving of these rings, that they who wear them may live in your peace and realized potential.

Introduction to the Exchange of Rings 22

These rings are made of precious metal, but they are made more precious by your wearing them, for they will adorn your loving hands.

May they be a symbol of your eternal love for one another.

As you wear them, may they be a constant reminder to you of one another, and of the deep bond of faith, trust and love which they represent.

Introduction to the Exchange of Rings 23

Rings are very large in their significance.

They are made of precious metal, which symbolizes that your love is the most precious element in each other’s life.

The ring has no beginning and no ending, which symbolizes that the love between the two of you will never cease.

Introduction to the Exchange of Rings 24

May I have the rings.

Let us pray.

Bless, O Lord, the giving and receiving of these rings.

May BRIDE and GROOM abide in Thy peace and grow in their knowledge of Your presence through their loving union.

May the seamless circle of these rings become the symbol of their endless love and serve to remind them of the holy covenant they have entered into today to be faithful, loving, and kind to each other.

Dear God, may they live in Your grace and be forever true to this union. Amen.”

Introduction to the Exchange of Rings 25

The ring is the symbol of the commitment which binds these two together.

There are two rings because there are two people, each to make a contribution to the life of the other, and to their new life together.

Let us pray:

Bless, O Lord, the giving of these rings, that they who wear them may abide together in your peace and grow in one another’s eyes.

Introduction to the Exchange of Rings 26

Father, bless these rings which BRIDE and GROOM have set apart to be visible signs of the inward and spiritual bond which unites their hearts.

As they give and receive these rings, may they testify to the world of the covenant made between them here.”

Introduction to the Exchange of Rings 27

The circle has long been a symbol of God.

Without beginning or end and with no point of weakness, the circle is a reminder of the eternal quality of God and of unending strength.

Let the seamless circle of these rings become the symbol of your endless love.

Your wedding rings are most special because they say that even in your uniqueness you have chosen to be bonded, to allow the presence of another human being to enhance who you are.

Introduction to the Exchange of Rings 28

At this time will you take out the rings you have for each other.

As you wear these things, they will speak to the community you live in, the people you work with, and strangers you run across.

The ring is a symbol which proclaims to the world that you share a love with another and that you are deeply connect in the bond of marriage.

We know what it means when other people see your wedding ring, but before you exchange your rings, I want you to listen to what these ring will speaks to you.

As you go from this celebration with the ring on your finger, allow it to remind you of this day.

Allow it to awaken the deep passionate feelings that are stirring in your hearts at this moment.

Let it remind you of the love that you have just professed with your vows.

But also allow it to speak of more than just symbolism.

Your ring should not only remind you of what you already feel.

Hear the ring’s plea for action.

Hear how it whispers to once again profess your love to your spouse.

Listen to its call to live out your love by doing romantic acts, thoughtful gestures, and caring deeds.

Let it be a reminder that love needs to be offered and not just felt.

When others see the ring they will know you’re married. When you see your ring and when you feel it on your hand, you should be reminded that your love needs to displayed and conveyed in action.

Introduction to the Exchange of Rings 29

BRIDE and GROOM, you have just made promises love and devotion to each other.

These rings are symbols of the those vows you have just spoken.

Words are intangible and difficult to hold onto, so the rings becomes a vessel which will hold the words you have given to one another.

The words of loving and cherishing,” for better and for worse,” honor and respecting,” are now encased in the ring. It is a physical way to hold on to the promises made to you.

When you first put on a new ring it feels unnatural. You feel the weight and you hear it clank against objects.

It’s a foreign object on your hand.

But then there is a shift that happens.

You become comfortable with the ring. It begins to mold your finger and feel comfortable until the day it just becomes a part of your hand.

The ring is no longer a piece of jewelry that you wear.

It becomes an extension of your hand.

So this ring that embodies your vows…your promises eventually becomes an extension of your hand. In other words, you become your ring….you become your vows.

At first, the ring is a symbol of the vows you have made…it contains them, but during that change when the ring begins to mold to your finger, you become the ring, because you begin to embody the vows.

Instead of the ring being only a symbol of the the promise to love and cherish” you become the love and you display the action of one who cherishes.

You are no longer holding onto promises of sticking around through better and worse, but you begin to live it out….You hold on…you work through.

You take on the process of honoring and respecting that you said you would.

As you place the rings on each other’s finger, the ring is a symbol, a promise, that one day…many days…many years… you will fulfill.

Introduction to the Exchange of Rings 30

At this time will you take out the rings you have for each other, for these rings will be a visible sign of the vows you have made.

The hand you place this ring on will not stay the same.

In time, wrinkles will form, calluses will come and go, and different scars may appear.

Not only will each of you change physically over time, but internally you will change as well. Your ideals, values, hopes may evolve.

Things that are important to you today may not be the same over time.

In 10, 20, 30 years you will change, but your rings, which represent your vows, will be constant.

The promises to love, cherish, and respect one another no matter what life brings or what paths you take will always be worn around your finger.

Your love will be constant as you walk together into the unknown.

Your rings and your vows will cling to your finger and hold you together no matter what may come

Introduction to the Exchange of Rings 31

The wedding ring is a symbol of eternity.

It is an outward sign of an inward and spiritual bond which unites two hearts in endless love.

And now as a token of your love and of your deep desire to be forever united in heart and soul, you GROOM, may place a ring on the finger of your bride

Introduction to the Exchange of Rings 32

The wedding ring is justly regarded as a fitting emblem of the purity and perpetuity of marriage.

It is symbolic of the circle of eternity, as it is so fashioned as to have neither beginning nor end; while gold is so incorruptible that it cannot be tarnished by use or by time.

So may this marriage, at this time celebrated, be incorruptible in its purity and more lasting than time itself.

Introduction to the Exchange of Rings 33

You’ve both chosen to wear rings as a reminder of these promises.

People often say wedding bands are a perfect circle, with no beginning and no end.

But these rings did have a beginning. The stones were formed a long time ago deep with the earth.

Eventually, a series of lucky events caused them to rise to the surface, where someone dug them up.

Metal was then liquefied in a furnace at a thousand degrees – molded, cooled, and painstakingly polished.

Something beautiful was made from raw elements.

Love is like that.

It comes from humble beginnings, and through a combination of serendipity and effort, imperfect beings shape it into something extraordinary.

It’s the process of making something beautiful where there was once nothing at all.

As you look at these rings over the years, I hope you remember that.

You’ve created something invaluable, and just as I know you’ll protect these rings, I’m confident you’ll protect the commitments you’ve made to one other today.

Introduction to the Exchange of Rings 34

And so we come Bride and Groom, to the presentation of rings by which you symbolize and bind your love.

The circle has long been a symbol of spirit and the power of God.

The sky and the earth are round.

The wind in its greatest power whirls.

The sun and moon, both round, come forth and go down again in a circle.

Even the seasons form a great circle in their changing and always come back again to where they were.

Let the seamless circle of these rings become the symbol of your endless love and unending faithfulness.

Your rings carry a potent double message:

We are individuals and yet we belong; we are not alone.

As you wear them through time, they will reflect not only who you are but also the glorious union that you are now creating.

God, bless these rings and the two who exchange them.

Fill them with your Holy Presence.

Keep them safe in the circle of your protection and love.

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14 Ceremonial Speaking

Learning objectives.

• Understand the different types of ceremonial speeches.
• Explain how to deliver a strong ceremonial speech in different contexts.

There are many occasions in which one may be called to speak that do not focus on informing or persuading an audience in the ways we’ve already discussed. Special occasions mark life events, celebrate milestones, and commemorate people and situations. The speeches delivered at these types of events provide perspective on the occasion, help the audience make sense of its significance, and can become a lasting part of the memories formed from the event. Whether you are standing up to give an award speech, a wedding toast, or a eulogy, knowing how to deliver speeches in a variety of different contexts is an important skill of public speaking. In this chapter, we will explore the functions of special occasion speeches, as well as several specific types of special occasion speeches, and four key items to remember when you are asked to deliver one these speeches at an event.

Functions of Special Occasion Speeches

Chris Hill – Chris Hoy – Acceptance Speech – CC BY-NC-ND 2.0.

Entertain and Celebrate

While speeches intended to entertain an audience may be either informative or persuasive, the rhetorical situation often provides a clear indication of when a speech falls into the special occasion category. Consider roasts and toasts; both entertain and celebrate, albeit in different ways. An awards banquet and weddings are examples of special occasions that call for a speaker to present an upbeat, light speech designed to amuse the audience while celebrating a person, event, or situation.

Commemorate

When we think of a speech crafted to commemorate something or someone, perhaps a eulogy is the first type to come to mind. That is likely because a commemorative speech is one of tribute, and often remembrance, such as a eulogy or when a speaker recalls an anniversary or a milestone event. Speeches of commemoration can also include building or monument dedications that are designed to honor the memory of the person or situation that inspired the site.

Often the rhetorical situation calls for a speaker to present words of wisdom and guidance based upon their personal experiences or what they’ve learned through shared experiences of the audience they are addressing. Examples of this kind of inspirational speaking include one you’ve all likely already witnessed, the commencement speech. Another example is a keynote address at a conference or convention. An inaugural address is another type of speech designed to inspire audiences through the promise of the speaker’s vision for the future.

This textbook is dedicated to encouraging students to stand up and speak out and this type of special occasion speech encompasses the speeches in which individuals do just that. Speeches of advocacy focus on goals and values. They are often cause-oriented or crafted to impact policy-setting or change in some way. Speakers present advocacy speeches at special occasions such as fundraisers, campaign rallies, and even protests or marches.

Types of Special Occasion Speeches

If we consider the functions of special occasion speeches we’ve just reviewed, chances are we could come up with a myriad of different types of speeches that could be included in this section. For our purposes, we are going to focus on several special occasion speeches that you are likely to encounter in your academic, professional, and personal lives. By looking at common types of speeches, we hope to enable you with the tools to stand up and speak out in events and situations in which you may find yourselves given a platform to deliver a speech.

Speeches of Introduction

The first type of speech is called the speech of introduction. A speech of introduction is a short speech that introduces another speaker. There are two main goals of an introduction speech: to provide a bit of context, including who the speaker is and why that speaker will be giving a speech at the particular event, and to entice the audience to pay attention to what the speaker has to say.

Just like any other speech, a speech of introduction should have a clear introduction, body, and conclusion. The information should be delivered as concisely but informative as possible. For an introduction, think of a hook that will make your audience interested in the upcoming speaker. Did you read a news article related to the speaker’s topic? Have you been impressed by a presentation you’ve heard the speaker give in the past? You need to find something that can grab the audience’s attention and make them excited about hearing the main speaker.

The body of your speech of introduction should be devoted to telling the audience about the speaker’s topic, why the speaker is qualified, and why the audience should listen (notice we now have our three body points). First, tell your audience in general terms about the overarching topic of the speech. You may only have a speech title and maybe a paragraph of information to help guide this part of your speech. Remember, your role is to be concise and to the point. The speaker is the one who will elaborate on the topic. Next, you need to tell the audience why the speaker is a credible speaker on the topic. Has the speaker written books or articles on the subject? Has the speaker had special life events that make him or her qualified? Think about what you’ve learned about building ethos and do that for the speaker. Lastly, you need to briefly explain to the audience why they should care about the upcoming speech.

The final part of a good introduction speech is the conclusion. The conclusion is generally designed to welcome the speaker to the lectern. Many introduction speeches will conclude by saying something like, “I am looking forward to hearing how Joe Smith’s advice and wisdom can help all of us today, so please join me in welcoming Mr. Joe Smith.” We’ve known some presenters who will even add a notation to their notes to “start clapping,”  “shake the speaker’s hand,” or “give the speaker a hug” depending on the circumstances of the speech.

Speeches of Presentation

The second type of ceremonial speech is the speech of presentation. A speech of presentation is a brief speech given to accompany a prize or honor. A speech of presentation could be as simple as saying, “This year’s recipient of the Schuman Public Speaking prize is Wilhelmina Jeffers,” or could last up to five minutes as the speaker explains why the honoree was chosen for the award.

When preparing a speech of presentation, it’s always important to ask how long the speech should be. Once you know the time limit, then you can set out to create the speech itself. First, you should explain what the award or honor is and why the presentation is important. Second, you can explain what the recipient has accomplished in order for the award to be bestowed. Did the person win a political race? Did the person write an important piece of literature? Did the person mediate conflict? Whatever the recipient has done, you need to clearly highlight their work. Lastly, if the race or competition was conducted in a public forum and numerous people didn’t win, you may want to recognize those people for their efforts as well. While you don’t want to steal the show away from the winner (as Kanye West did to Taylor Swift during the 2009 MTV Music Video Awards ( https://vimeo.com/173170491 ), you may want to highlight the work of the other competitors or nominees.

Speeches of Acceptance

The complement to a speech of presentation is the speech of acceptance. The speech of acceptance is a speech given by the recipient of a prize or honor. For example, in the above video clip from the 2009 MTV Music Video Awards, Taylor Swift starts by expressing her appreciation, gets interrupted by Kanye West, and ends by saying, “I would like to thank the fans and MTV, thank you.” While not a traditional acceptance speech because of the interruption, she did manage to get in the important parts.

There are three typical components of a speech of acceptance: thank the givers of the award or honor, thank those who helped you achieve your goal, and put the award or honor into perspective.

First, you want to thank the people who have given you the award or honor and possibly those who voted for you. We see this done every year during the Oscars, “First, I’d like to thank the academy and all of the academy voters.” Second, you want to give credit to those who helped you achieve the award or honor. No person accomplishes things in life on their own. We all have families, friends, and/or colleagues who support us and help us achieve what we do in life. A speech of acceptance is a great time to graciously recognize those individuals. Lastly, put the award in perspective. Tell the people listening to your speech why the award is meaningful to you.

Speeches of Dedication

The fourth ceremonial speech is the speech of dedication. A speech of dedication is delivered when a new store opens, a building is named after someone, a plaque is placed on a wall, a new library is completed, and so on. These speeches are designed to highlight the importance of the project and those to whom the project has been dedicated.

When preparing the speech of dedication, start by explaining your connection to the project and why you’ve been asked to speak. Next, you want to explain what is being dedicated and who was involved with the project, who made it possible. If the project is a new structure, talk about the people who built the structure or designed it. If the project is a preexisting structure, talk about the people who put together and decided on the dedication. You also want to explain why the structure is important and the impact it may have on the local community. For instance, if the dedication is for a new store, you could talk about how the store will bring in new jobs and shopping opportunities. If the dedication is for a new wing of a hospital, you could talk about how patients will be served and the advances in medicine the new wing will provide the community.

It is likely that if you haven’t yourself given a toast at this point in your life, you’ve witnessed one at a social event. A toast is a speech designed to congratulate, appreciate, or remember. Toasts can be delivered for the purpose of congratulating someone for an honor, a new job, or getting married. You can also toast someone to show your appreciation for something they’ve done. We also toast people to remember them and what they have accomplished. Think about a time when you may have heard someone exclaim “let’s raise our glass!” in honor of someone who may or may not be present at that moment.

When preparing a toast, the first goal is always to keep your remarks brief. Toasts are generally given in the course of some festivity (e.g., wedding, retirement party, farewell party), and you don’t want your toast to take away from the festivity for too long. Second, the goal of a toast is to focus attention on the person or persons being celebrated—not on the speaker. As such, while you are speaking you need to focus your attention on the people you are toasting, both by physically looking at them and by keeping your message about them. You should also avoid any inside jokes between you and the people being toasted because toasts are public and should be accessible for everyone who hears them. To conclude a toast, simply say something like, “Please join me in recognizing Joan for her achievement.” While that will verbally signal the conclusion of the toast, some occasions may also call for you to physically raise your glass in the direction of the honoree. This action will invite the audience to join in the toast.

A roast is an interesting and peculiar speech because it is designed to both praise and good-naturedly poke fun at a person being honored. Generally, roasts are given at the conclusion of a banquet in honor of someone’s life achievements. The television station Comedy Central has created a series of celebrity roasts which showcases public figures jokingly insulting other well-known figures in front of a live audience.

In this clip ( https://www.youtube.com/watch?v=BSE_saVX_2A#action=share ), watch as Stephen Colbert, television host of The Colbert Report, roasts President George W. Bush.

How does one prepare for a roast? You want to think about the person who is being roasted. Do they have any strange habits or amusing stories in their past that you can discuss? When you think through these things, you want to make sure that you cross anything off your list that is truly private information or will really hurt the person. The goal of a roast is to poke fun at them, not embarrass them or tarnish their reputation. When selecting which aspects to highlight in your roast, you want to make sure that the items you choose are widely known by your audience. Roasts work when the majority of people in the audience can relate to the jokes as these are intended to create a fun atmosphere for all. It is up to the speaker to ensure neither the individual being roasted or the audience, is left feeling uncomfortable. Always remember the point of a roast is to honor someone. While the jokes are definitely the fun part of a roast, you should leave the roastee knowing that you truly do care about and appreciate them.

A eulogy is a speech given in honor of someone who has died. If you are asked to deliver a eulogy, it’s important to understand the expectations of this type of speech and ensure you are prepared. You need to be prepared both for the sake of the audience as well as your own. Watch the following clip ( https://www.youtube.com/watch?v=pRsH92sJCr4&feature=youtu.be ) of then-Senator Barack Obama delivering a eulogy at the funeral of civil rights activist Rosa Parks in November of 2005.

In this eulogy, Senator Obama delivers the eulogy by recalling Rosa Park’s importance and her legacy in American history. When preparing a eulogy, first you need to know as much information about the deceased as possible. The more information you have about the person, the more personal you can make the eulogy. While you can rely on your own knowledge if you were close to the deceased, it is always a good idea to ask friends and relatives of the deceased for their memories. Other people’s input may add important facets that may not have occurred to you. Of course, if you were not very close to the deceased, you will need to ask friends and family for information.

Second, although eulogies are delivered on the serious and sad occasion of a funeral or memorial service for the deceased, it is very helpful to look for at least one point to be lighter or humorous. In some cultures, in fact, the friends and family attending the funeral will expect the eulogy to be highly entertaining and amusing. While eulogies are not roasts, one goal of the humor or lighter aspects of a eulogy is to relieve the tension that is created by the serious nature of the occasion.

Lastly, remember to tell the deceased’s story. Tell the audience about who this person was and what the person stood for in life. The more personal you can make a eulogy, the more touching it will be for the deceased’s friends and families. The eulogy should remind the audience to celebrate the person’s life as well as mourn their death.

Speeches of Farewell

A speech of farewell allows someone to say goodbye to one part of their life as they move on to the next part of life. Maybe you’ve accepted a new job and are leaving your current job, or you’re graduating from college and entering the workforce. Whatever the case may be, periods of transition are often marked by speeches of farewell. Watch the following clip ( https://youtu.be/HJrlTpQm0to ) of Derek Jeter’s 2008 speech saying farewell to Yankee Stadium, built in 1923, before the New York Yankees moved to the new stadium that opened in 2009.

In this speech, Derek Jeter is not only saying goodbye to Yankee Stadium but also thanking the fans for their continued support. When preparing a speech of farewell, the goal should be to thank people and let them know how much you appreciate them as you make the move to your next role in life. In Derek Jeter’s speech, he starts by talking about the history of the 1923 Yankee Stadium and then thanks the fans for their support. You will also want to express to your audience how much the experience has meant to you.

A farewell speech is a time to commemorate and think about the good times you’ve had, not recount any less pleasant aspects. It’s a good idea to end on a high note. Derek Jeter concludes his speech by saying, “On behalf of this entire organization, we just want to take this moment to salute you, the greatest fans in the world!” At this point, Jeter and the other players take off their ball caps and hold them up toward the audience.

Inspirational Speaking

The goal of an inspirational speech  is to elicit or arouse an emotional state within an audience. Although other speeches we’ve already explored can incorporate inspirational messages, we will now look at two specific types of inspirational speeches: goodwill and speeches of commencement.

Speeches to Ensure Goodwill

Goodwill is an intangible asset that is made up of the favor or reputation of an individual or organization. Speeches of goodwill are often given in an attempt to get audience members to view the person or organization more favorably. Although speeches of goodwill are persuasive, they try not to be obvious about the persuasive intent. They are often delivered as information-giving speeches that focus on an individual or organization’s positive attributes.

Speeches for Commencements

The second type of inspirational speech is the speech of commencement, which is designed to recognize and celebrate the achievements of a graduating class. Nearly all of us have sat through commencement speeches at some point in our lives.  Perhaps you just finished high school and earned your degree, or you recently attended a commencement for a sibling or other family member. If you have not yet attended a commencement ceremony, you will soon as you work toward earning your college degree. Numerous celebrities and politicians have been asked to deliver commencement speeches at colleges and universities. One famous commencement speech was given by famed Harry Potter author J.K. Rowling at Harvard University in 2008 ( https://www.youtube.com/watch?v=nkREt4ZB-ck ).

J.K. Rowling’s speech has the perfect balance of humor and inspiration, which are two of the main ingredients of a great commencement speech.

If you’re ever asked to deliver a commencement speech, there are some key points to think through when deciding on your speech’s content.

• If there is a specific theme for the graduation, make sure that your commencement speech addresses that theme. If there is not a specific theme, come up with one for your speech. Some common commencement speech themes are commitment, competitiveness, competence, confidence, decision making, discipline, ethics, failure (and overcoming failure), faith, generosity, integrity, involvement, leadership, learning, persistence, personal improvement, professionalism, reality, responsibility, and self-respect.
• Talk about your life and how graduates can learn from your experiences to avoid pitfalls or take advantages of life. How can your life inspire the graduates in their future endeavors?
• Make the speech humorous. Commencement speeches should be entertaining and make an audience laugh.
• Be brief! Remember, the graduates are there to get their diplomas, and their families are there to watch the graduates walk across the stage.
• Remember, while you may be the speaker, you’ve been asked to impart wisdom and advice for the people graduating and moving on with their lives, so keep it focused on them.
• Place the commencement speech into the broader context of the graduates’ lives. Show the graduates how the advice and wisdom you are offering can be utilized to make their own lives better. 
Overall, it’s important to make sure that you have fun when delivering a commencement speech. Remember, it’s a tremendous honor and responsibility to be asked to deliver a commencement speech. Take the time to really think through and prepare your speech.

Keynote Speaking

Acumen_ – Keynote Speech – CC BY-NC-ND 2.0.

The last type of special occasion speech we will examine is the keynote speech. A keynote speech is delivered to set the underlying tone and summarize the core message of an event. People who deliver keynote speeches are typically experts in a given area who are invited to speak at a conference, convention, banquet, meeting, or other kinds of events with the purpose of setting a specific tone for the occasion. As mentioned, keynote speeches often are meant to inspire an audience. This inspiration can anything from motivating staff at a sales convention to discussing organizational values and imparting wisdom on a group with a shared goal or purpose.

Some keynote speakers will work for a speakers bureau, an agency that represents celebrity and professional speakers. One important organization for all aspiring keynote speakers is the National Speaker’s Association, or NSA. ( http://www.nsaspeaker.org ). In the world of professional public speaking, there are two common types of keynotes: after-dinner speeches and motivational speeches. Let’s look at each of these unique speeches.

After-Dinner Speeches

Ironically, an after-dinner speech does not have to occur after a formal dinner, though it does get its name from the idea that these speeches historically followed a meal of some kind. After-dinner speakers are generally asked (or hired) to speak because they have the ability both to effectively convey a message and to make people laugh. This characteristic does not mean its only goal is to entertain. The after-dinner speech could serve any of the functions previously detailed in this chapter, and all the basic conventions of public speaking discussed in this text apply to after-dinner speeches. However, the overarching goal of these speeches is to entertain and create a light-hearted, jovial atmosphere.

After-dinner speaking is a challenging type of speaking because it requires a balance of entertainment and humor by providing substantive insight into the topic of the event or situation. Finding this balance will allow speakers to deliver a rewarding speech that leaves a lasting impact on the audience. For an example of an after-dinner speech, read the following speech delivered by Mark Twain on his seventieth birthday: ( https://www.pbs.org/marktwain/learnmore/writings_seventieth.html ).

Here are some things to consider when preparing an after-dinner speech.

First, use all that you have learned about informative or persuasive speeches to prepare for this speech, and then consider the four items of note we will outline later in this chapter for creating a successful special occasion speech. You must prepare, consider the occasion, understand your audience, and be mindful of time constraints surrounding your speech and the event.

Second, remember that this is not an opportunity to try your hand at stand-up comedy. The after-dinner speech has a specific goal or purpose, which you must identify and attempt to accomplish. Doing so requires that your speech has a recognizable structure like your more formal speeches: an introduction, a body, and a conclusion. While you ideally want to entertain and amuse your audience, you also want to be sure you achieve your speech goal in the given timeframe.

Motivational Speaking

The second common form of keynote speaking is motivational speaking. A motivational speech is designed not only to make an audience experience emotional arousal (fear, sadness, joy, excitement) but also to motivate the audience to do something with that emotional arousal. Whereas a traditional persuasive speech may attempt to influence listeners to purchase a product or agree with an ideology, a motivational speech helps to inspire people in a broader fashion, often without a clearly articulated end result in mind. As such, motivational speaking is a highly specialized form of persuasive speaking commonly delivered in schools, businesses, or religious, club, and group contexts. The Toastmasters International Guide to Successful Speaking lists four types of motivational speeches: hero, survivor, religious, and success (Slutsky & Aun, 1997).

The hero speech is a motivational speech given by someone who is considered a hero in society (e.g. military speakers, political figures, and professional athletes). Just type “motivational speech” into YouTube and you’ll find many motivational speeches given by individuals who can be considered heroes or role models. The following clip ( https://www.youtube.com/watch?v=vMlmbz8-_Xg ) presents a speech by Steve Sax, a former major league baseball player.

In this speech, Sax talks about his life as a baseball player, along with issues related to leadership, overcoming obstacles, and motivation.

The survivor speech is a speech given by someone who has survived a personal tragedy or who has faced and overcome serious adversity. In the following clip ( https://www.youtube.com/watch?v=NasfjwL8wTc ), Becky Olson discusses her life as a cancer survivor.

Becky Olson goes all over the country talking with and motivating cancer survivors to beat the odds.

The final type of motivational speech is the success speech, which is given by someone who has succeeded in some aspect of life and is giving back by telling others how they too can be successful. In the following clip ( https://www.youtube.com/watch?v=E52eIa1VSgQ ), the then CEO of Xerox, Anne Mulcahy, speaks before a group of students at the University of Virginia discussing the spirit of entrepreneurship.

https://www.youtube.com/watch?v=E52eIa1VSgQ

In this speech, Mulcahy shares the leadership lessons she had learned as the CEO of Xerox

Review of the Types of Special Occasion Speeches

A speech of introduction is a short speech that introduces another speaker.

A speech of presentation is a brief speech given to accompany a prize or honor.

The speech of acceptance is a speech given by the recipient of a prize or honor.

A speech of dedication is delivered when a new store opens, a building is named after someone, a plaque is placed on a wall, a new library is completed, and so on. These speeches are designed to highlight the importance of the project and those to whom the project has been dedicated.

A toast is a speech designed to congratulate, appreciate, or remember.

A roast speech is designed to both praise and good-naturedly poke fun at a person being honored.

A eulogy is a speech given in honor of someone who has died.

A s peech of farewell allows someone to say goodbye to one part of their life as they move on to the next part of life.

An inspirational speech  elicits an emotional state within an audience. Inspirational speeches include speeches to ensure goodwill and commencement addresses.

A keynote speech is delivered to set the underlying tone and summarize the core message of an event. Keynote speeches include after-dinner and motivational speeches.

Delivering Your Special Occasion Speech

Special occasion speeches may be common, but that doesn’t mean they don’t require effort and preparation. A frequent trap is that people often do not consider the impact these speeches can have on the occasion. For instance, a wedding toast not only leaves a lasting impression on the couple getting married but also all of the guests in attendance (not to mention it will likely be recorded and posted on social media). As a result, one may not prepare seriously but instead, stand up to speak with the idea that they can “wing it” by acting silly and telling a few jokes. Rather than being entertaining or commemorating the occasion, the speech appears ill-prepared and falls flat. To help us think through how to be effective in delivering special occasion speeches, let’s look at four key items to remember: preparation, adaptation to the occasion, adaptation to the audience, and mindfulness about the time.

First, and foremost, the biggest mistake you can make when standing to deliver a ceremonial speech is to be underprepared or simply not prepare at all. We’ve stressed the need for preparation throughout this text, so just because you’re giving a wedding toast or a eulogy doesn’t mean you shouldn’t think through the speech before you stand up and speak out. If the situation is impromptu, even jotting some basic notes on a napkin is better than not having any plan for what you are going to say. Remember, when you get anxious, as inevitably happens in front of an audience, your brain doesn’t function as well as when you are having a relaxed conversation with friends. You often forget information. By writing down some simple notes, you’ll be poised to deliver a more thoughtful speech that matches the needs of the occasion.

Consider the Occasion

Not all content is appropriate for all occasions. If you are asked to deliver a speech commemorating the first anniversary of a school shooting, then obviously using humor and telling jokes is not appropriate. But some decisions about adapting to the occasion are less obvious. Consider the following examples:

• You are the maid of honor giving a toast at the wedding of your younger sister.
• You are receiving a Most Valuable Player award in your favorite sport.
• You are a sales representative speaking to a group of clients after a mistake has been discovered.
• You are a cancer survivor speaking at a high school student assembly.

How might you adapt your message and speaking style to successfully mark each occasion in front of the various audiences in attendance? 
Remember that being a competent speaker is about being both personally effective and socially appropriate. Different occasions will call for different speech functions. As a speaker, it is important to understand the needs of the occasion and adapt your content accordingly. One of the biggest mistakes speakers can make is to deliver one generic speech to different groups without adapting the speech to the specific 
occasion. In fact, professional speakers always make sure that their speeches are tailored to each specific occasion by asking questions and investigating the details of each event or situation. When we customize our speech for the special occasion, people are more likely to remember the speech than if we give a generic speech.

Consider Your Audience

Understanding your audience remains one of the most critical aspects of preparing your speech for any occasion. Different audiences will respond differently to speech material. The more you know about your audience and the more you are able to adapt your content to their needs and wants, the more likely your speech will have an impact and you will effectively achieve your speaking goal. One of the coauthors of this text was at a conference specifically for teachers of public speaking. The keynote speaker stood and delivered a speech on the importance of public speaking. Remember, a function of keynote speaking is to inspire the audience. Though this particular speaking was highly informed on the topic and even entertained the audience, the speech did not go over very well with the audience. Why do you think this was? Speaking to an audience of public speaking instructors, a safe assumption is that they already believe in the importance of the subject. Thus, we can also assume that the speaker may not have considered the audience when preparing the speech, and therefore it is likely the keynote did not fulfill its function of inspiring them.

Be Mindful of the Time

There are very few times in life, whether it be academic, professional, or personal, that you will be given an infinite amount of time to do anything. This is an important consideration to keep in mind when preparing your special occasion speech (as well as your informative and persuasive speeches!). Special occasions often consist of more than just speeches. Each has its own conventions and rules with regard to time. Acceptance speeches and toasts, for example, should be relatively short (typically under five minutes). A speech of introduction should be extremely brief, just long enough to tell the audience what they need to know about the person being introduced and prepares them to appreciate that person’s remarks. Conversely, commemorative speeches, commencement speeches, and keynote addresses tend to be longer as they include more content and have different goals.

When it comes to speech timing, the other three items we’ve discussed in this section can come in very handy. With preparation and practice, you can ensure your speech adheres to a specific timeframe. Considering your occasion and understanding your audience will also help you when crafting your speech and determining an appropriate amount of time for speaking. Think about a wedding you’ve attended when a toast honoring the couple has gone on and on and on, and everyone, including the happy couple, just wanted to get up and dance. There are also examples of instances when an audience may have been eager to be inspired and motivated but left disappointed when the speaker presented a quick and vapid speech. It can go either way, and that’s why it is important to be prepared, consider the occasion, and understand your audience.

It is also perfectly acceptable to ask questions about the expected time frame for a speech. Either ask the person who has invited you to speak, or you can do some quick research to see what the average speech times in the given context tend to be.

Slutsky, J., & Aun, M. (1997). The Toastmasters International® guide to successful speaking: Overcoming your fears, winning over your audience, building your business & career. Chicago, IL: Dearborn Financial Publishing.

Stand up, Speak out Copyright © 2017 by Josh Miller; Marnie Lawler-Mcdonough; Megan Orcholski; Kristin Woodward; Lisa Roth; and Emily Mueller is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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18.2 Special-Occasion Speeches

Learning objectives.

• Identify the different types of ceremonial speaking.
• Describe the different types of inspirational speaking.

M+MD – Birthday Speech – CC BY-NC-ND 2.0.

Many entertaining speeches fall under the category of special-occasion speeches. All the speeches in this category are given to mark the significance of particular events. Common events include weddings, bar mitzvahs, awards ceremonies, funerals, and political events. In each of these different occasions, speakers are asked to deliver speeches relating to the event. For purposes of simplicity, we’ve broken special-occasion speeches into two groups: ceremonial speaking and inspirational speaking.

Ceremonial Speaking

Ceremonial speeches are speeches given during a ceremony or a ritual marked by observance of formality or etiquette. These ceremonies tend to be very special for people, so it shouldn’t be surprising that they are opportunities for speech making. Let’s examine each of the eight types of ceremonial speaking: introductions, presentations, acceptances, dedications, toasts, roasts, eulogies, and farewells.

Speeches of Introduction

The first type of speech is called the speech of introduction , which is a minispeech given by the host of a ceremony that introduces another speaker and his or her speech. Few things are worse than when the introducer or a speaker stands up and says, “This is Joe Smith, he’s going to talk about stress.” While we did learn the speaker’s name and the topic, the introduction falls flat. Audiences won’t be the least bit excited about listening to Joe’s speech.

Just like any other speech, a speech of introduction should be a complete speech and have a clear introduction, body, and conclusion—and you should do it all in under two minutes. This brings up another “few things are worse” scenario: an introductory speaker who rambles on for too long or who talks about himself or herself instead of focusing on the person being introduced.

For an introduction, think of a hook that will make your audience interested in the upcoming speaker. Did you read a news article related to the speaker’s topic? Have you been impressed by a presentation you’ve heard the speaker give in the past? You need to find something that can grab the audience’s attention and make them excited about hearing the main speaker.

The body of your introductory speech should be devoted to telling the audience about the speaker’s topic, why the speaker is qualified, and why the audience should listen (notice we now have our three body points). First, tell your audience in general terms about the overarching topic of the speech. Most of the time as an introducer, you’ll only have a speech title and maybe a paragraph of information to help guide this part of your speech. That’s all right. You don’t need to know all the ins and outs of the main speaker’s speech; you just need to know enough to whet the audience’s appetite. Next, you need to tell the audience why the speaker is a credible speaker on the topic. Has the speaker written books or articles on the subject? Has the speaker had special life events that make him or her qualified? Lastly, you need to briefly explain to the audience why they should care about the upcoming speech.

The final part of a good introduction is the conclusion, which is generally designed to welcome the speaker to the lectern. Many introducers will conclude by saying something like, “I am looking forward to hearing how Joe Smith’s advice and wisdom can help all of us today, so please join me in welcoming Mr. Joe Smith.” We’ve known some presenters who will even add a notation to their notes to “start clapping” and “shake speakers hand” or “give speaker a hug” depending on the circumstances of the speech.

Now that we’ve walked through the basic parts of an introductory speech, let’s see one outlined:

Specific Purpose: To entertain the audience while preparing them for Janice Wright’s speech on rituals.

Introduction: Mention some common rituals people in the United States engage in (Christmas, sporting events, legal proceedings).

Main Points:

• Explain that the topic was selected because understanding how cultures use ritual is an important part of understanding what it means to be human.
• Janice Wright is a cultural anthropologist who studies the impact that everyday rituals have on communities.
• All of us engage in rituals, and we often don’t take the time to determine how these rituals were started and how they impact our daily routines.

Conclusion: I had the opportunity to listen to Dr. Wright at the regional conference in Springfield last month, and I am excited that I get to share her with all of you tonight. Please join me in welcoming Dr. Wright (start clapping, shake speaker’s hand, exit stage).

Speeches of Presentation

The second type of common ceremonial speech is the speech of presentation . A speech of presentation is a brief speech given to accompany a prize or honor. Speeches of presentation can be as simple as saying, “This year’s recipient of the Schuman Public Speaking prize is Wilhelmina Jeffers,” or could last up to five minutes as the speaker explains why the honoree was chosen for the award.

When preparing a speech of presentation, it’s always important to ask how long the speech should be. Once you know the time limit, then you can set out to create the speech itself. First, you should explain what the award or honor is and why the presentation is important. Second, you can explain what the recipient has accomplished in order for the award to be bestowed. Did the person win a race? Did the person write an important piece of literature? Did the person mediate conflict? Whatever the recipient has done, you need to clearly highlight his or her work. Lastly, if the race or competition was conducted in a public forum and numerous people didn’t win, you may want to recognize those people for their efforts as well. While you don’t want to steal the show away from winner (as Kanye West did to Taylor Swift during the 2009 MTV Music Video Awards, for example http://www.mtv.com/videos/misc/435995/taylor-swift-wins-best-female-video.jhtml#id=1620605 ), you may want to highlight the work of the other competitors or nominees.

Speeches of Acceptance

The complement to a speech of presentation is the speech of acceptance . The speech of acceptance is a speech given by the recipient of a prize or honor. For example, in the above video clip from the 2009 MTV Music Video Awards, Taylor Swift starts by expressing her appreciation, gets interrupted by Kanye West, and ends by saying, “I would like to thank the fans and MTV, thank you.” While obviously not a traditional acceptance speech because of the interruption, she did manage to get in the important parts.

There are three typical components of a speech of acceptance: thank the givers of the award or honor, thank those who helped you achieve your goal, and put the award or honor into perspective. First, you want to thank the people who have given you the award or honor and possibly those who voted for you. We see this done every year during the Oscars, “First, I’d like to thank the academy and all the academy voters.” Second, you want to give credit to those who helped you achieve the award or honor. No person accomplishes things in life on his or her own. We all have families and friends and colleagues who support us and help us achieve what we do in life, and a speech of acceptance is a great time to graciously recognize those individuals. Lastly, put the award in perspective. Tell the people listening to your speech why the award is meaningful to you.

Speeches of Dedication

The fourth ceremonial speech is the speech of dedication . A speech of dedication is delivered when a new store opens, a building is named after someone, a plaque is placed on a wall, a new library is completed, and so on. These speeches are designed to highlight the importance of the project and possibly those to whom the project has been dedicated. Maybe your great-uncle has died and left your college tons of money, so the college has decided to rename one of the dorms after your great-uncle. In this case, you may be asked to speak at the dedication.

When preparing the speech of dedication, start by explaining how you are involved in the dedication. If the person to whom the dedication is being made is a relative, tell the audience that the building is being named after your great-uncle who bestowed a gift to his alma mater. Second, you want to explain what is being dedicated. If the dedication is a new building or a preexisting building, you want to explain what is being dedicated and the importance of the structure. You should then explain who was involved in the project. If the project is a new structure, talk about the people who built the structure or designed it. If the project is a preexisting structure, talk about the people who put together and decided on the dedication. Lastly, explain why the structure is important for the community where it’s located. If the dedication is for a new store, talk about how the store will bring in new jobs and new shopping opportunities. If the dedication is for a new wing of a hospital, talk about how patients will be served and the advances in medicine the new wing will provide the community.

At one time or another, almost everyone is going to be asked to deliver a toast . A toast is a speech designed to congratulate, appreciate, or remember. First, toasts can be delivered for the purpose of congratulating someone for an honor, a new job, or getting married. You can also toast someone to show your appreciation for something they’ve done. Lastly, we toast people to remember them and what they have accomplished.

When preparing a toast, the first goal is always to keep your remarks brief. Toasts are generally given during the middle of some kind of festivities (e.g., wedding, retirement party, farewell party), and you don’t want your toast to take away from those festivities for too long. Second, the goal of a toast is to focus attention on the person or persons being toasted—not on the speaker. As such, while you are speaking you need to focus your attention to the people being toasted, both by physically looking at them and by keeping your message about them. You should also avoid any inside jokes between you and the people being toasted because toasts are public and should be accessible for everyone who hears them. To conclude a toast, simply say something like, “Please join me in recognizing Joan for her achievement” and lift your glass. When you lift your glass, this will signal to others to do the same and then you can all take a drink, which is the end of your speech.

The roast speech is a very interesting and peculiar speech because it is designed to both praise and good-naturedly insult a person being honored. Generally, roasts are given at the conclusion of a banquet in honor of someone’s life achievements. The television station Comedy Central has been conducting roasts of various celebrities for a few years.

In this clip, watch as Stephen Colbert, television host of The Colbert Report , roasts President George W. Bush.

http://www.youtube.com/watch?v=BSE_saVX_2A

Let’s pick this short clip apart. You’ll notice that the humor doesn’t pull any punches. The goal of the roast is to both praise and insult in a good-natured manner. You’ll also see that the roaster, in this case Stephen Colbert, is standing behind a lectern while the roastee, President George W. Bush, is clearly on display for the audience to see, and periodically you’ll see the camera pan to President Bush to take in his reactions. Half the fun of a good roast is watching the roastee’s reactions during the roast, so it’s important to have the roastee clearly visible by the audience.

How does one prepare for a roast? First, you want to really think about the person who is being roasted. Do they have any strange habits or amusing stories in their past that you can discuss? When you think through these things you want to make sure that you cross anything off your list that is truly private information or will really hurt the person. The goal of a roast is to poke at them, not massacre them. Second, when selecting which aspects to poke fun at, you need to make sure that the items you choose are widely known by your audience. Roasts work when the majority of people in the audience can relate to the jokes being made. If you have an inside joke with the roastee, bringing it up during roast may be great fun for the two of you, but it will leave your audience unimpressed. Lastly, end on a positive note. While the jokes are definitely the fun part of a roast, you should leave the roastee knowing that you truly do care about and appreciate the person.

A eulogy is a speech given in honor of someone who has died. (Don’t confuse “eulogy” with “elegy,” a poem or song of mourning.) Unless you are a minister, priest, rabbi, imam, or other form of religious leader, you’ll probably not deliver too many eulogies in your lifetime. However, when the time comes to deliver a eulogy, it’s good to know what you’re doing and to adequately prepare your remarks. Watch the following clip of then-Senator Barack Obama delivering a eulogy at the funeral of civil rights activist Rosa Parks in November of 2005.

http://www.youtube.com/watch?v=pRsH92sJCr4

In this eulogy, Senator Obama delivers the eulogy by recalling Rosa Parks importance and her legacy in American history.

When preparing a eulogy, first you need to know as much information about the deceased as possible. The more information you have about the person, the more personal you can make the eulogy. While you can rely on your own information if you were close to the deceased, it is always a good idea to ask friends and relatives of the deceased for their memories, as these may add important facets that may not have occurred to you. Of course, if you were not very close to the deceased, you will need to ask friends and family for information. Second, although eulogies are delivered on the serious and sad occasion of a funeral or memorial service for the deceased, it is very helpful to look for at least one point to be lighter or humorous. In some cultures, in fact, the friends and family attending the funeral will expect the eulogy to be highly entertaining and amusing. While eulogies are not roasts, one goal of the humor or lighter aspects of a eulogy is to relieve the tension that is created by the serious nature of the occasion. Lastly, remember to tell the deceased’s story. Tell the audience about who this person was and what the person stood for in life. The more personal you can make a eulogy, the more touching it will be for the deceased’s friends and families. The eulogy should remind the audience to celebrate the person’s life as well as mourn their death.

Speeches of Farewell

A speech of farewell allows someone to say good-bye to one part of his or her life as he or she is moving on to the next part of life. Maybe you’ve accepted a new job and are leaving your current job, or you’re graduating from college and entering the work force. Whatever the case may be, periods of transition are often marked by speeches of farewell. Watch the following clip of Derek Jeter’s 2008 speech saying farewell to Yankee Stadium, built in 1923, before the New York Yankees moved to the new stadium that opened in 2009.

http://www.youtube.com/watch?v=HJrlTpQm0to

In this speech, Derek Jeter is not only saying good-bye to Yankee Stadium but also thanking the fans for their continued support.

When preparing a speech of farewell, the goal should be to thank the people in your current position and let them know how much you appreciate them as you make the move to your next position in life. In Derek Jeter’s speech, he starts by talking about the history of the 1923 Yankee Stadium and then thanks the fans for their support. Second, you want to express to your audience how much the experience has meant to you. A farewell speech is a time to commemorate and think about the good times you’ve had. As such, you should avoid negativity during this speech. Lastly, you want to make sure that you end on a high note. Derek Jeter concludes his speech by saying, “On behalf of this entire organization, we just want to take this moment to salute you, the greatest fans in the world!” at which point Jeter and the other players take off their ball caps and hold them up toward the audience.

Inspirational Speaking

The goal of an inspirational speech is to elicit or arouse an emotional state within an audience. In Section 18.2.1 “Ceremonial Speaking” , we looked at ceremonial speeches. Although some inspirational speeches are sometimes tied to ceremonial occasions, there are also other speaking contexts that call for inspirational speeches. For our purposes, we are going to look at two types of inspirational speeches: goodwill and speeches of commencement.

Speeches to Ensure Goodwill

Goodwill is an intangible asset that is made up of the favor or reputation of an individual or organization. Speeches of goodwill are often given in an attempt to get audience members to view the person or organization more favorably. Although speeches of goodwill are clearly persuasive, they try not to be obvious about the persuasive intent and are often delivered as information-giving speeches that focus on an individual or organization’s positives attributes. There are three basic types of speeches of goodwill: public relations, justification, and apology.

Speeches for Public Relations

In a public relations speech, the speaker is speaking to enhance one’s own image or the image of his or her organization. You can almost think of these speeches as cheerleading speeches because the ultimate goal is to get people to like the speaker and what he or she represents. In the following brief speech, the CEO of British Petroleum is speaking to reporters about what his organization is doing during the 2010 oil spill in the Gulf of Mexico.

http://www.youtube.com/watch?v=cCfa6AxmUHw

Notice that he keeps emphasizing what his company is doing to fix the problem. Every part of this speech is orchestrated to make BP look caring and attempts to get some amount of goodwill from the viewing public.

Speeches of Justification

The second common speech of goodwill is the speech of justification, which is given when someone attempts to defend why certain actions were taken or will be taken. In these speeches, speakers have already enacted (or decided to enact) some kind of behavior, and are now attempting to justify why the behavior is or was appropriate. In the following clip, President Bill Clinton discusses his decision to bomb key Iraqi targets after uncovering a plot to assassinate former President George H. W. Bush.

http://www.youtube.com/watch?v=6mpWa7wNr5M

In this speech, President Clinton outlines his reasons for bombing Iraq to the American people and the globe. Again, the goal of this speech is to secure goodwill for President Clinton’s decisions both in the United States and on the world stage.

Speeches of Apology

The final speech of goodwill is the speech of apology. Frankly, these speeches have become more and more commonplace. Every time we turn around, a politician, professional athlete, musician, or actor/actress is doing something reprehensible and getting caught. In fact, the speech of apology has quickly become a fodder for humor as well. Let’s take a look at a real apology speech delivered by professional golfer Tiger Woods.

http://www.youtube.com/watch?v=Xs8nseNP4s0

When you need to make an apology speech, there are three elements that you need to include: be honest and take responsibility, say you’re sorry, and offer restitution. First, a speaker needs to be honest and admit to doing something wrong. The worst apology speeches are those in which the individual tries to sidestep the wrongdoing. Even if you didn’t do anything wrong, it is often best to take responsibility from a public perception perspective. Second, say that you are sorry. People need to know that you are remorseful for what you’ve done. One of the problems many experts saw with Tiger Woods’s speech is that he doesn’t look remorseful at all. While the words coming out of his mouth are appropriate, he looks like a robot forced to read from a manuscript written by his press agent. Lastly, you need to offer restitution. Restitution can come in the form of fixing something broken or a promise not to engage in such behavior in the future. People in society are very willing to forgive and forget when they are asked.

Speeches for Commencements

The second type of inspirational speech is the speech of commencement , which is designed to recognize and celebrate the achievements of a graduating class or other group of people. The most typical form of commencement speech happens when someone graduates from school. Nearly all of us have sat through commencement speeches at some point in our lives. And if you’re like us, you’ve heard good ones and bad ones. Numerous celebrities and politicians have been asked to deliver commencement speeches at colleges and universities. One famous and well-thought-out commencement speech was given by famed Harry Potter author J. K. Rowling at Harvard University in 2008.

http://www.youtube.com/watch?v=nkREt4ZB-ck

J. K. Rowling’s speech has the perfect balance of humor and inspiration, which are two of the main ingredients of a great commencement speech.

If you’re ever asked to deliver a commencement speech, there are some key points to think through when deciding on your speech’s content.

• If there is a specific theme for the graduation, make sure that your commencement speech addresses that theme. If there is no specific theme, come up with one for your speech. Some common commencement speech themes are commitment, competitiveness, competence, confidence, decision making, discipline, ethics, failure (and overcoming failure), faith, generosity, integrity, involvement, leadership, learning, persistence, personal improvement, professionalism, reality, responsibility, and self-respect.
• Talk about your life and how graduates can learn from your experiences to avoid pitfalls or take advantages of life. How can your life inspire the graduates in their future endeavors?
• Make the speech humorous. Commencement speeches should be entertaining and make an audience laugh.
• Be brief! Nothing is more painful than a commencement speaker who drones on and on. Remember, the graduates are there to get their diplomas; their families are there to watch the graduates walk across the stage.
• Remember, while you may be the speaker, you’ve been asked to impart wisdom and advice for the people graduating and moving on with their lives, so keep it focused on them.
• Place the commencement speech into the broader context of the graduates’ lives. Show the graduates how the advice and wisdom you are offering can be utilized to make their own lives better.

Overall, it’s important to make sure that you have fun when delivering a commencement speech. Remember, it’s a huge honor and responsibility to be asked to deliver a commencement speech, so take the time to really think through and prepare your speech.

Key Takeaways

• There are eight common forms of ceremonial speaking: introduction, presentation, acceptance, dedication, toast, roast, eulogy, and farewell. Speeches of introduction are designed to introduce a speaker. Speeches of presentation are given when an individual is presenting an award of some kind. Speeches of acceptance are delivered by the person receiving an award or honor. Speeches of dedication are given when a new building or other place is being opened for the first time. Toasts are given to acknowledge and honor someone on a special occasion (e.g., wedding, birthday, retirement). Roasts are speeches designed to both praise and good-naturedly insult a person being honored. Eulogies are given during funerals and memorial services. Lastly, speeches of farewell are delivered by an individual who is leaving a job, community, or organization, and wants to acknowledge how much the group has meant.
• Inspirational speeches fall into two categories: goodwill (e.g., public relations, justification, and apology) and speeches of commencement. Speeches of goodwill attempt to get audience members to view the person or organization more favorably. On the other hand, speeches of commencement are delivered to recognize the achievements of a group of people.
• Imagine you’ve been asked to speak before a local civic organization such as the Kiwanis or Rotary Club. Develop a sample speech of introduction that you would like someone to give to introduce you.
• You’ve been asked to roast your favorite celebrity. Develop a two-minute roast.
• Develop a speech of commencement for your public speaking class.

Stand up, Speak out Copyright © 2016 by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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Definition of 'presentation'

• presentation

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Definition of «presentation ceremony»

A "presentation ceremony" is an event where someone is given an award, recognition, or a gift in front of an audience. It is a formal occasion where a person is presented with something as a symbol of achievement or appreciation.

Sentences with «presentation ceremony»

• The flexible packaging industry celebrated its top achievements of the year at the 2017 Flexible Packaging Achievement Awards presentation ceremony . ( packagingdigest.com )
• I haven't attended a single presentation ceremony for her the whole time she's been at school. ( housegoeshome.com )
• After the game we had a small presentation ceremony where we gave each person a token of our thanks. ( southamericatravelblog.com )
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Definition of presentation noun from the Oxford Advanced Learner's Dictionary

presentation

• presentation on/about somebody/something The sales manager will give a presentation on the new products.
• Several speakers will be making short presentations .
• The conference will begin with a keynote presentation by a leading industry figure.
• a slide/video/multimedia presentation
• presentation on

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Find the answers with Practical English Usage online, your indispensable guide to problems in English.

• The trial was adjourned following the presentation of new evidence to the court.
• The presentation of prizes began after the speeches.
• The Mayor will make the presentation (= hand over the gift) herself.
• on presentation of something Members will be admitted on presentation of a membership card.
• a presentation copy (= a free book given by the author or publisher )
• a presentation ceremony/evening
• presentation to
• Improving the product's presentation (= the way it is wrapped, advertised, etc.) should increase sales.
• I admire the clear, logical presentation of her arguments.
• The main emphasis of the training will be on presentation skills .
• I've put my presentation on a memory stick.
• the school's annual presentation evening
• [countable] a performance of a play, etc. in a theatre
• [countable, uncountable] ( medical ) the position in which a baby is lying in the mother’s body just before birth

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• Section 4. Holding Awards Ceremonies

Chapter 41 Sections

• Section 1. Arranging Celebrations
• Section 2. Providing Incentives for Staff and Volunteers
• Section 3. Recognizing Goal Attainment
• Section 5. Honoring Colleagues
• Section 6. Honoring Community Champions
• Main Section

Why should you hold awards ceremonies?

When should you present an award ceremony, how do you organize and conduct an award ceremony.

Somebody in your initiative has been doing an excellent job and has just achieved a professional victory. Everybody knows about it, and you have all congratulated your colleague for the good work. But you'd like to do more; you'd like to publicly recognize that person's achievements and accomplishments. After all, this person is an example for everybody on the team.

It's time to hold an awards ceremony. Presenting awards at a special ceremony is a good way to honor staff members and volunteers who have shown outstanding commitment and accomplished big things.

Achievements that deserve to be rewarded include many different types of victories. A successful international fundraiser is an achievement for the person in charge of it, and preparing cookies is an exemplary accomplishment for Girl Scouts. But no matter how big the success, all exemplary accomplishments and achievements have in common a great deal of determination, hard work, and commitment.

In this section, we'll be discussing how your organization can conduct awards ceremonies to recognize special achievements. We'll talk about why you should publicly present awards for unusual accomplishments, and when you should think about conducting an awards ceremony. Finally, we'll take you step-by-step through organizing a ceremony that will leave your awardees feeling recognized and your entire organization energized.

There are many good reasons to present awards for outstanding achievements. For example:

• An awards ceremony makes people feel that their work is valued . It shows approval and gratitude for each person's good job, and it makes people aware that good work will be rewarded. It shows others, such as the general public and other staff members, that you're aware of outstanding accomplishments. Recognition motivates others to strive for excellence and we all benefit from it.
• Recognition motivates people . For instance, if a social worker receives an award for an outstanding performance in the outreach program, other social workers will strive to do better also, so that they too can be recognized. Being rewarded for doing well is one of the biggest incentives anyone can receive.
• An awards ceremony or activity is a chance for celebration and reflection . People will get a break and a party, getting their minds away from everyday work, allowing them to see the bigger picture. At the same time, they will have the chance to discuss the importance of their work and the achievement of the person being awarded. Gathering and sharing experiences is a very powerful means of encouragement .

When should you present awards for exemplary accomplishment and achievement?

How often and under which circumstances your organization presents awards is entirely up to you. Some organizations hold an annual awards banquet to recognize outstanding work; others present awards only occasionally, and only in response to truly outstanding achievements.

You may choose to give an award during another event not designed specifically for this purpose. For example, if your organization has an annual board of directors meeting, you may wish to present one of the directors with a special award during the meeting. Planning for this type of presentation mainly involves incorporating the presentation into the agenda of the event.

Who should receive awards?

Deciding who receives awards may be done by an individual or a committee. In many organizations, more routine awards, such as plaques for 5, 10, or 25 years of volunteer service, are given out at ceremonies alongside larger awards for outstanding acts of service. However your organization chooses to do it, it's important that you be fair and consistent. For example, if you present an award to one person for recruiting 100 new volunteers to your program, you can't neglect the next person who does the same thing!

Awards ceremonies are also a great way to recognize people such as volunteers without whom an organization would be unable to run. Volunteers' accomplishments may not always be "extraordinary," but their value to the organization might be such that recognition and reward is important. For example, the Lied Center theater at the University of Kansas holds an annual award-giving ceremony for its ushers. All the ushers there work on a voluntary basis and without their help, the theater performances would not run as smoothly. The Lied Center feels that recognizing its volunteers is a way to show them how it appreciates their help and recognizes their achievements. Although their achievements may not be mark-setting, their work is essential.

When we think about awards ceremonies, the Academy Awards come to mind. Not all awards ceremonies have thousands of guests gathered in a gala atmosphere, but all award ceremonies surely have their stars and memorable moments. Usually, there's more to an awards presentation or activity than meets the eye. There are many details that must be arranged beforehand, without which this rewarding opportunity may not be as successful as you want it to be.

Of course, an awards ceremony isn't only speeches. Keep it going and keep it fun. An awards presentation must be entertaining; at the same time, it should remind all participants of the significance of the occasion.

Keep in mind that you don't have to be "formal" to deliver an award. Formal ceremonies are certainly a very common way to present an award, but there are other possibilities. A concert, a play, a picnic, a party, a movie, or a press conference might be more appropriate or more to the liking of the person being recognized. Most of these activities involve the same kind of planning and execution as a formal ceremony.

Organizing the awards ceremony

One of the best things in life is when an awards ceremony works; the speakers are good (and nobody canceled on you), the ceremony is upbeat (and never boring), and the one(s) receiving the award feel really recognized (and not just fake-happy). But for everything to run smoothly you need to put effort into planning the ceremony. There are many details, and they are all important. Depending on the size and what kind of event you have in mind, you might want to delegate chores to a committee or to a "point person" who will recruit helpers. It can be dangerous to take the responsibility all on yourself, because the organizing of an event can become overwhelming.

The planning of a presentation goes hand in hand with the budget. Are you going to have a fancy reception or not? What kinds of awards are you going to give -- certificates, gifts, recognition plaques? Who are you going to invite? Are you going to bring a special keynote speaker, or are you going to do the presentation yourself? All these details should be planned in advance so that there are no unhappy surprises during the ceremony.

Elements to consider when planning an awards ceremony

First of all, decide on your budget. How much you spend on an award presentation can vary a lot; be sure you can afford what you're planning. If your initiative has a lot of resources, you may have a big budget to spend on a ceremony. On the other hand, smaller organizations have to be creative and make do with a limited amount of money. Deciding your budget will determine the menu, the number of guests, the venue of the event, and other details that involve spending money.

Before planning anything, decide where to hold the ceremony. Think about what kind of event you're going to hold and then try to find a location to match. Before choosing a place, take into consideration all the next items so that you don't limit yourself choosing the place before determining what you really want. Does your company have a recreation center? A presentations room? Will you need to rent a room somewhere else? Are you going to serve food? What do you need in the room? Tables? Podium? Hook-ups? A kitchen? How big does the place have to be? A big hall will look empty if there are only a few people in it, and a small one will limit how many people you can have.

Type of award

They say that awards should fit the action being recognized. It also should fit the person and the occasion. For some, a donation to a particular organization may be most appropriate, for instance, volunteers for an AIDS project may want their award to be converted into a contribution to the project. For others, a new title or job definition will be the perfect award. What sort of symbol you choose says a lot about what and whom you are recognizing.

Here are some types of recognition you might consider:

• Certificates
• Framed recognition citations
• A promotion
• Complimentary tickets

Something else to have in mind is the surprise element. Is the recipient going to be told beforehand that he is going to receive an award? Surprises can be fun, but you don't want the honoree to have a heart attack from shock before reaching the podium to accept the award.

Number of guests

So, is this going to be a blockbuster, everybody's-invited type of party, or an invitation-only, intimate awards ceremony? You need to consider the immediate guests and their guests (family, friends, significant others?)

Ceremonies are fun, but people can get cross if there isn't anything to nibble on. You'll want to serve some sort of refreshments. The size of the event and the resources the facility offers will help determine what kind of food you'll serve. You're not going to serve a sit-down dinner someplace where there's no kitchen

When considering food for your ceremony, you have two options: plan it yourself, or get help from a catering service. Doing it yourself can save money, but do you have the manpower and expertise to put on a spread for the number of people invited? Remember, you have to plan, buy, prepare and serve the food, and clean up, all of which the caterers will do. On the other hand, you're paying the caterer for a pre-established number of people, whether they show up or not. If more show up, you're out of luck.

Waiters and other support staff

Speaking of food, you'll probably need people to set up the place, serve the food, put the water glass close to the speakers, serve the guests, and clean up afterward. You may need to hire support staff to help you, or you may have to assign some people from the organization committee (if you have one) to divide the labor. You can consider hiring specialized help, such as caterers.

Tables/chairs arrangement

No matter how small the ceremony, you don't want people tripping over tables or sitting with their backs to the podium. If the ceremony is large, then you need to be even more careful. Who will sit where? Who will sit with whom? Who needs to be close to the podium? You need to consider all these questions.

Decorations

This part is fun but, beware: it can make or break your presentation. Decorating is hard work, especially if you're dealing with a large space. Your choice of decorations will depend to a large extent on the tone you want the ceremony to take; for example, silly balloons and festive noise-makers would be inappropriate for a sober, dignified ceremony. Here's a list of things you may wish to consider when thinking about decorations for a formal awards ceremony:

• Tablecloths
• Center pieces
• Pictures on the wall

Key speakers

Who is going to actually present the awards? Is it going to be you? The director of your initiative? The awarded person's best friend? A nationally known motivational speaker? A choice could be made depending upon the recipient's job or accomplishment. It could be a colleague, the recipient's spouse, parent, or child. Whoever it may be, you need to contact that person in advance and to allow time for preparation. If necessary, arrange a rehearsal to fine-tune length and tone of speeches.

Order of presentation

Who is going to speak first? How are you going to start the ceremony? When will it end? At what time will the award be presented? The presentation schedule doesn't have to be followed to the minute, but you want to know who speaks after whom, so you can print a program for the guests. Also, people should know how much time they have to present their speeches and comments. If you expect everyone to take about three minutes, and someone takes 30, it can not only be boring for the audience, but it can throw off the timing of the whole event, and change the feeling of it. In general, the clearer you can be about timing, the more likely you are to get close to what you want.

Preparing your presentation

You've secured a location, arranged for refreshments, ordered the awards, and planned the decorations. But who is going to present the awards? If that job falls to you, don't worry!

Tips for a smooth, confident presentation

• Be sure to be warm and friendly in your presentation. Remember, this is not a business presentation, so you shouldn't be too formal. You're supposed to put the audience and the awardees at ease.
• Use simple words. Say begin instead of commence, and after instead of subsequent to
• Use contractions - didn't, won't - to make your speech sound more relaxed
• Use voice inflections and hand gestures
• Use personal pronouns such as I instead of one, and we instead of you
• Your speech should be interesting, creative and exciting. Do you know any stories about the person receiving the award that the audience at large is not aware of? Or an anecdote? Choose these stories carefully so as not to embarrass or ridicule the awarded person. If the story doesn't put the awardee in a positive light, forget about it.
• Tell brief stories, and use quick examples. The audience is interested in knowing more about this person receiving the award: her personal life, what she does in her free time, how you met her, any story that people can identify with. Use your presentation to show the personality of the person being awarded. Demonstrate how her life is inspiring to others, and illustrate it with authentic examples.
• Be attentive to your body language, eye contact, speech rhythm and mannerisms.

What not to do during a presentation:

• Be pompous and monotonous
• Be formal and stuffy
• Be vague and complex
• Start hyper-intense or be unenergized
• Be unsure and nervous
• Read, and sound like you're reading
• Talk for a long time. This is your awardees' day, not yours.

Should you invite the press?

Media attention is usually good and desired for this type of activity. Depending upon the size and scope of the event, you probably want as much public notice as possible, both for the honoree(s) and for your initiative. For example, it may be a good idea for a gay, lesbian, bisexual and transgender rights association to invite the press when presenting an award for the association's straight allies. It would bring visibility to the group and energize allies, not to mention how glad the awardee would be to be mentioned in the press.

Audio-visual aids

If you have slides of the awarded person doing his or her work, a home video of this person that describes perfectly his or her personality, or taped testimonies of people thanking the recipient of the award, these are great ways of keeping the audience interested, bringing new perspectives to the ceremonies, and pleasing the person receiving the award. Make sure you have arranged the necessary equipment (overhead projector, slide projector, screen, TV set, stereo) if you decide to do a presentation like this.

Finally, everything is ready for the ceremony or the activity you chose to recognize someone's exemplary accomplishment and achievement. Now you just need to relax so that you look your best for the big day, especially if you are presenting the award. Sleep well before the presentation so you feel rested and refreshed.

Recapping, here is a list of things to pay attention to when presenting an award:

• Know why you're doing it
• Think about what you want to do
• Plan carefully
• Relax - make it as upbeat as possible

Conducting ceremonies to reward outstanding achievement is a great way to show the people you work with that their work is appreciated and admired. And by letting them know this, you will undoubtedly strengthen your organization as a whole.

Print Resources

Hamlin, S. (1989). How to talk so people listen . New York, NY: Perennial Library.

Quattrini, J. (1990). Successful business presentations . Blue Ridge Summit, PA: Tab Books.

Vineyard, S. (1988).  Beyond banquets, plaques and pins: Creative ways to recognize volunteers . Downers Grove, IL: Heritage Arts.

Wilder, C. (1994). The presentations kit: 10 steps for selling your ideas . New York: John Wiley & Sons, Inc.

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How to Present an Award

Last Updated: May 7, 2023 Fact Checked

This article was co-authored by Patrick Muñoz and by wikiHow staff writer, Danielle Blinka, MA, MPA . Patrick is an internationally recognized Voice & Speech Coach, focusing on public speaking, vocal power, accent and dialects, accent reduction, voiceover, acting and speech therapy. He has worked with clients such as Penelope Cruz, Eva Longoria, and Roselyn Sanchez. He was voted LA's Favorite Voice and Dialect Coach by BACKSTAGE, is the voice and speech coach for Disney and Turner Classic Movies, and is a member of Voice and Speech Trainers Association. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 102,344 times.

Giving out an award is a huge honor, so you likely want to do a great job. When you’re presenting an award, it’s important to keep the focus on the winner rather than yourself. Start your award speech by introducing the award and what it’s for. Then, announce the winner and why they won. Additionally, make sure that your information is accurate and concise.

Writing and Practicing Your Speech

• If the person knows about the award, talk to them directly to verify that you have correct information.
• If the award is a surprise, you can still talk to the person, but be vague about the reason. It may be helpful to talk to people who know them well, like a coworker, supervisor, classmate, teacher, or close relative.

• For instance, don’t say things like, “I taught her everything she knows,” “This is a great day for me because I hired her,” or “I always knew he was going places.”

• This is especially true if the winner will have a chance to give an acceptance speech. You don’t want to eat into the time they have for their speech.

Variation: You might also film your speech so you can look for areas that you can tighten up or improve.

Introducing the Award

• For instance, you might cradle a statue or plaque between both of your hands.
• If the award is an unframed certificate, you might carry it on open palms or keep it in a folder to protect it until you hand it out.

• You might say, “Every year we honor an employee who went above and beyond for our clients. This award celebrates the sacrifices and dedication of one employee who exemplified our company values over the past year.”

Variation: If you're presenting the award because of your position or credentials, briefly introduce yourself and your position to establish your credibility. This boosts the prominence of the award.

• Say, “This has been our most successful year as a company, and it’s because of the hard work and dedication of our entire team. Each of you deserves credit for helping us get to this point, but one employee’s achievements stand out from the rest.”

Announcing the Winner

• You could say, “The first time I met this person it was on a video conference. They’d traveled across the world for a business trip, but a client needed to meet that day. Instead of rescheduling, this person stayed up late into the night so they could attend the client meeting over Skype.”
• If you’re going for a funny story, you might say, “What we do around here is serious work, but that doesn’t mean we can’t have fun. The person who’s receiving this award knows how to make people laugh. When we were going through our audit last quarter, they put a smile on everyone’s face by putting rubber ducks in the fountain outside our office. It was a small gesture, but it helped us get through a difficult week.”

• Say, “This award goes to a person who lives our values. They put clients first and never hesitate to help a coworker in need. This year they made 30% of our sales and completed half of our customer service calls. On top of that, they’re the only employee in the history of the company to ever receive a business opportunity grant. Please applaud for the winner of the VIP Award, Ms. Alison Dean.”

Tip: Ideally, the audience should slowly realize who’s name you’re about to call.

• You might say, “Today we’re here to honor Diego Lopez for his efforts to build a new community center. Mr. Lopez organized fundraisers, energized the community, and overcame obstacles to bring hope to his neighborhood. Thanks to his efforts, 75 students are currently enrolled in after-school programs at the center, and a new program for the elderly is set to open next week.”

• You might tell them, “Congratulations on this well-deserved accomplishment.”

Community Q&A

You Might Also Like

• ↑ https://www.youtube.com/watch?v=zd2xNTuQWxQ
• ↑ https://saylordotorg.github.io/text_business-communication-for-success/s19-07-presenting-or-accepting-an-awa.html
• ↑ https://bizfluent.com/how-2122740-present-award.html
• ↑ http://www.publicspeakingexpert.co.uk/awardspeeches.html
• ↑ https://www.toastmasters.org/resources/public-speaking-tips/presenting-awards

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Rice Speechwriting

Mastering presenter speech for award ceremonies, ace your presenter speech for award ceremonies.

Have you ever been to an award ceremony and felt that the presenter’s speech was a bit lackluster? If so, you know how important it is for the presenter to deliver a captivating speech that engages the audience and honors the awardee. An award presentation speech should be well-crafted, informative, and inspiring, leaving the audience with a sense of awe. In this blog post, we will cover all the key elements of an effective award presentation speech, including how to craft a captivating opener, provide background on the award and its significance, highlight the awardee’s accomplishments, and maintain brevity and engagement throughout. We’ll also share some tips on how to write an impressive presentation speech by knowing your audience, gathering relevant information about the awardee, and practicing your delivery. Finally, we’ll share examples of award presentation speeches gone right (and wrong) so that you can learn from others’ experiences.

Understanding the Purpose of an Award Presentation Speech

Honoring the recipient’s achievements is pivotal in an award presentation speech, capturing the audience’s attention from the onset. The speech should emphasize the honor and purpose of the award while expressing gratitude to the recipient, audience, and organizers. Additionally, it should inspire both the audience and the recipient, making it a momentous occasion. Incorporating these elements will make the award speech a memorable highlight of the ceremony.

The Role of a Presenter in an Award Ceremony

The presenter’s speech at an award ceremony plays a pivotal role in setting the tone for the event, demanding a high level of public speaking finesse. It serves as an introduction to the award recipient, encapsulating their name, achievements, and the purpose of the award. The speech also acts as a means of honoring the award recipient, encompassing elements of a speech giving an award to someone, an acceptance speech, and an award acceptance speech , all combined into one. Additionally, it presents an opportunity to underline the award’s purpose, the kinds of achievements it celebrates, and the individual’s significant contributions. The presentation speech template should be designed to captivate the audience, culminating in a high note, similar to giving an award to someone speech, introduction speech for award recipient, and award presentation speech, ending with a bang.

The Importance of a Well-Crafted Presentation Speech

Crafting an award presentation speech demands the emcee’s skill to sustain audience engagement within the time limit, ensuring a captivating speech until the end. The speech sets the stage for the award recipient’s heartfelt acceptance speech, requiring the emcee’s finesse in captivating the audience’s attention. Utilizing a presentation speech pdf, YouTube, or an anecdote can enhance the speech’s impact, expressing gratitude, honor, and the award’s purpose.

Key Elements of an Effective Award Presentation Speech

Crafting an effective award presentation speech involves seamlessly integrating key elements to engage the audience. The speech should include an award presentation, acceptance speech, and introduction of the award recipient in a concise yet impactful manner. It is essential to honor the recipient’s achievements and the purpose of the award while maintaining the audience’s attention. Incorporating gratitude and a thoughtful ending further enriches the overall presentation. Utilizing a well-crafted presentation speech template with NLP terms such as award speech, certificate, and trophies can enhance its effectiveness.

Crafting a Captivating Opener

Crafting the opening of an award presentation speech sets the stage for honoring the recipient’s achievements and the award’s purpose. The emcee’s introduction must capture the audience’s attention and engage them to honor the recipient. It should establish the purpose of the award and the achievements of the recipient. Crafting this opener is crucial for laying the groundwork for the award presentation and acceptance speech, ensuring lasting impact.

Providing Background on the Award and its Significance

Crafting an award presentation speech’s background involves expressing gratitude and outlining the purpose of the award, the recipient’s achievements, and the award’s scope. The emcee’s speech’s background should offer insight into the award’s purpose, the recipient’s achievements, and the award’s scope. It should also honor the recipient and express gratitude. This sets the stage for a memorable presentation that encapsulates the significance of the award and the accomplishments of the recipient.

Highlighting the Awardee’s Accomplishments

Focusing on the recipient’s achievements, name, award purpose, and scope is crucial in the award presentation speech. The emcee’s task is to honor the award recipient by delivering a speech that highlights the individual’s accomplishments. This involves addressing the audience and emphasizing the significance of the award, ensuring engagement and recognition. A well-crafted presentation speech effectively conveys the awardee’s achievements, sparking audience interest and involvement.

Maintaining Brevity and Engagement

In crafting an award presentation speech, it’s essential to maintain brevity while ensuring audience engagement. Focus on expressing gratitude, outlining the award’s purpose, and highlighting the recipient’s achievements. Emphasize the significance of the award and the individual’s contributions. Practicing the speech is crucial for a polished delivery, allowing you to connect with the audience effectively. This ensures that your award speech remains concise yet impactful, leaving a lasting impression.

Steps to Writing an Impressive Award Presentation Speech

Crafting an award speech involves understanding the audience, gathering pertinent details about the recipient, and rehearsing for effective delivery. Knowing the audience helps tailor the speech, while collecting information about the awardee ensures a personalized and meaningful presentation. Practice is key to refining the speech and exuding confidence during delivery. Incorporating these steps will result in a memorable and impactful award presentation speech. Emphasizing the significance of the award and the accomplishments of the recipient will resonate with the audience.

Knowing Your Audience

Understanding the interests and preferences of your audience is crucial for delivering an impactful award speech. Tailoring your content to resonate with the audience enhances engagement and connection. Consider their expectations, knowledge about the awardee, and the tone they would appreciate. Adapting the speech to appeal to the specific audience further elevates the impact of the presenter’s message. Acknowledging the audience’s presence through personalized references and relevant anecdotes fosters a deeper connection.

Gathering Relevant Information about the Awardee

Personalizing the award speech involves gathering pertinent information about the awardee’s achievements, contributions, and impact. Tailoring the speech to the recipient’s professional journey and accolades adds a special touch. Emphasizing the recipient’s unique accomplishments and extra mile efforts creates a memorable experience. Highlighting their first-time achievements and significant contributions to the field captures the audience’s attention. This personalized approach ensures that the award speech resonates with the recipient and the audience.

Practicing the Speech for Better Delivery

Practice makes perfect when delivering an award speech. Rehearsing ensures confidence and fluency, maintaining an engaging pace and incorporating pauses for emphasis. It’s crucial to adjust the speech to the time limit, keeping it impactful. Seeking feedback refines the delivery for a polished presentation, ensuring the speech resonates with the audience. Practicing the speech is the key to delivering an award-winning presentation.

Examples of Award Presentation Speeches

Crafting an introduction that honors the award recipient’s achievements is key to engaging the audience. Express gratitude and enthusiasm in delivering the award presentation speech, structuring the acceptance speech to honor the significance of the award. Engage the audience by sharing a personalized anecdote, and conclude with an uplifting ending to inspire both the recipient and the audience.

What Can Go Wrong in a Presentation Speech and How to Avoid It?

Common pitfalls to avoid in a presentation speech include overshadowing the recipient’s achievements, rushing through the speech, using generic content, employing excessive jargon, and neglecting to plan for technical issues. By being mindful of these challenges, you can deliver a polished and impactful presentation speech.

In conclusion, delivering an award-winning presenter speech requires understanding the purpose of the speech and the role of the presenter in an award ceremony. It is important to craft a well-written speech that includes a captivating opener, provides background on the award and its significance, highlights the awardee’s accomplishments, and maintains brevity and engagement. To write an impressive speech, it is essential to know your audience, gather relevant information about the awardee, and practice the speech for better delivery. By following these steps and avoiding common mistakes, you can deliver a memorable and impactful award presentation speech. Remember, your words have the power to inspire, celebrate achievements, and leave a lasting impression on the audience.

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How to deliver a ceremonial speech? A Full Guide

• Filed under: Public speaking articles , Public speaking tips and tricks , Speaking tips , Speech delivery

There are certain times in your life that are going to involve ceremony, whether it is getting sworn into a local office, as a school board member, being named head of the PTA or perhaps officiating someone’s wedding. All these occasions are marked by certain ceremonial speeches.

So, how to make a good ceremonial speech? A ceremonial speech is not about you. Usually it focuses on and celebrates someone’s values and accomplishments and gives the audience hope for the future. Therefore, take the spotlight off of you and put it on the celebrated person, event or occasion.

A ceremonial speech is not the time to start telling stories or all the other normal things of stagecraft. It is the time to honor someone or something, so stick to the script. Easier said than done. Therefore, this post is going to show you how to prepare a good commemorative speech.

So, let’s hop in now.

As a side note: there’s a lot more to public speaking you should know so I wrote a guide about best public speaking books to read. Check out these books here .

Table of Contents

What is a ceremonial speech?

A ceremonial speech is by definition a formal speech. I get nervous when people use the phrase “formal speech,” because typically what the average speaker means is that they want to have license to do a boring data dump to enumerate everything they’ve done in the last quarter.

It may feel formal because you’re in a stuffy boardroom and the people to whom you’re talking are important. But if you make it formal in the sense of “I’m going to be stiff and straight and read for 20 minutes,” then that’s not a formal speech – that’s an awful speech.

Put the spotlight back on the occasion

Ceremonial presentations are different. You’re not trying to come up with new concepts and you’re not trying to dazzle people with your cleverness or with your original ideas.

In fact, this is a time to take the spotlight off of you and put the spotlight on a person, event, office or occasion – whether it’s the wedding or whether it’s the funeral.

Your main goal is to praise or pay tribute

The main goal of the ceremonial speech is to praise (or pay a tribute to) a person, an institution, an event or an idea.

Focus on the values

A ceremonial speech is not an informative or persuasive speech . Usually it focuses on and celebrates someone’s values and accomplishments, and if it is well done, it gives the audience hope for the future.

It’s a way of getting people to reflect on larger and eternal values – things that are not new and things that are not associated with your ideas.

So that’s what’s different about ceremonial speeches. In some ways it does make it easier. You don’t have to go out of your way to juice it up or to make it more invigorating or exciting.

You’re not trying to put your personal stamp on a ceremonial speech.

So please keep in mind that this is the one time when you’re giving a presentation where your personality shouldn’t overwhelm your message.

Recommended books

How to Deliver a TED Talk: Secrets of the World's Most Inspiring Presentations

Jeremy Donovan

Resonate: Present Visual Stories that Transform Audiences

Nancy Duarte

Confessions of a Public Speaker

Scott Berkun

Talk Like TED: The 9 Public-Speaking Secrets of the World's Top Minds

Carmine Gallo

The Checklist Manifesto: How to Get Things Right

Atul Gawande

The First 20 Hours: How to Learn Anything... Fast!

Josh Kaufman

What is the difference between a ceremonial speech and a commemorative speech?

Basically, they are synonyms and there is no difference between a ceremonial speech and a commemorative speech. Sometimes you may also hear that someone says something about an “epideictic speech” and this is also a synonym for a ceremonial speech.

All these speeches have to highlight the main reasons of the event and, if possible, inspire your audience.

What are the types of ceremonial speeches?

Here are some types of the ceremonial speeches:

• Wedding toast
• Farewell speech
• Acceptance speech
• Nomination speech
• Goodwill speech
• Dedication speech
• Presentation speech
• Introductory speech
• Retirement speech
• Graduation speech
• Tribute speech

Why are ceremonial speeches important?

First of all, I want to commend you for taking the whole concept of ceremonial speeches seriously.

Too many people say, “Well, you know… it’s just uttering a few words; it’s just procedures, really. No big deal. ” And then they get up, they’re nervous, they’re uncomfortable and maybe there are tears in their eyes. All sorts of things can go wrong when you’re giving a short ceremonial speech.

Here’s the thing though: for many people in the audience – and these days people watching on YouTube – if you get it wrong that could be your legacy. That could be what people talk about – your mistakes.

So, you don’t want to get it wrong.

You want to prepare, but I must tell you that it’s a different sort of preparation . It’s not like preparing a 60-minute keynote speech. Also, it doesn’t involve PowerPoint . A ceremonial speech seems deceptively simple but it can still be easy to screw up if you trip over words.

Look no further than Barack Obama’s inaugural address in 2012 where Chief Justice Roberts kind of messed it up. And believe it or not, there was even some frivolous lawsuits saying that Barack Obama wasn’t legally entitled to hold office because he got one of the words wrong with his oath of office.

The point is: you’ve got to take it seriously. If you don’t get it just right it can cause all sorts of headaches and that’s why it does take some preparation, thought and planning.

How to prepare for a commemorative speech?

If you are at some sort swearing in ceremony where you have to use official wording, then my biggest tip for you is:

• Make it fill your sheet by using a huge font

Make your notes big

If the text is really long (and by long, I mean more than 35 words) then you can also do it, although ideally it fits on a single sheet of paper. That way you’re not fumbling with glasses. You can simply glance down, scoop up a few words and keep going.

This keeps you on track.

Useful reading: “How to Use a Teleprompter During your Speech? A Complete Guide”

Your cheat sheet needs to be usable

The problem most people have if they type the speech in normal font size is that they have to hold the script close to their face and sometimes lean on the paper.

So, what happens is people sometimes squint and that’s the reason they get a word or phrase wrong or they start with the wrong sentence. Then they have to go back, repeat or correct.

Don’t set yourself up for failure. Have your speech ready with nice gigantic text so you don’t have to memorize anything.

And the pressure’s off.

Useful reading: “How to Outline a Presentation: A Complete Guide From a Pro”

• Focus on the task at hand

When you’re giving a ceremonial speech, focus on the task and moment at hand. That means it’s not all about “me-me-me.”

At the beginning of the ceremonial speech, I wouldn’t talk about, “Oh gosh! This is such a big honor. Well I’m so honored.”

There may be a point later on when you do have free reign to speak about the event and what’s going on. But for the official ceremonial part, don’t talk about what an honor it is for you.

Also, don’t talk about how nervous you are. “Oh my gosh, I’m so nervous! I hope I don’t mess up the oath of office.”

It’s not about you. It’s about what is actually going on and the institutions involved. So, don’t make everything about you – just deliver the presentation.

Useful reading: “10 great tips on how to give a killer speech without notes?”

Don’t memorize your speech

If you are speaking at an event where someone has to repeat your words, then reading from one sheet of paper will be a lot easier for them, too. And it just takes all the pressure off things, because the thing about ceremonies is there’s lots of emotion.

For example, it may be the crowning achievement of your life to be sworn in as president of the American Bar Association and therefore you may be incredibly happy.

But when you’re feeling all these emotions, that’s the worst possible time to put extra pressure on your brain to recall information. So, don’t put that extra pressure on yourself.

And if you need to the just glance down at the words and read – there’s nothing wrong with that whatsoever for a ceremonial speech.

But, if you still decide to memorize your speech, then take a look at this article here: “How to memorize a speech in less than an hour?”

You need good volume

All of a sudden, you’re standing in front of more people than you’ve ever stood in front of in your life. Now you have stage fright and you’re nervous. You shrink up, your vocal cords tighten and you are whispering.

It is normal to be nervous during your speech. Sometimes it happens that you’re so nervous and quiet that people can’t understand you. It’s a common problem.

I’m not suggesting that you be bombastic and yelling at people, but you need good volume because what’s the point of the ceremony and people gathering if they literally can’t hear you?

So, if you practice your commemorative speech at home, make sure that you’re loud enough.

Useful reading: “How to Use Your Voice Effectively in a Presentation?”

The next thing I want to point out is if you’re nervous you can lose perspective of your speed, resulting in speaking too quickly. But if you’re rushing, you’re going to look scared. You’re going to look nervous.

You’re going to look uncomfortable and people are going to stop focusing on the ceremony and instead start focusing on you.

And as you’ve heard me say – the focus shouldn’t be on you, whether you’re comfortable, uncomfortable, nervous or any of that.

The focus should be on the ceremonial aspects of what’s going on. That’s why it’s critically important you don’t rush.

Videotape yourself

The best way to practice your speech is by recording yourself. So, take a camera and capture yourself giving a ceremonial speech. Now, take a look at the video you made and write down everything you liked about it and everything you didn’t like about it.

After that, repeat taping as many times as needed until you’re feeling comfortable and happy. If you do that, I guarantee you’re going to be in great shape.

Final thoughts: How to give a ceremonial speech?

If after reading this article you think that this is a large bite to swallow, just remember some of the basics:

• Have a cheat sheet
• Don’t memorize, don’t rush
• Think about speed and volume

Usually this is probably a day of celebration. Of course, there are exceptions; funerals, obviously.

But if it is a day of celebration, let that smile come across your face when you’re speaking. If it’s a certain honor, or if you’re being sworn into a major office, let the honor exude and just come out of your pores and let it shine through your voice.

Do that and you will be in great shape for your ceremonial presentation and all the other presentations you give.

Related questions

How long should a ceremonial speech be? Usually the length of the speech is up to five minutes but this is not a rule of thumb. Mostly it depends on the event; therefore, you should ask from the organizer how much time they expect you to speak. Be aware, though, that less is always more.

What is the purpose of an acceptance speech? During the acceptance speech, you have an opportunity to show your honest appreciation for the award given and thank the people who helped you along the way. Like a ceremonial speech, an acceptance speech is not about you.

How do you greet the audience in a speech? Keep your greeting short and simple. Grab the attention of the audience, get the members of the audience involved and start with the introduction of your speech.

Recommended books on how to write a ceremonial speech

"It Gives Me Great Pleasure...": A Guide to Writing Ceremonial Speeches

Alan Perlman

Lend Me Your Ears: All You Need to Know about Making Speeches and Presentations

Max Atkinson

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the fact that people or animals do what they are told to do

Binding, nailing, and gluing: talking about fastening things together

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